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HomeMy WebLinkAbout141-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 141-16 File Number: 2016-0322 UTILITY SERVICE COMPANY, INC. CHANGE ORDER NO. 3: A RESOLUTION TO APPROVE CHANGE ORDER NO. 3 TO THE CONTRACT WITH UTILITY SERVICE COMPANY, INC. IN THE AMOUNT OF $22,736.00 FOR STRUCTURAL REPAIRS TO THE BAXTER WATER TANK, TO APPROVE AN ADDITIONAL PROJECT CONTINGENCY IN THE AMOUNT OF $56,675.50, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 3 to the contract with Utility Service Company, Inc. in the amount of $22,735.00 for structural repairs to the Baxter Water Tank, and further approves an additional project contingency in the amount of $56,675.50. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 8/2/2016 Approved: i ioneld �K 1/'T �G • •GXZ Y O,C. •`r�i'',� -U• FAYETTEVILI_F;-)0= Attest: %� • 9 `� •�ys • ,QKA NSP • J��`� GTO 11)111 ti Sondra E. Smith, City Clerk Treasurer Page I Printed on 813116 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 I Text File File Number: 2016-0322 Agenda Date: 8/2/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 2 UTILITY SERVICE COMPANY, INC. CHANGE ORDER NO. 3: A RESOLUTION TO APPROVE CHANGE ORDER NO. 3 TO THE CONTRACT WITH UTILITY SERVICE COMPANY, INC. IN THE AMOUNT OF $22,736.00 FOR STRUCTURAL REPAIRS TO THE BAXTER WATER TANK, TO APPROVE AN ADDITIONAL PROJECT CONTINGENCY IN THE AMOUNT OF $56,675.50, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 3 to the contract with Utility Service Company, Inc. in the amount of $22,735.00 for structural repairs to the Baxter Water Tank, and further approves an additional project contingency in the amount of $56,675.50. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 81312016 Jim Beavers Submitted By City of Fayetteville Staff Review Form 2016-0322 Legistar File ID 8/2/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 6/27/2016 Utilities Director/ Utilities Department Submitted Date Division / Department Action Recommendation: Staff recommends approval of Change Order No. 3 to the contract with Utility Service Company, Inc. in the amount of $22,736.00 for structural repairs to the Baxter water tank, approval of an additional project contingency of $56,675.50 for a total of $79,411.50, and approval of a budget adjustment. Budget Impact: 5400.5600.5808.00 Account Number 14010.1 Water/Sewer Fund Water Tank Improvements Project Number Project Title Budgeted Item? Yes Current Budget $ 1,327,847.00 Funds Obligated $ 1,327,845.79 Current Balance Does item have a cost? Yes Item Cost $ 79,411.50 Budget Adjustment Attached? Yes Budget Adjustment $ 79,412.00 Remaining Budget Previous Ordinance or Resolution # Original Contract Number: Comments: 2399 Approval Date: V20140710 CITY OF a e'ttvii1e CITY COUNCIL AGENDA MEMO ARKANSAS MEETING OF AUGUST 2, 2016 TO: Mayor Jordan and City Council THRU: Don Marr, Chief of Staff Tim Nyander, Utilities Director Water and Sewer Committee FROM: Jim Beavers, Utilities Engineer DATE: June 24, 2016 SUBJECT: Construction Bid 16-28, Baxter and Mt. Sequoyah Tank Rehabilitation Improvements, approval of Change Order No. 3 to Utility Service Co. Inc., approval of additional project contingency and a budget adjustment RECOMMENDATION - Approval of: Attached Change Order No. 3 to Utility Service Co., Inc. in the amount of $22,736.00 for structural repairs to the Baxter Water Tank. Additional project contingency in the amount of $56,675.50. This requested additional contingency is an additional 5 percent of the original contract amount, thus increasing the total project contingency from 10% to 15%). A Budget Adjustment. The total requested funding is $79,411.50. BACKGROUND: Original contract: Resolution 34-16 approved 2/2/2016 in the amount of $1,133,510.00 plus a project contingency of $113,351.00. Project Number 14010 Contract 2399 Purchase Order number 16-0000114. Previous Change Orders: Change Order No. 1 dated 4/8/2016 was a no cost change order to clarify insurance requirements. Change Order No. 2 proposed 6/24/2016 (signed by Garver 6/24/2016) in the amount of $101,649.00. Other contract project expenditure: $11,702.00 tree trimming at the tank sites. The Baxter water tank was placed in service in 1971. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF Y I a CITY COUNCIL AGENDA MEMO ARKANSAS DISCUSSION: The structural repairs are required due to internal corrosion of the water tank generally at the roof area. The corrosion and required repairs were identified subsequent to the blast cleaning of the interior surfaces which (blasting) then permitted additional structural inspection. The total identified structural repairs will cost $124,385.00. The proposed Change Orders have been designed by the engineer of record, Garver. The proposed change order has been negotiated by the contractor, Garver and the City. In order not to delay the contractor, staff has previously requested approval of non -agenda Change order no. 2 utilizing all remain contingency ($101,649.00). The remaining necessary structural repairs are requested to be funded by Change Order no. 3 in the mount of $22,736.00. As the contractor has blast cleaned the Baxter tank and has not yet further cleaned the interior of the Mount Sequoyah tank, staff requests additional project contingency to prevent delays should additional; interior structural defects be identified within the Mount Sequoyah water tank. BUDGET/STAFF IMPACT: Change Order No. 3 requests $22,736.00 Additional project contingency request in the amount of $56,675.50. Total requested funding = $79,411.50. A budget adjustment is attached to move budgeted funds from the Regional Park Waterline Project. The Regional Park Waterline project is complete and the cost savings in that project will be utilized for this project. ATTACHMENTS: Staff Review Form Budget Adjustment Copy of Signed Proposed Change Order No. 3 Construction Contract Change Order Project: Change Order No. 3 REVISED Garver Job No. 14048030 late Prepared: Thursday, June 23, 2016 City of Fayetteville Bid 16-18 Garver Job b No. 14048030 Prepared by, Chris Buntin, Garver _- Owner; Contractor: City of Fayetteville Utility Service Co , Inc. 113 West Mountain Street 535 Courtney Hodges Blvd. Fayetteville, AR 72701 Perry. GA 31069 Description of Work Included In Contract Contract includes, but is not limited to, the rehabilitation & recoating of two water tanks; a two -hundred fifty -thousand (250,000) gallon tank located atop Mount Sequoyah on Skyline Drive and a five million (5,000,000) gallon tank located on the Baxter Tank Site located at the end of Baxter Lane. Changes and Reasons Ordered (List Individual Changes as; A. B, C, D. etc.) Unforeseen interior structural repairs were Identified and verified upon completion of basting at the five million gallon Baxter Tank. The items below are required to restore the structural integrity of the tank. A. Structural repair crew mobilization and demobilization and delivery of new steel. Replace 80 bolts and nuts at locations identified by Engineer in attached Site Visit Report dated 5-24-2016. New bolts will be grade A325 Plain Finish Structural Bolts with A563 Nuts. Attachments: Bid Bid Unit Original Contract Revised Revised Original Revised Contract Item Item of Contract Unit Contract Unit Contract Contract Chan es No. Descri ion Measure Ouanlit Price Quanlit Price Cost Cost A. 38 (CO#3) Baxter Mobilize/Demobilize for Lump Sum 0 $0.00 $13,616.00 $0.00 $13,616.00 Repairs 1 B. 39 (CO#3) Baxter Bolt Replacement Repairs Lump Sum 0 $0.00 1 $9.120.00 $0,00 $9,120.00 SD.D0 $0.00 Su_ mmelion of Cost $0.00 $22,736.00 _ Net Cost for this Change Order 522,736.00 Estimated Project Cost Time Change Estimated Project Cost Contract Start Date March 25. 2016 Original Contract Time (calendar days) 200 Original Contract Amount $1,133,510.00 Previously Approved Changes $101,649.00 Previously Approved Changes (calendar days) 60 This Change Order $22,736.00 Additional Contract Time This Change Order (calendar days 0 New Contract Amount $1,257,895.00 Suspended Time (calendar days) 0 New Construction Completion Date December 10, 2016 THIS AGREEMENT IS SUBJECT TO ALL ORIGINAL CONTRACT PROVISIONS AND PREVIOUS CHANGE ORDERS ISSUED FOR REASONS INDICATED ABOVE + Proj . Mgr. 06/24/16 Engineer: Garver _ Ert ineer's Si nature Title Date ACCEPTED BY CONTRACTOR r J ` ti Vl la {� Conn racfur' Sr nature Title Date APPROVED BY { e OWNER m 's SI no a Title ate 4701 Northshore Drive North Little Rock, AR 72118 TEL 501.376.3633 FAX 501.372.8042 www.GarverUSA.com SITE VISIT REPORT Report Date: 05-24-16 Prepared by: Jacob Fisher, PE SE Project Name: Baxter and Mt. Sequoyah Tank Project Number: 14048030 Rehabilitation Improvements Project Location: Fayetteville, AR Contractor: Utility Service Superintendent: Mark King Project Manager: Chris Buntin Discussed project with the following people on site: Company Name King' Industrial Painting Mark King Garver Chris Ruff Title Superintendent Construction Observer The crew has finished blasting the interior ceiling and floor of the Baxter Tank. They are starting to blast the walls with the use of (2) wall FasterBlasters. Chris Ruff and myself performed a full inspection of the roof structure to identify the locations that will require structural repairs. We marked the locations that require repair or replacement with white chalk. The results of this inspection are shown on the attached roof framing plan. Page 1 of2 r 5 w wy s E J "v LL w c Z c0 d m a a, O C: >- of 0 QZo owl w W F e City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Utilities Director Adjustment Number Dept.: Utilities 2016 Requestor: Cheryl Partain BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A BA is needed within the Water Tank Improvements project to fund the structural repairs that are required due to internal corrosion of the Baxter Water Tank. The corrosion and required repairs were indentified subsequent to the blast cleaning of the interior surfaces of the Baxter Water Tank. The decrease in the Regional Park Waterline project is due to the waterlines and project are complete and the cost savings from this project will be utilized. COUNCIL DATE: 8/2/201 6 LEGISTAR FILE ID#: 2016-0322 3 a4-buw FeU� 7/7/2O76 939 AM Budget Director Date TYPE: DESCRIPTION: GLDATE: RESOLUTION/ORDINANCE POSTED: ,I TOTAL - - v.20160624 Increase / (Decrease) Prolect.Sub# Account Number Expense Revenue Project Sub AT Account Name 5400.5600.5808.00 79,412 - 14010 1 EX Water Line Improvements 5400.5600.5808.00 (79,412) - 14015 2000 EX Water Line Improvements C'\Users\Ismilh\AppData\Roaming\L5\Temp\db9ab7f3-0f21-4c57-92c7-5bbeb9ab06f3 1 of 1 City of Fayetteville Staff Review Form 2017-0147 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 3/3/2017 Submitted By Submitted Date Action Recommendation: Utilities Director/ Utilities Department Division / Department APPROVAL OF CHANGE ORDER NO.4 TO THE CONSTRUCTION CONTRACT WITH UTILITY SERVICE COMPANY, INC. TO RECONCILE QUANTITIES AND REDUCE THE FINAL CONTRACT PRICE BY $6,250.00 5400.720.5600-5808.00 Account Number 14010.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Previous Ordinance or Resolution # 141-16 Original Contract Number: 2399 Comments: Budget Impact: Water/Sewer Fund Water Tank Improvements Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 1,314,607.78 $ 1,265,497.98 $ 49,109.80 $ (6,250.00) $ 55,359.80 V20140710 Approval Date: J -a' Irl r CITY OF e Fay te�37111e ARKANSAS TO: Mayor Jordan THRU: Don Marr, Chief of Staff Tim Nyander, Utilities Director FROM: Jim Beavers, P.E. Utilities Engineer DATE: March 3, 2017 STAFF MEMO SUBJECT: Approval of Change Order No. 4 to the construction contract with Utility Service Company, Inc., Construction Bid 16-18, Baxter and Mount Sequoyah Tank Rehabilitation Improvements RECOMMENDATION: Staff recommends the Mayor's approval and signature of Change Order No. 4 to reconcile quantities and reduce the final contract price with Utility Service Company, Inc., Construction Bid 16-18, Baxter and Mount Sequoyah Tank Rehabilitation Improvements. BACKGROUND: Utility Service Company, Inc. entered into the construction contract to repair and paint the 5MG Baxter water tank and the .25MG Mount Sequoyah elevated water tank. The original contract price was $1,133,510.00. Previous change orders 1-3 added $124,385.00. The project is complete and proposed Change Order No. 4 will reconcile the final quantities and reduce the total contract price by $6,250.00 to $1,251,645.00. DISCUSSION: Please refer to the attached Change Order No. 4 as prepared by the Engineer of Record, Garver Engineers. BUDGET/STAFF IMPACT: This change order will reduce final contract price by $6,250.00. ATTACHMENTS: Staff Review Form Change Order No. 4 signed by the Contractor and the Engineer Copy of Notice to Proceed . Copy of Certificate of Final Completion Mailing Address: 113 W. Mountain Street www.fayetteviiie-ar.gov Fayetteville, AR 72701 Construction Contract Change Order Change nrder No, 4 Lee 4048030 Bid 16-18 Date Prepared: 111312017 4048030 Prepared by: Cbris Buntin wner. City of Fayetteville Uillity Service Co., Inc. 113 Weal MounlaN Street '535 Courtney Hodges Blvd Fayetteville, AR 72701 Perry, GA 31069 Description of Work Included in Contract Contract includes, but is not limited to, the rehabilitation & recoating of two wafer tanks; a two -hundred fifty -Thousand (250,000) gallon lank located atop Mount Sequoyah on Skyline Drive and a five million (5,000,000) gallon tank located on the Baxter Tank Site located at the end of Baxter Lane. Changes and Reasons Ordered (List Individual Changes as: A, B, C, D, etc.) A. Reconcile estimated quanties to actual quantities, B. Revised liquidated damages in the Agreement from Seven Hundred Fifty Dollars ($750) to zero ($0) Dollars. - Attachments: None Bid Bid Unit Original Contract Revised Revised Original Revised Contract Item Item of ContractUnit Contract Unit Contract Contract Changes No. Description Measure Ouantily Price Quanti Price Cost Cost A. 32 Pit Wekhna SQ IN 125 $30.00 0 $30.00 $3,75000 SD.00 A. 33 Miscellaneous Pit Repair SO FT 250 $10.00 0 $10.00 $2.500.01) $0.00 $0.00 $0.00 $0.00 $0.00 - _ $0.00 $0.00 Saco $0.00 $0.00 $0,00 _ $0.00 $0.00 _ $0,00 $0.00 _ $0.00 $0,00 _ $0.00 $0.00 $D.DD $0.00 Summation of Costl $6,250.00 $0.00 1 Net Cost for this Change Order ($6,250.00) Estimated Project Cost - Estimated Project Cost Original Contract Amount $1,133,510.00 Previously Approved Changes $124,385.00 This Change Order ($6,250,00) New Contract Amount $1,251,645.00 TI S AGR££ME T SUBJECT TO ALL ORIGINAL CONTRACT PROVISIONS AND PREVIOUS CHANGE ORDERS ISSUED FOR REASONS: ` INDICATED ABOVE Engineer: Garver vn ,r, Engineer's Signature ripe Date ACCEPTED BY CONTRACTOR _ Ca nclor's Signature Title Date APPROVED BY OWNER Iner"s ` _t St nature Title 10 DOCUMENT 00550 — NOTICE TO PROCEED TO: Utilitv_Service Co.. -Inc 53.5 Courtney Hodges Blvd, Perry, GA 310b9 __ (Contractor) Contract Name/Title: BID 16-18 BAXTER AND MOUNT SEQUOYAH TANK REHABILITATION IMPROVEMENTS Owner: City of Fayetteville, Arkansas _ You/dare notified that the Contract Time(s) under the above Contract will commence to run on 1CJlVL -1 , 2016. By that date, you are to start performing your obligations under the Contract Documents. Before you may start any work at the Site, the General Conditions provide that you and Owner must each deliver to the other, (with copies to Engineer and other identified additional insureds) certificates of insurance, which each is required to purchase and maintain in accordance with the Contract Documents. Also before you may start any work at the Site, you must submit the following: Preliminary construction progress schedule. Preliminary schedule of Submittals. Satisfactory evidence of insurance in accordance with the requirements of the General Conditions. Temporary erosion control requireiments as specified. Maintenance of Traffic as specified. You are required to return an acknowledgement copy of this Notice to Proceed to the Owner. Dated this,_ 2 -kA 7 \ day of __ /J ►' V av't \ .2016. OWNER ACCEPTANCE OF NOTICE TO PROCEED CONTRACTOR By Date. �j�. ,2016 Copy to Engineer (Use Certified Mail, Return Receipt Requested) END OF DOCUMENT 00550 00550 Utility Services NTP 00550-1 14048030 CERTIFICATE OF FINAL COMPLETION CITY OF Tay—ille ARKANSAS CONTRACT FOR: Baxter and Mount Sequoyah'I'ank ltel1tchabilitation Improvements — Bid 16.18 CONTRACTOR: Utility Service CO.. Inc. DATE OF ISSUANCE: Janu4q 20, 2017 PROJECT OR DESIGNATED PORTION SHALL INCLUDE: The Work performed under this Contract has been reviewed and found, to the Engineer's best knowledge, information and belief, to be complete. Completion is the state in the progress of the Work when -the Work or designated portion thereof is sufficiently complete in accordance with the Contract Documents so the Owner can occupy or utilize the Work for its intended use. The date of Completion of Project or portion thereof designated above is hereby established as January 6, 2017 which is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below: A list of items to be completed or corrected is attached hereto. The failure to include any items on such list does not alter the responsibility of the Contractor -to 4nmplete all 1 ork in accordance with the Contract Documents. ENGINEER BY DATE The Contractor will complete or correct the Work on the list of items attached hereto within thirty 30 - days from the above date of Substantial Completion. t -VL CONTRAC' OR BY DATE The Owner accepts the Work or designated portion thereof as substantially complete and will assume full possession thereof u[ 5:0� on January 6, 2017. 1_1k_191 ow17 il-l" - 3,MA;2 lcwNmTI 'S ItI-.Pltl:, I: !'I"ATIVE BY 61 DATE, Distribution: © Owner ❑x Contractor ❑x Engineer Certificate of Completion Page 1 of 2 14048030