HomeMy WebLinkAbout43-16 RESOLUTIONW
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 43-16
File Number: 2016-0037
ARKANSAS HIGTIWAY AND TRANSPORTATION DEPARTMENT :
A RESOLUTION TO APPROVE A PAYMENT OF $359,587.42 TO THE ARKANSAS HIGHWAY AND
TRANSPORTATION DEPARTMENT FOR THE DESIGN AND CONSTRUCTION OF THE HIGHWAY
4 5 I OLD WIRE ROAD SIGNAL AND INTERSECTION IMPROVEMENTS PROJECT
WHEREAS, Resolution No. 3l-10, which was passed by the City Council on February 16, 2010, approved
an Agreement of Understanding with the Arkansas Highway and Transportation Department for the design
and construction of a lrafftc signal and intersection improvements project at Highway 45 and Old Wire
Road, the cost of which was to be shared between City, state and federal funding; and
WHEREAS, the City of Fayetteville's total portion of the costs for this project is
$403,603.38, of which S18,000.00 has already been paid to the state as a deposit.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FÄYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a payment of
5359,587.42 to the Arkansas Highway and Transportation Department, which represents the final amount
owed by the City for the design and construction of the Highway 45lOld Wire Road Signal and Intersection
Improvements Project.
PASSED and APPROVED on 2/2/2076
Page 1 Pr¡nted on 2./3/16
File Number: 2016-0037
Resolution 43-16
Attest:
Sondra E. Smith, City Clerk Treasurer
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Page 2 Printed on 2/3/16
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Gity of Fayetteville, Arkansas
Text File
File Number: 2016-0037
I 13 West Mounta¡n Street
Fayetteville, AR 72701
(479\ 575-8323
Agenda Date:21212016
ln Control: City Council Meeting
Agenda Number: A. 13
Version:1 Status: Passed
File Type: Resolution
ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT:
A RESOLUTION TO APPROVE A PAYMENT OF $359,587.42T0 THE ARKANSAS HIGHV/AY
AND TRANSPORTATION DEPARTMENT FOR THE DESIGN AND CONSTRUCTION OF THE
HIGHWAY
'IOLD
WIRE ROAD SIGNAL AND INTERSECTION IMPROVEMENTS PROJECT
WHEREAS, Resolution No. 31-10, which was passed by the City Council on February 16, 2010,
approved an Agreement of Understanding with the Arkansas Highway and Transportation Department
for the design and construction of a traffic signal and intersection improvements project at Highway 45
and Old Wire Road, the cost of which was to be shared between City, state and federal funding; and
WHEREAS, the City of Fayetteville's total portion of the costs for this project is $403,603.38, of which
$18,000.00 has already been paid to the state as a deposit.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a payment of
5359,587.42 to the Arkansas Highway and Transportation Department, which represents the final
amount owed by the City for the design and construction of the Highway slOld Wire Road Signal and
Intersection Improvements Project.
City of Fayetteville, Arkansas Page 1 Printed on 2/3/201 6
City of Fayetteville Staff Review Form
R#36-##37
ilegistar Fitre trfr
3 f "$ /"Þn's Ëel á-f e-\,è -e-\,t
City Council Meeting Date - Agenda ltem Only
N/A for Non-Agenda ltem
chris Brown r/1s/201.6 o"u"lopr"Els;:ï:::j"rrrtment
Submitted By Subm¡tted Date
Action Recommendation:
Division / Department
Approval of a resolution authorizing payment of 5359,587.42 to the Arkansas Highway and Transportation
Department for the design and construction of the Hwy. 45/Old Wire Rd. Signal and lntersection lmprovements
Project.
Budget lmpact:
Project Number
Budgeted ltem? Yes
Does item have a cost? Yes
Budget Adjustment Attached? NA
Street Sales Tax 2013
Fund
Old Wire Road (Mission to 265)
Project Title
Current Budget S 996,958.00
Funds Obligated $ 462,365.00
4520.9555.5809.00
Account Number
0603s.2600
Current Balance
Item Cost S 359,587.42
Budget Adjustment
Remaining Budget
v201 40710
Previous Ordinance or Resolution # 31-L0
Original Contract Number:
Comments:
Approval Date:
CITY OF
CITV COUNCIL AGENÐA MEMO
MEETING OF FEBRUARY 2, 2016
Mayor and City Council
Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
January 15,2016
Resolution to Approve a Payment of $359,587 .42 to the Arkansas Highway
and Transportation Department
le
A5ARKANs
TO:
THRU:
FROM:
DATE:
SUBJECT:
RECOMMENDATION:
Staff recommends approval of the resolution authorizing payment of $359,587 .421o lhe
Arkansas Highway and Transportation Department for the design and construction of the Hwy.
41lOld Wire Rd. Signaland lntersection lmprovements Project.
BAGKGROUND:
City Council passed Resolution No. 31-10 on February 16,2010, approving an Agreement of
Understanding with the Arkansas Highway and Transportation Department (AHTD) to design
and construct the signal and intersection improvements. This project includes improvements to
the lane configuration to allow for the installation of a traffic signal. Sidewalk installation and
storm sewer are also included in the work proposed by the AHTD. The original agreement was
for a Federal-Aid funding amount of $350,000. The agreement has been amended since then
to add an additional $850,000 through the Surface Transportation Program-Attributable Funds
(STP-A) for a total of $1.2 million of Federal-Aid funding.
DISCUSSION:
The AHTD is requesting a payment of $359,587.42 for the City's portion of the design and
construction of this project. The AHTD received bids on this project on January 13,2016 with a
low bid of $1,224,208.70. The total City portion of the combined costs for construction, design
and right of way acquisition is $403,603.38. The City has already deposited $18,000 with AHTD
and has paid $26,015.96 for right of way acquisition and utilities. With these credits, the
remaining amount due to AHTD is $359,587.42.
BUDGET/STAFF IMPACT:
This project is budgeted through the Transportation Bond Program, and adequate funds are
available for this payment.
Attachments:
Resolution 31-10
AHTD Post Bid Cost Estimate
Mailing Address:
113 W. Mountain Street
Fayetteville, AR1270L
wvwfayetteville-ar.gov
Job 040642 Post-bid Cost Estimate
Hwy.45/0ld Wire Rd. Siqnal & lnters. lmpvts. (Fayetteville) (S)
Preliminarv E
State P.E $ 12,294.06
Consultant P.E 185.488.74
Utilities Eno.820.71
Land Survel 1 1,315.91
ïotal $ 209,919.42
1) lr:ly SEiii tCû ii: SîlP Álle¡:därer':i caþ,ü2!19i14, bui ac'dltic;rai Í*ncs oray'ec Lry NARI-s atic ci:li3atec Í;: 2îÌ.Í
2l) lli;no iion: IìC'vT 11i12:15
PM:LFPA:DTS: 10128115
K:\Engineering Design Services\Projects\Old Wire Road-Mission to Crossover\Mission and Old Wire lntersection\Counc¡l and Committe Actions and
Contracts\Copy of 040642postbid
t,,li;t,,,;,:'.,;i'.T;,::,;:,1::iii,,,f.1.::1t',1ñN{i
Item Total Federal Share State Share Citv Share
Preliminary Engineering $ 209,919.42 $ 167,936.00 $ 20,991.71 $ 20,991.71
Right-otWay (paid by city)98,270.00 78,616.00 000 19,654,00
Utilities (paid by city)31,807.96 2 25,446.00 000 6,361 96
Construction 1,224,208.70 894,336.00 19,789.82 310,082.88
STP-City 304,184.95 158,317.00 19,789.82 1 26,078.1 3
STP-Attrib 920,023.75 736,019.00 0.00 184,004.75
CENG ltsz of Construction)183,631 31 134,150.00 2,968.47 46,512.83
STP-City 45,627.56 23,747.00 2,968.47 18,912.08
STP-Attrib 138,003.75 1 10,403.00 0.00 27,600.75
Total $ t ,747,837.39 $ t,300,484.00 $ 43,750,00 $ 403,603.38
Less City Deposits
Less City Payments for ROWUtilities
{18,ûr0,00)
lro.u rÐ.voJ
$ 359,587.42
RESOLUTION NO. 31-10
A RESOLUTION EXPRESSING THE WILLINGNESS OF THE CITY OF
FAYETTEVILLE TO UTILIZE FEDERAL-AID MONIES FOR A TRAFFIC
SIGNAL AT THE INTERSECTION OF OLD WIRE ROAD AND STATE
HIGHWAY 45
\ryHEREAS, the City of Fayetteville understands Federal-Aid Surface Transportation
funds are available for state roadway projects at the following federal participating ratios:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section l. That the City of Fayetteville will participate in accordance with its designated
responsibility in this project, which includes providing electrical service and maintenance of the
traffic signal and associated control equipment.
Section 2. That the Mayor is hereby authorized and directed to execute all appropriate
agreements and contracts necessary to expedite the construction of this project.
Section 3. That the City of Fayetteville pledges its full support and hereby authorizes the
Arkansas State Highway and Transportation Department to initiate action and construct this
project.
PASSED and ÄPPROVED this 16û day of February,20lO.
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Type Work Work Phase Federal Share State Share City Match
Traffic
Signals/Intersection
Improvements
State Highway 45
& Old Wire Road
Construction &.
Engineering
80%t0%t0%
Right-of-way &,
Utilities
0Y"0%100%
Projects
programmed but
not let to contract
Ail Phases 0%0%100%
$ı-rirer
: FAYE
APPROVED:ATTEST:
City of Fayetteville
Staff Review Form
City Council Agenda ltems
or
Gontracts
February 16,2010
Chris Brown Development Services
Submitted By Department
Old Wire Road-Mission to Crossover13,000.00 300,000.00
Cost of this reguest
4470.9470.5809.00
Category / Project Budget Program Category / Project Name
Street lmprovements
Account Number
1001 1
Funds Used to Date Program / Project Category Name
Sales Tax Capital lmprovemenl300,000.00
Project Number
Budgetedltern I X I
Remaining Balance
Budget Adjustment Attached
Fund Name
City Council Meetíng Date
Division
ResolutionExpressingtheWillíngnessoftheCityto
and Highway 45.
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t\l.,tb-Uo
Date
Z-l-lo
Date
¿.-r-2â.O
Date
Å-/-/o
Date
å/a/t o
/ óate
Previous Ordinance or Resolution #
Original Contract Date:
Oríginal Contract Number:
in City Clerk's Office
I
Received in Mayor's Office
lltp
CITY COUNCIL AGENDA MEMO
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
Council Meeting of February 16, 2010
To:
Thru:
From:
D¿te:
Subject:
Mayor and City Council
Don Marr, Chief of Staff \,{
Jeremy Pate, Development Services Director 0'
Chris Brown, City Engin eel e/ø
January 27,2070
A Resolution Expressing the Willingness of the City to Utilize Federal-Aid Monies for a Traffic
Signal at Old Wire Road and Highway 45.
PROPO.SAL:
City staff made a request for a traffic operations study at the Old Wire Road/Highway 45 intersection to the
Arkansas Highway and Transportation Department (AHTD). AHTD conducted the study and determined that
the intersection meets the warrants for installation of a signal. Further, the signal installation is eligible for
Federal (80%) and State (10%) funding. The City's portion is 10% of the estimated $130,000 cost. A
resolution from the City expressing willingness to utilize this funding and to provide the City's share of the cost
is needed before AHTD will begin design on the project.
Funding for the project through AHTD is available immediately; the project can proceed to construction as soon
as the design is completed and any necessary right of way is acquired. Construction could begin as early as
2011 if AHTD prepares the design, or sooner if prepared by the City. in addition to the signal, some
realignment of the intersection may be needed. If this resolution is approved, staff will work with AHTD to
coordinate design and construction of the realignment with the signal installation.
RECOMMENDATION:
Staff recommends Council approval of the resolution. In addition, the Street Committee discussed this
opportunity at their January 26th,20lO meeting, and voted to recommend approval to the full City Council.
BUDGET IMPACT:
Funding for improvements to Old Wire Road, from Mission to Crossover, is included in the 2010 Capitai
Improvement Program. Funding available is $300,000; estimated funding for the City's portion of the signal is
$ 1 3,000. Funding for the realignment may be eligible for federal funding if it is determined that realignment is
necessary for proper signal operation.
RESOLUTION NO.
A RESOLUTION EXPRESSING THE WILLINGNESS OF THE
CITY OF FAYETTEVILLE TO UTTLTZE FEDERAL-AID
MONIES FOR A TRAFFIC SIGNAL AT THE INTERSECTION
OF OLD WIRE ROAD AND STATE HIGHWAY 45
WHEREAS, the City of Fayetteville understands Federal-Aid Surface Transportation
funds are available for state roadway projects at the following federal participating ratios:
NOW, THEREFORE, BE IT RESOL\rED BY TIIE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City of Fayetteville will participate in accordance with its designated
responsibility in this project, which includes providing electrical service and maintenance of the
traffic signal and associated control equipment.
Section 2. That the Mayor is hereby authorized and directed to execute all appropriate
agreements and contracts necessary to expedite the construction of this project.
Section 3. That the City of Fayetteville pledges its full support and hereby authorizes the
Arkansas State Highway and Transportation Deparlment to initiate action and construct this
project.
PASSED and APPROVED this 16th day of February,20IO.
APPROVED: ATTEST:
By:
Twe Work Work Phase Federal Share State Share CitvMatch
Trafñc
Signals/Intersection
Improvements
State Highway 45
& Old Wire Road
Construction &
Engineering
80%t0%r0%
Right-oÊway &
Utilities
jYo 0%rc0%
Projects
programmed but
not let to contract
All Phases 0%0%100%
By:
LTONELD JORDAN, Mayor SONDRA E. sMITIr, city clerk/Treasurer
ARKANSAS STATE HIGHV/AY
AND
TRANSPORTATION DEPARTMENT
RECEIVED
AU6 0 5.2009
Dan Flowers
Director
Phone (.50 I ) 569-2000 Fax (501 ) -569-2400
Enclosure
c: Director
Assistant Chief Engineer - Operations
Maintenance
District 4
,i^c þ''" t
ççFrankVozel
Deputy Director and
Chief Engineer
ENGINEIRING DI\i.
P.O. Box 22ól
Little Rock, Arkansas 72203-2261
WWW.ARKANSASHICHWAYS.COM
August 5, 2009
Chris Brown, P.E.
City Engineer
125 West Mountain Street
Fayetteville, AR7270I
Dear Mr. Brown:
Reference is made to your request for a traffic operations study to be conducted at the
intersection of Highway 45 and Old Wire Road in Fayetteville.
A study has been completed which included a Z4-hour turning movement count, a review
of accident history and an on-site investigation. The results of the study indicate that a traffic
si$nal for this intersection is warranted as outlined in the Ma¡ual on Uniform Traffic Control
Devices.
A project to signalize this intersection is eligible for B0o/o Federal-aid, 10olo State and 10%
City funding for construction and engineering costs. The City will be responsible for 100o/o of the
cost of any add¡t¡onal right of way acquisition or utility adjustments as required. The
construction and engineering cost estimate for this project is 9130000.
A copy of a sample Resolution is enclosed for the CiÇ to pass should you desire to pursue
this project. After the Resolution is passed and signed, please return the Resolution to the
Department and a project will be programmed.
If the City decides to proceed with this traffic signal project by utilizing City fundÌng, we
will issue a Permit to the city to make the improvements using 100o/o city funds.
Sincerely,
RESOLUTION NO.
A RESOLUTION EXPRESSING THE WILLINGNESS
OF THE CITY OF FAYETTEVILLE
TO UTILIZE FEDERAL.AID MONIES
FOR THE FOLLOWING CITY PROJECT:
Traffic Signal Installation :
Hwy. 45 & Old Wire Rd.
WHEREAS, The c¡ty of Fayetteville understands Federal-Aid Surface Transportation funds are
available for State roadftay projects at the following Federal participating ratios:
Type Work -"'**K/Federal
^Æhare
State
Share
C¡ty
Match
Traffìc Signals/ Intersection
Improvements
State Highway System & City
Street:
Hwv 45 and Old Wire Rd.
7 B0o/o l0o/o Llo/o
Riq ht- qf-VlWUti I iti es Ao/o 0o/o I00o/o
Projects programmed but not let
to contract
Aupha%þ Ao/o to/o 100o/o
NoWTHEREFoRE,uu,,n,soffi,ECITYoFFAYETTEVILLE,ARKANSAS,THAT:
SECTION I: The CITY wÍll h accordance with its designated responsibílity in this
associated control equipmen
SECTION II: The
service and maintenance of the traffìc signal and
is;PerebV authorized and directed to execute all appropriate
b expedite the construction of this CITY project.
SECTION iII: The CITY piedges its full support and hereby authorizes the Arkansas State
Highway and Transpoftation Department to initiate action to construct this project.
THïS RESOLUTION adopted this day of _r 20-.
MAYOR:
ATTEST:
JOI-IN ËD REGENOLD
Cgntx¿'¡¡rN
ARMO¡IEL
DICK lRAMMEL
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ÍHOMAS B. SCIJUËCK
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ctTY.oF_F¡YtTTEVtLLE
P.O. Box 22(r I MAYoR'S orriÓi
L,t t"l't.L' Iìoc'x, Altr¡rus¡rs''l 2203 -226 I
Prrt¡xr, (501) 5(19-2000'Vort:tll'l'TY 1[l '[ì¡x (501) 5ó9-24{)0
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ROBERT S. futOORE, JR,
ARRA!.]SAS CITY
FRANK D. SCOTT, JR.
LIT'f T E ñOCK
SCOTT E. BENNETI P.E
DIRECIÐÎ OF
luly 14,2014
The Flonorable Lioneld Jordan
Mayor of Fayetteville
I l3 V/est Mountain Street
Fayetteville, AFt7270l
Re: Job040642
F.A.P. STP-g142(32)
Hwy.45/Old ìWire Rd' Signal & lnters.
lmpvts. (FaYetteville) (S)
Washingtorr CottntY
Dear Mayor Jordan:
Reference is made to the City's request to use Federal-aid Surface'l'ransportation Program Attributable
funds for right-of-way acquisition and utility relocation on the referenced project' Tlris request is
acceptablc to the DePartment.
Thís letter* wircn Signed by you and returnecl to thc Dcparttttettt, n'ill constitute a Supplement to the
lìcsolufi$n execillcti-on feúrrlury 16,20lù. Once a¡rproverl hy you, federal-aid funds will be available
¡r rigþt-uÊway ancf utility activities. We look fow¿rrl to working rvitlt the City to cornplete this project.
tlyoii have auy frrrther questions, please contac( Carlos Meredith at (501) 569-2261.
Sincerely,
flf
ftotd þ"-4-'Scoft Ij. Ï]cnnr:tt, P.li.
Director of HighwaYs
and Transpoftation
APPROVED:
Lioneld Jordan
Mayor of Fayetteville
Deputy Director and Chief Engineer
Assistant Ch ief En gineer'-Planning
Programs and Contracts
Right of Way
Transportation Planning and Policy
District 4
Job 040642 'C' File
NWA Regional Planning Cornmissiotr