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Home My WebLink About149-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 149-16 File Number: 2016-0341 THE ROTARY CLUB OF FAYETTEVILLE AGREEMENT: A RESOLUTION TO APPROVE AN AGREEMENT WITH THE ROTARY CLUB OF FAYETTEVILLE REGARDING THE FUNDING FOR AND NAMING OF THE ROTARY CLUB OF FAYETTEVILLE PLAYGROUND AT THE KESSLER MOUNTAIN REGIONAL PARK, TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING A DONATION FROM THE ROTARY CLUB OF FAYETTEVILLE AND ITS MEMBERS IN THE AMOUNT OF $150,000.00 FOR THE PROJECT CONTINGENT UPON RECEIPT OF THE FUNDS, AND TO EXPRESS THE CITY COUNCIL'S INTENT TO PROVIDE MATCHING FUNDS IN AN AMOUNT OF $120,000.00 TOWARD THE PLAYGROUND PROJECT CONTINGENT ON APPROVAL OF THE 2017 BUDGET WHEREAS, the Rotary Club of Fayetteville has raised $100,000.00 toward the construction of a playground at the Kessler Mountain Regional Park and has pledged to contribute an additional $50,000.00 by the end of 2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves an Agreement with the Rotary Club of Fayetteville regarding the funding for and naming of the Rotary Club of Fayetteville Playground at the Kessler Mountain Regional Park. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing a donation from the Rotary Club of Fayetteville and its members in the amount of $150,000.00 for the Fayetteville Rotary Club Playground, contingent upon receipt of the funds, and expresses its sincere appreciation for the donation. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby expresses its intent to provide Page 1 Printed on 813116 Resolution: 149-16 File Number: 2016-0341 matching funds for the playground project in the amount of $120,000.00, contingent on final approval of the 2017 Budget. PASSED and APPROVED on 8/2/2016 Attest: Sondra E. Smith, City Clerk Treasurer LE5K1I0T `` Cly■■■■■■■■L- wr/ �r�■ ■i�o •FAY 'M r. ,(■ d�Ir'Yr ••'■� \\ Page 2 Printed on 813116 City of Fayetteville, Arkansas 113 West Mountain Street Lex' Fayetteville, AR 72701 —� (479) 575-8323 3 ?'- Text File -�- File Number: 2016-0341 Agenda Date: 8/2/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C. 2 THE ROTARY CLUB OF FAYETTEVILLE AGREEMENT: A RESOLUTION TO APPROVE AN AGREEMENT WITH THE ROTARY CLUB OF FAYETTEVILLE REGARDING THE FUNDING FOR AND NAMING OF THE ROTARY CLUB OF FAYETTEVILLE PLAYGROUND AT THE KESSLER MOUNTAIN REGIONAL PARK, TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING A DONATION FROM THE ROTARY CLUB OF FAYETTEVILLE AND ITS MEMBERS IN THE AMOUNT OF $150,000.00 FOR THE PROJECT CONTINGENT UPON RECEIPT OF THE FUNDS, AND TO EXPRESS THE CITY COUNCIL'S INTENT TO PROVIDE MATCHING FUNDS IN AN AMOUNT OF $120,000.00 TOWARD THE PLAYGROUND PROJECT CONTINGENT ON APPROVAL OF THE 2017 BUDGET WHEREAS, the Rotary Club of Fayetteville has raised $100,000.00 toward the construction of a playground at the Kessler Mountain Regional Park and has pledged to contribute an additional $50,000.00 by the end of 2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves an Agreement with the Rotary Club of Fayetteville regarding the funding for and naming of the Rotary Club of Fayetteville Playground at the Kessler Mountain Regional Park. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing a donation from the Rotary Club of Fayetteville and its members in the amount of $150,000.00 for the Fayetteville Rotary Club Playground, contingent upon receipt of the funds, and expresses its sincere appreciation for the donation. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby expresses its intent to provide matching funds for the playground project in the amount of $120,000.00, contingent on final approval of the 2017 Budget. City of Fayetteville, Arkansas Page 1 Printed on 81312016 Connie Edmonston Submitted By City of Fayetteville Staff Review Form 2016-0341 Legistar File ID 8/2/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/12/2016 Parks & Recreation / Parks & Recreation Department Submitted Date Division / Department Action Recommendation: Resolution to approve an agreement with the Rotary Club of Fayetteville regarding funding for and naming of the "Rotary Club of Fayetteville Playground" at the Kessler Mountain Regional Park. Approval of a budget adjustment to recognize the revenues from the donation. 2250.9255.5806.00 Account Number 02002.1601 Budget Impact: Parks Development Fund Rotary Club Playground Donation Project Number Project Title Budgeted Item? No Current Budget $ Funds Obligated $ Current Balance E Does item have a cost? Yes Item Cost $ 150,000.00 Budget Adjustment Attached? Yes Budget Adjustment $ 150,000.00 Remaining Budget V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: The agreement states the City would provide matching funds in the amount of $120,000 toward the Rotary Club's playground project contingent on approval of the 2017 budget. CITY OF 'ttMie ARKANSAS MEETING OF AUGUST 2, 2016 TO: Mayor and City Council THRU: Don Marr, Chief of Staff CITY COUNCIL AGENDA MEMO FROM; Connie Edmonston, Parks and Recreation Director DATE: July 12, 2016 SUBJECT: Rotary Club of Fayetteville Playground at Kessler Mountain Regional Park RECOMMENDATION: Resolution to approve an agreement with the Rotary Club of Fayetteville regarding funding for and naming of the Rotary Club of Fayetteville Playground at the Regional Park. Approval of a budget adjustment to recognize the revenues from the donation. BACKGROUND: In March of 2015, the City of Fayetteville began constructing the first phase of the Kessler Mountain Regional Park including construction of three baseball fields, six soccer fields, two restroom/concession buildings, great lawn area, parking lots, utility infrastructure and road and parking lot construction. Unfortunately, there was not enough funding in Phase Ito include a playground until the Rotary Club of Fayetteville came forward with a proposal to help fund the playground. Throughout the years, the Rotary Club of Fayetteville has been an engaged supporter of the Parks and Recreation Department by making donations for park improvements such as a park bridge, pavilion, ballfield top dresser, bleacher shade structures, temporary ballfield fencing as well as other improvements to the softball complexes at Gary Hampton and Lake Fayetteville Softball Complexes. This year, the Rotary Club's goal was to make a big impact on the community by helping to fund a playground at the new 620 acre Kessler Mountain Regional Park. DISCUSSION: The Rotary Club has offered to continue their support by raising $150,000 for the playground at the Kessler Mountain Regional Park. In the attached agreement, the Club pledges $100,000 by July 31, at least $20,000 by October 31 and the remaining funds by December 31, 2016. The City would contribute $120,000 to the playground in the 2017 annual budget contingent upon City Council approval. The Club also requests to name the new playground "Rotary Club of Fayetteville Playground." They have currently raised $100,000 of the $150,000 for the playground. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 The Rotary Club presented their proposal to the Parks and Recreation Advisory Board at the July 11th meeting where they wholeheartedly approved and praised the Rotary Club for their continual support of Parks and Recreation. Park Staff will seek grants to assist with this project. BUDGET/STAFF IMPACT: The budget impact of approving the donation would have a positive impact on the budget by providing $150,000 in additional funding to the City. Without this donation, the playground would have been postponed until a date in the future. Park Staff will utilize this generous donation to apply for grants to generate matching funds for the playground expansion and other park needs. This playground should have little impact on staff time except to periodically inspect the playground and repair unexpected elements since it is new. Attachments: Staff Review Form Resolution Agreement Budget Adjustment Parks and Recreation Advisory Board July 11, 2016 Meeting Minutes RESOLUTION NO. A RESOLUTION TO APPROVE AN AGREEMENT WITH THE ROTARY CLUB OF FAYETTEVILLE REGARDING THE FUNDING FOR AND NAMING OF THE ROTARY CLUB OF FAYETTEVILLE PLAYGROUND AT THE REGIONAL PARK, TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING A DONATION FROM THE ROTARY CLUB OF FAYETTEVILLE AND ITS MEMBERS IN THE AMOUNT OF $150,000.00 FOR THE PROJECT CONTINGENT UPON RECEIPT OF THE FUNDS, AND TO EXPRESS THE CITY COUNCIL'S INTENT TO PROVIDE MATCHING FUNDS IN AN AMOUNT OF $120,000.00 TOWARD THE PLAYGROUND PROJECT CONTINGENT ON APPROVAL OF THE 2017 BUDGET WHEREAS, the Rotary Club of Fayetteville has raised $100,000.00 toward the construction of a playground at the Regional Park and has expressed its intent to raise additional funds of $50,000.00 over the next year. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves an Agreement with the Rotary Club of Fayetteville regarding the funding for and naming of the Rotary Club of Fayetteville Playground at the new Regional Park. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing a donation from the Rotary Club of Fayetteville and its members in the amount of $150,000.00 for, the Fayetteville Rotary Club Playground, contingent upon receipt of the funds, and expresses its sincere thanks for the donation. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby expresses its intent to provide matching funds for the playground project in the amount of $120,000.00, contingent on final approval of the 2017 Budget. PASSED and APPROVED this day of August, 2016. APPROVED: ATTEST: IM LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer AGREEMENT Bet«'een City of Fayetteville, Arkansas and Rotary Club of Fayetteville On this day of August, 2016, the City of Fayetteville (hereinafter "City") and the Rotary Club of Fayetteville (hereinafter "Rotary Club"). for their Agreement to share in the costs of construction of a playground at the new Regional Park. agree to the following facts, proposals and commitments: I. The Rotary Club will make an initial $100,000.00 contribution to the City on or before July 31, 2016, for the construction of a playground in the northeast corner of the Regional Park near the Great Lawn, the design of which shall be developed collaboratively between the Rotary Club and the City. 2. The Rotary Club pledges to contribute an additional amount of $50,000 no later than December 31, 2016, with at least $20.000 of that amount payable to the City no later than October 31, 2016. 3. The City intends to contribute snatching funds of $120,000.00 for the project, contingent upon City Council approval of the 2017 Annual City Budges. 4. The Rotary Club and the City pledge to cooperate, as appropriate, in identifying and applying for additional grant funds to be applied to the playground project over and above the above -referenced contributions from the Rotary Club and the City, 5. The City agrees to name the new playground the "Rotary Club of Fayetteville Playground" and install appropriate identifying signage. 6. The City will install a plaque or other wall signage recognizing the contributions of the Rotary Club and its members, the design of which shall be developed collaboratively between the Rotary Club and City staff with final approval by the City Council. in accordance with § 97.088(B)(2) of the Fayetteville City Code. Page 1 of 2 CITY OF FA B , f1'lilVor D ite: ATTEST: By: Cs. tr Sondra E. Smith, City Clerk Page 2 of 2 ROTARY CLUB OF FAYETT)?vI LLE By ,�. -1 RRISON PI-fTMAN, President Date: J 3 IC WITNESS: By: Name: M4r4ic- CITY OF �-�l AS Parks and Recreation Advisory Board Meeting July 11, 2016 at 5:30 p.m. City Administration Building Room 111 113 West Mountain Street Fayetteville, AR Members Present: Richie Lamb, David Priest, Terry Lawson, Phillip McKnight, David Proffitt, City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance Superintendent; Alison Jumper, Park Planning Superintendent; Chanel Pennington, Operations Assistant; John Crow, Recreation Superintendent MINUTES Rotary Club of Favetteville Plavaround Pr000sal — Connie Edmonston. Parks and Throughout the years, the Rotary Club of Fayetteville has been a supporter of the Parks and Recreation Department by hosting the annual FayRo Girls Softball Tournament and providing donations for park improvements including a bridge, pavilion, ballfield top dresser, bleacher shade structures, temporary ballfield fencing, and other improvements to the softball fields at Gary Hampton and Lake Fayetteville Softball complexes. Proposal: Rotary Club of Fayetteville has raised $100,000 to aid in the development of a playground at Kessler Mountain Regional Park. In conjunction with the donation, the Rotary Club and the City of Fayetteville propose to enter into an agreement outlining the responsibilities of each party as they relate to the playground development. See attached agreement. Additionally, the Rotary Club is requesting to name the playground the "Rotary Club of Fayetteville Playground. Parks Staff Recommendation: Approve the agreement with the Rotary Club of Fayetteville as submitted and to name the new playground "Rotary Club of Fayetteville Playground." This is in accordance with Naming Park Facilities Policy found in §97.088(B)(2)(d)Exhibit "B" because the Rotary Club "contributed significantly to the acquisition or development of a facility." The Rotary Club would work with the City in the design of a plaque or wall signage recognizing their contribution. Final approval would be by the City Council in accordance with §97.088(B)(2) —Exhibit "A" Bronze Category. Final approval would go to City Council at their August 2 meeting. Harrison Pittman, President of the Rotary Club of Fayetteville will be present to explain their request or answer any questions. PRAB Motion: McKnight motioned to approve the agreement with the Rotary Club of Fayetteville as submitted. Priest seconded the motion. Motion passed, 5-0-0. City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Parks & Recreation Adjustment Number Dept.: Parks & Recreation 2016 Requestor: Alan Bearden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval to receive/recognize a donation from the Rotary Club of Fayetteville of $150,000 to be used to in construction of a new playground at Regional Park. The first $100,000 of the donation will be made by the end of this month (July 31, 2016). The remaining $50,000 of the donation will be made by December 31, 2016. The City intends to match this donation with $120,000 to be, contingent upon City Council approval of the 2017 Annual City Budget. COUNCIL DATE: 8/2/2016 LEGISTAR FILE ID#: 2016-0341 L ik -f �tChevl- 7/18/2016 1:25 PM Budget Director Date TYPE: DESCRIPTION: GLDATE: RESOLUTION/ORDINANCE POSTED: TOTAL 150,000 150,000 v.20160624 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub AT Account Name 2250.0925.4809.00 - 150,000 02002 1601 RE Donations 2250.9255.5806.00 150,000 - 02002 1601 EX Park Improvements C:\Users\lsmifh\AppData\Roaming\L5\Temp\e0292edd-06d5-4258-89fa-23673fe81 d85 1 of 1