HomeMy WebLinkAbout146-16 RESOLUTIONsar�r,
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113 West Mountain
Street Fayetteville,
AR 72701
(479) 575-8323
Resolution: 146-16
File Number: 2016-0345
ARKANSAS HISTORIC PRESERVATION PROGRAM GRANT AGREEMENT:
A RESOLUTION TO APPROVE A GRANT AGREEMENT WITH THE ARKANSAS HISTORIC
PRESERVATION PROGRAM FOR A CERTIFIED LOCAL GOVERNMENT GRANT IN THE AMOUNT
OF $9,030.00, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a grant agreement
with the Arkansas Historic Preservation Program for a Certified Local Government Grant in the amount of
$9,030.00 for travel and training, to survey the Meadow Street Historic District and nominate it for
inclusion in the National Register of Historic Places, for continued development of the historic properties
map and website, and for a preservation awards plaque.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment,
a copy of which is attached to this Resolution. 0111#60
PASSED and APPROVED on 8/2/2016
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Sondra E. Smith, City Clerk Treasurer
Printed on 813116
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
— 11 (479) 575-8323
Text File
File Number: 2016-0345
Agenda Date: 8/2/2016 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 7
ARKANSAS HISTORIC PRESERVATION PROGRAM GRANT AGREEMENT:
A RESOLUTION TO APPROVE A GRANT AGREEMENT WITH THE ARKANSAS HISTORIC
PRESERVATION PROGRAM FOR A CERTIFIED LOCAL GOVERNMENT GRANT IN THE
AMOUNT OF $9,030.00, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a grant
agreement with the Arkansas Historic Preservation Program for a Certified Local Government Grant in
the amount of $9,030.00 for travel and training, to survey the Meadow Street Historic District and
nominate it for inclusion in the National Register of Historic Places, for continued development of the
historic properties map and website, and for a preservation awards plaque.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 8/3/2016
Andrew Garner
Submitted By
City of Fayetteville Staff Review Form
2016-0345
Legistar File ID
8/2/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/15/2016 City Planning /
Development Services Department
Submitted Date Division / Department
Action Recommendation:
Approval of a budget adjustment and contract with the Arkansas Historic Preservation Program to receive a
Certified Local Government grant in the amount of $9,030.00.
1010.6305.xxxx.xx
Account Number
36024
Project Number
Budgeted Item? No
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Budget Impact:
General
Fund
Historic Preservation Grant
Project Title
Current Budget
$
Funds Obligated
$ -
Current Balance
Item Cost
$ 9,030.00
Budget Adjustment
$ 9,030.00
Remaining Budget
Approval Date:
V20140710
CITY OF
'ttvtIie
ARKANSAS
MEETING OF AUGUST 2, 2016
TO: Fayetteville City Council
CITY COUNCIL AGENDA MEMO
THRU: Jeremy Pate, Development Services Director
FROM: Andrew Garner, City Planning Director
DATE: July 15, 2016
SUBJECT: Approval of a budget adjustment and contract with the Arkansas Historic
Preservation Program to receive a Certified Local Government grant in
the amount of $9,030.00.
RECOMMENDATION:
Planning Staff recommends approval of a budget adjustment and contract with the Arkansas
Historic Preservation Program to receive a Certified Local Government grant in the amount of
$9,030.00.
BACKGROUND:
Planning staff has applied for and received a Certified Local Government (CLG) grant to pay for
travel and training for the Historic District Commission and City staff. Funding has also been
provided for preservation projects that increase the community's awareness and understanding
of historic preservation values.
DISCUSSION:
Planning staff and the Historic District Commission have requested grant funding in the amount
of $1,280.00 for travel and training, $7,500.00 to survey and nominate the Meadow Street Historic
District to the National Register of Historic Places and continue development of the historic
properties story map and website, and $250.00 for preservation awards plaque.
BUDGET/STAFF IMPACT:
The City will provide in -kind services for approximately $7,350.00 in the form of staff time from
the City Planning Division.
Attachments:
• Certified Grant Agreement
• Budget Adjustment Form
Mailing Address:
113 W. Mountain Street www.fayettevilie-ar.gov
Fayetteville, AR 72701
STATE OF ARKANSAS
ASA HUTCHINSON
GOVERNOR
July 5, 2O16
The Honorable Lioneld Jordan
City of Fayetteville
113 W. Mountain
Fayetteville, AR 727O1
RE: Certified Local Government grant — In -state training, survey work and
National Register nomination for Meadows Historic District, continuing work on
online Story Maps website, and Preservation Awards plaques
Dear Mayor Jordan:
I am pleased to inform you that you have been awarded a grant of $9,030
from the Arkansas Historic Preservation Program, an agency of the Department
of Arkansas Heritage. Frances McSwain, Director of the Arkansas Historic
Preservation Program, will provide you with details concerning the terms and
conditions of the grant.
Congratulations and thank you for your commitment to the preservation
of Arkansas's cultural historic resources. I look forward to hearing of the
successful completion of your project.
Sincerely,
Asa Hutchinson
CC: Andrew Garner
500 Woonr.ANE, SuITE 250 • LrrrLE Rom, AR 72201
TELEPHONE (501) 682-2345
www governor. arkansas. gov
Garner, Andrew
From: Catherine Barrier <catherine.barrier@arkansasheritage.org>
Sent: Friday, June 17, 2016 11:04 AM
To: Garner, Andrew
Subject: grant agreement
Attachments: fayetteville.docx
Andrew-
Fayetteville's CLG grant award for 2016 is $9,030. This includes funding for all your requests except the signage for
Waxhaws. We have a historic marker program in the works that would probably be a better fit for a project like that.
Please print out two copies of the grant agreement, have them signed by the appropriate official, and return both signed
copies to me. I will have Missy sign both copies, and return one signed original to you for your files.
Thanks for all you do!
Catherine
Catherine Barrier
CLG 'roc's_ m CGorurnator
Arkansas Historic Preservation Program
DepartrWment of Arkansas Heritage
323 Center Street, '1600 Tower Bldg
l irOe Rock. Arkansas 72201
501.324.9186
The content nt of ihis email should not .be substituted for appropriate legal counsel or the CIuFdcirtcs: of local officials to .:":'a tors of
tr""=`:. _'-` cV ir'oai matt rs no di eC I;/ reia,'`��i th c1• f%ittiftir"t l<If:;7' of sra ₹e an fbtner:'ii s' a -ft ;_; tc di ;r'o I2(€;t)
operates jocose coontac, your local of icIals and/or city attorney for guidance
CERTIFIED LOCAL GOVERNMENT PROGRAM GRANT AGREEMENT
Grant Number 16-CLG-05
This agreement is entered into between the City of Fayetteville, Arkansas, hereinafter referred to
as the City, and the Arkansas Historic Preservation Program, hereinafter referred to as AHPP.
AHPP agrees to provide a grant in the amount of $9,030 for the purpose of funding attendance at
in -state training opportunities by commissioners and staff, survey and nomination of the
Meadow Street Historic District to the National Register of Historic Places and continuation of
development of historic properties Story Map website, and Preservation Award plaques.
THIS GRANT IS FOR THE ACCOMPLISHMENT OF THE PURPOSE, OBJECTIVE AND
SCOPE OF WORK HEREIN DEFINED.
SCOPE OF WORK
A. The City will fund attendance at in -state training opportunities by commissioners and
staff.
$1,280 is designated for this activity.
B. The City will fund the survey and nomination of the Meadow Street Historic District
to the National Register of Historic Place, and continuation of development of
historic properties Story Map website.
$7,500 is designated for this activity.
C. The City will fund the purchase of Preservation Awards plaques.
$250 is designated for this activity
II. TIME FRAME of AGREEMENT
This agreement will begin on July 1, 2016, and shall extend until June 30, 2017.
III. SCHEDULE OF PAYMENTS
One half of the full grant amount shall be paid to the City upon a request for payment to
AHPP to be submitted no earlier than July 1, 2016. The remaining half shall be paid to
the City upon a request for payment to AHPP to be submitted no later than May 31, 2017.
IV. AHPP RESPONSIBILITIES
AHPP staff agrees to make periodic reviews of the project to review practices and
products. AHPP reserves the right to enforce the procedures as outlined in this contract.
AHPP agrees to make available advice and counsel necessary to accomplish the
objectives and to render compensation upon invoice within a reasonable time frame.
V. REPORTING REQUIREMENTS
A. The City will submit quarterly reports detailing programmatic and fiscal progress
of work on forms to be provided by AHPP on:
• September 30, 2016
• December 31, 2016
• March 31, 2017
• June 30, 2017 (Final)
B. The City will submit a final project report detailing all completed projects and
including copies each of all publications as per the requirements of this agreement
no later than June 30, 2017.
C. If changes in agreement - e.g.: scope of work, products, budgets, etc. - are
required, then the City must submit a written request detailing proposed changes
and wait for written approval from AHPP.
VI. COMPLIANCE
A. All policies and procedures of the Department of the Interior, the National Park
Service as well as Federal regulations concerning expenditures of all Federal
funds must be followed by the AHPP and all subgrant recipients. All grant
projects will be administered by the AHPP in accordance with the Historic
Preservation Fund Grants Manual, particularly "Chapter 9: Certified Local
Governments". Separate financial records for each project will be maintained by
the AHPP following Office of Management and Budget Guidelines. The City
must maintain efficient and effective accountability and control of all funds
received and expended under a subgrant from the AHPP.
B. The City agrees to the right of the AHPP director to review and comment on art
set-up, written narrative of any printed material, and audio visual material
produced by the grant prior to final printing or production and distribution.
C. The City must supply the State with evidence of compliance with Federal
competitive procurement requirements for professional services and
subcontractors prior to reimbursement.
D. All products and projects must comply with the applicable Secretary of the
Interior's Standards for the Rehabilitation of Historic Properties. The Standards
are:
A property shall be used for its historic purpose or be placed in a new use
that requires minimal change to the defining characteristics of the building
and its site and environment.
2. The historic character of a property shall be retained and preserved. The
removal of historic materials or alteration of features and spaces that
characterize a property shall be avoided.
Each property shall be recognized as a physical record of its time, place,
and use. Changes that create a false sense of historical development, such
as adding conjectural features or architectural elements from other
buildings, shall not be undertaken.
4. Most properties change over time; those changes that have acquired
historic significance in their own right shall be retained and preserved.
Distinctive features, finishes, and construction techniques or examples of
craftsmanship that characterize a property shall be preserved.
Deteriorated historic features shall be repaired rather than replaced. Where
the severity of deterioration requires replacement of a distinctive feature,
the new feature shall match the old in design, color, texture, and other
visual qualities and, where possible, materials. Replacement of missing
features shall be substantiated by documentary, physical, or pictorial
evidence.
7. Chemical or physical treatments, such as sandblasting, that cause damage
to historic materials shall not be used. The surface cleaning of structures,
if appropriate, shall be undertaken using the gentlest means possible.
8. Significant archeological resources affected by a project shall be protected
and preserved. If such resources must be disturbed, mitigation measures
shall be undertaken.
New additions, exterior alterations, or related new construction shall not
destroy historic materials that characterize the property. The new work
shall be differentiated from the old and shall be compatible with the
massing, size, scale, and architectural features to protect the historic
integrity of the property and its environment.
10. New additions and adjacent or related new construction shall be
undertaken in such a manner that if removed in the future, the essential
form and integrity of the historic property and its environment would be
unimpaired.
E. PROJECT EXECUTION AND CONTRACT REQUIREMENTS: All
projects and consulting contracts funded through this grant agreement must be
carried out in accordance with the procedures and standards laid out in the
applicable appendices to this agreement. All work products funded through this
grant must meet the standards laid out in the applicable appendices to this
agreement.
F. EASEMENTS: The City will donate to AHPP a conservation easement on the
property of any historic structure(s) being restored, rehabilitated, or repaired as a
part of any project(s) utilizing ten thousand dollars ($10,000) or more of AHPP
funds. On such projects involving private properties, it will be the City's
responsibility to secure this easement for donation to AHPP before any grant
funds are released.
VII. MANAGEMENT AND BUDGET GUIDELINES
The City must assure and certify that it will comply with the regulations, policies,
guidelines and requirements as they relate to the application, acceptance and use of
Federal funds for this federally -assisted project, as contained in attachment G of OMB
circular A-102. Also the City assures and certifies that:
A. The City will comply with and administer the project in conformance with the
Civil Rights Act of 1964 (Public Law 88-352), as amended; as well as 43 CFR 17
and Part 506 of the Department Manual issued by the Department of the Interior;
and Section 504 of the Rehabilitation Act of 1973, as amended, which prohibits
discrimination against the handicapped. Title VI of the Civil Rights Act of 1964
stated that no person will, on the grounds or race, color, or national origin, be
excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under any program or activity for which the applicant
received Federal financial assistance and will immediately take any measures
necessary to effectuate this agreement;
B. In all hiring or employment made possible by or resulting from grant awards, the
City (1) will not discriminate against any employee or applicant from
employment because of race, color, religion, sex, age, or national origin, and (2)
will take affirmative action to ensure that applicants are employed, and that
employees are treated during employment, without regard to their race, color,
religion, sex, age, or national origin. This requirement applies to, but is not
limited to, the following: employment promotion, demotion, or transfer;
recruitment or other recruitment advertising; layoff or termination; rates of pay or
other forms of compensation; and selection for training, including apprenticeship.
The City and its subgrantees will comply with all applicable statutes and
Executive orders on equal employment opportunity and grant awards will be
governed by the provisions, as implemented by, but not limited to, Department of
the Interior policies, published in 43 CFR 17;
C. The City will give AHPP and the National Park Service or the Comptroller
General through any authorized representative the access to and the right to
examine all records, books, papers, or documents related to the grant;
D. The City must comply with Federal competitive procurement requirements for
professional services and subcontractors and will provide documentation of such
compliance upon request.
E. The City will comply with the minimum wage and maximum hours provisions of
the Federal Fair Labor Standards Act, as they apply to hospital and educational
institution employees of state and local governments.
F. Upon completion of the project, the Secretary of the Interior, the Comptroller
General of the United States, the AHPP, and/or any of their duly authorized
representatives shall have access for the purpose of financial or programmatic
audit and examination any books, documents, papers and records of the City that
are pertinent to the grant at all reasonable times during the period of retention
provided in OMB Circular A102, attachment C, for at least three (3) years or until
all claims or audit findings have been resolved.
G. Lobbying with appropriated funds. Historic Preservation Fund grants must
conform to provisions of 18 USC 1913: "No part of the money appropriated by
any enactment of Congress shall, in the absence of express authorization by
Congress be used directly or indirectly to pay for any personal services,
advertisement, telegram, telephone, letter, printed or written matter, or other
device, intended or designed to influence in any manner a Member of Congress,
through the proper official channels, requests for legislation OPR appropriation
which they deem necessary for the efficient conduct of the public business."
Thus, costs associated with activities to influence legislation pending before the
Congress, commonly referred to as "lobbying," are unallowable as charges to
NPS assisted grants.
H. The City must submit acceptable Federal and non -Federal share supporting
documentation prior to reimbursement.
1. In addition to the terms detailed in this grant agreement, all Federal requirements
governing grants (Office of Management and Budget Circulars A-87 or A-122, A-
102 or A-110, and A-128) are applicable.
VIII. PUBLICATIONS AND PUBLIC INFORMATION
An acknowledgment of National Park Service and Arkansas Historic Preservation
Program support must be made in connection with the publication of any material based
on, or developed under, any activity supported by Historic Preservation Fund grant funds.
This acknowledgment shall be in the form of a statement as follows: The activity which is
the subject of this (type of publication) has been financed (in part/entirely) with Federal
funds from the National Park Service, Department of the Interior, administered through
the Arkansas Historic Preservation Program, an agency of the Department ofArkansas
Heritage. However, the contents and opinions do not necessarily reflect the views or
policies of the Department of the Interior, nor does the mention of trade names or
commercial products constitute endorsement or recommendation by the Department of
the Interior or the Arkansas Historic Preservation Program.
Press releases, publications, and other public dissemination of information by the City
made possible by a grant shall acknowledge National Park Service, Department of the
Interior, Arkansas Historic Preservation Program, and Department of Arkansas Heritage
grant support. A minimum of three full -color printed copies and one digital copy of any
publication will be furnished to AHPP, which will transmit two copies to the National
Park Service.
All printed material (publications, brochures, etc.) will be printed on recycled paper using
soybean ink in accordance with Executive Proclamation Order #90-1.
IX. LIMITATION OF LIABILITY
The AHPP assumes no responsibility with respect to accidents, illness or claims arising
out of any work performed under a subgrant supported project. The City is expected to
take necessary steps to insure itself and its personnel and students and to comply with the
applicable local, State, or Federal safety standards, including those issued pursuant to the
National Occupational Safety and Health Act of 1970 (see 20 SFR 1910).
X. PROJECT CANCELLATION
Approved projects may be canceled for one or more of the following reasons:
A. The City requests project cancellation.
B. The City fails to initiate project work.
C. The City initiates work prior to receipt of written notification of project approval.
D. Project work is found not to be in conformance with conditions as stated in the
grant agreement and appendices.
XI. AMENDMENTS
This agreement may be amended upon written request and approval by both parties
XII. APPROVAL OF AHPP
The City of xxx is aware that this grant is contingent upon approval of the AHPP and the
availability of funds; and agrees that no work will begin on the project until written
approval from the AHPP is received.
SIGNATURES
Frances McSwain
Director, Arkansas Historic Preservation Progran
Deputy State Historic Preservation Officer
Date
L01 J3cic
Name (printed)
rfloL\Ior
Title
Date
APPENDIX A: Historic Resources Survey and Documentation
The production of surveys of historic structures, sites, etc., funded under this grant
agreement will meet the following minimum standards, as applicable:
A. CITY'S RESPONSIBILITIES
The City will ensure that any contract for survey and documentation services
funded under this agreement includes duties and tasks as described in this
appendix.
2. The City will submit a copy of any proposed RFQ, RFP, or other bid
announcement for a project funded under this agreement to AHPP prior to
publication of the announcement or request and will not publish such
announcement or request until comments have been received from AHPP or
seven (7) business days have elapsed since the date on which the proposed
announcement or request has been received by AHPP.
3. The City will submit a copy of any proposed contract for services funded under
this agreement to AHPP prior to execution of the contract, and will not execute
the contract until comments have been received by AHPP or seven (7) business
days have elapsed since the date on which the proposed contract has been
received by AHPP.
4. The City will contact the AHPP National Register staff to consult on the
advisability of historic sites survey work in the proposed area, proposed
boundaries for the survey work, etc., prior to engaging a contractor for survey
work funded under this agreement.
The City will ensure that any contractor engaged for survey and documentation
services funded under this agreement meets the Secretary of the Interior's
Standards for Professional Qualifications (36 CFR Part 61) in History and/or
Architectural History.
B. CONTRACTOR'S RESPONSIBILITES
Prior to commencing any work under the contract, any contractor who has not
attended a training on the required procedures for historic sites surveys taught
by the AHPP National Register Survey staff within five (5) years prior to the
survey initiation date must attend a training class on the procedures required
for historic site survey. This one -day class, at the offices of AHPP, will train
the contractor in the proper and thorough completion of Arkansas
Architectural Resources Forms, photography requirements, mapping, and
compilation of the finished product.
2. Prior to commencing any work under the contract, the Contractor, regardless
of the date of his or her last training, must contact the AHPP National
Register Survey staff to determine whether changes to required historic site
survey procedures have changed since the contractor last attended a training.
If the AHPP National Register Survey staff determines that the Contractor's
attendance at an additional training class is advisable, the contractor must
attend a training class on the procedures required for historic sites surveys
prior to the initiation of any fieldwork under the contract.
3. The contractor must comply with the standards and procedures set forth in the
AHPP Survey Manual in carrying out the contract work and in completion of
the final product.
4. The contractor must prepare and provide a brief context statement including
the history of the property or area that is the subject of the survey and
documentation, including suggestions for an appropriate period of
significance, for submittal with completed survey forms.
5. The contractor must complete an Arkansas Architectural Resources Form and
provide site plans for each resource in the field.
6. The contractor must provide, on the Arkansas Architectural Resources Form,
information specific to the property for which the survey form is prepared
summarizing its history and any obvious changes to the building that appear to
have occurred since its construction.
7. The contractor will take color digital photographs of each resource in the
field. At the very minimum the photographs should show all facades of each
building. In addition, representative streetscape photographs will be provided
by the Contractor. These photographs will be submitted with the final survey
product in both electronic and print form.
8. The contractor will provide UTM coordinates for each property.
To ensure efficient production of a quality product and to reduce the burden of
repeated reviews, in projects involving inventory and documentation of more
than 30 properties, the contractor will provide drafts of at least 10 completed
Arkansas Architectural Resources Forms to the AHPP National Register
Survey staff for review prior to completion and submittal of all Arkansas
Architectural Resources Forms. AHPP staff will review draft forms and
return comments to the contractor within 14 business days of receipt of the
draft forms.
10. The contractor will provide copies of any ancillary work product or
information compiled or generated by the contractor in the course of carrying
out the historic site survey or form completion, including but not limited to
property data, databases, archival research, and photographs, to AHPP on
request.
11. The contractor will grant an irrevocable license for royalty -free use of any and
all work product provided to the City or AHPP under a contract subject to this
grant agreement in any publication, project, or other work produced by the
City, any unit of the State of Arkansas, the Federal Government, or any
employee, person, or organization under contract to the City, AHPP, any unit
of the State of Arkansas or the Federal Government for the purpose of
producing such a work, in furtherance of the mission of the City, AHPP, or
other governmental agency.
12. The contractor must be able to adhere to set deadlines and provide initial and
completed surveys by the dates set forth in contract documents.
13. The contractor will provide own transportation and equipment.
14. The contractor will provide one full -color copy and one digital copy of the
final survey documents to the City and one full -color printed copy and digital
copy to AHPP.
C. AHPP RESPONSIBILITIES
1. AHPP will provide Arkansas Architectural Resources Forms and Ancillary
Structures Forms to the contractor as necessary for project completion.
2. AHPP will provide access to survey files and copies of previous survey work
as necessary for project completion.
AHPP will provide resource numbers to the contractor as necessary for project
completion.
4. AHPP will provide a one -day training class at the AHPP offices in Little Rock
on the procedures required for historic site surveys. This class, at the offices
of AHPP, will train the contractor in the proper and thorough completion of
Arkansas Architectural Resources Forms, photography requirements,
mapping, and compilation of the finished product.
5. AHPP will provide technical assistance to the contractor as necessary for
project completion.
APPENDIX B: National Register/Arkansas Register of Historic Places Nominations
The production of nominations of historic structures, sites, etc., for listing on the National
or Arkansas Registers of Historic Places funded under this grant agreement will meet the
following minimum standards, as applicable:
A. CITY'S RESPONSIBILITIES
1. The City will ensure that any contract for services funded under this
agreement includes duties and tasks as described in this appendix.
2. The City will submit a copy of any proposed RFQ, RFP, or other bid
announcement for a project funded under this agreement to AHPP prior to
publication of the announcement or request and will not publish such
announcement or request until comments have been received from AHPP or
seven (7) business days have elapsed since the date on which the proposed
announcement or request has been received by AHPP.
3. The City will submit a copy of any proposed contract for services funded
under this agreement to AHPP prior to execution of the contract, and will not
execute the contract until comments have been received by AHPP or seven (7)
business days have elapsed since the date on which the proposed contract has
been received by AHPP.
4. The City will contact the AHPP National Register staff to consult on the
advisability of preparation and submission of National or Arkansas Register of
Historic Places nominations prior to engaging a contractor for preparation of
nominations funded under this agreement. .
5. The City will ensure that any contractor engaged for the preparation of
National or Arkansas Register of Historic Places nomination preparation
services funded under this agreement meets the Secretary of the Interior's
Standards for Professional Qualifications (36 CFR Part 61) in History and/or
Architectural History.
B. CONTRACTOR'S RESPONSIBILITIES
It is required that the contractor complete a National Register of Historic
Places or Arkansas Register of Historic Places nomination form for the
historic property or properties in compliance with all applicable AHPP or
National Park Service standards and guidance for nomination form
completion.
2. The contractor will take color digital photos of the historic property in the
field. In the case of a proposed historic district, representative streetscape
photos will be provided by the Contractor. All photographs submitted must
meet the National Park Service standards in National Register Bulletin
16A: How to Complete the National Register Registration Form.
3. The contractor will label all photographs to be included with the completed
National or Arkansas Register of Historic Places nomination according to the
National Park Service instructions.
4. The contractor will also need to locate the property on a United States
Geological Survey Map and provide UTM coordinates for the historic
property or district.
5. The contractor will be responsible for on -site presentation of information
sufficient to fully support a recommendation for or against listing of the
proposed historic district or property to the AHPP State Review Board at the
earliest meeting following completion and staff approval.
Any contractor who has not submitted an accepted National Register or
Arkansas Resister of Historic Places form in the last five (5) years must attend
a training class on completing National or Arkansas Register of Historic
Places nomination forms. This one -day class, at the offices of AHPP, will
train the contractor in the proper and thorough completion of National
Arkansas Register of Historic Places nomination forms, photography
requirements, mapping, and compilation of the finished product.
15. The contractor will provide copies of any ancillary work product or
information compiled or generated by the contractor in the course of preparing
the nomination, including but not limited to property data, databases, archival
research, and photographs, to AHPP on request.
16. The contractor will grant an irrevocable license for royalty -free use of any and
all work product provided to the City or AHPP under a contract subject to this
grant agreement in any publication, project, or other work produced by the
City, any unit of the State of Arkansas, the Federal Government, or any
employee, person, or organization under contract to the City, AHPP, any unit
of the State of Arkansas or the Federal Government for the purpose of
producing such a work, in furtherance of the mission of the City, AHPP, or
other governmental agency.
7. The contractor must be able to comply with deadlines and provide initial and
completed nominations by the dates set forth in the contract between the City
and the Contractor.
8. The contractor will provide his or her own transportation and any equipment
necessary to completion of the nomination forms and presentation to the
Arkansas State Review Board.
9. The contractor must work outside in extreme temperatures and provide proper
attire for the weather conditions.
10. The contractor will perform all services and provide all materials to be
produced under the contract in consultation with AHPP.
11. The contractor will conduct meetings with AHPP as required to complete the
project.
12. The contractor will provide one full -color printed final clean copy nomination
and attachments, including digital photographs, and one digital copy of any
nominations created to the City and three full -color printed copies of the final
clean copy nomination and attachments, including digital photographs, and
one digital copy of any nominations to AHPP.
C. AHPP RESPONSIBILITIES
1. AHPP will provide access to any previously completed architectural resource
forms in its possession for all buildings included in the contract for services.
2. AHPP will provide a one -day training class at the AHPP offices in Little Rock
contractor on the proper and thorough completion of National and Arkansas
Register of Historic Places nomination forms, photography requirements,
mapping, and compilation of the finished product.
AHPP will provide technical assistance to the contractor as necessary for
project completion.
APPENDIX C: Design Guidelines and Preservation Plans
Preparation of design guidelines and/ or preservation plans funded under this grant
agreement will meet the following minimum standards, as applicable:
A. CITY'S RESPONSIBILITIES
1. The City will ensure that any contract for services funded under this
agreement include duties and tasks as described in this appendix.
The City will submit a copy of any proposed RFQ, RFP, or other bid
announcement for a project funded under this agreement to AHPP prior to
publication of the announcement or request and will not publish such
announcement or request until comments have been received from AHPP or
seven (7) business days have elapsed since the date on which the proposed
announcement or request has been received by AHPP.
3. The City will submit a copy of any proposed contract for services funded
under this agreement to AHPP prior to execution of the contract, and will not
execute the contract until comments have been received by AHPP or seven (7)
business days have elapsed since the date on which the proposed contract has
been received by AHPP.
4. The City will submit a draft copy of the design guidelines to AHPP for review
and comment prior to final approval and printing, and will not give final
approval to the product or proceed with final printing of the document until
comments have been received by AHPP or fourteen (14) business days have
elapsed since the date on which draft design guidelines have been received by
AHPP.
5. The City will ensure that any contractor engaged to prepare design guidelines
or preservation plans funded under this agreement meets the Secretary of the
Interior's Standards for Professional Qualifications (36 CFR Part 61) in
History, Architectural History, or Historic Architecture.
B. CONTRACTOR'S RESPONSIBILITIES
The contractor will draft design guidelines that include, at minimum:
a. A summary of the City's ordinances, procedures, and bylaws relating
to work regulated by the City's Historic District Commission;
b. Maps describing the boundaries of any local or National Regiter
historic districts in which work is regulated under authority of the
Arkansas Historic Districts Act, A C.A. § 14-172-20, et seq., and local
ordinance;
c. A list of addresses within such historic;
d. A history of the City as it provides historic context for any such local
historic districts, National Register of Historic Places districts, or the
City as a whole;
e. An overview of the architectural styles prevalent in the local historic
districts within the period of significance as described in the most
recent historic resources survey and/or nomination previously
approved by the City's Historic District Commission;
f. The text of the Secretary of the Interior's Standards for Rehabilitation,
as codified at 36 CFR 67.
g. Illustrated design guidance addressing appropriate rehabilitation of and
additions to historic structures and sites and construction or
development of appropriate infill structures and sites that addresses all
historic architectural styles, periods, and methods of construction
specific to the local districts.
2. The contractor will provide copies of any ancillary work product or
information compiled or generated by the contractor in the course preparing
work product on any project funded through this grant agreement, including
but not limited to property data, databases, archival research, and photographs,
to AHPP on request.
The contractor will grant an irrevocable license for royalty -free use of any and
all work product provided to the City or AHPP under a contract subject to this
grant agreement in any publication, project, or other work produced by the
City, any unit of the State of Arkansas, the Federal Government, or any
employee, person, or organization under contract to the City, AHPP, any unit
of the State of Arkansas or the Federal Government for the purpose of
producing such a work, in furtherance of the mission of the City, AHPP, or
other governmental agency.
4. The contractor must be able to comply with deadlines and provide initial and
completed nominations by the dates set forth in the contract between the City
and the Contractor.
5. The contractor will provide one full -color printed final clean copy of the
design guidelines and attachments and one digital copy of the design
guidelines and attachments created to the City and three full -color printed
copies and one digital copy to AHPP.
C. AHPP RESPONSIBILITIES
1. AHPP will provide access to survey files and copies of previous survey work
as necessary for project completion.
2. AHPP will provide access to any nominations or other background research or
information relevant to the project as necessary for project completion.
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division: City Planning Adjustment Number
Dept.: Development Services
2016
Requestor: Andrew Garner
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Certified Local Government (CLG) grant funds in the amount of $1,280.00 for travel and training, $7,500.00 to hire a
consultant to survey the Meadow Street Historic District and research and catalog historic structures, and $250.00 for
the purchase of Preservation Award Plaques.
COUNCIL DATE:
8/2/201 6
LEGISTAR FILE ID#:
2016-0345
3cwbar t'T
7/18/20162:59tM
Budget Director
Date
TYPE:
DESCRIPTION:
GLDATE:
RESOLUTION/ORDINANCE
POSTED:
J
TOTAL
9,030 9,030
v.20160624
Increase / (Decrease)
Project.Sub#
Account Number
Expense Revenue
Project Sub AT
Account Name
1010.0001.4302.01
- 9,030
36024 1601 RE
State Grants - Operational
1010.6305.5304.00
1,280 -
36024 1601 EX
Travel & Training
1010.6305.5315.00
7,500 -
36024 1601 EX
Contract Services
1010.6305.5329.00
250
36024 1601 EX
Employee Recognition
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