HomeMy WebLinkAbout21-16 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 21-16
File Number: 2015-0617
SUPERIOR AUTOMOTIVE GROUP POLICE PACKAGE CHEVROLET TAHOES
REPLACEMENT:
A RESOLUTION TO APPROVE THE PURCHASE OF THREE (3) POLICE PACKAGE CHEVROLET
TAHOES FROM SUPERIOR AUTOMOTIVE GROUP OF SILOAM SPRINGS IN THE TOTAL
AMOUNT OF $99,867.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY
THE POLICE DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of three
(3) Police Package Chevrolet Tahoes from Superior Automotive Group of Siloam Springs in the total amount of
$99,867.00, pursuant to a state procurement contract, for use by the Police Department.
PASSED and APPROVED on 1/5/2016
Page 1
Attest:
® ® FAYETTEVILLE°��
Printed on 117116
City of Fayetteville, Arkansas 113 West Mountain Street
/ Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2015-0617
Agenda Date: 1/5/2016 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 21
SUPERIOR AUTOMOTIVE GROUP POLICE PACKAGE CHEVROLET TAHOES
REPLACEMENT:
A RESOLUTION TO APPROVE THE PURCHASE OF THREE (3) POLICE PACKAGE
CHEVROLET TAHOES FROM SUPERIOR AUTOMOTIVE GROUP OF SILOAM SPRINGS IN
THE TOTAL AMOUNT OF $99,867.00, PURSUANT TO A STATE PROCUREMENT CONTRACT,
FOR USE BY THE POLICE DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of
three (3) Police Package Chevrolet Tahoes from Superior Automotive Group of Siloam Springs in the
total amount of $99,867.00, pursuant to a state procurement contract, for use by the Police Department.
City of Fayetteville, Arkansas Page 1 Printed on 11612018
City of Fayetteville Staff Review Form
2015-0617
Legistar File ID
1/5/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jesse Beeks/ Sara Glenn 12/9/2015 Fleet Operations /
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of three replacement Chevy Tahoe Police Packages that are available
through Superior Automotive Group of Siloam Springs, AR for the State Contract price of $33,289.00 each, for a
total of $99,867.00.
9700.1920.5802.00
Account Number
02081.2015
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Impact:
Shop Fund
Fund
Police/Passenger
Project Title
Current Budget $ 290,482.77
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
.. ._...... 29,482.77
$ 99,867.00
Remaining Budget 90,6 5.71
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
ay le
ARKANSAS
MEETING OF JANUARY 5, 2016
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: December 9, 2015
SUBJECT: Purchase of three replacement Tahoes for Police
RECOMMENDATION:
That City Council approve the purchase of three Chevy Tahoe Police Packages that are
available through Superior Automotive Group of Siloam Springs, AR for the State Contract price
of $33,289.00 each, for a total of $99,867.00.
BACKGROUND:
Unit 1217 is a 2011 Chevy Tahoe with over 112,000 miles and is approaching 50% of the
original purchase price in maintenance costs.
Unit 1240 is a 2012 Chevy Tahoe and currently has over 82,000 miles on it. This unit is still in
good condition.
Unit 1242 is a 2012 Chevy Tahoe and currently has over 77,000 miles on it. This unit is still in
good condition.
Fleet and PD would like to purchase these replacements so that we have them available on the
Fleet lot when they should be needed. The time it takes to get the vehicle in and upfit is rather
long. We like to insure that we have replacement patrol units available at all times in case of an
accident or if a unit suddenly needs to be replace. This way Fleet has an operational unit to
provide Police immediately that will ensure the Police department and the safety of our citizens
is never compromised.
DISCUSSION:
Fleet recommends the purchase of three Chevy Tahoe Police Packages that are available
through Superior Automotive Group of Siloam Springs, AR for the State Contract price of
$33,289.00 each, for a total of $99,867.00.
BUDGET/STAFF IMPACT:
Sufficient funds were budgeted for these purchases. Sufficient funds were collected to replace
unit 1217. Units 1240 and 1242 currently have shortfalls in the funds collected for their
replacements, however Fleet will continue to collect replacement funds until the new units are
actually placed in service. This will allow PD to make up the shortfall.
Mailing Address:
113 W. Mountain Street www_fayetteville-ar.gov
Fayetteville, AR 72701
This purchase was approved by the Equipment Committee on December 8, 2015.
Attachments:
PO — Purchase Requisition
City of Fayetteville - Purchase Order Request (PO)
Requisition o.:
Date:
(Not a Purchase Order) "
12/9/2015
p,0 Number:
All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov.
Purchase shall not be made until an actual PO has been issued.
Vendor
#; 20085
Vendor
Superior Automotive Group of Siloam Springs
Mail
pies �o
Legistar#:
Name:
2015=0617
Address:
FOB Point:
Taxable
Expected Delivery Date:
(s
City:
State:
Zip Code:
Ship to coder
Quotes Attached
50
DES ONO
Requester: Sara Glenn
Requester's Employee #:
Extension:
3912
3485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Number
Project.Sub#
Inventory #
Fixed Asset #
1
2016 Chevy Tahoe Police Package
3
ea
33,289.00
$99,867.00
9700.1920.5802.00
02081.2015
1299, 1300 &
701299, 701300
1301
& 701301
2
To be units 1299, 1300 & 1301, fixed
asset 701299, 701300 & 701301
$0.00
3
Off State Contract, Item#57
$0.00
4
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
Special nstructions:
Subtotal: $99,867.00
Tax: $0.00
Total: $99,867.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Chief Financial Officer: Budget Director: IT Director:
Dispatch Manager: Utilities Manager: Other:
Kevisea 1/27/"1015