HomeMy WebLinkAbout143-16 RESOLUTION113 West Mountain
Street Fayetteville,
AR 72701
(479) 575-8323
Resolution: 143-16
File Number: 2016-0348
ICON ENTERPRISES, INC. D/B/A CIVICPLUS:
A RESOLUTION TO APPROVE A ONE (1) YEAR AMENDED CONTRACT WITH ICON
ENTERPRISES, INC. D/B/A CIVICPLUS FOR WEBSITE CONTENT MANAGEMENT SYSTEM
SERVICES IN THE AMOUNT OF $18,228.55 FOR THE FIRST YEAR WITH AUTOMATIC RENEWALS
FOR THREE (3) ADDITIONAL ONE (1) YEAR TERMS WITH A PRICE INCREASE OF FIVE
PERCENT (5%) EACH TIME THE CONTRACT IS RENEWED, AND TO APPROVE A PROJECT
CONTINGENCY OF $5,000.00 EACH YEAR THE CONTRACT IS IN EFFECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a one (1) year
amended contract with Icon Enterprises, Inc. d/b/a CivicPlus for website content management system
services in the amount of $18,228.55 for the first year with automatic renewals for three (3) additional one
(1) year terms with a price increase of five percent (5%) per year, and further approves a project
contingency in the amount of $5,000.00 each year the contract is in effect. IffillI"fill
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PASSED and APPROVED on 8/2/2016
Page 1
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FAYETTEvILLE
Attest:M' •; kq NS1' �•' ��`
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Sondra E. Smith, City Clerk Treasurer
Printed on 813116
r A City of Fayetteville Arkansas 113 West Mountain Street
! Fayetteville, AR 72701
n
(479) 575-8323
Text File
File Number. 2016-0348
Agenda Date: 8/2/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 4
ICON ENTERPRISES, INC. D/B/A CIVICPLUS:
A RESOLUTION TO APPROVE A ONE (1) YEAR AMENDED CONTRACT WITH ICON
ENTERPRISES, INC. D/B/A CIVICPLUS FOR WEBSITE CONTENT MANAGEMENT SYSTEM
SERVICES IN THE AMOUNT OF $18,228.55 FOR THE FIRST YEAR WITH AUTOMATIC
RENEWALS FOR THREE (3) ADDITIONAL ONE (1) YEAR TERMS WITH A PRICE INCREASE
OF FIVE PERCENT (5%) EACH TIME THE CONTRACT IS RENEWED, AND TO APPROVE A
PROJECT CONTINGENCY OF $5,000.00 EACH YEAR THE CONTRACT IS IN EFFECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a one (1) year
amended contract with Icon Enterprises, Inc. d/b/a CivicPlus for website content management system
services in the amount of $18,228.55 for the first year with automatic renewals for three (3) additional
one (1) year terms with a price increase of five percent (5%) per year, and further approves a project
contingency in the amount of $5,000.00 each year the contract is in effect.
City of Fayetteville, Arkansas Page 1 Printed on 81312018
City of Fayetteville Staff Review Form
2016-0348
Legistar File ID
8/2/2016
City Council Meeting Date - Agenda Item only
N/A for Non -Agenda Item
Keith Macedo 7/15/2016 Information Technology/
Chief of Staff
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approving an amended four (4) year renewal contract with CivicPlus for website content
management system (CMS) services in the annual amount of $18,228.55, with a 5% annual escalation, and a $5,000
annual contingency.
Budget Impact:
4470.9470.5315.00
1010.170.1710.5315.00
Sales Tax Capital
General Fund
Account Number
Fund
04047
Fayetteville-AR.gov
Technical
Imps
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$
85,776.00
Funds Obligated
$
14,047.13
Current Balance
$
!,7:28,87
Does item have a cost? Yes
Item Cost
$
18,228.55
Budget Adjustment Attached? No
Budget Adjustment
Remaining Budget
V20140710
Previous Ordinance or Resolution 4
Original Contract Number:
Comments:
Approval Date:
CivicRec lighting integration module
City of Fayetteville Staff Review Form
2022-0625
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Keith Macedo 7/11/2022 INFORMATION TECHNOLOGY (170)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends authorizing the attached statement of work with CivicPlus to purchase the CivicRec lighting
integration module.
4470.520.8520-5209.00
Account Number
18012.1
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Sales Tax Capital
Fund
Parks Recreation Software
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 5,398.00
$ 5,398,00 ,
$ 2,625.00
$ 2,773.00
V20210527
Previous Ordinance or Resolution # 143-16,153-14,105-18
Approval Date: 7-14-22
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Mayor Jordan
THRU: Susan Norton, Chief of Staff
FROM: Keith Macedo, Information Technology Director
DATE: July 11, 2022
STAFF MEMO
SUBJECT: Staff recommends authorizing the attached statement of work with CivicPlus to
purchase the CivicRec lighting integration module.
RECOMMENDATION:
Staff recommends authorizing the attached statement of work with CivicPlus to purchase the
CivicRec lighting integration module.
BACKGROUND:
The city purchased CivicRec in May of 2018 to provide Parks and Recreation a hosted software
solution for the management of facility reservations, activity reservations, league management,
volunteer management, membership management, and point of sale for facilities and events.
Currently the city utilizes Musco lighting control systems to manage the lighting for several
Parks and is installing Musco systems at new parks. CivicRec offers a module that integrates
the event scheduling module with Musco lighting system to automatically upload CivicRec event
times to Musco to turn off and on park lights.
DISCUSSION:
Parks and Recreation staff recently looked at the CivicRec Musco integration to help manage
the lighting of park facilities to reduce the amount of time it takes to manage light schedules.
The CivicRec lighting module will auto create schedules within Musco and reduce the amount of
manual configuring of park lights.
BUDGET/STAFF IMPACT:
The CivicRec lighting integration module has a one-time cost of $2625.00 with no annual
maintenance cost. Funding is available within the sales tax capital Parks Recreation Software
CIP project.
Attachments: Staff Review Form, Staff Review Memo, CivicPlus statement of work
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
P
CivicPlus
302 South 4th St. Suite 500
Manhattan, KS 66502
us
Client:
Fayetteville AR - CivicRec
Quote #:
Date:
Expires On:
Product:
Bill To:
Fayetteville AR - CivicRec
Q-26620-1
6/22/2022 5:19 PM
9/20/2022
CivicRec
SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD
Lucas Clark x Iclark@civicplus.com Net 30
CivicRec - Statement of Work
CITY
Product Name
DESCRIPTION
PRODUCT
TYPE
1.00
CivicRec Lighting Integration
CivicRec can schedule lighting at ball fields that are
controlled by Musco lighting systems.
One-time
Total Investment - Year 1
USD 2,625.00
Annual Recurring Services - Year 2
USD 0.00
Total Days of Quote:320
CivicPlus • 302 S. 4th Street, Suite 500 • Manhattan, KS 66502 • www.CivicPlus.com
Toll Free 888-228-2233 • Accounting Ext. 291• Support Ext. 307 • Fax 785-587-8951
Page 1 of 4
1. This Statement of Work ("SOW") shall be subject to the terms and conditions of the Fayetteville AR - CivicRec
Statement of Work signed by and between the Parties ("the Agreement"). By signing this SOW, Client expressly agrees to
the terms and conditions of the Agreement, as though set forth herein.
2. Client will be invoiced for the Total Investment - Year 1 (the sum of one-time costs and a prorated portion of the
Annual Recurring Services) upon signing and submission of this SOW. The Annual Recurring Services subscription fee
for the Products (as described above) included in this SOW are prorated and co -termed to align with the Client's current
billing schedule and the Annual Recurring Services amount will subsequently be added to Client's Term and regularly
scheduled annual invoices under the terms of the Agreement.
3. Each year this SOW is in effect, a technology investment and benefit fee, as agreed to in the Agreement, will be
applied to the Annual Recurring Services subscription fee.
Signature Page to follow.
CivicPlus • 302 S. 4th Street, Suite 500 • Manhattan, KS 66502 • www.CivicPlus.com
Toll Free 888-228-2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785-587-8951
Page 2 of 4
Acceptance
By signing below, the parties are agreeing to be bound by the covenants and obligations specified in this SOW and the
Agreement terms and conditions
IN WITNESS WHEREOF, the parties have caused this SOW to be executed by their duly authorized representatives as of
the dates below.
i.r-1st
7-14-22
CivicPlus
By: A {'
Name: Amy Vikander
Title:
Senior VP of Customer Success
Date: 07/06/2022
CivicPlus • 302 S. 4th Street, Suite 500 • Manhattan, KS 66502 • www.CivicPlus.com
Toll Free 888-228-2233 • Accounting Ext. 291• Support Ext. 307 • Fax 785-587-8951
Page 3 of 4
Contact Information
.all documents must be returned: Master Service Agreement, Statement of Work, and Contact Information Sheet.
Organization URL
Street Address
Address 2
City State
Postal Code
CivicPlus provides telephone support for all trained clients from 7am —7pm Central Time, Monday -Friday (excluding holidays).
Emergency Support is provided on a 24/7/365 basis for representatives named by the Client. Client is responsible for
ensuring CivicPlus has current updates.
Emergency Contact & Mobile Phone
Emergency Contact & Mobile Phone
Emergency Contact & Mobile Phone
Billing Contact
E-Mail
Phone Ext.
Fax
Billing Address
Address 2
City State
Postal Code
Tax ID #
Sales Tax Exempt #
Billing Terms
Account Rep
Info Required on Invoice (PO or Job #)
Are you utilizing any external funding for your project (ex. FEMA, CARES):
Please list all external sources:
Contract Contact
Y [ ] or N [ j
Email
Phone Ext.
Fax
Project Contact
Email
Phone Ext.
Fax
CivicPlus - 302 S. 4th Street, Suite 500 - Manhattan, KS 66502 - www.CivicPtus.com
Toll Free 888-228-2233 - Accounting Ext. 291- Support Ext. 307 - Fax 785-587-8951
Page 4 of 4