HomeMy WebLinkAbout24-16 RESOLUTIONW
1 13 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolutiont 24-16
File Number:2015-0632
THE BICYCLE COALITION OF THE OZARKS:
A RESOLUTION TO APPROVE A ONE YEAR CONTRACT WITH AUTOMATIC RENEWALS FOR
FOUR ADDITIONAL ONE YEAR TERMS WITH THE BICYCLE COALITION OF THE OZARKS
FOR BICYCLE PROGRAMS COORDINATOR SERVICES AT AN HOURLY RATE OF $16.67
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a one year contract
with automatic renewals for four additional one year terms with the Bicycle Coalition of the Ozarks for
Bicycle Programs Coordinator services at an hourly rate of $ 16.67.
PASSED andAPPROVED on 7/5/2016
Attest:
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Page 1 Pûnted on 1ñ/16
C¡ty of Fayetteville, Arkansas
Text File
Fife Numbe¡:2015-0632
1 13 West Mountain Street
Fayetteville, AR 72701
(47s) 575-8323
Agenda Date:11512016
ln Control: City Council Meeting
Agenda Number: A. 24
Version: 1 Status: Passed
File Type: Resolution
THE BICYCLE COALITION OF THE OZARKS:
A RESOLUTION TO APPROVE A ONE YEAR CONTRACT WITH AUTOMATIC RENEV/ALS
FOR FOUR ADDITIONAL ONE YEAR TERMS WITH THE BICYCLE COALITION OF THE
OZARKS FOR BICYCLE PROGRAMS COORDINATOR SERVICES AT AN HOURLY RATE OF
$16.67
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ÄRKANSAS:
Section 1. That the Cþ Council of the City of Fayetteville, Arkansas hereby approves a one year
contract with automatic renewals for four additional one year terms with the Bicycle Coalition of the
Ozarks for Bicycle Programs Coordinator services at an hourly rate of $16.67.
City of Fayelteville, Arkansas Page 1 Printed on 1/6n016
Leif Olson
City of Fayettev¡lle Staff Review Form
20L5-A632
Legistar File lD
tlsl2oL6
City Council Meeting Date - Agenda ltem Only
N/A for Non-Agenda ltem
'J_2/1.8/2O1s Sustainability & Resilience /
Chief of Staff
Subm¡tted By subm¡tted Date
Action Recommendation:
Division / Department
Staff recommends contracting with the Bicycle Coalition of the Ozarks to provide Bicycle Programs Coordinator
services.
Budget lmpact:
Project Number
Budgeted ltem? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Extra Services
Fu nd
Bicycle Programs Coord inator
Project Title
Current Budget 5 2L,001.00
Funds Obligated S
Current Balance a "'s f,ri'c'E ft¡n.l ssJvué¿uv
Item Cost s 21,001.00
Budget Adjustment
Remaining Budget sl
L001.63L0.5102.00
Account Number
s150L.1
v201 40710
Previous Ordinance or Resolution # RFP 15-14
Original Contract Number:
Comments:
Approval Date:
CITY OF
RKANS
el
A
e CITY COUNCIL AGENDA MEMO
MEETING
TO:
THRU:
FROM:
DATE:
AS
OF JANUARY 5, 2016
Mayor and City Council
Peter Nierengarten, Sustai nability and Resilience Department Director
Don Marr, Chief of Staff
Leif Olson, Associate Planner
December 17,2015
SUBJECT: BicycleProgramsCoordinatorContract
RECOMMENDATION:
Staff recommends contracting with the Bicycle Coalition of the Ozarks to provide Bicycle
Programs Coordinator services.
BACKGROUND:
Dane Eifling has served as the Bicycle Programs Coordinator in the Sustainability & Resilience
Department at the City of Fayetteville since October 2014. Mr. Eifling first served an 11-month,
1,700-hour service term as an Energy Corps Member under the AmeriCorps program. Since his
completion of the 1 1-month service term, the City has contracted Mr. Eifling through the
National Center for Appropriate Technologies (NCAT) to work full-time as the City's Bicycle
Programs Coordinator. During his tenure, Mr. Eifling has taken a leadership role in the planning
and execution of a variety of projects related to bicycling, trails, and active transportation in
Fayetteville.
DISCUSSION:
The City's contract with NCAT to provide Bicycle Program Coordinator services expires at the
end of December 2015. ln order to provide a continuation of services, the Sustainability and
Resilience Department produced a Request for Proposals (RFP) to contract with an individual or
organization to provide bicycle coordination services for 2016 on an interim basis. The RFP
scope of work included the following work products to be provided by the Bicycle Program
Coordinator to the City of Fayetteville for 2016:
. Develop citywide bicycle educational and encouragement efforts, by using social media
and conducting public presentations to inform and educate motorists, bicyclists, and
pedestrians of the energy savings, monetary savings, health benefits, and best practices
associated with walking and bicycling for transportation.. Maintain the City's web page.. Assist the Parks and Recreation Department with coordinating and promoting bicycle
events and education efforts.. Assist the Trails Coordinator in education and outreach related to the design,
development and implementation of bicycle and pedestrian facilities.
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701.
www.f ayettevi lle-a r.gov
. Work with local stakeholders to encourage cycling events and activities.
. Maintain bicycle and pedestrian friendly certifications for Fayetteville, through the
"Bicycle Friendly Community" and "Walk Friendly Community" programs.
. Review and lmplement Fayetteville specific recommendations from the League of
American Bicyclists through the Bicycle Friendly Communities certification process.
. Encourage and promote a "Bicycle Friendly Business" program.
. Track and report usage of bicycle facilities thru mechanical counts, surveys, interviews,
etc. to determine effectiveness of education and outreach activities.
. Work with the Fayetteville Políce Department on enforcement programs that focus on
educating Bicyclists and Motorists on safe rules of the road.
. Conduct walUbike traffic safety training for community members based on the League of
American Bicyclists curriculum.. Use social media to inform the public on bicycle education and outreach efforts, trail and
bikeway mapping, and bicycle and pedestrian events.
The Bicycle Coalition of the Ozarks (BCO) provided the only proposal and was selected to fulfill
the contract. The BCO has hired Dane Eifling, and Dane will fulfillthe work products outlined in
the City's RFP.
BUDGET/STAFF IMPACT:
The Sustainability and Resilience Department will fund this service at a contracted rate of
916.67lhour for forty hours per week for a period of one year with an option to renew for an
additional four years.
Attachments:
Bicycle Coordinator Contract
Bicycle Coordinator Request for Proposals
Bicycle Coalition of the Ozarks RFP response
Purchase Order Request
C]TY OFffi City of.F-aYettevil le, Arkansas
Contract for Bicycle Coordinator Services
Renewable Terms: One year with four one-year renewal options
Thìs contract executed thi\f'+4. day of W ,Z zo16, b"t*een the City of Fayetteville, Arkansas, and
Bicvcle Coalition of the Ozarks. tn consideration of thímutuai covenants contained herein, the parties agree as
follows.
WITNESSETH:
WHEREAS, City has previously determined that it has a need for BICYCLE COORDINATOR SERVICES; and
WH E REAS, Cìty, after soliciting competitive proposals for such services pu rsuant to City of Fayetteville RFP
15-14 (herein after referred to as Request for Proposal or RFP), City has awarded this contract to Bicvcle Coalition
of the Ozarks; and
WHEREAS, Bicvcle Coalition of the Ozarks has represented that it is able to satisfactorily provide these
services according to the terms and conditÌons of the RFP, which are incorporated herein by reference, and the
terms and conditions are contained hereìn;
WHEREAS, this contract ís not an exclusive contract, and
NOW THEREFORE, in consideration of the above and mutual covenants contaÎned herein, the parties
agree as follows:
1,. Services to be Performed: Bicvcle Coalition of the Ozarks hereby agrees to provide the City with BICYCLE
COORDINATOR SERVICES, as requested and more specifically outlined in the RFP, this agreement, and all
subsequent official documents that form the Contract Documents for this Agreement.
2. Time of Service: Services shall be performed in a timely manner, as specified in the RFP.
a. Compensation: As compensation for Bicycle Coalition of the Ozarks providing servìces to the City as
described herein, the City shall pay Bicvcle Coalition of the Ozarks based on the submlssion of invoìces for work
completed and properly authorized. Payments will be made within 30 days of receipt of invoìce.
3. lnsurance: The Bicvcle Coalìtion of the Ozarks shall provide and maintain in force at alltimes during the
term of the services contemplated herein insurance including Commercial General Liability and workers'
compensation as required by law. Fees for policies associated with this requirement shall be paid by Bicvcle
City of Fayetteville, AR
Contract for Bicycle Coordinator Services (RFP 15-14)
Page 1 of 5
Coalition of the Ozarks. A complete certificate of insurance shall be provided to the City within ten (L0) b_usiness
days of contract award and shall tist the CÍty of Fayetteville, AR as an additional insured
4. Term of Agreement: Services performed pursuant to this Contract shall commence upon execution of
this agreement and continue for a period of ONE (1) year and automatically renew for an addìtional four (4) one-
year perÍods for a total possible contract term of five (5) years unless canceled or terminated with thirty (30) days
wr¡tten notice by either PartY.
5. Amendment of Contract: This Contract may be amended only by mutual wrìtten agreement of the
parties.
6. Legal Compliance: Bicycle Coalition of the Ozarks is responsible for full and complete compliance with
all applicable laws, rules, regulations and licensing requirements imposed by any public authority having
jurisdiction.
7. Approval of Agent: The City reserves the right to requìre the Bicvcle Coalition of the Ozarks to replace
the assigned agent with another agent of the same company if, in the opinion of the City staff, the agent is not
rendering or is incapable of rendering the quality of service and cooperation required.
B. pricing: The City shall pay Bicvcle Coalition of the Ozarks based on the S16.67 per hour rate presented
in their response to the RFP.
g. Auditable Records: The Bicycle Coalition of the Ozarks shall maintain such accounts and records in
connection with its performance of services for the City as may reasonably be required by the City.
10. Assignment and Subcontracting: Bicvcle Coalition of the Ozarks shall perform this contract and
assignment or subcontract¡ng shall be allowed with the prior written consent of the City. ln the event of a
corporate acquisition and/or merger, Bìcvcle Coalitlon of the Ozarks shall provide written notice to the City within
thirty (30) business days of such notice of action or upon the occurrence of said action, whichever occurs first.
The right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not
be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are
contrary to any locaì, state, or federal laws. Action by the City awarding a proposal to a Proposer, which has
disclosed its intent to assign or subcontract in its response to the RFP, without exception shall constitute approval
for purposes of this Agreement.
1l-. Cancellation: The City of Fayetteville reserves the right to cancel this Contract, without cause, by giving
thìrty (30) days' notice to Bicycle Coalltion of the Ozarks of the intent to cancel, or with cause if at any time Bicvcle
Coalition of the Ozarks fails to fulfill or abide by any of lhe terms or conditions specified.
Cily of Fayetteville, AR
Contractfor Bicycle Coordinator Services (RFP 15-14)
Page 2 of5
Failure of the Bicvcle coalition of the ozarks to comply with any of the provisions cf this contract shall be
consìdered a material breach of contract and shall be cause for immediate termination of the contract at the
discretion of the City of Fayetteville.
ln addition to all other legal remedies available to the city of Fayetteville, the city reserves the righi to
cancel and obtain from another source any services whìch have not been provided within the period of time
stated in the proposaì, or if no such time is stated, within a reasonable period of t¡me from the date of order or
request, as determined bY the CitY.
ln the event that sufficient budgeted funds are not available for a fiscal period, the City shall notify Bicvcle
coalitìon of the ozarks of such occurrence and the contract shall terminate on the tast day of the then current
fiscal period without penalty or expense to the city. The city reserves the right to terminate within the thirty {30)
day notice because of budgetary issues'
!2. permits & Licenses; Bicvcle coalition of the ozarks shall secure and maintain any and all permits and
licenses required to complete this contract'
13. lndemnifìcation: Bicvcle coalition of the ozarks shall indemnify, paythe cost of defense, including but
not limited to attorneys,fees, and hold harmless the city from all suits, actions or claims of any character brought
on account of any injuries or damages received or sustained by any perion, persons, or property by or from the
said Bicvcle Coalition of the Ozarks; or by, or in consequence of any neglect in safeguarding the work; or on
account of any act or omission, neglect or misconduct of Bicvcle coalition of the ozarks; or by, or on account of,
any claim or amounts recovered under the workers' Compensation Law or of any other laws, by-laws, ordinances,
order of decree, except only such injury or damage as shall have been occasioned by the sole negligence of the
city of Fayetteville. The first ten dollars (Sro.oo¡ of compensation receivg6 þy Bicvcle coalition of the ozarks
represents specific consideration for this indemnifìcation obligation, which shall begin at the time services are
first rendered or expenses are incurred.
Furthermore, Bicycle Coalition of the Ozarks, in performing its obligations under this contract, is acting
independently and the city assumes no responsibility of liability for the Bicvcle coalition of the ozark's acts or
omissions to third parties, and Bicycle Coalìtion of the Ozarks shall agree to indemnify and hold harmless, the
City, its offìcers and employees against any and all claims, lawsuits, judgments, costs and expenses for which
recovery of damages is sought, suffered by any person or persons, that may arìse out of or be occasioned by
Bicvcle Coalition of the Ozarks' breach of the terms or provisions of contract, or by any negligent act or omission
of Bìcvcle coalition of the ozarks, its officers, agents, employees, or invitee, in the performance of this contract;
City of Fayetteville, AR
Contract for Bicycle Coordinator Services {RFP 15-14)
Page 3 of 5
except that the indemnity specified il"this paragraph shall not apply, to any liabilÌty resulting from the sole
negligence of the City, its officers, or employees. ln the event of joint and concurrent negligence of both Bicycle
coalition of the ozarks and the city, responsibility and indemnity, if any, shall be apportioned comparatively in
accordance with the laws of the State of Arkansas, without, however, waiving any governmental immunity
available to the City underRrkansas law and without waiving any defense of the parties underArkansas law' This
paragraph is solely for the benefit of Bicvcle coalìtion of the ozarks and the city and is not intended to create or
grant any rights, contractuaI or otherwise, to any other person or entity.
14. GoverninR.Law & Jurisdiction: Legal jurisdiction to resolve any disputes shall be Washington County,
Arkansas with Arkansas law applying to the case.
15. Severabilitv: The terms and conditions of this agreement shall be deemed to be severable'
consequently, if any clause, term, or condition hereof shall be held to be illegal or void, such determÌnation shall
not afiect the validity of legality of the remaìning terms and conditions, and notwithstanding any such
determination, this agteement shall continue in full force and effect unless the particular ciause, term, or
condition held to be illegal or void renders the balance of the agreement impossible to perform'
1.6- Changes in Scope or Price: Changes, modifications, or amendments in scope, price, or fees to this
contract shall not be allowed without a prior formal written contract amendment approved by the Mayor and
the City Council in advance ofthe change in scope, cost or fees'
rj . Freedom oi lnformation Act: Docurnents prepared while performing city contractual work are subiect
to the Arkansas Freedom of lnformation Act. lf a Freedom of lnformation Act request is presented to the City of
Fayetteville, Bicvcle coalition of the ozarks will do everything possible to provide the documents in a prompt and
timely manner as prescribed in the Arkansas Freedom of lnformation Act (A.C.A. 525-19-101 et. seq.) only legally
authorized photocopying costs pursuant to the FOIA may be assessed for this compliance.
l-8. Documents Comprìsing Contract: The contract shall include this Agreement for TEMPORARY
EMpLOyMENT STAFFING SERVICES, as well as the following documents, which are ìncorporated hereìn by
reference.
City of Fayettevìlle's Request for Proposal RFP L5-14 and all of ìts addenda and attachments;
Bicvcle Coalition of the Ozark's Proposal;
Bicvcle Coalition of the Ozark's Certificate of tnsurance as required, listing the City as an
additional insured.
City of Fayetteville, AR
Contract for Bicycle Coordinator Services (RFP 15-14)
Page 4 of 5
a.
b,
c.
lf there is a conflict between the terms of this Agreement and the above referenced documents, the conflict
shall be resolved as follows: the terms of this Agreement shall prevail overthe other documents, and the terms
of the remaining documents shall be given preference in their above listed order.
wrrNESS ouR HANDSTH6 /É+[ onv or()e¿rrnhtr' .zots-
BICYCLE COALITION OF THE OZARKS
þwi6v;w A {U.*"(çt+, Ol*o ir
t-u*r-
City of Fayetteville, AR
Contractfor Bicycle Coordinator Services (RFP 15-14)
Page 5 of 5
Sondra E. Smith, City Clerk
CITY OF
ARKANSA5
City of Fayetteville, Arkansas
Purchasing Division - Room 306
113 W. Mountain
Fayetteville, AR 7 27 01.
Phone: 479.575.8220
TDD (Telecommunication Device for the Deaf): 479.521.1316
Request for Proposal: RFP L5-14, Bicycle Coordínator
EEADLIN E : Tuesday, November 10, 20t5 before 2:OO PM, local time
RFP DELIVERY LOCATION: Room 306 - 113 W. Mountain, Fayetteville, AR 72701,
PURCHASING AGENT:Andrea Foren Rennie, CPPO, CPPB, aforen@favetteville-ar.sov
DATE OF ISSUE AND ADVERTISEMENT: Tuesday, Octobe r 20,201,5
REQUEST FOR PROPOSAL
RFP 15-14. Bicvcle Coordinator
No late proposals shall be accepted. RFP's shall be submitted in sealed envelopes labeled with the project
number and name as well as the name and address of the firm.
All proposals shall be submitted in accordance with the attached City of Fayetteville specifications and bid
documents attached hereto. Each Proposer is required to fill in every blank and shall supply all information
requested; failure to do so may be used as basis of rejection. Any bid, proposal, or statements of qualification
will be rejected that violates or conflicts with state, local, or federal laws, ordinances, or policies.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated
herein, and in strict accordance with the specifications and general conditions of submitting, all of which are made a part
of this offer. This offer is not subject to withdrawal unless upon mutual wr¡tten agreement by the proposer/Bidder and
City Purchasing Agent.
Name of Firm:
Contact Person:
E-Mail:Phone:
Title:
Business Address:
City:State:zip:
Signature:Date:
City of Fayetteville, AR
RFP 15-14, Bicycle Coordinator
Page 1 of L7
City of Fayetteville
RFP 1"5-1-4, Bicycle Coordinator
Advertisement
City of Fayetteville, AR
Request for Proposal
RFP L5-14, Bicycle Coordinator
The City of Fayetteville, Arkansas, is requesting sealed proposals from experienced professionals interested in
providing bicycle coordinator services.
To be considered, sealed proposals shall be received at the City Administration Building, City Hall, Purchasing -
Room 306, Ll-3 West Mountain, Fayetteville, Arkansas, before Tuesday, November 10, 2015 at 2:00:00 PM, local
time. No late submittals shall be accepted.
Forms & addendums can be downloaded from the City's web site at www.favetteville-ar.gov. All questions
regarding the process should be directed to Andrea Foren Rennie, CPPO, CPPB at aforen@favetteville-ar.gov or
(479)s75-8220.
All interested parties shall be qualified to do business and licensed in accordance with all applicable laws of the
state and local governments where the project is located.
Pursuant to Arkansas Code Annotated 522-9-203 The City of Fayetteville encourages all qualified small,
minority and women business enterprises to bid on and receive contracts for goods, services, and construction.
Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract lo qualified
small, minority and women business enterprises.
The City of Fayetteville reserves the right to reject any or all Proposals and to waive irregularities therein, and all
parties agree that such rejection shall be without liability on the part of the City of Fayetteville for any damage
or claim brought by any interested party because of such rejections, nor shall any interested party seek any
recourse of any kind against the City of Fayetteville because of such rejections. The filing of any Statement in
response to this invitation shall constitute an agreement of the interested party to these conditions.
CITY OF FAYETTEVILLE, AR
By: Andrea Foren Rennie, CPPO, CPPB
Title: Purchasing Agent
Ad date: 1,0/20/2015
City of Fayetteville, AR
RFP 15-14, Bicycle Coordinator
Page 2 of 17
City of Fayetteville
RFP 15-i-4, Bicycle Coordinator
SECTION A: GeneralTerms & Conditions
1. SUBMISSION OF A PROPOSAL SHALL INCLUDE:
Each proposal shall contain the following at a minimum. Proposer must also address detailed requirements
as specified in the Scope of Work.
a. A written narrative describing the method or manner in which the Proposer proposes to satisfy
requirements of this RFP in the most cost effective manner.
c.
b.A description of the Proposer's experience in providing the same or similar services as outlined in
the RFP. This description should include the names of the person(s) who will provide the
services, their qualifications, and the years of experience in performing this type of work. Also,
include the reference information requested in this RFP.
The complete fee and cost to the City for all services outlined in this RFp.
Statement should be no more than twenty five (25) pages; single sided, standard, readable, print
on standard 8.5x11 papers. Proposers shall also submit a three (3) page (maximum) executive
summary. The following items will not count toward the page limitations: appendix, cover sheet,
3-page executive summary, resumes (resumes shall be no more than l page per person), and
forms provided by the City for completion.
All Proposers shall submit six (6) sets of their proposal as well as one (1) electronic copv on a
properly labeled CD or other electronic media device. The electronic copy submitted should be
contained into one (1) file. The use of Adobe PDF documents is strongly recommended. Files
contained on the CD or electronic media shall not be restricted against saving or printing. The
electronic copy shall be identical to the original papers submitted. Electronic copies shall not be
submitted via e-mailto City employees by the Proposer.
Proposals will be reviewed following the stated deadline, as shown on the cover sheet of this
document. Only the names of Proposer's will be available after the deadline until a contract has
been awarded by the Fayetteville City Council. All interested parties understand proposal
documents will not be available until after a valid contract has been executed.
Proposers shall submit a proposal based on documentation published by the Fayetteville
Purchasing Division.
Proposals shall be enclosed in sealed envelopes or packages addressed to the City of Fayetteville,
Purchasing Division, Room 306, 1-L3 W. Mountain, Fayetteville, AR72701. The name, address of
the firm and Bid, RFP, or RFQ number shall be on the outside of the packaging as well as on any
packages enclosed in shipping containers or boxes.
Proposals must follow the format of the RFP. Proposers should structure their responses to
follow the sequence of the RFP.
f.
h.
City of Fayetteville, AR
RFP 15-L4, Bicycle Coordinator
Page 3 of 17
d.
ê
2.
j.
k.
Proposers shall have experience in work of the same or similar nature, and must provide
references that will satisfy the City of Fayetteville. Proposer shall furnish a reference list of
clients for whom they have performed similar services and must provide information as
requested in this document.
Proposer is advised that exceptions to any of the terms contained in this RFP or the attached
service agreement must be identified in its response to the RFP. Failure to do so may Iead the
City to declare any such term non-negotiable. Proposer's desire to take exception to a non-
negotiable term will not disqualify it from consideration for award.
l. Localtime shall be defined as the time in Fayetteville, Arkansas on the due date of the deadline.
Documents shall be received before the deadline time as shown by the atomic clock located in
the Purchasing Division Office.
WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION:
No oral interpretations will be made to any firms as to the meaning of specifications or any other contract
documents. All questions pertaining to the terms and conditions or scope of work of this proposal must be
sent in writing via e-mail to the Purchasing Department. Responses to questions may be handled as an
addendum if the response would provide clarification to the requirements of the proposal. All such
addenda shall become part of the contract documents. The City will not be responsible for any other
explanation or interpretation of the proposed RFP made or given priorto the award of the contract.
DESCRIPTION OF SUPPLIES AND SERVICES:
Any manufacturer's names, trade name, brand name, catalog number, etc. used in specifications areforthe
purpose of describing and establishing general quality levels. Such references are NOT intended to be
restrictive. Proposalsshall beconsideredforall brandsthatmeetthequalityofthespecificationslistedfor
any items.
4. RIGHTS OF CITY OF FAYETTEVILLE IN REQUEST FOR PROPOSAL PROCESS:
ln addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the
following:
a. The City of Fayetteville reserves the right to rank firms and negotiate with the highest-ranking
firm. Negotiation with an individual Proposer does not require negotiation with others.
b. The City reserves the right to select the proposal it believes will serve the best interest of the
Citv.
3.
c. The City of Fayetteville
d. The City of Fayetteville
City of Fayetteville, AR
RFP 15-14, Bicycle Coordinator
Page 4 of 17
reserves the right to accept or reject any or all proposals.
reserves the right to cancel the entire request for proposal.
e. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in
the request for proposal or in proposals submitted.
f. The City of Fayetteville
information or proposal
g. The City of Fayetteville
services required on the
reseryes the right to request any necessary clarifications, additional
data without changing the terms of the proposal.
reseryes the right to make selection of the Proposer to perform the
basis of the original proposals without negotiation.
5.EVALUATION CRITERIA:
The evaluation criterion defines the factors that will be used by the selection committee to evaluate and
score responsive, responsible and qualified proposals. Proposers shall include sufficient information to
allow the selection committee to thoroughly evaluate and score proposals. Each proposal submitted shall
be evaluated and ranked by a selection committee. The contract will be awarded to the most qualified
Proposer, per the evaluation criteria listed in this RFP. Proposers are not guaranteed to be ranked.
COSTS INCURRED BY PROPOSERS:
All expenses involved with the preparation and submission of proposals to the City, or any work performed
in connection therewith, shall be borne solely by the Proposer(s). No payment will be made for any
responses received, or for any other effort required of, or made by, the Proposer(s) prior to contract
commencement.
7. ORAL PRESENTATION:
An oral presentation and/or interview may be requested of any firm, at the selection committee's
d iscretion.
8. CONFLICT OF INTEREST:
a. The Proposer represents that it presently has no interest and shall acquire no interest, either
direct or indirect, which would conflict in any manner with the performance or services required
hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Limited Authority of City
Employee to Provide Services to the City".
The Proposer shall promptly notify Andrea Foren Rennie, City Purchasing Agent, in writing, of all
potential conflicts of interest for any prospective business association, interest, or other
circumstance which may influence or appear to influence the Proposer's judgment or quality of
services being provided. Such written notification shall identify the prospective business
association, interest or circumstance, the nature of which the Proposer may undertake and
request an opinion to the City as to whether the association, interest or circumstance would, in
the opinion of the City, constitute a conflict of interest if entered into by the Proposer. The City
agrees to communicate with the Proposer its opinion via e-mail or first-class mail within thirty
days of receipt of notification.
Cìty of Fayetteville, AR
RFP 15-l-4, Bicycle Coordinator
Page 5 of 17
6.
9. WITHDRAWAL OF PROPOSAL:
A proposal may be withdrawn prlor to the time set for the proposal submittal based on a written request
from an authorized representative of the firm; however, a proposal shall not be withdrawn after the time
set for the proposal.
10. LATE PROPOSAL OR MODIFICATIONS:
a. Proposaland modifications received afterthetime setforthe proposalsubmittalshall not be
considered. Modifications in writing received prior to the deadline will be accepted. The City
will not be responsible for misdirected bids. Proposers should callthe Purchasing Division at
(479) 575-8220 lo insure receipt of their submittal documents prior to opening time and date
listed.
b. The time set for the deadline shall be localtime for Fayetteville, AR on the date listed. All
proposals shall be received in the Purchasing Division BEFORE the deadline stated. The official
clock to determine local time shall be the atomic clock located in the Purchasing Division, Room
306 of City Hall, 113 W. Mountaín, Fayetteville, AR.
11. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS:
a. The laws of the State of Arkansas apply to any purchase made under this request for proposal.
Proposers shall comply with all local, state, and federal directives, orders and laws as applicable
to this proposal and subsequent contract(s) including but not limited to Equal Employment
Opportunity (EEO), Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this
contract.
b. Pursuant to Arkansas Code Annotated 522-9-203 The City of Fayetteville encourages all qualified
small, minority and women business enterprises to bid on and receive contracts for goods,
services, and construction. Also, City of Fayetteville encourages all general contractors to
subcontract portions of their contract To qualified small, minority and women business
enterprises.
12. PROVISION FOR OTHER AGENCIES:
Unless otherwise stipulated by the Proposer, the Proposer agrees to make available to all Government
agencies, departments, municipalities, and counties, the proposal prices submitted in accordance with said
proposal terms and conditions therein, should any said governmental entity desire to buy under this
proposal. Eligibleusersshall meanallstateofArkansasagencies,thelegislativeandjudicial branches,
political subdivisions (counties, local district school boards, community colleges, municipalities, counties, or
other public agencies or authorities), which may desire to purchase under the terms and conditions of the
contract.
13. COLLUSION:
City of Fayetteville, AR
RFP 1-5-L4, Bicycle Coordinator
Page 6 of 17
The Proposer, by affixing his or her signature to this proposal, agrees to the following: "Proposer certifies
that his proposal is made without previous understanding, agreement, or connection with any person, firm
or corporation making a proposal for the same item(s) andlor services and is in all respects fair, without
outside control, collusion, fraud, or otherwise illegal action."
14. RIGHTTO AUDIT, FOIA, ANDJURISDICITON:
a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records
relate to purchases between the City and said vendor.
b. Freedom of lnformation Act: City contracts and documents prepared while performing City
contractual work are subject to the Arkansas Freedom of lnformation Act. lf a Freedom of
lnformation Act request is presented to the City of Fayetteville, the (contractor) will do
everything possible to provide the documents in a prompt and timely manner as prescribed in
the Arkansas Freedom of lnformation Act (A.C.A. 525-19-101 et. seq.). Only legally authorized
photocopying costs pursuant to the FOIA may be assessed for this compliance.
c. Legal jurisdiction to resolve any disputes shall be Arkansas with Arkansas law applying to the
case.
1.5. CITY INDEMNIFICATION:
The successful Proposer(s) agrees to indemnify the City and hold it harmless from and against all claims,
liability, loss, damage or expense, including but not limited to counselfees, arising from or by reason of any
actual or claimed trademark, patent or copyright infringement or litigation based thereon, wlth respect to
the services or any part thereof covered by this order, and such obligation shall survive acceptance of the
services and payment thereof by the City.
1-6. VARIANCE FROM STANDARD TERMS & CONDITIONS:
All standard terms and conditions stated in this request for proposal apply to this contract except as
specifically stated in the subsequent sections of this document, which take precedence, and should be fully
understood by Proposers prior to submitting a proposal on this requirement.
17. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION:
Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event,
should call 479.521^ 1316 (telecommunications device for the deaf), not later than seven days prior to the
deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing
Division, immediately.
18. CERTIFICATE OF INSURANCE:
The successful Proposer shall provide a Certificate of lnsurance in accordance with specifications listed in
this request for proposal, prior to commencement of any work. Such certificate shall list the City of
Fayetteville as an additional insured. lnsurance shall remain valid throughout project completion.
City of Fayetteville, AR
RFP 15-14, Bicycle Coordinator
PageT of 17
19. PAYMENTS AND INVOICING:
The Proposer must specify in their proposal the exact company name and address which must be the same
as invoices submitted for payment as a result of award of this RFP. Further, the successful Proposer is
responsible for immediately notifying the Purchasing Division of any company name change, whìch would
cause invoicing to change from the name used at the time of the original RFP. Payment will be made within
thirty days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest or
penalty for untimely payments. Payments can be processed through Proposer's acceptance of Visa at no
additional costs to the Cityfor expedited payment processing. The City will not agree to allow any increase in
hourly rates by the contract without PRIOR Fayetteville City Council approval.
20. CANCELLATION:
The City reseryes the right to cancel this contract without cause by giving thirty (30) days prior
notice to the Contractor in writing of the intention to cancel or with cause if at any time the
Contractor fails to fulfill or abide by any of the terms or conditions specified.
Failure of the contractor to comply with any of the provisions of the contract shall be considered
a material breach of contract and shall be cause for immediate termination of the contract at the
discretion of the City of Fayetteville.
c. ln addition to all other legal remedies available to the City of Fayetteville, the City reserves the
right to cancel and obtain from another source, any items and/or services which have not been
delivered within the period of time from the date of order as determined by the City of
Fayetteville.
d. ln the event sufficient budgeted funds are not available for a new fiscal period, the City shall
notify the vendor of such occurrence and contract shall terminate of the last day of the current
fiscal period without penalty or expense to the City.
2 1. ASS IG N M ENT, SU BCO NTRACII NG, CO RPORATE ACQU ISITIONS AN D/OR M ERGERS:
a. The Contractor shall perform this contract. No assignment of subcontracting shall be allowed
without prior written consent of the City. lf a Proposer intends to subcontract a portion of this
work, the Proposershall disclose such intent in the proposalsubmitted as a result of this RFP.
b. ln the event of a corporate acquisition and/or merger, the Contractor shall provide written
notice to the City within thîrty (30) calendar days of Contractor's notice of such action or upon
the occurrence of said action, whichever occurs first. The right to terminate this contract, which
shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in
which a corporate acquisition and/or merger represent a conflict of interest or are contrary to
any local, state, or federal laws. Action by the City awarding a proposal to a firm that has
disclosed its intent to assign or subcontract in its response to the RFP, without exception shall
constitute approval for purpose of th¡s Agreement.
22. NON-EXCLUSIVE CONTRACI:
City of Fayetteville, AR
RFP 15-14, Bicycle Coordinator
Page 8 of 17
a,
b.
Award of this RFP shall impose no obligation on the City to utilize the vendor for all work of this type, which
may develop during the contract period. This is not an exclusive contract. The City specifically reserves the
right to concurrently contract with other companies for similar work if it deems such an action to be in the
City's best interest. ln the case of multiple-phase contracts, this provision shall apply separately to each
item.
23. LOBBYING:
Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding
request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by
the bidder/proposer/protestor or any member of the bidder's/proposer's/protestor's staff, and agent of the
bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an
organization that is responding to the request for proposal, request for qualification, bid or contract, or has
a pending bid protest is strictly prohibited either upon advertisement or on a date established bythe City of
Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City
of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from
contacting the Purchasing Division to address situations such as clarification and/or questions related to the
procurement process. For purposes of this provision lobbying activlties shall include but not be limited to,
Influencing or attempting to influence action or non-action in connection with any request for proposal,
request for qualification, bid or contract through direct or indirect oral or written communication or an
attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause
any reguest for proposal, request for qualification, bid or contract to be rejected.
24. ADDITIONAL REQUIREMENTS:
The City reserves the right to request additional services relating to this RFP from the Proposer. When
approved by the City as an amendment to the contract and authorized in writing prior to work, the
Contractor shall provide such additional requirements as may become necessary.
25. SERVICES AGREEMENT:
A written agreement, in substantially the form attached, incorporating the RFP and the successful proposal
will be prepared by the City, signed by the successful Proposer and presented to the City of Fayetteville for
approval and signature of the Mayor.
26. INTEGRITY OF REQUEST FOR PROPOSAL (RFP) DOCUMENTS:
Proposers shall use the original RFP form(s) provided bythe Purchasing Division and enter information only
in the spaces where a response is requested. Proposers may use an attachment as an addendum to the RFP
form(s) if sufficient space is not available on the original form for the Proposer to enter a complete
response. Any modifications or alterations to the original RFP documents by the Proposer, whether
intentional or otherwise, will constitute grounds for rejection of such RFP response. Any such modifications
or alterations a Proposer wishes to propose shall be clearly stated in the Proposer's RFP response and
presented in the form of an addendum to the orÍginal RFP documents.
City of Fayetteville, AR
RFP 15-14, Bicycle Coordinator
Page 9 of 17
27. OTHER GENERAL CONDITIONS:
a. Proposers must provide the City with their proposals signed by an employee having legal
authority to submit proposals on behalf of the Proposer. The entire cost of preparing and
providing responses shall be borne by the Proposer.
b. The City reserves the right to request any additional information it deems necessaryfrom any or
all Proposers after the submission deadline.
c. This solicitation is not to be construed as an offer, a contract, or a commitment of any kind; nor
does it commit the city to pay for any costs incurred by Proposer in preparation. lt shall be
clearly understood that any costs incurred by the Proposer in responding to this request for
proposal is at the Proposer's own risk and expense as a cost of doing business. The City of
Fayetteville shall not be liable for reimbursement to the Proposer for any expense so incurred,
regardless of whether or not the proposal is accepted.
d. lf products, components, or services other than those described in this bid document are
proposed, the Proposer must include complete descriptive literature for each. All requests for
additional information must be received within five working days following the request.
e. Any uncertainties shall be brought to the attention to Andrea Foren Rennie immediately via
telephone (479.575.8220) or e-mail (aforen@favetteville-ar.sov). lt is the intent and goal of the
City of Fayetteville Purchasing Division to provide documents providing a clear and accurate
understanding of the scope of work to be completed and/or goods to be provided. We encourage
all interested parties to ask questions to enable all Proposers to be on equal terms.
f. Any inquiries or requests for explanation in regard to the City's requirements should be made
promptly to Andrea Foren Rennie, City of Fayetteville, Purchasing Agent via e-mail
(aforen@favetteville-ar.gov) or telephone (479.515.8220). No oral interpretat¡on or
clarifications will be given as to the meaning of any part of this request for proposal. All
questions, clarifications, and requests, togetherwith answers, if any, will be provided to allfirms
via written addendum. Names of firms submitting any questions, clarifications, or requests wlll
not be disclosed until after a contract is in place.
g. At the discretion of the City, one or more firms may be asked for more detaiìed information
before final ranking of the firms, which may also include oral interviews.
h. Any information provided hereln is intended to assist the Proposer in the preparation of
proposals necessary to properly respond to thls RFP. The RFP is designed to provide qualified
Proposers with sufficient basic information to submit proposals meeting minimum specifications
and/ortest requirements, but is not intended to limit a RFP's content orto exclude any relevant
or essential data.
Proposers irrevocably consent that any legal action or proceeding against it under, arislng out of or
in any manner relating to this Contract shall be controlled by Arkansas law. Proposer hereby
City of Fayetteville, AR
RFP 15-14, Bicycle Coordinator
Page 10 of 17
expressly and lrrevocably waives any claim or defense in any said action or proceeding based on
any alleged lack of jurisdiction or lmproper venue or any similar basis.
The successful Proposer shall not assign the whole or any part of this Contract or any monies due
or to become due hereunder without written consent of City of Fayetteville. ln case the successful
Proposer assigns all or any part of any monies due or to become due under this Contract, the
lnstrument of assignment shall contain a clause substantially to the effect that is agreed that the
right of the assignee in and to any monies due or to become due to the successful Proposer shall
be subject to prior liens of all persons, firms, and corporations for services rendered or materials
supplied for the performance of the services called for in this contract.
k. The successful Proposer's attention is directed to the fact that all applicable Federal and State laws,
municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the
services shall apply to the contract throughout, and they will be deemed to be included in the
contract as though written out in full herein. The successful Proposer shall keep himself/herself
fully informed of all laws, ordinances and regulations of the Federal, State, and municipal
governments or authorities in any manner affecting those engaged or employed in providing these
services or in any way affecting the conduct of the services and of all orders and decrees of bodies
or tribunals having any jurisdictlon or authority over same. lf any discrepancy or inconsistency
should be discovered in these Contract Documents or in the specifications herein referred to, in
relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the
same in writing to the City of Fayetteville.
28. PERIOD OF CONTRACT: Services performed pursuant to this Contract shall commence upon execution of
this agreement and continue for a perlod of ONE (1) year, unless canceled or terminated within
thirty (30) days written notice by either party. This contract may be automatically renewed for four
(4) additional one (1) year terms afterthe initial contract period, for a total possible contract term of
FIVE(5)years. lntheeventoftermination,claimsforcompensationowedtheCityshall belimitedto
verifiable serves rendered.
a. This contact is contingent on funding by the City of Fayetteville or Grant. ln the event funds are
not approved for this project, the contract may be cancelled immediately. Payment will only be
made for services rendered. Hours and provided timeframes are not guaranteed bythe City or
this RFP.
City of Fayetteville, AR
RFP 15-14, Bicycle Coordinator
Page 11 of L7
City of Fayetteville
RFP L5-L4, Bicycle Coordinator
SECTION B: Scope of Services and General lnformation
7. PURPOSE & OVERVIEW: The City of Fayetteville, Arkansas, hereinafter referred to as "the City", seeks
proposals from organizations for a qualified individualto act as Bicycle Coordinator on an interim basis.
The Bicycle Coordinator will be provided with a desk, computer, telephone, normal office supplies and
other necessary support by the City of Fayetteville. The Bicycle Coordinator will report to work daily at
the City's Development Services Building and will be given normal employee access to the building.
a. The City's currently contracted rate is 515.95 per hour.
2. INTENT: The City intends to select an individual or organization to provide a full-time,40 hours per
week, Bicycle Coordinator for an eighteen (18) month term.
3. MINIMIUM QUALIFICATIONS OF COORDINATOR:
a. Bachelor's degree (8.4. or B.S.) in Engineering, Architect, Planning, Environmental Science,
Sustainability or a related field from a four year college or university and 6 months of applied
experience in transportation planning. One year of applied experience preferred.
b. Ability to become and League of American Bicyclists - League Cycling lnstructor (LCt) within 12
months of hire
c. Coordinator shall have the ability to operate a bicycle safely under a variety of environmental
conditions and operational situations.
d. Coordinator shall have a valid Driver's License and be able to effectively communicate with others
orally and in writing
e. Shall be able to meet required deadlines while working on a variety of projects
f. Ability to read, analyze and interpret general planning periodicals, professionaljournals, technical
procedures and governmental regulations.
g. Shall have the ability to write professional reports, business correspondence, prepare and present
information, and respond to questions from groups of managers, customers and the general public
h. Shall have ability to compile and analyze data with great attention to detail from a variety of sources
in order to prepare clear, accurate reports from such information
i. Shall have knowledge of objectives and principles of transportation planning, funding, and design
with an emphasis on bicycle-pedestrian transportation
j. Shall have capacity to be a strategic thinker and the ability to work as a team member and leader as
well as ability to work independently
k. Shall be proficient in the use of a computer and software programs such as word processing
applications, spreadsheet applications and presentation software applications. Shall be able to
effectively operate sta nda rd office eq u i p ment
L Shall have basic knowledge of ARCView mapping software
4. SCOPE OF WORK: While the exact range and extent of services is subject to negotiation, it is anticipated
thatthe selected firm shall provide, as a minimum, professionalservices and adequately experienced
dedicated personnel necessary to perform the following:
City of Fayetteville, AR
RFP L5-L4, Bicycle Coordinator
Page 12 of 17
a. Develop city-wide bicycle educational and encouragement efforts, by using social media and
conducting public presentations to inform and educate motorists, bicyclists, and pedestrians of the
energy savings, monetary savings, health benefits, and best practices associated with walking and
bicycl ing for transportation;
b. Maintain the City Bicycling webpage;
c. Assist Parks & Recreation Department with coordinating city-wide bicycle events, such as group rides,
races, ribbon cutting celebrations, festivals and other actlvities to promote walking and bicycling as
hea lthy, energy-efficient, a nd cost-effective mea ns of tra nsportation;
d. Administer, traÌn and recruit volunteers for the Trail Trekker program.
e. Assist with public outreach regarding on-street bike/ped facilities such as protected bike lanes, bike
lanes, shared lane markings, signage, bike racks and bettercrosswalks and signalsto help familiarize
citizens with the facilities available for healthy, energy-efficient, and cost-effective transportatìon
choices;
t. Assist Trails Coordinator in education and outreach related to design, development, and
implementation of citywide bike/ped facilities, including but not limited to trails and bicycle parking
facilities, and objectives in the current Fayetteville Actlve Transportation Plan;
g. Lead periodic updates to the City's Bicycle and Pedestrian Master Plans;
h. Work with loca I sta keholders such as U niversity of Arka nsas, Bicycle Coa lition of the Oza rk a nd Oza rk
Off-Road Cyclists to encourage cycling events and activities in Fayetteville;
i. Maintain bicycle and pedestrian-friendly certifications for Fayetteville, through the Bicycle Frlendly
Community' and 'Walk Friendly Community' programs;
j. Review and implement Fayetteville specific recommendations from the League of American Bicyclists
through the Bicycle Friendly Communities certification process;
k. Encourage and promote "Bicycle Friendly Business" program to Fayetteville Businesses;
l. Track and report usage of bicycle facilities thru mechanical counts, surveys, interviews, etc. to help
determine the effectiveness of education and outreach activities;
m. Research, recommend and implement programs that have resulted in increased walk/bike rates for
other communities such as Bike Share, advanced strategies in bicycle parking, protected/buffered
bicycle lanes and commuter incentives;
n. Work with Fayetteville Police Department on enforcement programs that focus on educating
Bicyclists and Motorists on safe rules of the road;
o. Conduct walk/bike traffic safety skill training for community members based on League of American
Bicyclists cu rriculu m;
p. Develop promotion and sponsorship of social marketing messages that relate to bicycling and walking
as environmentally conscious, healthy and economical transportation practices;
q. Use social media to update maps, trail and bikeway conditions, and provide notices of bike/ped
eve nts.
5. PROPOSAL CONTENTS: Proposals should be structured in the following manner.
a. Structure: Proposals shall be prepared simply and economically, providing a straight forward, concise
description on the Proposer's ability to meet the requirements for the project. Fancy bindings,
colored displays, and promotional material are not required. Emphasis should be on completeness
and clarity of content. All documents should be typewritten on standard BTr" x Ll-" white papers and
bound in one volume. Exceptions would be schematics, exhibits, or other information necessary to
facilitate the City of Fayetteville's ability to accurately evaluate the proposal. Proposers shall limit
City of Fayetteville, AR
RFP 15-14, Bicycle Coordinator
Page !3 of 17
proposal to twenty-five (25) pages or less, excluding one-page team resumes, references, forms
required by the City for completion, and tab/divider sheets.
b. References: A reference list for bicycle advocacy work performed by the individual or organization
within the past five (5) years.
c. Experience: Provide a general description of the organization, its history, primary types of work,
organizational structure, etc. Proposers shall incorporate experience as it relates to the scope of
work and minimum qualifications.
i. Resume: The Proposer shall include a maximum two-page resume for the individual to be
utilized for the Bicycle Coordinator position. Any other resumes shall be one page.
Resumes shall include, at a minimum:
1. Name
2. Bicycle advocacy experience
3. Education & Employment History
4. Other relevant experience and information
d. Fees: State the fee to provide Bicycle Coordinator position for 40 hours per week for l-B months.
Pricing shall be provided in an hourly rate format.
i. lnvoicing byawarded Proposershall be itemized and will be paid on an hourly basis.
e. Background: Provide information on relevant experience working wíth government agencies or
situations of similar scopes of work.
f. lndividuals or companies may submit for this project. However, individuals submitting for this project
shall be aware all IRS guidelines for an independent contractor. lndividuals submitting for this project
will not be employees of the City of Fayetteville.
6. CONTRACI FORMATION: lf the negotiation produces mutual agreement, the draft contract as a part of
this package shall be constructed and forwarded to the Fayetteville City Council for final approval. lf
negotiations with the highest ranking Proposer fail, negotiations shall be initiated with the next highest
ranking Proposer until an agreement is reached. The City reserves the right to reject all offers and end
the process without executing a contract.
7. INSURANCE: Proposer shall provide and maintain insurance throughout the contract which is commonly
accepted in the industry. lnsurance is not required with RFP response but will be required after contract
award. lnsurance provided shall include but not be limited to the following and shall list the City of
Fayetteville, Arkansas as an additional insured: General Automotive, Commercial General Liability and
Worker's Compensation as required by state law.
8. SELECIION CRITERIA: The following criteria will be used by the City to evaluate and score responsive
proposals. Proposers shall include sufficient information to allow the City to thoroughly evaluate and
score each proposal. Each proposal submitted is not required to be ranked bythe selection committee;
however, all proposals will be evaluated. The contract may be awarded to the most qualified firm, per
the evaluation criteria listed below, based on the evaluation of the selection committee.
Following the evaluation of the proposals, the Selection Committee may request the top ranking firms
make an oral presentation or be interviewed. Any presentations/interview w¡lltake place in Fayetteville,
Arkansas. Meeting notices and information will be sent by the Purchasing Division.
1) 20% Qualifications in Relation to Specific Project to be Performed: lnformation reflecting
qualifications of the firm. lndicated specialized experience and technical competence of
City of Fayetteville, AR
RFP L5-14, Bicycle Coordìnator
Page L4 of t7
the firm in connection with the type and complexity of the service required.
Subcontractors, if used, shall be listed.
2) 25% Experience, Competence, and Capacity for Performance: lnformation reflecting the
names, titles, and qualifications (including experience and technical competence) of the
major personnel assigned to this specific project.
3) 15% Proposed Method of Doing Work: A proposed work plan (description of how the project
would be conducted as well as other facts concerning approach to scope) indicating
methods and schedules for accomplishing scope of work. lnclude with this the amount of
work presently u nderway.
4) 1'5% Past Performance: Previous evaluations shall be considered a significant factor. lf
previous evaluations with the City are not available, the professional firm's past
performance records with the City and others will be used, including quality of work,
timely performance, diligence, and any other pertinent information. Proposers shall
provide a list of similar jobs performed and person whom the City can contact for
information.
5) 25% Price: Proposers shall list all fees and expenses to be paid by the City and shall be
structured in an hourly rate format.
9' ADDITIONAL DOCUMENTS AND INFORMATON: The following documents are included with this
solicitation as additional information.
a. Appendix A - City's Bicycle and Pedestrian Master plans
City of Fayetteville, AR
RFP 15-14, Bicycle Coordinator
Page 15 of 17
City of Fayetteville
RFP L5-L4, Bicycle Coordinator
SECTION C: Signature Submittal
1. DISCLOSURE INFORMATION
Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited
to, any relationship with any City of Fayetteville employee. Proposer response must disclose if a known
relationship exists between any principal or employee of your firm and any City of Fayetteville employee or
elected City of Fayetteville official.
lf, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose
such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This
form must be completed and returned in order for your bid/proposal to be eligible for consideration.
PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES TO YOUR FIRM:
L) No KNOWN RELATTONSHTP EXTSTS
2) RELATIONSHIP EXISTS (Please explain):
I cerlify that; as an officer of this organization, or per the attached letter of authorization, am duly authorized to
certify the information provided herein are accurate and true; and my organization shall comply with all State
and Federal Equal Opportunity and Non-Discrimination requirements and conditions of employment.
2. PRIMARY CONTACT INFORMATION
At the discretion of the City, one or more firms may be asked for more detailed information before final ranking
of the firms, which may also include oral interviews. NOTE: Each Proposer shall submit to the City a primary
contact name, e-mail address, and phone number (preferably a cell phone number) where the City select¡on
committee can call for clarification or interview via telephone.
Corporate Name of Firm:
Primary Contact:Title of Primary Contact:
Phone#l- (cel I preferred) :
E-MailAddress:
Phone#2:
3. ACKNOWLEDGEMENT OF ADDENDA
Acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by
signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same
extent as though it were originally included therein. Proposers/Bidders should indicate their receipt of same in
the appropriate blank listed herein. Failure to do so may subject vendor to disqualification.
City of Fayetteville, AR
RFP L5-L4, Bicycle Coordinator
Page 16 of 17
ADDENDUM NO.SIGNATURE AND PRINTED NAME DATE ACKNOWLEDGED
4. PRICING:
Allfees or charges shall be provided in a separate attachment, be fully itemized, and inclusive of any charges or
fees the City could be charged.
5. DEBARM ENT CERTI FICATION:
As an interested party on this project, you are required to provide debarment/suspension certification
indicating in compliance with the below Federal Executive Order. Certification can be done by completing and
signing this form.
Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving
individual awards, using federal funds, and all sub-recipients certify that the organization and its principals are
not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal
department or agency from doing business with the Federal Government.
Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal
department or agency.
Questions regarding this form should be directed to the City of Fayetteville Purchasing Division.
NAME OF COMPANY:
PHYSICAL ADDRESS:
MAILING ADDRESS:
PRINTED NAME:
PHONE:FAX:
E-MAIL:
SIGNATURE
TITLE:DATE:
City of Fayetteville, AR
RFP 15-14, Bicycle Coordinator
PageIT of 17
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ln 2003, the City of Fayetteville adopted the Fayetteville Alternative
Transportation &Trails (FATT) Plan, which laid out a vision for the
development of a city-wide trail system. The FATT Plan was developed
through an extensive public input process which resulted in a
comprehensive set of goals and objectives. At the time the FATT Plan
was developed, Fayetteville had not yet committed to building the Scull
CreekTrail that has become the backbone of our trails system. The FATT
Plan served as a catalyst to initiate large-scale trail development and
brought greater awareness of the benefits of alternative transportation
networks. Now in 2015, the viability of these networks is readily
apparent and other cities in the region are replicating and expanding
trail networks with the development of the Razorback Regional
Greenway.
This Active Transportation Plan was adopted by City Council resolution
No.81-15 on April7,2015 and itwill be used to guidethe design and
implementation of future bicycle and sidewalk infrastructure. The ATp
sets forth a vision and a roadmap for measuring success, and it provides
the general parameters for the prioritization and design of bicycle and
pedestrian infrastructure without prescribing solutions for specific proj-
ects. lndividual projects to be implemented should incorporate the vision
and principles set forth in this plan, while balancing the goals of the plan,
funding availability, citizen input and potential success for each project.
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The City envisions the ATP as the guiding document for identifying
and prioritizi ng bicycle and pedestrian infrastructure improvements.
This plan is intended to be broad in scope and to provide a dynamic
and timely framework for the decision making process.
Ultimately, the vision for this plan is as follows:
Fayetteville endeavors to develop and promote an interconnected and
universally accessible network of sidewalks, trails and on-street bicycle
facilities thot encourage citizens to use active/non-motorized modes of
transportation to safely and efficiently reach any destination.
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Active transportation is any form of human powered transportation, e.9., walking, cycling, using a wheelchair, in-line skating or skateboarding.
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Multi-modal refers to a range of mobility options; vehicular traffic, public transit, walking, bicycling and ride sharing that are effectively
integrated to provide a high degree of accessibility for all users.
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Completely automobile dependent communities share many of the same characteristics; lack of pedestrian connectivity and non-vehicular
reduced diversity and feWei'ôppor,túhities for education, êmplo¡rment and recreation.
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AUTOMOBITE DEPENDENT MULTI.MODNI ÏRATSPoRTATIoNCOMMUNITY COMMUNITY
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The ATP has been developed with information gathered from a wide variety of planning studies and public input over time. This Plan recognizes
that exceptional bicycle and pedestrian planning, design and implementation occurs at many levels and is influenced and guided by a variety of
plans, policies and advocates.
ln developing the Alternative Transportation Plan, staff incorporated data, best practices and input from a wide variety of sources including:
. 2003 Fayetteville Alternative Trails and Transportation Plan
. Recommendations from the 2014 League of American Bicyclists Fayetteville Bronze designation
. Recommendations from the NWA Bicycle and Pedestrian Plan developed with help from Alta Planning for the NWA Regional Planning
Commission and endorsed by the Fayetteville City Council
. City Plan 2030 and the City of Fayetteville's Master Street Plan
. Specific neighborhood plans adopted by the City, including:Walker Park, Fayette Junction and the Wedington Corridor Plan
. The City of Fayetteville's annual sidewalk plan developed by the Transportation Services Department
. Re,commendations from the Bícycle Coalition of the Ozarks
. Generous public input from participants in the above plans, programs and policies
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Citizens research
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City awarded
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fundinþ'for'
trail projects.
Bicycle Task Force
formed to discuss
possibility of major
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way throughout the City.
Sidewalks and
Trails Coor.dìnator
hired.
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Alternative
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The City receives
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ISTEA funding
for trail projects
! Council by-
! Resolution #i3,i"03::
Trails ' !
Coordinator MudCrlekTrailposition ' completed.
created iô P.arks
and Becreation
DepartrnqnL
The Sidewalk and
Tr.ails Advisor,y
Committee was
established'by
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Bicycle Coordinator
hired.
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Fayetteville is fortunate to have a well-connected street network
within the historic central core of the City that was developed prior
to the 1940's as a street grid of small blocks with low traffic speeds.
Small blocks encourage pedestrian use and provide for safe and
convenient bicycle transportation within the existing travel lanes.
Generally, areas of the City that were developed from the 1 940's
through the 1990's have a non-gridded street pattern that is
characterized by looping streets and cul-de-sacs.These streets
generally lack sidewalks and are not interconnected.The
development pattern from the 2000's to present has, for the most
part, been built in the era of 'tomplete streets"which requires the
inclusion of bicycle and pedestrÌan infrastructure when building
new streets.This requirement stems from the adoption of
Fayetteville's Complete Street Policy in 2006 as an element of the
Master Street PIan. The Master Street Plan is complimentary to the
City's long range land use plan, City Plan 2030. These transportation
and land use policies are updated every five years.
Sidewalks on both sides
of the street
Sidewalks on one side
of the street
Shared Use PavedTrail System
Streets without sidewalks
T'HË PËÞË5T'ffifiAru NETWORK
Presently, Fayetteville's pedestrian network is made up of 435 miles of existing public sidewalks and 40 miles
of existing shared-use paved trails. The sidewalk map shows where existing sidewalks are located and where
gaps exist. Traditionally, Capital lmprovement Program funds have been allocated for an annual sidewalk
budget in the City's Transportation Department to build new sidewalks or to rebuild and replace existing
damaged or inadequate sidewalks, Additional funding has also come through State and Federal grant for
sidewalk construction. Construction of sidewalks is required for most new development along public streets.
As a result of this requirement, 127 miles of sidewalks were built from 2003 to 201 3 by private developers.
This plan provides the framework for identifying and prioritizing sidewalk improvements in the future.
Future sidewalk planning will emphasize improving connectivity throughout the existing network by con-
necting densely populated areas to key destinations such as parks, schools and businesses. According to
the 2013 Census Bureau's American Fact Finder Survey, walking constituted 6.30/o of the overall commuting
mode share for all forms of transportation utilized by workers 1 6 years of age and older.
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Shared-use paved trails, due to their separation from the roadway network, are especially useful for building a robust multi-modal transportation
network. The ability to accommodate both bicyclists and pedestrians allows trails to provide a significant return in terms of use and convenience
for the public investment. Fayetteville was fortunate to acquire a north-south oriented corridor along an existing Arkansas/Missouri Railroad rail
line. Together, the rail line and Scull Creek provided a natural "spine"through the center of town. This trail segment has ultimately become the
southern section of the Razorback Regional Greenway. Spur trails to the east and west along the Razorback Regional Greenway spine will be the
focus for much of the future trail network (see Razorback Regional Greenway map on next page). Much like our sidewalk program, trails are
funded through dedicated Capital lmprovement Project funds and additional public and private grant sources. The City is extremely grateful for
the generosity of the Walton Family Foundation and the Endeavor Foundation for significant funding to assist in the planning, designing and
construction of many miles of shared-use paved trails. The Safe Routes to School Program administered by the Arkansas State Highway
Department has also been a valuable partner for funding a number of sidewalk and trail projects. Ultimately, this plan envisions an
interconnected shared-use paved trail network within one half mile of every residence, school, commercial area and place of employment
within the City.
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The Razorback Regional Greenway is a 36-mile shared-use paved trail that
includes more than 9 miles of Fayetteville's trails and serves as the primary
active transportation corridor for the region. The Razorback Regional Greenway
opened in the spring of 2015 and spans across six municipalities, connecting
dozens of popular community destinations. Funding to design and construct
this 38-million dollar project came from federal transportation grants, local
government resources, and grants from the walton Family Foundation.
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The ActiveTransportation Plan Map illustrates the location of the existing and future trail system and on-street bicycle facilities.This map is
adopted by a resolution of the City Council and it serves as the official map for directing the development of active transportation infrastructure.
City Staff utilizes the map to prioritize City led infrastructure improvements.The ActíveTransportation Plan Map is also used to inform land
owners and developers of future trail corridors for planning and development purposes. Please see the officalActiveTransportation Plan Map
that accompanies this document for more detail.
T'HË #ãU-STREHT ffiECYCLË NËTWÕRK
Shared-use paved trails serve as the foundation of our active transportation infrastructure, but on-street linkages provide a critical link for cyclists to
reach trails and other destinations using city streets. Fayetteville's on-street bicycle network has been rapidly developed in recent years; 25 miles of
on-street bike lanes and shared bikeways were added to Fayetteville streets in the years between 2010 and 2014. Fayetteville has gone from a patchy
inadequate pattern of on-street bike facilities to a network of usable and navigable bike routes, yet continued progress is needed to meet the growing
demand for these on-street facilities.
Fayetteville's varied development patterns and occasionally steep terrain require a variety of on-street solutions to make the most efficient use of space
while providing safe and comfortable travelways for cyclists. On-street shared lanes, bike lanes, climbing lanes, buffered bike lanes and bike ways have
all been implemented in Fayetteville. Other facilities such as cycletracks, which are fully protected bike lanes, may be constructed in the future. As part of
Fayetteville's commitment to the continued expansion of on-street bicycle facilities, Cìty Plan 2030 requires all new street projects and significant street
reconstruction incorporate some form of bicycle infrastructure in the public right-of-way where the City Plan indicates bicycle infrastructure is appropri-
ate. The images bellow illustrate examples of the context-sentitive solutions used in various locations in Fayetteville and other regionalcities.
Willow Avenue - Fayettev¡lle
EET SHARED LANES
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CYCLETRACKS
Silent Grove Rd. - Springdale
Ash Street - Fayettev¡lle
LIMBING
BUFFERED BIKE LANESRollìng Hills Drive - Foyetteville
Appleby Road - Fayetteville
LANES
BICYCLE WAYS
Asbell B¡ke way - Fayettev¡lle
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Fayetteville is served by two publìc transit agencies, Razorback
Tra nsit and Ozark Regiona I Transit. Razorback Transit serves University
of Arkansas Students and residents of Fayetteville. Service is
provided by the University of Arkansas and riders pay no fee. Ozark
RegionalTransit, which serves cities in Benton and Washington
counties, charges a rider fee but the agency is primarilyfunded through
a combination of federal, state and local programs and contributions.
Public transit provides a critical link in a multi-modal transportation
network. High quality public transportation allows residents to walk or
bike to transit stôps, ride the bus to a stop near a destination and then
walk or bike the final leg of the trip. These multi-modal trips are typical
withín a responsive and dynamic transportation network that
incorporates the active transportation to connect users and
destinations.
According the 2013 American Fact Finders survey, public transpor-
tation has a 2.7 o/o commuting mode share for workers 16 years of age
and older.
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Bicycling and walking bring innumerable benefits to an individual's physical, mental and emotional well-being.
Americans are increasingly aware of the link between transportation choices and health, and people value
neighborhoods that are conducive to bicycling and walking as a form of exercise and transportation. The built
environment is key to providing individuals with transportation choices and options. Fayetteville's commitment through
City Plan 2030 to promote infill development, discourage sprawl and develop a livable transportation network acknowl-
edges this link between the built environment and healthy lifestyres.
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QUALITYOF LIFE
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Quality of life is understood to mean the well-being of individuals, cities and societies. Quality of life can be measured in a
variety of ways such as community stability, culture, education, open spaces, health, the environment and infrastructure.
Active transportation alternatives can have positive impacts on all aspects of quality of life. All efforts and actions toward
improving Fayetteville's Bicycle Friendly community designation are intended to improve the quality of life for all residents.
This is especially true when measuring transportation mode share and the locational equity and extent of the existing and
future bicycle, trails and sidewalk networks.
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ENl/IRONMENT
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When non-motorized transportation options are present, the community has the ability to choose biking and
walking for trips such as commuting to work, traveling to school or going shopping. The goal is to create a
balanced transportation network that fosters one's ability to make environmentally conscious choices that result
in less traffic congestion, cleaner air and less dependence on non-renewable fuels. An accessible active
transportation network is essential for an environmentally sustainable community, considering that the
transportation sector contributes approximately one third of American greenhouse gas emissions.
(Cambridge Systematics lnc. and lJrban Land lnstitute, Moving Cooler an Analysis of Transportation Strategies for
Reducing Greenhouse Gas Emissions, July 2009).
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Economic resiliency is an often overlooked benefit of having a robust active transportation network. Economic
resiliency can be measured broadly, at the community level, or narrowly as the benefits and costs to an individual
or family. At the community scale, economic resiliency can be measured a number of ways including the number of
jobs created by building and maintaining infrastructure or by calculating the community's overall costs of living and
transportation affordability. Local economies are impacted negatively by the high transportation costs associated
with an automobile oriented land use and transportation network. Multi-modaltransportation systems that include
extensive active transportation components are less expensive to construct, operate and maintain. Community
metrics like commuting time or the average annual costs of operating an automobile can provide measurements for
assessment and goal setting. At an individual scale, economic resiliency can be measured by automobile ownership
and operation costs, but leisure time and quality of life attributes are also important. Additional economic benefits
include the development potential for residential and commercial uses in close proximity to active transportation
networks or corridors and tourism benefits associated with regionally scaled trail amenities. Northwest Arkansas is
poised to take advantage of the limitless development potential along the Razorback Regional Greenway.
Communities that recognize and actively pursue appropriate development in this corridor will begin realizing
i mmediate economic benefi ts.
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The ActiveTransportation Plan (ATP) has been developed through numerous planning and visioning exercises both locally and regionally.
The ATP proposes to consolidate and summarize all of the various alternative transportation planning processes, policies and programs with the
following vision statement:"Fayetteville endeavors to develop and promote an interconnected and universally accessible network of sidewalks,
trails and on-street bicycle facilities that encourage citizens to use active/non-motorized modes of transportation to safely and efficiently reach
any destinationJ'
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ENDEAVOR TO CREATE AN INCLUSIVE MULTI-MODALTRANSPORTATION SYSTEM.
WORKTO BUILD ATRAIL CONNECTION WITHIN ONE HALF MILE OF EVERY RESIDENCE.
INCREASETHE ACTIVETRANSPORTATION COMMUTING MODE SHARE FROM 7.5o/oTO 15o/oBY 2020.
IDENTIFY AND CORRECT MISSING BICYCLE AND PEDESTRIAN LINKAGES.
PARTNER WITH ADVOCATES TO ADDRESS BICYCLE AND PEDESTRIAN NEEDS.
EARN BICYCLE FRIENDLY COMMUNITY DESIGNATION OF SILVER BY 2017.
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consistent with City Plan 2030's goal of creating a "Livable
Transportation Network"and the City's adopted complete
street policy, public street cross-sections and Master Street Plan.
Multi-modal refers to a range of mobility options; vehícular traffic,
public transit, walking, bicycling and ride sharing that are
effectively integrated to provide a high degree of accessibility for
all users. To some degree, the ATP addresses all of these modes
with the primary emphasis on bicycling and walking. A
multi-modal transportation system has a number of significant
benefits for the community including: promoting an active and
healthy lifestyle, expanding mobility options for all users,
reducing overall travel costs for residents and providing
environmental benefits through the reduction of trafñc congestion
and associated air pollution, Success in this goal area can be
quantified through increased multi-modal transportation
commuting mode share measured by the U.S. Census Bureau,
increased transit ridership reported by transit agencies and
increased trail usage determined through mechanical counts.
ENDEAVOR TO CREATE AN INCLUSIVE MULTI-MODAL TRANSPORTATION SYSTEM
Developing a truly multi-modal transportation system is
CYCLE TRACK ON MALL AVENUE
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* The ATP Map shows the existing trail system and identifies future trail locations. Once completed, the FayettevilleTrail System will include
approximately 1 50 miles of shared-use paved trails. The Fayetteville Pedestrian Shed (on the following page) illustrates the proximity of the
existing and proposed trails. At the current rate of trail construction, it is estimated the City will have achieved this goal by 2040. This goal is
essentialto ensuring that the trails system and its benefits are inclusive for all residents regardless of the location of their residence. Success will
be measured through locational data collected by the City of Fayetteville Geographic lnformation Systems Division.
2015 TRA¡t SVSTËltrl ,,'r , ,,
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ffi*Ïþ INCREASE rHE ACrlvE
WTRRNSpORTATION COMM UTt N G
MODE SHARETO 15o/oBY 2020.
Active transportation for the purposes of this plan refers to:
"any form of human powered transportation, ie., walking,
cycling, using a wheelchait in-line skating or skateboardingl'
According to the U.S. Census Bureau American Fact Finder
Survey in 2013, the City of Fayetteville had 36,957 workers
16 years old and over that commute to work. Of these, 6.30lo
walked for their daily commute,1.2o/o bicycled to work,
2.7o/o used public transportation and 1 .4olo used a taxicab
or motorcycle. Rideshare or car-pooling constituted 6.4010,
and 30lo reported working from home. Therefore, the active
transportation commuting walking and biking mode share
is 7 .5o/0. The majority of workers 1 6 years and over,79o/o
reported commuting in a single occupancy vehicle.The
average length of commute for workers was 19.1 minutes.
lncreasing Fayetteville's active transportation mode share
to 15o/oby 2020 will be accomplished by a wide variety of
action steps identified in the implementation section of this plan.
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TDENT|Fy PRTORTTTZE AND ADDRESS MtSSING BtCYCLE
AND PEDESTRIAN LINKAGES.
The City faces significant challenges for creating a densely gridded bicycle and pedestrian network. Obstacles ínclude steep topography, large
undeveloped and underdeveloped parcels and a disjointed street network comprised of cul-de-sacs and inward facing developments. However,
Fayetteville does have some built in advantages for building a good active transportation network including numerous stream corridors and a
streamside protection ordinance that limits development in these areas that are particularly well suited for multi-use trails. City staff have
identified missing sidewalk, trail and on street bicycle Iinkages utilizing Gl5 mapping tools. Missing segments are constantly being prioritized for
future infrastructure projects to correct and complete these missing linkages.
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projects. ATAC also reviews street projects for the inclusion of bicycle facilities. This committee's process is to take public comment and advise City Staff on
the prioritization for active transportation infastructure within our City.They are also responsible for adopting Sidewalk andTrails Master Plans and
recommending5yearconstructionplans. RecommendationsrelatingtotrailsandsidewalksareforwardedtotheCityCouncilTransportationCommittee.
ATAC is comprised of eight voting members and seven non-voting staff members, including representatives from the Parks and Recreation, Transportation,
PARTNER WITH ADVOCATES TO ADDRESS BICYCLE AND PEDESTRIAN NEEDS.
The City of Fayetteville currently relies upon the ActiveTransportation Advisory Committee (ATAC) to help prioritize sidewalk and trail infrastructure
Engineering and Police Departments. ln addition to ATAC's work, the City
should also continue to develop and expand our positive working
relationships with the Fayetteville School District, the Bicycle Coalition of
the Ozarks and funding groups such as the Walton Family Foundation and
the Endeavor Foundation in addressing Fayetteville's bicycle and pedestrian
needs.
EARN BICYCLE FRIENDLY COMMUNITY
DESIGNATION OF SILVER BY 2017.
The City of Fayetteville was designated a bronze-level Bicycle Friendly
Community by the League of American Bicyclists in 2010 and again
in 2014. The League of American Bicyclists uses a criteria called the
Five E's to assess and rate a given community's bicycle friendliness.
The Five E's are: Engineering, Education, Encouragement,
Enforcement and Evaluation. Each of these categories is essentialfor
creating great communities for bicycling. The City's 2014 evaluation
identified a number of areas in which Fayetteville should focus in
order to achieve silver or gold designations. These measures are
discussed in detail in the recommendations section of the plan.
Fayetteville is fortunate to have substantial areas of town
that enjoy high walkability with a good sidewalk network,
primarily in the downtown and University areas and
adjacent neighborhoods. Development from the i 950's
through the 1990's may not exhibit the attributes associated
with highly walkable places; sidewalks, connected streets,
small blocks and a wide variety and mixture of building
types and land uses. Many neighborhoods constructed
during this time period did not include sidewalks.
Nevertheless, areas that have a low level of connectivity may
not necessarily need sidewalks due to low traffic volumes.
People can feel safe walking in the street where speeds are
slow and traffic volume is low. Still, these subdivisions may
benefit from having pedestrian ways sensitively located
betweencul-de-sacs or mid-block to connect to the adjacent
neighborhood.
The City's Transportation Department rebuilds and
maintains the public sidewalk system. A portion of the
Capital lmprovement Program budget is allocated annually
for sidewalk construction and repair. The Transportation
Department develops an annual sidewalk plan that is
presented for approval from the Active Transportation
Advisory Committee and the City Council. Sidewalk projects
are prioritized based on a number of factors including;
streets that do not currently have sidewalks, filling ín gaps
in the existing sidewalk sections, proximity to schools, parks
and commercial areas, and providing linkages to the City's
trail system.
Sidewalks serve as more than mere conduits for pedestrian
movement and access. ln highly walkable places sidewalks
activate the street by providing pedestrian space for social
and economic interactions. Highly walkable places are
comfortable and encourage walking with a dense mixture of
land uses and building types in spaces that were designed at
a human scale. This can be difficult to achieve in suburban
places that were designed at the automobile scale, with wide
streets, large building setbacks and an overabundance of
surface parking lots. However, even highly suburban places
may be retrofitted, densified and redeveloped into highly
walkable places over time. This type of transformation is
ambitious but possible with strong leadership, smart
investment and sound planning. Planning for highly walkable
development ís prioritized in Fayetteville's comprehensive
plan, City Plan 2030, with goals of promoting infill
development, discouraging sprawl, making traditional town
form the standard and growing a livable transportation
network. The following action steps should guide the
planning process as it relates to pedestrian infrastructure.
ACTIONS
ldentify, evaluate and recommend economic impact models, zoning incentives,
tiered impact fees or other means that encourage and prioritize bicycle and
pedestrian oriented development.
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Conduct a baseline sidewalk condition survey in a Geographic lnformation
Systems (GlS) database for the City's entíre existing sidewalk network. Adverse
conditions would be noted and geo-located like cracking, buckling or spalling
of the concrete surface. This survey could be developed by a group of students
utilizing a smart phone application.
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Utilize the Active Transportation Advisory Committee as a venue to elicit public
input to determine high priority projects that fill the missing links in the current
trail and sidewalk network.soalsimpacted OOO0O@
The major challenges for expanding the City's sidewalk
network are topography and a limited budget. Many streets
that lack sidewalks are located on steep inclines and they
were not originally designed with storm water infrastructure
or sidewalks. These projects are often difficult to desígn and
build as well as are more expensive then sidewalk projects
in flatter areas of town. Another challenge is the limited
budget for sidewalks in the annual Capital lmprovement
Program. Necessarily, this budget also includes street
maintenance. The following action steps will help to guide
the sidewalk program in order to create the greatest value
for the most people regarding sidewalk construction.
Focus on sidewalk
entertainment and
continue to expand the shared-use paved trailsystem, especially routes that run
parallelto major streets and routes that traverse difficult topography. Emphasis
should be placed on east-west streets connecting to the Northwest Arkansas
ACTIONS
connections to key destinations such as schools, parks and
shopping areas.
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Razorback Greenway.
Make street intersections and trail crossings safer
pedestrians through the use of colored pavement
and signalization. Grade-separated trail crossings
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Evaluate and prioritize high
for expanded cross sections
cycl ists.
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Provide a buffered area with trees and ground cover between the street curb and
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use sections of the shared-use paved trails system
that include separated space for pedestrians and
and more comfortable for
markings, signage, medians
are preferable particularly with
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Pedestrian comfort and safety is essential for creating highly
walkable neighborhoods and commercial districts. ln addition to basic
design elements such as sidewalk width and surface condition, features
such as street trees for shade, reduce intersection crossing distance,
lighting for night time safety and ADA compliant intersections, are
critical for producing an adequate level of pedestrian comfort.
Pedestrians'real and perceived safety is increased when a buffer zone is
present between the sidewalk and the adjacent street traffic. ln a dense
urban environment, these may include parallel parking spaces,
cycletracks or street trees. ln less urban environments, the sidewalk
buffer may be comprised of a sufficiently wide plantíng zone with trees
and ground cover. ln either case, the idea is to offer pedestrian
protection and physical separation from the moving vehicles, These
actions are designed to integrate pedestrian safety and comfort in the
planning, design and engineering process.
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The City of Fayetteville's complete street policy provides
standards for developers building new streets and for the
Transportation Division as they rebuild existing streets.
This policy ensures that new streets include facilities for all
transportation modes; vehicular, pedestrian and bicycle.
ACTIONS
Evaluate public and private development projects and require sufficient
sidewalk width for the anticipated volume of pedestrians.
Priorítize pedestrian safety when redeveloping existing streets through
the appropriate use of landscaped buffers, reduced curb radii at
intersections where appropriate, on-street parking, bicycle infrastruc-
ture, street trees and signalized ADA compliant intersection design.
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Create separate pedestrian and bicycle facilities in areas where the
combined active transportation network creates conflicts between the
people walking and the people biking.
lmplement recommendations from the Active Transportation Advisory Committee for
sidewa I ks a nd tra ils i nfrastru ctu re projects.
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Make street intersections and trail crossings safer and more comfortable for
pedestrians through the use of colored pavement markings, signage, medians, grade
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separation and signalization.
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Fayetteville was fortunate to have the vision to begin building a multi-use trail system twenty years ago. Today, residents enjoy over 40 miles
of shared-use paved trails. The City anticipates the complete trail build-out based on this plan will include 150 miles of shared-use paved
trails by the year 2040. The City has also made significant advances to increase the number and length of bikeways on City streets. However,
major challenges remain in our goal of increasing the number of people who use bicycling as a safe and viable form of everyday
transportation. Many people may express interest in bicycling, but are not comfortable bicycling on streets with significant vehicular traffic.
The following elements are explored in more detail with recommendations for implementation action steps:
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As bicycle and trail networks mature, special attention should be paid to
developing and installing appropriate wayfinding signs to provide users
with information about direction, distance and destinations.
Fortunately, the Northwest Arkansas Regional Bicycle and Pedestrian
Master Plan adopts a universal wayfinding sign template that will be
used throughout the region along the Razorback Regional Greenway.
This signage will provide trail users with on-the-ground information to
help them navigate the trail system without the aid of maps. On-street
bicycle infrastructure should include directional signage alerting
motorísts to the presence of bicyclists on the streets. Lastly, the
innovative use of temporary signage can be utilized to educate users on
bicycle safety and etiquette along the trail,
ACTIONS
Design and install wayfinding signage along the trail network that provides users
with information about direction, distance and destions.
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Update the Trails and Bikeways guide every 1 - 2 years,
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Design and install wayfinding signage on streets with on-street bicycle facilities.
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The City of Fayetteville implemented a complete street policy in 2005
with the adoption of City Plan 2025 and the Master Street Plan, This
policy ensures that new streets include facilities for all transportation
modes; vehicular, pedestrian and bicycle. However, many existing streets
lack sidewalks and bicycle facilities. As part of the implementation of
this plan, the City will begin to prioritize streets in need of retrofit,
focusing on streets that connect the largest number of potential users to
the rest of the active transportation network.
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Bicyclists on publiê streets have the same rights and responsibilities as
automobile drivers and are subject to the same laws. By all parties
obeying traffic laws, the vast majority of conflict between bicyclists and
automobile drivers can be prevented. Education efforts targeted at both
drivers and cyclists can reduce hostility between these groups and help
to foster a sense of mutual respect. Similarly, conflicts between trail users
(both cyclists and pedestrians) often result from poor trail etiquette and
can be prevented through improved education and strategic enforcement,
ACTIONS
Continue to seek and implement recommendations from the Active
Transportation Advisory Committee for on-street and trails infrastructure
projects.
Make street intersections and trail crossíngs safer and more comfortable for
bicyclists through the use of colored pavement markings, signage, medians,
grade seperation and signalization.
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ACTIONS
Design and install ternporary signage displaying information that
educates users about trail safety and etiquette.
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Update bicycle ordinances to clarify current law and add additional
protectionsforcyclists' goars impacted S :..'': t.,,.' 1,,j.;' Q iiiì'
Work with partners such as the Bicycle Coalition of the Ozarks to offer a
greater variety of training opportunities for adults to learn and enhance
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their bicycling skills.
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The collection of accurate and relevant baseline data
is key for understanding the effectiveness of a bicycle
network. The ongoing evaluation of factors such as
traffic speeds, transportation mode share counts,
existing street cross-sections, percent of grade and
other physical barriers are all significant considerations
when determining the appropriate engineering
solution for a given project. Additionally, data
collected from partnering advocate organizations such
as the Bicycle Coalition of the Ozarks or the Fayetteville
Public Schools Safe Routes to School Program may be
applicable and pertinent to the engineering design
process.
Major city streets that carry large amounts of motor
vehicle traffic act as barriers to bicyclists because these
roads are difficult to cross and generally lack bicycle
faci I ities. Add itiona lly, Fayettevi I le's hil ly topog raphy
can present a barrier for lower classification streets that
lack proper bicycle facilities such as sidepaths or
on-street climbing lanes. The development of
appropriate bicycle infrastructure in key locations can
provide safe connectivity that is lacking due to these
existing physical barriers. Moreover, portions of the
existing trail network in Fayetteville are discontinuous,
primarily because many trails have been constructed
with development projects but have yet to be
connected to the larger trail network. This problem of a
disjointed trail network is typical of new and
developing trail networks and will be overcome in time
with private and public investments in bicycle
i nfra st ru ctu re.
ACTIONS
Evaluate and prioritize high use sections of the trails system for expanded cross sections that
includeseparatedspaceforpedestriansr"o.v;lfïis
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Coordinate with local organizations to conduct surveys and user counts to collect active
transportation data that is useful for guidíng the bicycle infrastructure planning and design
processes and measuring success.
Make street intersections and trail crossings safer and more comfortable for bicyclists through
the use of colored pavement markings, signage, medians and signalization. Grade-separated trail
crossings are preferable particularly with high volume and high speed streets.
Continue to increase the amount of high quality bicycle parking throughout the community.
Continue to expand the on-street bicycle network, especially parallel to arterial streets, through the
use of different types of on-street or off-street bicycle facilities, Care should be taken to choose
infrastructure improvements that are sensitive to the context of the street and to the adjacent land use
and development patterns. Consider the use of buffered, protected and separated on-street bicycle
infrastructure whenever possible.
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Continue to expand the shared-use paved trail system, especially routes that run parallel to major
streets and routes that traverse difficult topography where on-street facilities would be inferior.
Emphasis should be placed on east-west routes connecting to the Northwest Arkansas Razorback
Greenway. Focus on connections to key destinations such as schools, parks and entertainment
and shopping areas.
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ln order to maximize use of the developing active
transportation network, an investment of time and
funding in the areas of education and encouragement
is necessary. Programs that teach and encourage
people of all ages and from all walks of life in the
advantages of an active transportation network are
essential to providing a future user base. Children
that have been taught bicycle safety and etiquette in
school are more likely to grow up using the City's
active transportation network. The University of
Arkansas student population provides a strong user
base for trail and on-street bicycle facilities, but
students may also require education, outreach and
encouragement in order to maximize their
participation.
ACTIONS
Staff a full time dedicated Bicycle/Pedestrian Coordinator for the City of Fayetteville.
Encourage the University of Arkansas to promote cycling through policy and infrastruc-
ture with students, staff and faculty and to seek recognition through the Bicycle Friendly
University program developed by the League of American Cyclists.
Work with interested groups and the Fayetteville Public School district to expand bicycl
education efforts to include K-2nd grade balance bike learning.
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Encourage local businesses to promote cycling to their employees and customers and
to seek recognition through the League of American Bicyclists Bicycle Friendly Business
Program' goats impacted O',',.; O ,:i O @
Partner with the Bicycle Coalition of the Ozarks and other bicycle advocates to expand en-
couragement efforts during National Bike Month in May. This may include bicycle themed
communityevents,campaignsand programå'"rs
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Explore possibilities of developing a "bike share" program with outside help either locally
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Work with schools to develop a
cations to increase walking and
schools.
safe routes to school plan to include alternate drop off lo-
biking by students and reduce traffic congestions around
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Safety is an essential element of any comprehensive active
transportation plan that must be included at every phase of
planning, design and implementation. The single most significant
factor influencing bicyclist safety is the number of cyclists on the
road. A strong inverse correlation has been shown between
bicycle mode share and accident rates; more cyclists make cycling
safer overall. This principle of "safety in numbers" should be central
to planning for safer bicycling in Fayetteville. The real or perceived
safety of riding a bicycle in the street with cars close by is a major
factor in people's travel mode choice. Streets with high volumes of
high-speed automobile traffic can threaten the safety of bicyclists
and deter would-be cyclists. lndividuals with modest bicycling skills
often called the "interested but concerned"cyclists, who represent
the largest populatíon of potential cyclists, are most often
discouraged by safety concerns, Courses in bicycle safety for adults
can help to encourage riders that may need to build confidence
in their riding skills. Bike routes that limit cyclists'interaction with
high-traffic conditions by utilizing shared-use paved trails,
cycletracks or bike ways provide users with greater safety and
comfort that will yield the highest usage. Lastly, local traffic
regulations should be reviewed and updated to ensure that
vulnerable road users like bicyclist's are protected.
ACTIONS
Update bícycle ordinances to clarify current law and add additional
protectionsforcyclists. soats impacted Q ir-: O i.1.i
Make street intersections and trail crossings safer and more comfortable for
bicyclist's through the use of colored pavement markings, signage, medians,
grade separat¡on and signalization.goals impacted
Work with schools to
young cyclists with a
Work with partners such as the Bicycle Coalition of the Ozarks to offer a greater
variety of training opportunities for adults to learn and enhance their bicycling
skills.
work with the Fayetteville Políce Department to provide police resources to
enforce bicycle, pedestrian and vehicular traffic as a part of a bicycle education
andenforcementcampaign. goats impacted O,..,. O a,, O @
Offer a ticket diversion program for cyclists and drivers that have been cited for
bicycle and pedestrian related offenses. Educational opportunities would be
implement a Safe Routes to School program to provide
useful lifelong skillset.
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offered as an alternat¡ve to fines or other penalties.
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The 2003 Fayetteville AlternativeTrails and Transportation plan succeeded in spurring the development of the City,s ever-expanding
trail network over the last decade. This Active Transportation Plan builds upon past success and reaffirms the City's commitment
to planning for the future of active transportation. This plan sets a path forward by identifying a progressive yet achievable vision,
developing a set of realistic goals and through the implementation of important action steps. By combining pedestrian and bicycle
planning into active transportation planning we recognize that a comprehensive approach will yield the maximum return on the
public'sinvestment.Manyoftheactionstepsinthisplanaresimilartostepstakenin otherprominentbicycleandpedestrianfriendly
communities.The implementation process is designed to be ongoing and dynamic with progress made through constant innovation
and adaption' Success will be measured through identified metrics collected over time. Ultimately, this plan provides Fayetteville
with the framework for building an active transportation network that will lead to a more healthy and vibrant community.
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November 10, 2015
Andrea Foren Rennie, Purchasing Agent
City of Fayetteville Purchasing Department, Room 306
113 West Mountain Street
Fayetteville , 4R72701
Re:Request for Proposal: RFP 15-14, Bicycle Coordinator
Dear Ms. Andrea Foren Rennie,
The Bicycle Coalition of the Ozarks (BCO) is pleased to submit this proposal in
response to the Request for Proposal (RFP) for Bicycle Coordinator Position at the City
of Fayetteville. The BCO is a 501(cX3) nonprofit with more than 15 years of proven
success in bicycle advocacy in Fayetteville and the Northwest Arkansas region. Some
of our accomplishments include:
o Successfully advocating for the first shared-used paved trails in Fayettevilleo Establishing the first bíke education program (3'o - Sth grades) in Fayetteville
schoolso Working with state police to include bicycle safety information in state driver's
manualo Oflering local grant writing and education programming assistance to schools¡ Promoting safe routes to school, establishing bike trains and walking to school
We look fonruard to assisting the City of Fayetteville by providing the best possible
candidate for the Bicycle Coordinator position and offering our support to the City in
furthering efforts to make Fayetteville a fnore bicycle-friendly community. As the
Executive Director of the BCO, I am responsible for submittal of this response for
proposals and I will be more than happy to provide any additional information.
Paxton Roberts
Executive Director, Bicycle Coalition of the Ozarks
P.O. Box 4173, Fayetteville , AR72702
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Table of Gontents
Table of Contents ............... .......... i
Executive Summary ....................1
Organizational Background .........1
Project Personnel .......3
lntroduction: ............. ................3
Proposed Staff for Bicycle Coordinator Position: .......4
Qualifications:............ ...............5
References: .............. ................7
Scope of Work ............8
Fees......... .................19
Letterof Support .. ..20
Appendix l- Resume ....................1
Appendix ll- City Forms ...............1
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Executive Summary
The Bicycle Coalition of the Ozarks (BCO) is uniquely qualified to provide support and
resources to staff the Bicycle Coordinator position for the City of Fayetteville. The
BCO's wealth of experience and proven track record of successful bicycle programming
and advocacy in the area will aid the City's Bicycle Coordinator position and maximize
the position's effectiveness within the City government and in the community at large.
For decades, the City of Fayetteville has been leading the way in building the best
active transportation infrastructure in the Northwest Arkansas region. Today,
Fayetteville serves as a model for civic accomplishment in the construction of public
trails, on-street bikeways and sidewalks. As people discover and begin to use these
facilities, it is critical that the City provide adequate support in education,
encouragement, evaluation and planning to manage and maximize safe use of this
infrastructure. With the introduction of the Bicycle Coordinator position, the City will be
providing much-needed support for City staff and valuable resources for Fayetteville
residents
Engineering, Education, Encouragement, Evaluation & Planning, and Enforcement
(known as the five E's) -- these are the five key elements of creating a bicycle-friendly
community. Fayetteville has constructed exceptionaltrails and bike infrastructure during
the past decade; its engineering is already a model for the region. The Bicycle
Coordinator position will establish Fayetteville as a leader in the remaining E's, allowing
Fayetteville to reap the benefits of major investments in high-quality infrastructure.
The BCO has been active in Fayetteville and the surrounding region for over 15 years
by leading regional advocacy and programming efforts surrounding infrastructure,
safety, and education when it comes to cycling. The BCO created the region's first
bicycle education program for 3'd - 4th grades in Fayetteville Public Schools in 2009 and
since that time has worked to expand the program to 12th grade. Now, Fayetteville
Public Schools have over 500 bikes available to the district for use in P.E. classes. Last
year, the BCO launched its community initiative, Bike Fayetteville, in partnership with
the City's Bicycle Programs Coordinator. This initiative will be critical in the years ahead
to increase the bicycle-friendliness of the city. The BCO is honored to apply to the City
to provide the Bicycle Coordinator service as outlined in the attached proposal.
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Organ izational Background
The Bicycle Coalition of the Ozarks (BCO) is a 501(c)3 non-profit working to create a
more bicycle-friendly community through education, community programs, events, and
advocacy for infrastructure. A more bicycle-friendly community is a happier, safer,
healthier, more people-friendly community.
The BCO began in 1999 in Fayetteville as the region's first bicycle advocacy
organization. ln 2000, the BCO gained nonprofit status and since that time has been
working in the region with a focus on advocating for infrastructure and development of
safety programming and bicycle education for children and adults. The BCO has been
active in communities throughout Northwest Arkansas (NWA) including Bella Vista,
Bentonville, Rogers, Siloam Springs and Springdale.
The BCO was instrumental in starting the movement in NWA towards a more bicycle-
friendly region through the creation of the areas first district-wide bicycle education
program in public schools, the first bike trains to schools, and by taking the lead on a
campaign to include bicycle-specific additions to the Arkansas State Driver's Education
Manual.
The BCO has developed and currently assists with the bicycle education program, Bike
ED in the Fayetteville Public School system. The BCO received a federal Safe Routes
to School grant in 2010 to create the Bike ED program in order to teach bicycle safety
and bicycle driver education for all 3rd through 5th grades. This program empowers
students with skills to ride bicycles on trails and roads safely. This program also gets
kids active by allowing them to ride bikes during their P.E. classes each semester. The
BCO has worked to expand this program throughout Northwest Arkansas and recently
helped establish programs in Bentonville, Rogers, and Springdale public schools.
The BCO partners with, and builds partnerships among, various organizations in
Norlhwest Arkansas to achieve its mission. The BCO works closely with other cycling
related nonprofits to advance bicycle safety and skills training and advocacy for
blcyclê coollflon st lhe ozork3
infrastructure. Some of these organizations include Ozark Off Road Cyclists (OORC),
Friends of Arkansas Single Track (FAST), Kids Bike Arkansas, Bike/Walk Arkansas,
and Bike Bentonville.
ln addition to working with cycling-related nonprofits, the BCO has over the past two
years directly managed two projects to help create an even more bicycle-friendly region.
These projects allowed the BCO to create working relationships with the Northwest
Arkansas Regional Planning Commission (experts in regional planning and
transportation design, Alta Planning + pss¡nn (experts in greenway design, trail building
and related stakeholder engagement), the Center for Advanced Spatial Technologies at
the University of Arkansas (experts in geospatial analysis and modeling), and the NWA
Trails Coordinator from the Northwest Arkansas Council (NWA Council).
The first project was a yearlong Safe Routes Io Schoo I Readiness Assessm ent of
Benton and Washington Counfies. For this project, funded by the Endeavor
Foundation, the BCO collected data on all 15 school districts in Northwest Arkansas to
assess the cultural and physical readiness for creating safe routes to school programs.
Maps were created of each school's bicycle and pedestrian infrastructure within a Yo, /r,
and 1 mile of the schools. The physical characteristics of these zones were analyzed
and recommendations made (when possible) for improvements in the bicycle and
pedestrian infrastructure. Additionally, over 600 surveys were administered to school
administrators, teachers, and parents to assess the cultural readiness and willingness to
support safe routes to school programs.
The second project involved the creation of a web-based active transportation map of
Northwest Arkansas. The NWA Trails & Bikeways project, funded by the Walton Family
Foundation, has created a seamless way for residents and visitors to navigate the
active transportation network of Northwest Arkansas. This map is available via the BCO
and NWA Trails website and contains all shared use paved trails, natural surface trails,
bike lanes, and bikeways in Benton and Washington counties. This mapping project
included the creation of a web-based administration system for the data driving the map
that allows cities in the region to keep the map updated with the most current bike/ped
networks. During this project, the BCO has worked closely with CAST, NWARPC, and
the NWA Council.
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Project Personnel
Introduction:
The BCO has three staff that carry out the mission of the BCO:
The Executive Director, Paxton Roberts writes and manages grant projects, oversees
day-to-day operations, and supervises employees. Since 2012, Mr. Roberts has been
with the BCO leading advocacy efforts and projects. Mr. Roberts brings more than 12
years of project management experience from his work as a Research Project Manager
at the University of Arkansas. Mr. Roberts has a B.A. in Anthropology, and M.A. in
Geography, and is a Ph.D. candidate in Public Policy. He directly supervises all BCO
employees and reports to the Board of Directors. Mr. Roberts has final responsibility for
all aspects of project work and will supervise Mr. Eifling's work in fulfillment of the Scope
of Work.
The Program Coordinator, Britney Schrag has worked for the BCO since 2013. Ms.
Schrag oversees programming for the BCO, and carries out all bicycle safety and skill
classes and trainings. She was the primary researcher on the Safe Routes To School
project and works closely with schools and community organizations across the region.
The BCO is excited to welcome Dane Eifling, whom we propose for the position of
Bicycle Coordinator as outlined in the City's RFP. The BCO has worked closely with
Dane over the last year to promote and encourage cycling in the Fayetteville area.
Dane has been instrumental in establishing our community initiative- Bike Fayetteville.
The BCO feels that Dane will bring a high caliber of professionalism and attention to
detail to the Bicycle Coordinator position. Specific qualifications and information about
Dane is found on the following pages.
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Proposed Staff for Bicycle Coordinator Position:
Dane Eifling has served as the Bicycle Programs Coordinator in the Sustainability &
Resilience Department at the City of Fayetteville since October 2014. Mr. Eifling first
served an 11-month, 1,700-hour service term as an Energy Corps Member under the
AmeriCorps program. Since his completion of the 1 1-month service term, the City has
contracted Mr. Eifling through the National Center for Appropriate Technologies to work
full-time as the City's Bicycle Programs Coordinator.
During his tenure as the Bicycle Programs Coordinator, Mr. Eifling has taken a
leadership role in the planning and execution of a variety of projects related to bicycling,
trails, and active transportation in Fayetteville. He has been instrumental in the
following
Lead efforts to write and develop the 2015 Active Transportation Plan that now
serves as the City's primary planning document and vision for active
transportation projects
Launched a citywide Bike Month Campaign that included a series of events and
outreach efforts to promote cycling in the community
Engaged with local businesses to grow the number of League of American
Bicyclists-designated Bicycle Friendly Business from just one in 2014 to I in
2015
Coordinated bids, design, placement and installation of hundreds of markers and
signs on City trails and on-street bikeways.
Developed working relationships with local businesses and with University of
Arkansas faculty and students.
Recruited dozens of volunteers to serve hundreds of hours in support of City
projects, including conducting surveys, gathering data and staffing events.
Dane has worked closely with the Bicycle Coalition of the Ozarks for over a yeil in his
role as Bicycle Programs Coordinator. Dane has agreed to become an employee of the
BCO to provide the services to the City of Fayetteville as outlined in the Scope of Work
below.
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Qualifications:
Minimum Qualification
As Per the RFP
Gandidate's
Qualification
Meets or
Exceeds
Required
Qualifications
Bachelor's degree (8.4. or B.S.)
in Engineering, Architecture,
Planning, Environmental
Science, Sustainability or a
related field from a four-year
college or university and 6
months of applied experience in
transportation planning. One year
of applied experience preferred.
Bachelor's of Arts from San Francisco
State University, Geography with focus
in Urban Planning & Transportation in
2012.
Twelve months of applied experience in
alternative transportation planning and
project coordination.
Yes
Ability to become a League of
American Bicyclists League
Cycling lnstructor (LCl)within 12
months of hire.
Currently certified as a League of
American Bicyclists League Certified
lnstructor (LCl).
Yes
Coordinator shall have the ability
to operate a bicycle safely under
a variety of environmental
conditions and operational
situations.
More than 20 years of cycling
experience.
Trained and certified to lead group rides
in alltraffic, road and weather
conditions.
Yes
Coordinator shall have a valid
Driver's License and be able to
effectively communicate with
others orally and in writing.
Valid driverls license with clean driving
record.
Ability to express complex and
challenging concepts orally and
writing.
Yes
Shall be able to meet required
deadlines while working on a
variety of projects. Ability to read,
analyze and interpret general
planning periodicals, professional
journals, technical procedures
and governmental regulations.
Consistently meets deadlines with
planning projects, event planning, and
educational programming -
demonstrated over a 12-month period.
Ability to read and understand planning
information and governmental
regulations.
Yes
blgyclô sÞollllon s{ lhe ozÈrkÈ
Minimum Qualification
As Per the RFP
Gandidate's
Qualification
Meets or
Exceeds
Required
Qualifications
Shall have the ability to write
professional reports and
business correspondence,
prepare and present information,
and respond to questions from
groups of managers, customers
and the general public.
Has written and presented professional
reports for a variety of projects
associated with the alternative
transporlation projects for the City of
Fayetteville.
Yes
Shall have ability to compile and
analyze data with great attention
to detail from a variety of sources
in order to prepare clear,
accurate reports.
Proficient in MS Excel and has the ability
to effectively compile and analyze data
to produce concise, accurate reports.
Yes
Shall have knowledge of
objectives and principles of
transportation plan ning, funding,
and design with an emphasis on
bicyclel pedestrian
transportation.
Over 12-months experience directly
involved with the process of planning,
design, and funding of alternative
transportation projects in Fayetteville.
Yes
Shall have capacity to be a
strategic thinker and the ability to
work as a team member and
leader as well as ability to work
independently.
Experience collaborating with city staff
members across a variety of
departments to complete several team
projects. Often works independently to
complete large projects with minimal
direction.
Yes
Shall be proficient in the use of a
computer and software programs
such as word processing
applications, spreadsheet
applications, and presentation
software applications. Shall be
able to effectively operate
standard office equ ipment.
Proficient in Microsoft Office Suite. Can
effectively use and operate standard
office equipment.
Yes
Shall have basic knowledge of
ARCView mapping software.
Formaltraining in ARCView mapping
software from San Francisco State
University GIS Department. Ability to
generate and analyze digital maps using
mapping software.
Yes
b¡eycle crra,lfiÕn ol lho ozôËks
References:
The following persons have worked with Mr. Eifling on bicycle advocacy related projects
within the past two years.
Misty Murphy
NWA Regional Trails Coordinator, Northwest Arkansas Council
(479) 856-8148
misty@nwacouncil.org
Daniel Dean
Project Coordinator, Arkansas Energy Corps
(479) 442-9824
dand@ncat.org
Katherine Barns
Service Member, Energy Corps
(423) 883-9871
kl. barnestn@gmail. com
bicycle cool¡tion ol lhe ozork6
Scope of Work
The following section is provided in an outline and subdivided style to describe the
proposed strategies to address each of the points in the City's RFP. Most of the
strategies described are currently being implemented by the Bicycle Coordinator or can
be completed within the initial contract period. The BCO is committed to providing the
services requested as outlined in the RFP for the initial 12to 18-month period, or longer
if requested.
L Develop citywide bicycle educational and encouragement efforts, by using
social media and conducting public presentations to inform and educate
motorists, bicyclists, and pedestrians of the energy savings, monetary
savings, health benefits, and best practices associated with walking and
bicycling for transportation.
A. Citywide outreach and education efforts could involve the local cycling
community and could be modeled after successful campaigns launched in
other Bicycle Friendly Communities. The League of American Bicyclists
and PeopleforBikes (both nationally recognized cycling related nonprofits)
offer a variety of resources for advocates and community organizations to
engage with communities to encourage growth of safe and responsible
cycling.
B. Last May, during National Bike Month, a pilot campaign was launched
citywide in cooperation with Bicycle Coalition of the Ozarks and Bike
Fayetteville to promote residents to ride their bikes for both recreation and
transportation. For 2016, this program could be expanded to incorporate
educational components as well as even broader-based encouragement.
lncreased effotts are needed to develop Bike Month into a more powerful
encouragement platform for Fayetteville and partnering with the Regional
Campaign lead by the Bicycle Coalition of the Ozarks would help
strengthen these past efforts. Planning, funding and promotional efforts
will all need to be expanded to encourage greater participation in events
and safety campaigns. The Bicycle Coordinator will be responsible for
leading the effort in organizing the Bike Month campaign in Fayetteville.
btcycl¿) coollf¡on 6l lhê ôrûÌks
Financial donations and other support may be secured from a
variety of sources. Those may include:
a) The Fayetteville Advertising and Promotions Commission
b) Local bike shops and other businesses
c) Corporate vendors for large retail outlets
d) Grant funding from local and national advocacy groups
The nine-step planning process for Bike Month events
recommended by the League of American Bicyclists will guide
planning efforts and timelines.
a) Write the plan - January
b) lnitiate fundraising - JanuarylFebruary
c) Build partnerships -- February/March
d) Recruit volunteers -- February/March
e) Promote - April/May
f) Execute events and engage media -- May
g) Reward volunteers & recognize sponsors -- May
h) Evaluate success -- June
i) Prepare for next yeat -- ongoing
C. Promotional efforts for citywide outreach could include:
Social media campaigns using official City of Fayetteville ouilets,
Bike Fayetteville, Bicycle Coalition of the Ozarks, Ozark Off Road
Cyclists, as well as other nonprofit, business and community
organization pages
a) League of American Bicyclists and PeopleforBikes web
banners, avatars and social media post templates can be
used to spread consistent branding and positive messaging.
Local news media outlets being invited to cover events
a) Press releases from the City of Fayetteville Communication
Department
1.
2.
1.
2.
þ¡cyclê cool¡l¡on of lhe ozorks
3. lmagery used in tourism marketing and advertising campaigns can
prominently feature bicycling and trails to emphasize quality of life
and tourism benefits associated with cycling.
ll. Maintain City's bicycling web page
A. The City's bicycling web page must reflect the most up-to-date information
and maps for public use. The Bicycle Coordinator will make regular
updates to the City's bicycling web page to keep content current,
engaging, and relevant with news items and information about upcoming
events and projects. This effort could be coordinated with web information
provided by Bike Fayetteville in order to create a more streamlined
publishing of information to the Fayetteville cycling community.
lll. Assist Parks and Recreation Department with coordinating citywide bicycle
events such as group rides, races, ribbon cutting celebrations, festivals
and other activities to promote walking and bicycling as healthy, energy-
efficient, and cost-effective means of transportation; assist Parks &
Recreation Department with coordinating citywide bicycle events such as
group rides, races, ribbon-cutting celebrations, festivals and other
activities to promote walking and bicycling as healthy, energy-efficient, and
cost-effective means of transportation ;
A. The Bicycle Coordinator would offer support and assistance to City's
Parks and Recreation Department in planning and coordinating
community cycling events. The Bicycle Coordinator would meet regularly
with Parks Department event planning staff to collaborate with any
communíty biking events such as the annual Square-to-Square bike ride,
bike races, and volunteer trail cleanups.
10
bleyclê coo'¡flon óf lhÞ úzdrk$
lv.Administer, train and recruit volunteers for the Trail Trekker program.
A. The Trail Trekker program is currently administered through the Parks and
Recreation Department and the Bicycle Coordinator will work with the
department to design and administer a public outreach campaign to recruit
volunteer trail trekkers. Additionally, the Bicycle Coordinator will offer
scheduled trainings for volunteers on the rules and safety etiquette for the
trails.
B. As directed to do so by City staff, the Bicycle Coordinator would assume
responsibility as the primary administrator and coordinator of the Trail
Trekker program.
Assist with public outreach regarding on street bike/ped facilities such as
protected bike lanes, bike lanes, shared lane markings, signage, bike racks
and better crosswalks and signals to help familiarize citizens with the
facilities available for healthy, energy efficient, and cost effective
transportation choices;
A. Public outreach efforts are spread across many community organizations
in Fayetteville. Nonprofit groups such as Bike Fayetteville, the Bicycle
Coalition of the Ozarks, and Ozark Off Road Cyclists are working to grow
public awareness and responsible use of biking infrastructure in
Fayetteville.
1. The Bicycle Coordinator would collaborate with local nonprofit
organizations involved in bicycle programming in Fayetteville to
supporl and enhance the work of these organizations.
B. Bicycle outreach and education has been integrated into Fayetteville
Public Schools through the Bike ED program. Curriculum includes bike
education during P.E. and Outdoor Education classes at the elementary,
middle school, junior high and high school levels.
V.
11
bleyele coÒïÌllôn ol thê orêrki¡
vt.
1. The Bicycle Coordinator would support bicycle education in
Fayetteville Public Schools by aiding with Safe Routes to School
planning efforts and by directly assisting in education of public
school student through presentations and hands-on training during
Bike ED classes.
C. The Bicycle Coordinator will have strong working relationships with local
nonprofits, the Fayetteville Public Schools and provide in-depth knowledge
of Fayetteville's active transportation network. The Bicycle Coordinator will
serve on the Fayetteville Public Schools' Safe Routes to School Task
Force and assist with instruction of bike education classes. The Bicycle
Coordinator will also work with local nonprofits to organize and lead
educational events for riders of all ages and abilities.
Assist Trails Coordinator in education and outreach related to design,
development, and implementation of citywide bike/ped facilities, including
but not limited to trails and bicycle parking facilities, and objectives in the
current Fayetteville Active Transportation Plan;
A. The City of Fayetteville Trails Coordinator's secondary duties include
education and outreach efforts. At times, education and outreach efforts
may interfere with the primary duties of the Trails Coordinator such as
management of trail construction projects, applying to permits and
designing trails.
1. The Bicycle Coordinator would take on educational or outreach
related projects or obligations that might interfere with the Trails
Coordinator's primary responsibilities related to trail construction
and maintenance demands on an as needed basis.
B. The Bicycle Coordinator's involvement in developing the City's Active
Transportation Plan makes him uniquely qualified to develop strategies for
outreach and education, and to present materials related to the ATP.
12
vil.
C. As an experienced public speaker and educator the Bicycle Coordinator
would be well qualified to represent the City when addressing groups such
AS:
1. The Northwest Arkansas Regional Council
2. Regional and local Active Transportation Action Committees
3. The Safe Routes to School Task Force for Fayetteville Public
Schools
4. Outdoor Education Classes in FPS
D. The Bicycle Coordinator would work to implement the education goals set
forward in the City's Active Transportation Plan by working with schools to
better implement bicycle, and by promoting safety, etiquette, knowledge
and skills among the general public.
Lead periodic updates to the City's Bicycle and Pedestrian Master Plans;
A. The Bicycle Coordinator would conduct periodic reviews of the City's
Active Transportation Plan and Master Trails plan to assess progress
toward meeting goals and identify needs for updates, revisions or
expansions of the City's Bicycle and Pedestrian Master Plans.
1. Updates would be suggested as needed to reflect changes in
AASHTO and MUTCD pollcies and guidelines.
B. The Bicycle Coordinator would generate reports as needed and/or arrange
meetings with the appropriate City staff will to determine the best
course(s) of action to update improve or better implement City plans.
13
bicyclð côaf¡llön rl lhe ozorks
Vlll. Work with local stakeholders such as University of Arkansas, Bike
Fayetteville, Bicycle Goalition of the Ozarks, and Ozark Off Road Cyclists to
encourage cycling events and activities in Fayetteville;
A. The Bicycle Coordinator would serve as the primary point of contact at the
City of Fayetteville for all local nonprofits and University staff when
seeking support or partnerships from the City with regards to bicycle and
active transportation programs.
1. The Bicycle Coordinator would regulariy attend meetings for
nonprofit organizations and work to develop strategies to maximize
the effectiveness of nonprofit organizations efforts.
2. The Bicycle Coordinator would submit proposals for Service
Learning lnitiative projects through the University of Arkansas to
engage and mobilize University of Arkansas Students and faculty to
help lead active transportation projects.
lX. Maintain bicycle and pedestrian-friendly certifications for Fayetteville,
through the Bicycle Friendly Community'and 'Walk Friendly Community'
programs;
A. The Bicycle Coordinator would write the 2016 application for the League
of American Bicyclists- Bicycle Friendly Community award, due February
1st 2016, with the goal of earning a silver designation.
B. The Bicycle Coordinator would maintain the City of Fayetteville's Bicycle
Friendly business designation with the League of American Bicyclists and
work to improve upon the City's designation by implementing League
recommendations for city employees and guests.
C. The Bicycle Coordinator would complete a "Walk Friendly Community"
application through the Pedestrian and Bicycle lnformation Center (PBIC).
14
blÊ!¡€le coot¡flÖü çf lhê ırêrks
1. This application may be submitted during biannual open application
periods; between May 1st and June 15th or November 1st and
December 1st of 2016.
2. The PBIC estimates that an application would take 20-60 hours to
complete.
X. Review and implement Fayetteville specific recommendations from the
League of American Bicyclists through the Bicycle Friendly Gommunities
certification process;
The Bicycle coordinator would review and prioritize the implementation
League of American Bicyclists feedback and recommendations based on
feasibility and potential for positive impacts across the community.
The Bicycle Coordinator could be charged with implementation of
education, evaluation and encouragement initiatives and could give
recommendations for City staff for implementation of engineering and
enforcement recommendations.
Encourage and promote "Bicycle Friendly Business" program to
Fayetteville Busl nesses ;
A. The rapid expansion of the number of Bicycle Friendly Businesses (BFB's)
in Fayetteville, from one in 2014 to 10 in 2015, signifies the growing
interest in cycling from the business community.
1. The Bicycle Coordinator would work with Bike Fayetteville to
continue development of a Bicycle Friendly Business program to
encourage more businesses to apply and receive the BFB
designation. This would include setting goals of growing the
number of bicycle friendly businesses in Fayetteville and striving to
support bicycle friendly businesses in their efforts to achieve
improved designations.
A.
B.
xt.
15
bléycle €0ollf¡ôrr sl lhe ozêrk3
xil.Track and report usage of bicycle facilities thru mechanical counts,
surveys, interviews, etc. to help determine the effectiveness of education
and outreach activities;
A. The Bicycle Coordinator would begin Fayetteville's participation in the
National Bicycle and Pedestrian Data Project (NBPDP).
B. The Bicycle Coordinator NBPDP would integrate existing Eco-Visio counts
with a comprehensive surveying and visual counting methodology to
create robust data reports generated at no cost by NBPDP that can be
compared to other communities across the nation.
Xlll. Research, recommend and implement programs that have resulted in
increased walk/bike rates for other communities such as Bike Share,
advanced strategies in bicycle parking, protected/buffered bicycle lanes
and commuter incentives;
A. The Bicycle coordinator would continuously seek out new and innovative
approaches to improve programming and infrastructure to increase
ridership.
B. The Bicycle Coordinator would read professionaljournals and participate
in Webinars and online forums to stay informed on the latest
developments in the field of bicycle infrastructure and programing.
XlV. Work with Fayetteville Police Department on enforcement programs that
focus on educating Bicyclists and Motorists on safe rules of the road;
A. The Bicycle Coordinator would meet with police to develop plans and
strategies to improve enforcement practices associated with bicycling in
Fayetteville:
16
bícy€l{r côolllioü ol lhe ozerks
L Presentations for FPD officers on local bike laws and safety
practices
2. A ticket diversion program (similar to traffic school) for cyclists and
drivers cited in incidents involving cycling.
XV.
3. Production of safety videos or other materials aimed at improving
public safety
Gonduct walk/bike traffic safety skill training for community members
based on League of American Bicyclists curriculum;
A. The League of American Bicyclists' Smaft Cycling program curriculum
provides a variety of educational resources for teaching riders of all ages
and abilities.
B. As a League Certified lnstructor the Bicycle Coordinator would lead
training events and safety classes using the latest and best educational
techniques.
XVl. Develop promotion and sponsorship of social marketing messages that
relate to bicycling and walking as environmentally conscious, healthy and
economical transportation practices;
A. The Bicycle Coordinator would lead efforts to develop a community
outreach campaign to provide consistent and effective messaging on the
benefits of walking and biking. This campaign may require long{erm
sponsorship and organization in order to reach maturity. Steps for
implementing such a campaign will include;
1. Researching successful campaigns in peer cities
2. Engaging the public in option survey and focus groups on what the
importance of issues and preferences for campaign materials
17
blcyclô coùlitlon ol lha ôzsrks
3. Planning and budgeting for the campaign
4. Securing funds necessary to implement the program
5. Long{erm management of resources, events and materials
associated with the campaign
XVll. Use social media to update maps, and trail and bikeway conditions, and to
provide notices of bike/pedestrian events.
A. Social media and online resources are vital in any successful outreach
strategy. Currently there are no live trail update features built into the
City's website or social media feeds. lmprovements in the City's web
development for trails and bikeways updates will be needed to provide the
public with Fayetteville's most up-to date trail conditions.
L The Bicycle Coordinator would work with the Bicycle Coalition of
the Ozarks and the City's lT department to effectively utilize and
promote the NWA Trails & Bikeways Map and the associated online
map content system/geodatabase to allow City staff and the public
to update and report on trail and bikeway conditions.
2. The Bicycle Coordinator would assist with administration of social
media pages for Bike Fayetteville and Bicycle Coalition of the
Ozarks organizations to provide relevant information for the cycling
community.
Insurance Requirement
The BCO currently holds Commercial General Liability insurance, but has been exempt
from Worker's Compensation because it has historically had less than three employees.
The BCO is in the process of applying for Worker's Compensation and General
Automotive, as requested in the RFP, and we'll make every effort to have these policies
in place by the start date of the contract, if it is awarded to the BCO.
1B
blcy€l€ coo,lf lon ol lh6 orêrks
Fees
The BCO proposes to work on a time basis to deliver the greatest value to the City of
Fayetteville for the work as outlined in the RFP. Based on our hourly rates, which are
very competitive in the bicycle nonprofit industry, and our staff's high level of expertise,
we believe we provide the greatest value for the funds expended.
Proposed below is our budget and explanation of fees provided in an hourly format. We
believe our qualifications exceed those of our competitors and, if selected as the most
qualified firm for conducting the work requested by the City, we would be happy to
discuss and modify any aspect of the scope, budget, and timeline to ensure your needs
and objectives are met.
Gliênt:Cit!¿,.of Fá,.1¡ettevi I le
Proj.eót,Nam¡il Bieicle Coordinator
Projêct.ftuBþên-:'REP l'5,.14
Date'òf.EStirnate,::..n;+lïA'l:AÙ1.5,'
catèoéû (Name)',Hourlv'Râte
Bicycle Coordinator $16.67,
The proposed $16.67 per hour rate includes a base hourly rate of $14.50 that will be
paid to the Bicycle Coordinator and an administrative fee of $2.17 per hour or 15% of
the base rate.
19
Letter of Support
November 10,2015
From: Dane Eifling
Bicycle Programs Coordinator
The City of Fayetteville, Arkansas
To: The Bieycle Coalition of the Ozarks
To whom it may concern,
l, Dane Eifling, hereby authorize the Bicycle Coalition of the Ozarks to submit an
application for RFP 14-15 Bicycle Coordinator on my behalf. I fully understand the terms
of employment and intend to meet these terms.
Respectfully,
20
bleyclâ coolìflÕn ot lhé ûzcrkg
Appendix l- Resume
DANE EIFLING
1710 Wheeler Avenue, Fayetteville , AR 72703
(479) 287-2587 | dane.eifling@gmail.com I www.linkedin.com/in/daneeifling/
Profile
Resourceful, analytical Bicycle Programming Specialist. Combine bachelor's degree with
targeted experience in city government, entrepreneurial business experience, and military
background. Well-versed in the benefits and challenges of alternative transportation and
developing feasible planning and solution options. Adept at collaborating to educate and engage
others to achieve common goals.
Core Competencies
Public Speaking - Community Outreach - Social Media - Project Management
Map & Data Analysis - Event Planning - Marketing - Small Group lnstruction
Business Management - Budgeting - Research & Writing - Microsoft Office Suite
Education
SRru FRRtr¡clsco SrATE UuvERstrv, San Francisco, CA
Bachelor of Arts in Geography, Concentration in urban Ptanning and Transpoñation 2013
Professiona I Experience
ENERGY CoRPS, Fayetteville, AR
Bicycle Coordinator, City of Fayetteville, AR
Service member charged with coordinating city wide bicycle education efforts, using public
outreach, presentations, events, and social media to promote the benefits of cycling for citizens.
. Cross-functional teamwork: Work closely with Sustainability & Resilience, Parks &
Recreation, Transportation, and Trails Coordinator to develop strategies and programs to
expand parlicipation in cycling. Work with the Bicycle Coalition of the Ozarks to create local
initiatives to educate and encourage the general public on bicycle safety.
. Online Presence: Maintain the city bicycling web page, Bike Fayetteville Facebook page,
and create web content for Bicycle Coalition of the Ozarks.
. Public Events: Spearheaded a month-long event-based campaign to promote National
Bike Month, including weekly Farmer's Market outreach, Bike to Work Day events.
Negotiated and planned a bicycling event with the UA Athletics Department.
1012014-Present
b¡cyele coolitlon ot lhÊ oucrks
' Active Spokesperson: Represent the City of Fayetteville in numerous media outlets
including print and broadcast news. lnterviewed for online blogs and key contributor to Bike
Arkansas magazine's Fayetteville profile.
' Volunteer Coordinator: Recruited dozens of volunteers to conduct surveys and trail
counts, in addition to staffing events.
Signage: Assisted with public outreach through signage campaigns including way finding
and safety & etiquette. Designed, bid, and secured corporate sponsorship for 200 safety &
etiquette signs. Promoted signs through local media & supervised installation of 263 signs.
Planning: Outlined and wrote sections of the 2015 Active Transportation Plan related to
bicycling in Fayetteville. Made recommendations for future development of bike lanes and
other bike infrastructure as well as education, evaluation, enforcement, and encouragement
efforts. Update Active Transportation Advisory Committee on all current bicycle-
programming efforts. This plan won an award from the Arkansas Chapter of the APA for
unique contribution to planning in 2015.
Certification Programs: Charged with leading community-wide efforts to implement
recommendations from the League of American Bicyclists' Bicycle Friendly Community
program to earn a Silver Bicycle Friendly Community designation by 2017.
Bicycle Friendly Business: Successfully promoted Bicycle Friendly Business program to
local businesses, directly resulting in 9 new business designations in Fayetteville.
Gertified lnstructor: Earned League of American Bicyclists lnstructor Certification in 2015.
Served as instructor of Fayetteville Public High School in outdoor education classes.
Trained Springdale Public School P.E. teachers in bike safety.
Enforcement Efforts: Work with Fayetteville Police Department to develop strategies for
improving safety and enforcement of bicycle ordinances.
UNITED Srares NAVv RESERVES, Broken Arrow, OK
Heavy Equipment Operator, Naval Mobile Construction Battalion
Cnrulrue CoruroRrs, Oakland, CA
General Manager / Owner
Ur.¡rreo Srnres NAVy, San Diego, CA & Oak Harbor, WA
Aviation Electronics Technician
2012-Present
2011-2014
2004-2009
Professional Affiliations
League of American Bicyclists - Certified lnstructor & Member, 2014-Present
TransForm (advocates for alternative transportation, Oakland, CA), Volunteer, 2013-2014
.z!r'¿iven -\
4
þlcyclê coûlltlorr 6l lhe ôrtrk8
Appendix ll- City Forms
Following are three pages of required City Forms from the RFP
Page 1
Page 16
Page 17
CITY OF
ARKANS
le
AS
i CitV of Fayetteville, Arkansas
Purchasing Division - Room 306
113 W. Mountain
Fayetteville, AR7270I
Phone: 479.575.8220
TDD (Telecommunication Device for the Deaf): 479.521.1316
Request for Proposal: RFP t5-74, Bicycle Coordinator
DEADLIN E : Tuesday, November L0, 2015 before 2:00 PM, local time
RFP DELIVERY LOCATION: Room 306 - 113 W. MountaÍn, Fayetteville, AR 72701,
PURCHASING AGENT:Andrea Foren Rennie, CPPO, CPPB, aforen@favetteville-ar.sov
DATE OF ISSUE AND ADVERTISEMENT: Tuesday, October 20,2015
REQUEST FOR PROPOSAL
RFP L5-14, Bicycle Coordinator
No late proposals shall be accepted. RFP's shall be submitted in sealed envelopes labeled with the project
number and name as well as the name and address of the firm.
All proposals shall be submitted in accordance with the attached City of Fayetteville specifications and bid
documents attached hereto. Each Proposer is required to fill in every blank and shall supply all information
requested; failure to do so may be used as basis of rejection. Any bid, proposal, or statements of qualification
will be rejected that violates or conflicts with state, local, orfederal laws, ordinances, or policies.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prlces & terms stated
herein, and in strict accordance with the specifications and general conditions of submitting, all of which are made a part
of this offer. This offer is not subject to w¡thdrawal unless upon mutual written agreement by the Proposer/Bidder and
City Purchasing Agent.
Name of Firm: BICYCLE COALITION OFTHE OZARKS
Contact Person: PAXTON ROBERTS
E-Mail : PAXTON@BCONWA.COM
Title' EXECUTIVE DIREOTOR
Phone: 479-200-1679
Business Address: P.o. BOX4173
City:
C¡ty of Fayetteville, AR
RFP 15-14, Bicycle Coordinator
Page 1 of 17
Zip: 72702
Signature:11t1012015
City of Fayetteville
RFP 15-l-4, Bicycle Coordinator
SECTION C: Signature Submittal
1. DISCLOSURE INFORMATION
Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited
to, any relationship with any City of Fayetteville employee. Proposer response must disclose if a known
relationship exists between any principal or employee of your firm and any City of Fayetteville employee or
elected City of Fayetteville official.
lf, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose
such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This
form must be completed and returned in orderfor your bid/proposalto be eligible for consideration.
PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES TO YOUR FIRM:
1) NO KNOWN RELATTONSHTP EXTSTS
2) RELATIONSHIP EXISTS (Please explain):
I certify that; as an officer of this organization, or per the attached letter of authorization, am duly authorized to
certify the information provided herein are accurate and true; and my organization shall comply with all State
and Federal Equal Opportunity and Non-Discrimination requirements and conditions of employment.
2. PRIMARY CONTACI INFORMATION
At the discretion of the City, one or more firms may be asked for more detailed information before final ranking
of the firms, which may also include oral interviews. NOTE: Each Proposer shall submit to the City a primary
contact name, e-mail address, and phone number (preferably a cell phone number) where the City selection
committee can call for clarification or interview via telephone.
Corporate Name of Firm:BICYCLE COALITION OF THE OZARKS
Primary Contact: PAXTON ROBERTS Title of Primary Contact: PAXTQN ROBERTS
Phone#l (cell preferred): 479-2o0-1679 Phone#2:
E-Mail Address: PAXTON@BCONWA.COM
3. ACKNOWLEDGEMENT OF ADDENDA
Acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by
signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same
extent as though it were originally included therein. Proposers/Bidders should indicate their receipt of same in
the appropriate blank listed herein. Failure to do so may subject vendor to disqualification.
City of Fayetteville, AR
RFP 15-14, Bicycle Coordinator
Page L6 of 1-7
ADDENDUM NO.SIGNATURE AND PRINTED NAME DATE ACKNOWLEDGED
4.PB]ÇING:
All fees or charges shall be provided in a separate attachment, be
fees the City could be charged.
5. DEBARMENT CERTIFICATION:
As an interested party on this project, you are required to
indicating in compliance with the below Federal Executive Order.
signing this form.
fully itemized, and inclusive of any charges or
provide debarment/suspension certlfication
Certification can be done by completing and
Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving
individual awards, using federal funds, and all sub-recipíents certify that the organization and its principals are
not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal
department or agency from doing business with the Federal Government.
Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal
department or agency.
Questions regarding this form should be directed to the City of Fayetteville Purchasing Division.
NAME OF COMPANY: BICYCLE COALITION OF THE OZABKS
PHYSICAL ADDRESS: P.O. BoX 4173,_[AYETTEVILLE, AR 72702
MAtLtNG ADDRESS: P.O. BOX 41V3, FAYETTEVILLE, An72702
PRINTED NAME: PAXTON ROBERTS
pHONE; 479-2oo-1679 FAX:
E-MAIL:
SIGNATURE:
TITLE: EXECUTIVE DIRECTOR DATE:11/10/2015
City of Fayetteville, AR
RFP l-5-14, Bicycle Coordinator
Page\7 ot17
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