HomeMy WebLinkAbout20-16 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(475) 575-8323
Resolutiont 20-16
File Number: 2015-0616
SUPERIOR AUTOMOTIVE GROUP POLICE PACKAGE CHEVROLET TAHOES
EXPANSION:
A RESOLUTION TO APPROVE THE PURCHASE OF THREE (3) POLICE PACKAGE CHEVROLET
TAHOES FROM SUPERIOR AUTOMOTIVE GROUP OF SILOAM SPRINGS IN THE TOTAL
AMOUNT OF $99,867.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY
THE POLICE DEPARTMENT, AND TO APPROVE A BUDGET ADruSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of three
(3) Police Package Chevrolet Tahoes from Superior Automotive Group of Siloam Springs in the total amount
of $99,867.00, pursuant to a state procurement contract, for use by the Police Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on l/512016
App
Mayor Lisa Branson, Deputy
C¡ty of Fayetteville, Arkansas
Text File
File Number: 2015-0616
I 13 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Agenda Date:11512016
In Control: City Council Meeting
Agenda Number: A. 20
Version: I Status: Passed
File Type: Resolution
SUPERIOR AUTOMOTIVE GROUP POLICE PACKAGE CHEVROLET TAHOES
EXPANSION:
A RESOLUTION TO APPROVE THE PURCHASE OF THREE (3) POLICE PACKAGE
CHEVROLET TAHOES FROM SUPERIOR AUTOMOTIVE GROUP OF SILOAM SPRINGS IN
THE TOTAL AMOUNT OF $99,867.00, PURSUANT TO A STATE PROCUREMENT CONTRACT,
FOR USE BY THE POLICE DEPARTMENT, AND TO APPROVE A BUDGET ADruSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of
three (3) Police Package Chevrolet Tahoes from Superior Automotive Group of Siloam Springs in the
total amount of $99,867.00, pursuant to a state procurement conlract, for use by the Police Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkensas Page 1 Pr¡nted on 1/6/2016
City of Fayetteville Staff Review Form
201s-0616
Legistar File lD
Lls/20L6
City Council Meeting Date - Agenda ltem Only
N/A for Non-Agenda ltem
Jesse Beeks/ Sara Glenn t2/e/201.s Fleet Operations /
Submitted By Srb-¡ttãffiate
Action Recommendation :
A resolution to authorize the purchase of three Chevy Tahoe Police Packages that are available through Superior
Automotive Group of Siloam Springs, AR for the State Contract price of 533,289.00 each, for a total of 599,867.00
and to approve a budget adjustment.
Budget lmpact:
Project Number
Budgeted ltem? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Shop Fund
Fund
Po lice/Passenge r
Project Title
current Budget 5 q82,000.00
Funds Obligated $ 12,264.00
Current Balance $ s#$,?36.#S
Item Cost S 99,867.00
Budget Adjustment s +5,000.00
9700.1.920.5802.00
Account Number
02081.2016
Remaining Budget
5 qs,ooo.oo
r: Qt-S- frÊ& íÌr1
1" d* Jlvvdqds
v201 4071 0
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
ctTY orffik CITY COUNCIL AGENDA MEMO
MEETING OF JANUARY 5, 2016
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: December 9,2015
SUBJECT: Purchase of three expansion Tahoes for Police
RECOMMENDATION:
That City Council approve the purchase of three Chevy Tahoe Police Packages that are
available through Superior Automotive Group of Siloam Springs, AR for the State Contract price
of $33,289.00 each, for a total of $99,867.00.
BACKGROUND:
Police will be hiring a new patrol officers, which will increase the number of patrol units they
need to operate. This expansion was approved for the 2016 budget to go along with the added
personnel.
DISGUSSION:
Fleet recommends the purchase of three Chevy Tahoe Police Packages that are available
through Superior Automotive Group of Siloam Springs, AR for the State Contract price of
$33,289.00 each, for a total of $99,867.00.
BUDGETISTAFF IMPACT:
Sufficient funds have been budgeted and collected for this purchase. One of these expansions
were budgeted in the Police Department's ClP. A Budget Adjustment is included forthose
funds to be transferred to Fleet for the purchase.
This purchase was approved by the Equipment Committee on December 8, 2015.
Attachments:
PO - Purchase Requisition
BA - Budget Adjustment
Mailing Address:
113 W. Mountain Street
Fayetteville, AR1270L
wvwv.fayetteville-ar.gov
Vendor 2oogs
City of Fayetteville - Purchase Order Request (PO)
(Not a Purchase Order)
AII PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-är.gov.
Purchase shall not be made until an actual PQ has been issued,
Address:
City:
ìequester:
Item
1
Description
Sara Glenn
2016 Chevy Tahoe Police Package
2 To be units 1302, 1303 & 1304, f¡xed
asset 701302, 701303 & 701304
3
Vendor
Name:
Off State Contract, ltem#s7
4
5
6
7
Quant¡ty
Superior Automotive Group of Siloam Springs
I
State:
3
I
Unit of lssue
10
ea
Unit Cost
33,289.00
Approvals.
-uB Pornl
Shipping/Handling
Extended Cost
Mayor:
Zip Code
$99,867.00
ieqursnon No
Chief Financial Offi cer:
Requester's Employee #:
391 2
).O Number
Dispatch Manager:
$0.00
Ship to code:
50
vlarlF/Es El,,ro
$0.00
Account Number
9700.1 920.5802.00
I axaþle$s EÞ
$0.00
:ìuotes Attached
flEs ENo
$0.00
=X!enSlOn:
3485
Lot
s0.00
12t9t2015
$0.00
PrÕiect.Sub#
Leg¡star#:
201 5-061 6
$0.00
02081.201 6
Expected Delivery Date:
$0.00
$0.00
lnventorv #
$o.oo
1302, 1303 &
I 304
Department Director
Budget Director:
Fixed Asset #
Utilities Manager:
701302,701303
& 701304
Purchasing Manager:
$99,867.00
$o.oo
$99,867.00
T Director:
Other:
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Division: Fleel Operolions
Dept.: Tronsportolion Services
Budget Year
20r ó (BY)
Adjustment Number
BU DG ET ADJ USTM ENT DESCRI PTION / J USTI FICATION :
Move funds from Police Department's CIP to Fleet for the purchase of one of the expansion Tahoe approved in the 2016
budget, to be unit L302, POLC_F051. Police is utilizing Fund Balance to cover operationalcosts for the first year.
COUNCIL DATE:
LEGISTAR FILE ID#:
| 1512016
2015-0ó16
ßørl¡a,rwFdJ¿
72/9/2075 3:07 ?ì,4
Budget Director Dote
RESOLUTION/ORDINANCE
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
v.20150925
TOTAL
Accounl Number
63,441 63,441
lncreose / (Decreose)Proiect.Sub#
Project SubExpenseRevenue AT Account Nome
4470.9470.5802.00 (45,000)1.6007 EX Vehicles And Equipment
4470.9470.7602.70
9700.0970.6602.47
45,000
45,000
76007
02087
7
2016
EX Transfer to Shop
nr _]tg¡:Ief '9!q
qæ1telllp1qyqM n!:
9700.1920.5802.00
1010.2940.5331.00
1010.2940.533 L.01
r.010.2940.s331.02
45,000 02087 2076 EX Vehicles And Equipment
6,936 EX Motor PoolCharges
9,600 - EX Replacement Charges
1,656 - EX Shop Overhead Charges
249 EX Shop Overhead lnsuranceL010.2940.533 L.03
__i010.qqOt,p9?,ele
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