HomeMy WebLinkAbout145-16 RESOLUTION113 West Mountain
Street Fayetteville,
AR 72701
(479) 575-8323
Resolution: 145-16
File Number: 2016-0349
OFF-STREET PARKING DISTRICT AND THE DICKSON STREET IMPROVEMENT DISTRICT
PARKING REVENUES:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING INCREASED
PARKING REVENUES IN THE OFF-STREET PARKING DISTRICT AND THE DICKSON STREET
IMPROVEMENT DISTRICT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, recognizing parking revenue increases in the
Off -Street Parking District and the Dickson Street Improvement District. S«r11rrr
PASSED and APPROVED on 8/2/2016
Sondra E. Smith, City Clerk Treasurer
Page I Printed on 813116
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Attest:
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Sondra E. Smith, City Clerk Treasurer
Page I Printed on 813116
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
`53 (479) 575-8323
Text File
File Number: 2016-0349
Agenda Date: 8/2/2016 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 6
OFF-STREET PARKING DISTRICT AND THE DICKSON STREET IMPROVEMENT
DISTRICT PARKING REVENUES:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING INCREASED
PARKING REVENUES IN THE OFF-STREET PARKING DISTRICT AND THE DICKSON
STREET IMPROVEMENT DISTRICT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, recognizing parking revenue increases in the
Off -Street Parking District and the Dickson Street Improvement District.
City of Fayetteville, Arkansas Page 1 Printed on 8/3/2016
Peter Nierengarten
Submitted By
City of Fayetteville Staff Review Form
2016-0349
Legistar File ID
8/2/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/15/2016 Parking & Telecommunications /
Utilities Department
Submitted Date Division / Department
Action Recommendation:
Staff recommends approving a budget adjustment to increase budgeted amounts for the Off -Street Parking District
and the Dickson Street Improvement District expense and related revenue accounts.
Budget Impact:
2130.9130.5711.00; 2130.0913.4426.07;
2130.9130.5711.01; 2130.0913.4426.70 Parking
Account Number Fund
Project Number
Budgeted Item? Yes
Does item have a cost? No
Budget Adjustment Attached? Yes
Previous Ordinance or Resolution 4
Original Contract Number:
Comments:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$
37,435.00
$
34,249.61
S
3,115.39
$
37,565.00
Approval Date:
V20140710
CITY OF
IVIC
ARKANSAS
MEETING OF AUGUST 3, 2016
TO: Mayor and City Council
THRU: Paul Becker, Chief Financial Officer
Don Marr, Chief of Staff
CITY COUNCIL AGENDA MEMO
FROM: Peter Nierengarten, Sustainability & Parking Director
DATE: July 15, 2016
SUBJECT: Budget Adjustment for Parking Expense/Revenue Accounts
RECOMMENDATION:
Staff recommends approving a budget adjustment to increase budgeted amounts for the Off -
Street Parking District and the Dickson Street Improvement District expense and related
revenue accounts.
BACKGROUND:
The Fayetteville Parking Management Divisions provides operations, maintenance and
collections for several publically accessible parking lots in the downtown area that are not City
property. Under agreements with each of these lot owners, the Parking Division collects all
revenue from the lots and reimburses a portion of that revenue (less expenses and fees) to
each owner quarterly. The annual reimbursement amounts for each lot owner are budgeted as
a part of the City's standard budget process.
DISCUSSION:
During the first two quarters of 2016, parking lots owned by the Off -Street Parking District and
the Dickson Street Improvement District have generated higher than anticipated revenues that
have, or nearly have, exceeded the amounts budgeted in the respective expense accounts.
The expense and related revenue account budgets for each organization need to be increased
to fully reimburse 2016 revenues to the parking lot owners.
BUDGET/STAFF IMPACT:
The 2016 expense account for the Off -Street Parking District (2130.9130.5711.00) is being
adjusted from $17,000 to $40,000.
The 2016 expense account for the Dickson Street Improvement District (2130.9130.5711.01) is
being adjusted from $20,435 to $35,000.
Attachments:
Budget Adjustment
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division: Parking Management Adjustment Number
Dept.: Chief of Staff
2016
Requestor: Peter Nierengarten
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
During the first two quarters of 2016, parking lots owned by the Off -Street Improvement District and the Dickson Street
Improvement District have generated higher than anticipated revenues that have or have nearly exceed the amounts
budgeted in the respective expense accounts. The revenue and related expense account budgets for each organization
need to be increased to fully reimburse 2016 revenues to the parking lot owners.
RESOLUTION/ORDINANCE
COUNCIL DATE:
LEGISTAR FILE ID#:
8/2/2016
2016-0349
3c rbfwcv fe,Ui
7/19/2016 10.35 A14
Budget Director Date
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
TOTAL
Account Number
37,565 37,565
Increase / (Decrease) Prolect.Sub#
Expense Revenue Project Sub
AT
v.20160624
Account Name
2130.9130.5711.00
23,000
EX
Transfer To Off -Street Parking District
2130.0913.4426.07
23,000
RE
Rent - Lot 7 1st Federal
2130.9130.5711.01
14,565
-
EX
Transfer to Dickson Imp Dist
2130.0913.4426.70
14,565
RE
Rent - Lot 70 Gregg Avenue
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City of Fayetteville Staff Review Form
2016-0534
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Keith Macedo
Submitted By
11/3/2016 Information Technology /
_ Chief of Staff
Submitted Date Division / Department
Action Recommendation:
Staff recommends authorizing the attached amendment, to the Tyler Technologies Inc. Enterprise Resource
Planning (ERP) system agreement, which removes the GASB software module and adds.the Tyler CAFR Builder
Module.
Budget Impact:
4470.900.9470-5801.00 Sales Tax Capital Improvements
Account Number Fund
13008-1000 13008 - ERP Upgrade/ Replacement
Project Number Project Title
Budgeted Item? Yes Current Budget $ 857,481.00
Funds Obligated $ 603,667.41
Current Balance $ 253,813.59
Does item have a cost? No Item Cost $ 9,375.00
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget $ 244,438.59
V20140710
Previous Ordinance or Resolution # 145-15
Original Contract Number: Approval Date:
Comments:
CITY OF
aeevle
ARKANSAS
TO: Mayor Jordan
THRU: Don Marr, Chief of Staff
FROM: Keith Macedo, Information Technology Director
DATE: November 2, 2016
STAFF MEMO
SUBJECT: Staff recommends authorizing the attached amendment, to the Tyler
Technologies Inc. Enterprise Resource Planning (ERP) system agreement,
which removes the GASB software module and adds the Tyler CAFR Builder
Module.
RECOMMENDATION:
Staff recommends authorizing the attached amendment, to the Tyler Technologies Inc.
Enterprise Resource Planning (ERP) system agreement, which removes the GASB software
module and adds the Tyler CAFR Builder Module.
BACKGROUND:
The Tyler ERP agreement, approved by City Council on August 18, 2015, included a GASB
software module that was designed to provide reports to support the development of the City's
Comprehensive Annual Financial Report (CAFR). With the recent merger of New World
Systems and Tyler Technologies, Tyler began to offer its CAFR Builder software to New World
clients. Staff reviewed the functionality of the Tyler CAFR Builder software and determined the
functionality and ease of use to be significantly improved over New World's GASB software.
Due to this, staff is recommending we drop the maintenance for our existing GASB software
module and purchase the new Tyler CAFR builder module. Tyler is offering the City a 50%
discount on the purchase of the software as a trade in for our existing GASB software. Tyler has
already committed three (3) staff members to assist with the implementation of the new Tyler
CAFR Builder module, in order to implement this module in a timely fashion.
DISCUSSION:
The attached amendment approves the removal of GASB software from the existing Tyler
Technologies ERP software agreement and adds the Tyler CAFR Builder module.
BUDGET/STAFF IMPACT:
The software portion of the amendment will be purchased from existing ERP contingency funds,
approved at the August 18, 2015 City Council meeting, in the amount $9,375.00. The services
and travel portion of the amendment will be purchased out of the existing ERP PO, from savings
'incurred due to date. The $3,375.00 in recurring annual maintenance cost will be part of the
overall 2017 Tyler ERP maintenance invoice. The current GASB maintenance cost, estimated at
$3,000.00 per year, will be removed from our maintenance agreement.
Attachments:
Staff Review Form, Staff Review Memo, Tyler Technologies Amendment
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
°°®ty
"° ler
.�
• technologies
Document #: NW -00993
AMENDMENT
This amendment ("Amendment") is made this day of ► b\1er'k y , 2016 ("Amendment Effective Date") by
and between Tyler Technologies, Inc., a Delaware corporation with offices at 840 West Long Lake Road, Troy, MI 48098
("Tyler") and the City of Fayetteville, Arkansas, with offices at 113 West Mountain Avenue, Fayetteville, AR 72701
("Client").
WHEREAS, Tyler and the Client are parties to a License Agreement with an effective date of July 8, 1991 (the
"Agreement");
WHEREAS, Tyler and Client now desire to amend the Agreement;
NOW THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and the Client agree as follows:
1. The software and/or services set forth in Exhibit 1 to this Amendment are hereby added to the Agreement.
2. The following payment terms, as applicable, shall apply:
a. Additional software fees will be invoiced 100% on the Amendment Effective Date. The associated
maintenance and support fees on the above licensed Tyler CAFR Builder module will first be invoiced as
part of the Clients next annual maintenance billing, and thereafter in a lump sum amount together with
Client's then -current maintenance and support fees for previously licensed software. Your license for
the GASB software, and our obligations to support, maintain, and update the GASB software terminate
upon the earlier of (1) when the CAFR Software is used in live. production or (2) six (6) months following
your receipt of CAFR Builder software.
b. Additional services fees and any expenses will be billed and invoiced as incurred.
c. Travel expenses shall be invoiced as incurred, as applicable.
This Amendment shall be governed by and construed in accordance with the terms and conditions of the
Agreement.
4. All other terms and conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amen4ment as of the dates set forth below.
Tyler Technologies, Inc.
By: 1 Ll/l
Name: Robert Kennedy-Jen n Name:
Title: Senior Corporate Attorney Title: t4cTOY
Date: November 2, 2016 Date: 1 '-t L.P
Fayetteville, AR CAFR Amendment 10.17.16
d
o
°®°°°� tyler
°
° technologies
Exhibit 1
Investment Summary
The following Investment Summary details the software, products, and services to be delivered by us to you under
the Agreement. This Investment Summary is effective as of the Effective Date
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Sales Quote# NW -00993 v2 to be inserted below prior to execution
Fayetteville, AR CAFR Amendment 10.17.16
��
�, new wo r I d
Quoted By: Brad Reed
Date: 10/17/2016
Quote Expiration: 1/12/2016
.
a tyler erp solution
Client Name: Fayetteville, AR
Quote Number: NW -00993 v2
Quote Description: Tyler CAFR Builder
Sales Quotation for:
City of Fayetteville, AR - #0446
Tyler price quotations are va/idfor120days
113 West Mountain Ave
Fayetteville, AR 72701
479.575.8320
Software and Related Services
..
Financial Management Suite:
Y
GASB/CAFR Reporting
$18,750
$3,375
6 $7,320 $0
$29,445
Financial Management Suite Subtotal:
$18,750
$3,375
6 $7,320
$29,445
Overall Subtotal:
$18,750
$3,375
6 $7,320 $0
$29,445
Discount Amount:
$9,375
$0
$9,375
TOTAL INITIAL COST:
$9,375
$3,375
6 $7,320 $0
$20,070
One Time
New World ERP Summary
Fees Recurring
Total Software
$9,375 $3,375
Total Services
$7,320
Summary Total
$16,695 $3,375
Contract Total (Excluding Estimated Travel Expenses) $20,070
Estimated Travel Expenses
Trips @ $2,000/each -Includes airfare, car rental,
hotel accommodations and per diem
Footnotes
2 Trips $4,000
Personal Computers must meet the minimum hardware requirements for the New World ERP product. Microsoft Windows 7 or greater with Internet
Explorer (IE) 8 or greater is the required operating system and browser for all client machines.
Servers must meet the minimum hardware requirements for the New World ERP product. Windows Server 2008 (R2) or greater is required for the
Application Server(s), Web Server(s) and Database Server. Microsoft SQL Server 2008 (R2) or greater is required for the Database Server.
Customers must also license the appropriate number of Microsoft Client Access Licenses (CALs) for license compliance.
Suggested minimum: 100MB Ethernet Network. 10MB CATS Ethernet Network may have less than adequate response time. Further consultation
would be required to assess your network.
Travel and expenses are not included under Total Services as they are billed at actual cost. A separate line item above "Estimated Travel Expenses',
shows Tyler's estimate for travel and living expenses for the scope of this project. That estimate is based upon $2,000 per trip, which may include
airfare, hotel, per diem, car rental, and gas). All travel and living expenses will be billed on a weekly basis, but only as incurred.
Tyler supports SQL Server Reporting Services (SSRS) for server -based report generation and ad hoc reporting. SSRS utilizes a web services interface
to support the development of custom reporting applications. SSRS is included in the Express, Workgroup, Standard, and Enterprise editions of
Microsoft SQL Server. Customers may elect to use other third -party report generation tools including Crystal Reports however Tyler does not provide
support for these tools and cannot guarantee compatibility.
Prices assumes that all software proposed is licensed.
Licensed Software, and third party software embedded therein, if any, will be delivered in a machine-readable form to Customer via an agreed upon
network connection. Any taxes or fees imposed are the responsibility of the purchaser and will be remitted when imposed.
Tyler New world ERP
Private and Confidential Page 1