HomeMy WebLinkAbout142-16 RESOLUTION113 West Mountain
Street Fayetteville,
AR 72701
(479) 575-8323
Resolution: 142-16
File Number: 2016-0333
2016-2017 JUSTICE ASSISTANCE AND STATE DRUG CRIME ENFORCEMENT GRANT:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF THE 2016-2017 JUSTICE ASSISTANCE AND
STATE DRUG CRIME ENFORCEMENT GRANT FOR FEDERAL AND STATE FUNDING OF THE
FOURTH JUDICIAL DISTRICT DRUG TASK FORCE IN THE AMOUNT OF $242,610.00, AND TO
AUTHORIZE MAYOR JORDAN TO SIGN ALL NECESSARY DOCUMENTS TO RECEIVE THE
GRANT FUNDS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of the
2016-2017 Justice Assistance and State Drug Crime Enforcement Grant for federal and state funding of the
Fourth Judicial District Drug Task Force in the amount of $242,610.00 and authorizes Mayor Jordan to sign
all necessary documents to receive the grant funds.
PASSED and APPROVED on 8/2/2016
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Sondra E. Smith, City Clerk Treasurer
Page 1 Printed on 813116
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
- Text File
File Number: 2016-0333
Agenda Date: 8/2/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting
Agenda Number: A. 3
File Type: Resolution
2016-2017 JUSTICE ASSISTANCE AND STATE DRUG CRIME ENFORCEMENT GRANT:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF THE 2016-2017 JUSTICE ASSISTANCE
AND STATE DRUG CRIME ENFORCEMENT GRANT FOR FEDERAL AND STATE FUNDING
OF THE FOURTH JUDICIAL DISTRICT DRUG TASK FORCE IN THE AMOUNT OF $242,610.00,
AND TO AUTHORIZE MAYOR JORDAN TO SIGN ALL NECESSARY DOCUMENTS TO
RECEIVE THE GRANT FUNDS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of
the 2016-2017 Justice Assistance and State Drug Crime Enforcement Grant for federal and state funding
of the Fourth Judicial District Drug Task Force in the amount of $242,610.00 and authorizes Mayor
Jordan to sign all necessary documents to receive the grant funds.
City of Fayetteville, Arkansas Page 1 Printed on 81312016
City of Fayetteville Staff Review Form
2016-0333
Legistar File ID
8/2/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Police /
Greg Tabor 7/13/2016 police Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Acceptance of the 2016-2017 Justice Assistance and State Drug Crime Enforcement Fund grant awards for
federal and state funding of the 4th Judicial District Drug Task Force (DTF) in the amount of $242,610, and
approval of the corresponding agency certifications and special conditions.
Budget Impact:
2930-2960 Drug Enforcement
Account Number
Project Number
Fund
Project Title
Budgeted Item? Yes
Current Budget
$
848,193.00
Funds Obligated
$
285,964.66
Current Balance
$
��._
562,228.34
--
Does item have a cost? No
Item Cost
$
Budget Adjustment Attached? No
Budget Adjustment
$
-
Remaining Budget
$
562,228.34
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments:
CITY OF
Fay*`4-11le CITY COUNCIL AGENDA MEMO
KANSAS
MEETING OF AUGUST 2, 2016
TO: Mayor and City Council
FROM: Greg Tabor, Chief of Police`�5
DATE: July 13, 2016
SUBJECT: 2016-2017 Justice Assistance and State Drug Crime Enforcement Grant
Award
RECOMMENDATION:
Staff recommends acceptance of the 2016-2017 Justice Assistance and State Drug
Crime Enforcement Grant award for federal and state funding for the 4th Judicial District Drug
Task Force (DTF) in the amount of $242,610, and approval of the corresponding agency
certifications and special conditions.
BACKGROUND:
The Arkansas Department of Finance and Administration (ADF&A) has provided federal
and state grant funding to the City of Fayetteville for multi -jurisdictional drug task force activities
since 1991. Participating law enforcement agencies include Fayetteville, Springdale, Prairie
Grove, Farmington, Lincoln, Greenland, West Fork, Elkins, Johnson, Tontitown, and
Washington County. The DTF Control Group consists of top law enforcement officials from
Fayetteville, Springdale, Prairie Grove, and Washington County. Fayetteville continues to
provide fiduciary oversight of this grant and provides a DTF Supervisor, three (3) DTF Officers,
and a DTF Secretary. Springdale provides two (2) DTF Officers and Washington County
provides a DTF Officer. Also, Prairie Grove provides a DTF Officer which represents the rural
agencies.
DISCUSSION:
The 4th Judicial District DTF's total projected budget for the 2016-2017 grant period is
$559,229. ADF&A's Office of Intergovernmental Services is offering continuation grant funding
through the Edward Byrne Memorial Justice Assistance Grant (JAG) Program and the State
Drug Crime Enforcement and Prosecution Fund (DCF) in the following amounts: federal/state -
$242,610 and local match - $46,962. The JAG grant defines required local matching funds
based on a percentage split of 75/15/10 in awarded federal and state funds plus local match
funds. Alternatively, the DCF grant defines required local matching funds based on a
percentage split of 80/20 in awarded state funds plus local match funds. To receive the federal
and state portion of the JAG and state portion of the DCF, the 4th DTF and member agencies
must commit to the local match. In addition to the local match requirement, Fayetteville has
budgeted additional funds in the amount of $186,038 to cover other non -grant funded drug
enforcement activity. The other member agencies also contribute additional funds totaling
$83,619.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGETISTAFF IMPACT:
No increase in budgeted funds are required. The current DTF budget will be sufficient
for the balance of 2016. The local match and non -grant funded activity for 2017 will be
requested within the 2017 budget process. This grant funding will have no impact on current
staffing levels.
Attachments:
JAG Grant Award Document
JAG Grant Award Agency Certification
JAG Grant Award Special Conditions
State Drug Crime Enforcement Grant Award Document
State Drug Crime Enforcement Grant Award Agency Certification
State Drug Crime Enforcement Grant Award Special Conditions
tpr.sr4
ARKANSAS DEPARTMENT OF
OFFICE OF INTERGOVERNMENTAL SERVICES
FINANCE AND ADMINISTRATION
1515 West Seventh Street, Suite 400
Little Rock, Arkansas 72203-8031
Phone: (501) 682-1074
Fax: (501) 682-5206
http:/fwww.dfa.arkansas.gov
RSAT
JAG
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
❑ LLEBG
CFDA #:16.738
2.
SUBGRANTEE NAME AND ADDRESS (Including Zip Code)
4. SUBGRANT NUMBER: J16-004-16
Mr Lioneld Jordan, Mayor
4th JD DTF
5 START DATE: July 1, 2016
100-A West Rock Street
Fayetteville, AR. 72701
END DATE: June 30, 2017
6. AWARD DATE: July 1. 2016
2.
MODIFICATION EFFECTIVE DATE:
Initial
7. ACTION: Eli
Modification
2A.
MODIFICATION AMOUNT $
8. AWARD AMOUNT $ 133,526.12
FEDERAL $
FEDERAL $ 100,144.59
STATE MATCH $
STATE MATCH $ 20,028.92
LOCAL MATCH $
LOCAL MATCH $ 13,352.61
4
PROJECT DESCRIPTION:
Identify arrest and prosecute individuals who are manufacturing,
selling, or transporting drugs in or through
the program's jurisdictional area of operations.
10.
SPECIAL CONDITIONS (check if applicable)
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT
TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN
IT'S APPLICATION AND ALL CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO.
This project is supported under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 US.C. 3750)
AGENCY APPROVAL
SUBGRANTEE APPROVAL
10.
TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL
12. TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL
Doris Smith, Administrator
Lioneld Jordan, Mayor
OF & A Intergovernmental Services
4th JD DTF
11.
SIGNATURE OF APPROVING OFFICIAL
13 SIGNATURE OF AUTHORIZED OFFICIAL
14. DATE
DEPARTMENT OF FINANCE AND ADMINISTRATION
OFFICE OF INTERGOVERNMENTAL SERVICES
AGENCY CERTIFICATION
SUBGRANT NUMBER(S):
J16-004-16
SUBGRANT ORGANIZATION:
4th JD DTF (City of Fayetteville)
MAILING ADDRESS:
113 West Mountain Street
CITY/STATE/ZIP CODE
Fayetteville, AR 72701
TELEPHONE NUMBER:
479-575-8330
FAX NUMBER:
479-587-3522
EMAIL ADDRESS:
wbrown@fayetteville-ar.gov
Edward Byrne Memorial Justice Assistance
FUNDING SOURCE:
Grant
AUTHORIZED OFFICIAL:
Mayor Lioneld Jordan
ACTING AUTHORIZED OFFICIAL:
Judy Cohea or Willie Newman
CERTIFICATION
As the Authorized Official of the organization named above, I certify that the
information contained and entered in to this workbook is true and accurate. I
acknowledge the obligation of the organization to Department of Finance and
Administration regarding the funding source as identified above. I understand
and agree that by accepting a contract with DFA/IGS that the organization will
provide the services set forth in the subaward agreement and will remain in
compliance with the terms and conditions set forth in the contract, as well as all
special conditions.
Lioneld_
NAME ND TITLE O
an, Mayor
ED OFFICIAL
AUTHORI.ZEVOFFICIAL SIGNATURE
5 /-9
DATE
PAGE 1 OF 1
7/8/2016 10:47 AM
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
SPECIAL CONDITIONS
1. The sub recipient agrees to comply with the financial and administrative requirements set forth in 2 CFR 200, et
seq. and all other federal guidelines.
2. The sub recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if
recipient is required to submit one pursuant to 28 C.F.R. Section 42,302), that is approved by the Office for
Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding,
until such time as the sub recipient is in compliance.
3. The sub recipient agrees to comply with the organizational audit requirements of 2 CFR 200.
4. Sub recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support
of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government,
without the express prior written approval of OJP.
5. The sub grantee agrees to assist the Bureau of Justice Assistance (BJA) in complying with the National
Environmental Policy Act (NEPA) and other related federal environmental impact analyses requirements in the
use of these grant funds, either directly by the grantee or by a sub grantee. Accordingly, prior to obligating grant
funds, the grantee agrees to first determine if any of the following activities will be related to the use of the
grant funds. The sub grantee understands that this special condition applies to its following new activities
whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being
conducted by the grantee, a sub grantee, or any third party and the activity needs to be undertaken in order to
use these grant funds, this special condition must first be met. The activities covered by this special condition
are:
a. New construction;
b. Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the
National Register of Historic Places or (b) located within a 100 -year flood plain;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and,
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example,
in office, household, recreational, or education environments.
6. Application of This Special Condition to Sub grantee's Existing Programs or Activities: For any of the sub
grantees' existing programs or activities that will be funded by these grant funds, the sub grantee, upon specific
request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program
environmental assessment of that funded program or activity. This special condition facilitates compliance with
the provisions of the National Environmental Policy Act (NEPA) relating to clandestine methamphetamine
laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine
laboratories [hereinafter, "meth lab operations"]. No monies from this award may be obligated to support meth
lab operations unless the grantee implements this special condition.
The Office of Justice Programs (OJP), in consultation with the Bureau of Justice Assistance, the Drug
Enforcement Administration, and the Office for Community Oriented Policing Services, prepared Program -
level Environmental Assessment governing meth lab operations. The Assessment describes the adverse
environmental, health, and safety impacts likely to be encountered by law enforcement agencies as they
implement specific actions under their methamphetamine laboratory operations. Consistent with the
Assessment, the following terms and conditions shall apply to the sub grantee for any OJP funded meth lab
operations:
initial
The sub grantee shall ensure compliance with federal, state, and local environmental, health, and safety laws
and regulations applicable to meth lab operations, to include the disposal of the chemicals, equipment, and
wastes resulting from those operations.
The grantee shall have a Mitigation Plan in place that identifies and documents the processes and points of
accountability within its state. This plan will be used to ensure that the adverse environmental, health, and
safety impacts delineated in the Assessment are mitigated in a manner consistent with the requirements of this
condition.
The sub grantee shall comply with the following nine mitigation measures identified in the Assessment and
whose implementation is addressed in the grantee's Mitigation Plan. These mitigation measures must be
included as special conditions in all subgrants: (See Part II of this special condition)
1. Provide medical screening of personnel assigned or to be assigned by the grantee to the seizure or closure of
clandestine methamphetarnine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law
enforcement officials and all other personnel assigned to either the seizure or closure of clandestine
methamphetamine laboratories;
3. As determined by their specified duties, equip the personnel with OSHA required protective wear and other
required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each seized/closed
laboratory;
5. Utilize qualified disposal personnel to remove all chemicals and associated glassware, equipment, and
contaminated materials and wastes from the site(s) of each seized laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes at properly licensed disposal
facilities or, when allowable, at properly licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs numbered 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement a written agreement with the responsible state environmental agency. This
agreement must provide that the responsible state environmental agency agrees to (i) timely evaluate the
environmental condition at and around the site of a closed clandestine laboratory and (ii) coordinate with the
responsible party, property owner, or others to ensure that any residual contamination is remediated, if determined
necessary by the state environmental agency and in accordance with existing state and federal requirements; and
9. Have in place and implement a written agreement with the responsible state or local service agencies to properly
respond to any minor, as defined by state law, at the site. This agreement must ensure immediate response by
qualified personnel who can (i) respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is subject to arrest for other
criminal violations; (iii) ensure immediate medical testing for methamplretamine toxicity and (iv) arrange for any
follow-np medical tests, examinations, or health care made necessary as a result of methamphetamine toxicity.
The sub recipient agrees to submit to DFA for review and approval any curricula, training materials, or any other
written materials that will be published, including web -based materials and web site content, through funds from this
subgrant at least thirty (30) working days prior to the targeted dissemination date.
8. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement
information sharing systems which involve interstate connectivity between jurisdiction, such systems shall
employ, to the extent possible, existing networks as the communication backbone to achieve interstate
connectivity, unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be
cost effective or would impair the functionality of an existing or proposed IT system.
9. To support public safety and justice information sharing, OJP requires the grantee to use the Global Justice Data
Model specifications and guidelines for this particular grant. Grantee shall publish and make available without
restriction all schemas (extensions, constraint, proxy) generated as a result of this grant to the component
registry as specified in the guidelines. This information is available at www.it.ojp.gov/gjxdm.
4i,u
2
10. The sub recipient is required to establish a trust fund account, (The trust fund may or may not be an interest -
bearing account.) The fund may not be used to pay debts incurred by other activities beyond the scope of the
Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate and
expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant
funds (including any interest earned) not expended by the end of the grant period must be returned to DFA no
later than 60 days after the end of the grant period, along with the final submission of the Financial Status
Report .
I L The sub recipient agrees to comply with all reporting, data collection and evaluation requirements, as prescribed
by the BJA in the program guidance for the Justice Assistance Grant (JAG). Compliance with these
requirements will be monitored by BJA.
12. The sub recipient agrees that any information technology system funded or supported by OJP funds will comply
with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to
he applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform
audits of the system, as per 28 C.F.R. 23.20(g). Should any violation of 28 C.F.R. Part 23 occur, the sub
recipient may be fined as per 42 U.S.C. 3789g(c)-(d). Sub recipient may not satisfy such a fine with federal
funds.
13. The sub recipient agrees that all income generated as a direct result of this award shall be deemed program
income. All program income must be accounted for and used for the purposes under the conditions applicable
for the use of funds under this award, including the effective edition of the OJP Financial Guide and, as
applicable, either (1) 28 C.F.R. part 66 or (2) 28 C.F.R part 70 and OMB Circular A-110. Further, the use of
program income must be shown on the quarterly Financial Status Report.
14, The sub recipient agrees to ensure that the State Information Technology Point of Contact receives written
notification regarding any information technology project funded by this grant during the obligation and
expenditure period. This is to facilitate communication among local and state governmental entities regarding
various information technology projects being conducted with these grant funds. In addition, the recipient
agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State
Information Technology Points of Contact, go to http://www.oip.usdoi.gov/funding/fUfldiflhffl.
15. Sub grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs
policies and procedures regarding the protection of human research subjects, including obtainment of
Institutional Review Board approval, if appropriate, and subject informed consent.
16. Sub grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R.
Part 22 that are applicable to collection, use, and revelation of data or information. Sub grantee further agrees,
as a condition of grant approval, to submit a Privacy Certificate [hat is in accord with requirements of 28 C.F.R.
Part 22 and, in particular, section 22.23.
17. Sub recipient agrees that funds provided under this award may not be used to operate a "pay -to -stay" program in
any local jail. Sub recipient further agrees not to subaward funds to local jails which operate "pay -to -stay"
programs.
18. "Applicants must certify that Limited English Proficiency persons have meaningful access to the services under
this program(s). National origin discrimination includes discrimination on the basis of limited English
proficiency (LEP). To ensure compliance with Title VI and the Safe Streets Act, sub recipients are required to
take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access
may entail providing language assistance services, including oral and written translation when necessary. The
U.S. Department of Justice has issued guidance for grantees to help them comply with Title VI requirements.
The guidance document can be accessed on the Internet at www.lep.gov."
Initials
19. Within ninety days of an award, DF&A Intergovernment Services, the state administering agency for
Arkansas will submit a description of their MOA to the Office for Civil Rights (OCR) at OJP at
CivilRightsMOA@usdojgov. This MOA will also be made available to our sub grantees. In order to
assure that all sub grantees demonstrate their knowledge and understanding of the importance of civil
rights laws, training programs on civil rights compliance have been developed to provide training
both for the SAA staff and for its sub grantees. The series of training programs, which are accessible
to the public, are available online at http://www.ojp.usdojgov//about/ocr/assistance.htm The user-
friendly training programs explain the applicable civil rights laws in easy -to -understand terms. Each
training segment includes self -test scenarios so that users can verify that they understand the material.
It must be completed by all new officers and my be repeated by officers who have taken the training
before every 4 years.
20. Sub recipient agrees that the following special conditions related to the
expenditure of grant funds which have been approved by the DF&A Office of
Intergovernmental Services, will be followed:
a. Grant funds will be used only in accordance with the approved budget.
Expenditures incurred or made outside the approved budget line items/categories will
be disallowed.
b. Sub grantee may request modification of the approved budget to reallocate funds
between existing categories. Requests for the addition of new budget categories or line
items will not be approved.
c. Preapproval is required for out of state travel. Prior to travel, sub grantee must
submit an out-of-state travel request form to IGS for approval no later than 30 days
before the travel. IGS will provide the standard form to use. Expense incurred for out
of state travel that is not pre -approved by IGS will be disallowed.
d. Uniform allowance is limited to the purchase of standard officer uniform,
hazardous material uniform and necessary hazmat accessories. Undercover officers
may not use the uniform allowance to purchase plain clothes.
e. Lease cost for vehicles may not exceed $600 per month per vehicle.
f. Health Insurance premiums and retirement benefits are limited to the maximums
paid by the State of Arkansas for its employees or $420 during any period when the
State's grant is less than $2,000,000.
g. Requests for reimbursement must be submitted using standard forms provided by
IGS and a section of sub recipients shall submit their requests between the 6"h and 10",
working day of the month and the remaining will submit their requests between the 11`h
and 15`h working day of the month. These dates are for submission of requests for the
previous month (i.e., bills through the 31s` of July will be submitted either from August
6`h through August 10`h or August 15`h through August 19`h depending upon their
assigned dates.
h. The purchase of weapons, lethal or non-lethan and ammunition for those weapons
is an unallowable expense.
i. The purchase of drug interdiction canine is unallowable.
j. Please review your solicitation for other unallowable items or items that require
special condition for approval.
k. The sub -recipient will assure that the JAG Grants' section has complete and
correct contact information both for the Contract Official for the grant and for the DTF
Director and Fiscal Officer. Changes in This contact information will include physical
address, phone, fax and e-mail information. Replacement of DTF officers who are paid
directly by the grant or whose salary is used in whole or in part as match to the grant
must also be reported to the IGS analyst assigned to your sub grant.
MIN
4
21. A performance report will be uploaded to GMS semi-annually by the Grantee based on
timely quarterly reports submitted by sub -recipients. Consistent with responsibilities under
the Government Performance and Results Act, applicants who receive funding under this
solicitation are required to provide data in the above format that measures the results of their
work. Therefore, quarterly performance metric reports must be submitted to IGS for
submission through the BJA Performance Measurement Tool (PMT) website. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant
funds and future High Risk designation. IGS will submit data through the PMT website and
to the GMS upload.
22. Award recipients must verify Point of Contact (POC) Financial Point of Contact (FPOC) and
Authorized representative contact information in GMS, including telephone number and e-
mail address. If any information is incorrect or has changed, a Grant Adjustment Notice
(GAN) must be submitted via the Grants management System (GMS) to document the
change.
23. The grantee agrees that within 120 days of award acceptance, each NEW member of a law
enforcement task force funded with these funds who is a task force commander, agency
executive, task force officer, or task force employee of equivalent rank, will complete
required online (internet based) task force training. The training is provided free of charge
online through BJA's Center for Task Force Integrity and Leadership (www.ctfli.org). All
task force members are required to complete this training once during the life of the award,
or once every four years, if multiple awards include this requirement. This training addresses
task force effectiveness as well as other key issues including privacy and civil liberties/rights,
task force performance measurement, personnel selection, and task force oversight and
accountability. Additional information is available regarding this required training and
access methods via BJA's web site and the Center for Task Force Integrity and Leadership
(www.ctfli.org).
24. The recipient agrees to participate in BJA-sponsored training events, technical assistance
events, or conferences held by BJA or its designees, upon BJA's request.
ACCEPTANCE OF SPECIAL CONDITIONS P
Lioneld Jordan, Mavor
Printed Name
4th Judicial District Djg Task Force
Name of Sub -recipient
Date
eL ti7f
ARKANSAS DEPARTMENT OF
FINANCE AND ADMINISTRATION
❑ JAG I� RSAT
LIi DCF 1-1 LLEBG
2 SUBGRANTEE NAME AND ADDRESS (Including Zip Code)
Mr Lioneld Jordan, Mayor
4th JD DTF
100-A West Rock Street
Fayetteville, AR. 72701
OFFICE OF INTERGOVERNMENTAL SERVICES
1515 West Seventh Street, Suite 400
P. O. Box 8031
Little Rock, Arkansas 72203-8031
Phone: (501) 682-1074
Fax: (501) 682-5206
http://www.state.ar.us/dfa
Arkansas State Drug Crime Enforcement
and Prosecution Grant Fund
CFDA #: N/A
4 SUBGRANT NUMBER: Jib-004-DF
START DATE: July 1, 2016
END DATE: June 30, 2017
6 AWARD DATE: July 1, 2016
2. MODIFICATION EFFECTIVE DATE: 7. ACTION: jjW Initial
Modification
2A. MODIFICATION AMOUNT $ 6. AWARD AMOUNT $ 156,045.94
STATE MATCH $ STATE AMOUNT $ 122,43675
LOCAL MATCH $ LOCAL MATCH $ 33,609.19
4. PROJECT DESCRIPTION:
Identify arrest and prosecute individuals who are manufacturing, selling, or transporting drugs in or through
the program's jurisdictional area of operations.
10 SPECIAL CONDITIONS (check if applicable)
X❑ THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN
IT'S APPLICATION AND ALL CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO
I This project is supported under Act 1086 of 2007: The State Drug Crime Enforcement and Prosecution Grant Fund
AGENCY APPROVAL SUBGRANTEE APPROVAL
10. TYPED NAMAND TITLE OF APPROVING IGS OFFICIAL 12. TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL
Doris Smith, Administrator Lioneld Jordan, Mayor
Intergovernmental Services 4th JD DTF
1 11. SIGNATURE OF APPROVING OFFICIAL
13. SIGNATURE OF AUTHORIZED OFFICIAL 1 14. DATE
DEPARTMENT OF FINANCE AND ADMINISTRATION
OFFICE OF INTERGOVERNMENTAL SERVICES
AGENCY CERTIFICATION
PAGE 1 OF 1
SUBGRANT NUMBER(S):
J16-004-DF
SUBGRANT ORGANIZATION:
4th JD DTF (City of Fayetteville)
MAILING ADDRESS:
113 West Mountain Street
CITY/STATE/ZIP CODE
Fayetteville, AR 72701
TELEPHONE NUMBER:
479-575-8330
FAX NUMBER:
479-587-3522
EMAIL ADDRESS:
wbrown@fayetteville-ar.gov
State Crime Drug Enforcement and
FUNDING SOURCE:
Prosecution Fund
AUTHORIZED OFFICIAL:
Mayor Lioneld Jordan
Judy Cohea or Willie Newman
ACTING AUTHORIZED OFFICIAL:
CERTIFICATION
As the Authorized Official of the organization named above, I certify that the
information contained and entered in to this workbook is true and accurate. I
acknowledge the obligation of the organization to Department of Finance and
Administration regarding the funding source as identified above. I understand
and agree that by accepting a contract with DFA/IGS that the organization will
provide the services set forth in the subaward agreement and will remain in
compliance with the terms and conditions set forth in the contract, as well as all
special conditions.
Lioneld Jordan,
NAME MJD TITLE OFTAUTHORIZED OFFICIAL
FFICIAL SIGNATURE
7/8/2016 10:46 AM
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
SPECIAL CONDITIONS
I. The sub recipient agrees to comply with the financial and administrative requirements set forth in 2 CFR 200, et
seq. and all other federal guidelines.
2. The sub recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if
recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for
Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding,
until such Lime as the sub recipient is in compliance.
3, The sub recipient agrees to comply with the organizational audit requirements of 2 CFR 200.
4, Sub recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support
of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government,
without the express prior written approval of O.IP.
5. The sub grantee agrees to assist the Bureau of Justice Assistance (BJA) in complying with [he National
Environmental Policy Act (NEPA) and other related federal environmental impact analyses requirements in the
use of these grant funds, either directly by the grantee or by a sub grantee. Accordingly, prior to obligating grant
funds, the grantee agrees to first determine if any of the following activities will be related to the use of the
grant funds. The sub grantee understands that this special condition applies to its following new activities
whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being
conducted by the grantee, a sub grantee, or any third party and the activity needs to be undertaken in order to
use these grant funds, this special condition must first be met. The activities covered by this special condition
are:
a. New construction;
b. Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the
National Register of Historic Places or (b) located within a 100 -year flood plain;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and,
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example,
in office, household, recreational, or education environments.
6. Application of This Special Condition to Sub grantee's Existing Programs or Activities: For any of the sub
granteesexisting programs or activities that will be funded by these grant funds, the sub grantee, upon specific
request from RJA, agrees to cooperate with BJA in any preparation by BJA of a national or program
environmental assessment of that funded program or activity. This special condition facilitates compliance with
the provisions of the National Environmental Policy Act (NEPA) relating to clandestine methamphetamine
laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine
laboratories [hereinafter, "meth lab operations"]. No monies from this award may be obligated to support meth
lab operations unless the grantee implements this special condition.
7. The Office of Justice Programs (OJP), in consultation with the Bureau of Justice Assistance, the Drug
Enforcement Administration, and the Office for Community Oriented Policing Services, prepared Program -
level Environmental Assessment governing meth lab operations. The Assessment describes the adverse
environmental, health, and safety impacts likely to be encountered by law enforcement agencies as they
implement specific actions under their methamphetamine laboratory operations. Consistent with the
Assessment, the following terms and conditions shall apply to the sub grantee for any OJP funded meth lab
operations:
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The sub grantee shall ensure compliance with federal, state, and local environmental, health, and safety laws
and regulations applicable to meth lab operations, to include the disposal of the chemicals, equipment, and
wastes resulting from those operations.
The grantee shall have a Mitigation Plan in place that identifies and documents the processes and points of
accountability within its state. This plan will be used to ensure that the adverse environmental, health, and
safety impacts delineated in the Assessment are mitigated in a manner consistent with the requirements of this
condition.
The sub grantee shall comply with the following nine mitigation measures identified in the Assessment and
whose implementation is addressed in the grantee's Mitigation Plan. These mitigation measures must be
included as special conditions in all subgrants: (See Part II of this special condition)
1. Provide medical screening of personnel assigned or to be assigned by the grantee to the seizure or closure of
clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law
enforcement officials and all other personnel assigned to either the seizure or closure of clandestine
metharnphetamine laboratories;
3. As determined by their specified duties, equip the personnel with OSHA required protective wear and other
required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each seized/closed
laboratory;
5. Utilize qualified disposal personnel to remove all chemicals and associated glassware, equipment, and
contaminated materials and wastes from the site(s) of each seized laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes at properly licensed disposal
facilities or, when allowable, at properly licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs numbered 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement a written agreement with the responsible state environmental agency. This
agreement must provide that the responsible state environmental agency agrees to (i) timely evaluate the
environmental condition at and around the site of a closed clandestine laboratory and (ii) coordinate with the
responsible party, property owner, or others to ensure that any residual contamination is remediated, if determined
necessary by the state environmental agency and in accordance with existing state and federal requirements; and
9. Have in place and implement a written agreement with the responsible state or local service agencies to properly
respond to any minor, as defined by state law, at the site. This agreement must ensure immediate response by
qualified personnel who can (i) respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is subject to arrest for other
criminal violations; (iii) ensure immediate medical testing for methamphetamine toxicity; and (iv) arrange for any
follow-up medical tests, examinations, or health care made necessary as a result of methamphetamine toxicity.
The sub recipient agrees to submit to DFA for review and approval any curricula, training materials, or any other
written materials that will be published, including web -based materials and web site content, through funds from this
subgrant at least thirty (30) working days prior to the targeted dissemination date.
8. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement
information sharing systems which involve interstate connectivity between jurisdiction, such systems shall
employ, to the extent possible, existing networks as the communication backbone to achieve interstate
connectivity, unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be
cost effective or would impair the functionality of an existing or proposed IT system.
9. To support public safety and justice information sharing, OJP requires the grantee to use the Global Justice Data
Model specifications and guidelines for this particular grant. Grantee shall publish and make available without
restriction all schemas (extensions, constraint, proxy) generated as a result of this grant to the component
registry as specified in the guidelines. This information is available at www.it.oin.eov/gixdm.
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10. The sub recipient is required to establish a trust fund account. (The trust fund may or may not be an interest -
bearing account.) The fund may not be used to pay debts incurred by other activities beyond the scope of the
Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate and
expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant
funds (including any interest earned) not expended by the end of the grant period must be returned to DFA no
later than 60 days after the end of the grant period, along with the final submission of the Financial Status
Report
1 1 . The sub recipient agrees to comply with all reporting, data collection and evaluation requirements, as prescribed
by the BJA in the program guidance for the Justice Assistance Grant (JAG). Compliance with these
requirements will be monitored by BJA.
12. The sub recipient agrees that any information technology system funded or supported by OJP funds will comply
with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to
be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform
audits of the system, as per 28 C_F.R. 23.20(g). Should any violation of 28 C.F.R. Part 23 occur, the sub
recipient may be fined as per 42 U.S.C. 3789g(c)-(d). Sub recipient may not satisfy such a fine with federal
funds.
13. The sub recipient agrees that all income generated as a direct result of this award shall be deemed program
income. All program income must be accounted for and used for the purposes under the conditions applicable
for the use of funds under this award, including the effective edition of the OJP Financial Guide and, as
applicable, either (1) 28 C.F.R. part 66 or (2) 28 C.F.R part 70 and OMB Circular A-110. Further, the use of
program income must be shown on the quarterly Financial Status Report.
14. The sub recipient agrees to ensure that the State Information Technology Point of Contact receives written
notification regarding any information technology project funded by this grant during the obligation and
expenditure period. This is to facilitate communication among local and state governmental entities regarding
various information technology projects being conducted with these grant funds. In addition, the recipient
agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State
Information Technology Points of Contact, go to http://www.ojp.usdoj.govlfunding/funding.htm.
15. Sub grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs
policies and procedures regarding the protection of human research subjects, including obtainment of
Institutional Review Board approval, if appropriate, and subject informed consent.
16. Sub grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R.
Part 22 that are applicable to collection, use, and revelation of data or information. Sub grantee further agrees,
as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.
Part 22 and, in particular, section 22.23.
17. Sub recipient agrees that funds provided under this award may not be used to operate a "pay -to -stay" program in
any local jail. Sub recipient further agrees not to subaward funds to local jails which operate "pay -to -stay"
programs.
18. "Applicants must certify that Limited English Proficiency persons have meaningful access to the services under
this program(s). National origin discrimination includes discrimination on the basis of limited English
proficiency (LEP). To ensure compliance with Title VI and the Safe Streets Act, sub recipients are required to
take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access
may entail providing language assistance services, including oral and written translation when necessary, The
U.S. Department of Justice has issued guidance for grantees to help them comply with Title VI requirements.
The guidance document can be accessed on the Internet at www.len.eov."
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19. Within ninety days of an award, DF&A Intergovernment Services, the state administering agency for
Arkansas will submit a description of their MOA to the Office for Civil Rights (OCR) at OJP at
CivilRightsMOA@usdoj.gov. This MOA will also be made available to our sub grantees. In order to
assure that all sub grantees demonstrate their knowledge and understanding of the importance of civil
rights laws, training programs on civil rights compliance have been developed to provide training
both for the SAA staff and for its sub grantees. The series of training programs, which are accessible
to the public, are available online at htto://www.ojp.usdoj.aov//about/ocr/assistance.htm The user-
friendly training programs explain the applicable civil rights laws in easy -to -understand terms. Each
training segment includes self -test scenarios so that users can verify that they understand the material.
It must be completed by all new officers and my be repeated by officers who have taken the training
before every 4 years.
20. Sub recipient agrees that the following special conditions related to the
expenditure of grant funds which have been approved by the DF&A Office of
Intergovernmental Services, will be followed:
a. Grant funds will be used only in accordance with the approved budget.
Expenditures incurred or made outside the approved budget line items/categories will
be disallowed.
b. Sub grantee may request modification of the approved budget to reallocate funds
between existing categories. Requests for the addition of new budget categories or line
items will not be approved.
c. Preapproval is required for out of state travel. Prior to travel, sub grantee must
submit an out-of-state travel request form to IGS for approval no later than 30 days
before the travel. IGS will provide the standard form to use. Expense incurred for out
of state travel that is not pre -approved by IGS will be disallowed.
d. Uniform allowance is limited to the purchase of standard officer uniform,
hazardous material uniform and necessary hazmat accessories. Undercover officers
may not use the uniform allowance to purchase plain clothes.
e. Lease cost for vehicles may not exceed $600, per month per vehicle.
f. Health Insurance premiums and retirement benefits are limited to the maximums
paid by the State of Arkansas for its employees or $420 during any period when the
State's grant is less than $2,000,000.
g. Requests for reimbursement must be submitted using standard forms provided by
IGS and a section of sub recipients shall submit their requests between the 6"` and 101h
working day of the month and the remaining will submit their requests between the 11`h
and 15`h working day of the month. These dates are for submission of requests for the
previous month (i.e., bills through the 315` of July will be submitted either from August
6`h through August 10°' or August 15`h through August 19`h depending upon their
assigned dates.
h. The purchase of weapons, lethal or non-lethan and ammunition for those weapons
is an unallowable expense.
i. The purchase of drug interdiction canine is unallowable.
j. Please review your solicitation for other unallowable items or items that require
special condition for approval.
k. The sub -recipient will assure that the JAG Grants' section has complete and
correct contact information both for the Contract Official for the grant and for the DTF
Director and Fiscal Officer. Changes in This contact information will include physical
address, phone, fax and e-mail information. Replacement of DTF officers who are paid
directly by the grant or whose salary is used in whole or in part as match to the grant
must also be reported to the IGS analyst assigned to your sub grant.
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21. A performance report will be uploaded to GMS semi-annually by the Grantee based on
timely quarterly reports submitted by sub -recipients. Consistent with responsibilities under
the Government Performance and Results Act, applicants who receive funding under this
solicitation are required to provide data in the above format that measures the results of their
work. Therefore, quarterly performance metric reports must be submitted to IGS for
submission through the BJA Performance Measurement Tool (PMT) website. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant
funds and future High Risk designation. IGS will submit data through the PMT website and
to the GMS upload.
22. Award recipients must verify Point of Contact (POC) Financial Point of Contact (FPOC) and
Authorized representative contact information in GMS, including telephone number and e-
mail address. If any information is incorrect or has changed, a Grant Adjustment Notice
(GAN) must be submitted via the Grants management System (GMS) to document the
change.
23. The grantee agrees that within 120 days of award acceptance, each NEW member of a law
enforcement task force funded with these funds who is a task force commander, agency
executive, task force officer, or task force employee of equivalent rank, will complete
required online (internet based) task force training. The training is provided free of charge
online through BJA's Center for Task Force Integrity and Leadership (www.ctfli.org). All
task force members are required to complete this training .once during the life of the award,
or once every four years, if multiple awards include this requirement. This training addresses
task force effectiveness as well as other key issues including privacy and civil liberties/rights,
task force performance measurement, personnel selection, and task force oversight and
accountability. Additional information is available regarding this required training and
access methods via BJA's web site and the Center for Task Force Integrity and Leadership
(www.ctfli.org).
24. The recipient agrees to participate in BJA-sponsored training events, technical assistance
events, or conferences held by BJA or its designees, upon BJA's request_
ACCEPTANCE OF SPECIAL CONDITIONS NI
Lioneld Jordan, Ma
Printed Name
4th Judicial District Drug Task Force
Name of Sub -recipient
5
Date
so>.srxr
u
ARKANSAS DEPARTMENT OF
FINANCE AND ADMINISTRATION
OFFICE OF INTERGOVERNMENTAL SERVICES
1515 Westst Seventh Street, Suite 400
Little Rock, Arkansas 72203-8031
Phone: (501) 682.1074
Fax: (501) 682-5206
htlp'/Mrvrvr dfa arkansa env
❑ RSAT
a JAG
Edward Byrne Memodal
Justice Assistance Grant (JAG) Program
LLEBG
CFDA #:16.738
2. SUBGRANTEE NAME AND ADDRESS (Including Zip Code)
4. SUBGRANT NUMBER: J16-004-16
Mr.Lioneld Jordan, Mayor
4th JD DTF
100-A West Rock Street
5 START DATE: July 1, 2016
Fayetlevllle, AR, 72701
END DATE: June 30, 2017
6. AWARD DATE: July 1. 2016
2. MODIFICATION EFFECTIVE DATE:
7 ACTION: EInitial
El McdTcation
2A. MODIFICATION AMOUNT $
8. AWARDAMOUNT $ 133,526.12
FEDERAL $
STATE MATCH $
FEDERAL $ 100,144.59
LOCAL MATCH $
STATE MATCH $ 20,028.92
LOCAL MATCH $ 13,352.81
4, PROJECT DESCRIPTION:
Identify arrest and prosecute individuals who are manufacturing, selling, or transporting drugs in or through
the program's jurisdictional area of operations.
10. SPECIAL CONDITIONS (check if applicable)
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT
TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN
IT'S APPLICATION ANO ALL CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO.
This project is supported under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 US.C. 3750)
AGENCY APPROVAL
SUBGRANTEE APPROVAL
10, TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL
12. TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL
Doris Smith, Administrator
Lioneld Jordan, Mayor
OF & A Intergovernmental Services
41h JD DTF
11. SIGMA EOF APP ING OFFICIAL
13. SIGNAT-E OFRUTH IZEOOFFICIAL
V.. DATE
1
Invrv4
r • , ,'.�� 'v ARKANSAS DEPARTMENT OF
OFFICEst INTERGOVERNMENTAL SERVICES
. _ FINANCE AND ADMINISTRATION 1515 West Seventh SUeeL Suite 400
P. O. Bo: 8031
Lithe Rock, Arkansas 72203-8031
Phone: (501) 682-1074
Fax: (501)6825206
htm://vAVw.state ar us/dfa
JAG ❑ RSAT Arkansas State Drug Crime Enforcement
and Prosecution Grant Fund
DCF ❑ LLEBG CFDA #: NIA
2. SUBGRANTEE NAME AND ADDRESS (Including Zip Code) 4, SUBGRANT NUMBER: J16-004-DF
Mr. Lloneld Jordan, Mayor
4th JD DTF
100-A Wesl Rock Street
Fayetteville, AR, 72701
START DATE: July 1. 2016
END DATE: June 30, 2017
6 AWARD DATE: "" July I, 2.01
jj""6.
2. MODIFICATION EFFECTIVE DATE: 7. ACTION: (�' Initial
I I Modi:ical on
2A. MODIFICATION AMOUNT $ 8. AWARD AMOUNT $ 158,045.94
STATE MATCH $ STATE AMOUNT $ 122.438.75
LOCAL MATCH E LOCAL MATCH $ 33,609.19
4. PROJECT DESCRIPTION:
Identify arrest and prosecute individuals who are manufacturing, selling, ortransporting drugs In or through
the program's Jurisdictional area of operations.
10. SPECIAL CONDITIONS (check if applicable)
h i THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN
IT'S APPLICATION AND ALL CERTIFICATIONS. ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO.
This project Is supported under Act 1086 of 2007: The State Drug Crime Enforcement and Prosecution Grant Fund
AGENCY APPROVAL SUBGRANTEE APPROVAL
10. TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL 12. TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL
Dort Smith, Administrator Llone!d Jordan, Mayor
Intergovernmental ServIces 4th ID
11. SIGNA R OFAPP VINGOFFICIAL la. DATE
4t(ti r Y 16