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HomeMy WebLinkAbout141-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 141-16 File Number: 2016-0322 UTILITY SERVICE COMPANY, INC. CHANGE ORDER NO. 3: A RESOLUTION TO APPROVE CHANGE ORDER NO. 3 TO THE CONTRACT WITH UTILITY SERVICE COMPANY, INC. IN THE AMOUNT OF $22,736.00 FOR STRUCTURAL REPAIRS TO THE BAXTER WATER TANK, TO APPROVE AN ADDITIONAL PROJECT CONTINGENCY IN THE AMOUNT OF $56,675.50, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 3 to the contract with Utility Service Company, Inc. in the amount of $22,735.00 for structural repairs to the Baxter Water Tank, and further approves an additional project contingency in the amount of $56,675.50. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 8/2/2016 Approved: i ioneld �K 1/'T �G • •GXZ Y O,C. •`r�i'',� -U• FAYETTEVILI_F;-)0= Attest: %� • 9 `� •�ys • ,QKA NSP • J��`� GTO 11)111 ti Sondra E. Smith, City Clerk Treasurer Page I Printed on 813116 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 I Text File File Number: 2016-0322 Agenda Date: 8/2/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 2 UTILITY SERVICE COMPANY, INC. CHANGE ORDER NO. 3: A RESOLUTION TO APPROVE CHANGE ORDER NO. 3 TO THE CONTRACT WITH UTILITY SERVICE COMPANY, INC. IN THE AMOUNT OF $22,736.00 FOR STRUCTURAL REPAIRS TO THE BAXTER WATER TANK, TO APPROVE AN ADDITIONAL PROJECT CONTINGENCY IN THE AMOUNT OF $56,675.50, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 3 to the contract with Utility Service Company, Inc. in the amount of $22,735.00 for structural repairs to the Baxter Water Tank, and further approves an additional project contingency in the amount of $56,675.50. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 81312016 Jim Beavers Submitted By City of Fayetteville Staff Review Form 2016-0322 Legistar File ID 8/2/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 6/27/2016 Utilities Director/ Utilities Department Submitted Date Division / Department Action Recommendation: Staff recommends approval of Change Order No. 3 to the contract with Utility Service Company, Inc. in the amount of $22,736.00 for structural repairs to the Baxter water tank, approval of an additional project contingency of $56,675.50 for a total of $79,411.50, and approval of a budget adjustment. Budget Impact: 5400.5600.5808.00 Account Number 14010.1 Water/Sewer Fund Water Tank Improvements Project Number Project Title Budgeted Item? Yes Current Budget $ 1,327,847.00 Funds Obligated $ 1,327,845.79 Current Balance Does item have a cost? Yes Item Cost $ 79,411.50 Budget Adjustment Attached? Yes Budget Adjustment $ 79,412.00 Remaining Budget Previous Ordinance or Resolution # Original Contract Number: Comments: 2399 Approval Date: V20140710 City of Fayetteville Staff Review Form 2017-0147 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 3/3/2017 Submitted By Submitted Date Action Recommendation: Utilities Director/ Utilities Department Division / Department APPROVAL OF CHANGE ORDER NO.4 TO THE CONSTRUCTION CONTRACT WITH UTILITY SERVICE COMPANY, INC. TO RECONCILE QUANTITIES AND REDUCE THE FINAL CONTRACT PRICE BY $6,250.00 5400.720.5600-5808.00 Account Number 14010.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Previous Ordinance or Resolution # 141-16 Original Contract Number: 2399 Comments: Budget Impact: Water/Sewer Fund Water Tank Improvements Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 1,314,607.78 $ 1,265,497.98 $ 49,109.80 $ (6,250.00) $ 55,359.80 V20140710 Approval Date: J -a' Irl r CITY OF e Fay te�37111e ARKANSAS TO: Mayor Jordan THRU: Don Marr, Chief of Staff Tim Nyander, Utilities Director FROM: Jim Beavers, P.E. Utilities Engineer DATE: March 3, 2017 STAFF MEMO SUBJECT: Approval of Change Order No. 4 to the construction contract with Utility Service Company, Inc., Construction Bid 16-18, Baxter and Mount Sequoyah Tank Rehabilitation Improvements RECOMMENDATION: Staff recommends the Mayor's approval and signature of Change Order No. 4 to reconcile quantities and reduce the final contract price with Utility Service Company, Inc., Construction Bid 16-18, Baxter and Mount Sequoyah Tank Rehabilitation Improvements. BACKGROUND: Utility Service Company, Inc. entered into the construction contract to repair and paint the 5MG Baxter water tank and the .25MG Mount Sequoyah elevated water tank. The original contract price was $1,133,510.00. Previous change orders 1-3 added $124,385.00. The project is complete and proposed Change Order No. 4 will reconcile the final quantities and reduce the total contract price by $6,250.00 to $1,251,645.00. DISCUSSION: Please refer to the attached Change Order No. 4 as prepared by the Engineer of Record, Garver Engineers. BUDGET/STAFF IMPACT: This change order will reduce final contract price by $6,250.00. ATTACHMENTS: Staff Review Form Change Order No. 4 signed by the Contractor and the Engineer Copy of Notice to Proceed . Copy of Certificate of Final Completion Mailing Address: 113 W. Mountain Street www.fayetteviiie-ar.gov Fayetteville, AR 72701 Construction Contract Change Order Change nrder No, 4 Lee 4048030 Bid 16-18 Date Prepared: 111312017 4048030 Prepared by: Cbris Buntin wner. City of Fayetteville Uillity Service Co., Inc. 113 Weal MounlaN Street '535 Courtney Hodges Blvd Fayetteville, AR 72701 Perry, GA 31069 Description of Work Included in Contract Contract includes, but is not limited to, the rehabilitation & recoating of two wafer tanks; a two -hundred fifty -Thousand (250,000) gallon lank located atop Mount Sequoyah on Skyline Drive and a five million (5,000,000) gallon tank located on the Baxter Tank Site located at the end of Baxter Lane. Changes and Reasons Ordered (List Individual Changes as: A, B, C, D, etc.) A. Reconcile estimated quanties to actual quantities, B. Revised liquidated damages in the Agreement from Seven Hundred Fifty Dollars ($750) to zero ($0) Dollars. - Attachments: None Bid Bid Unit Original Contract Revised Revised Original Revised Contract Item Item of ContractUnit Contract Unit Contract Contract Changes No. Description Measure Ouantily Price Quanti Price Cost Cost A. 32 Pit Wekhna SQ IN 125 $30.00 0 $30.00 $3,75000 SD.00 A. 33 Miscellaneous Pit Repair SO FT 250 $10.00 0 $10.00 $2.500.01) $0.00 $0.00 $0.00 $0.00 $0.00 - _ $0.00 $0.00 Saco $0.00 $0.00 $0,00 _ $0.00 $0.00 _ $0,00 $0.00 _ $0.00 $0,00 _ $0.00 $0.00 $D.DD $0.00 Summation of Costl $6,250.00 $0.00 1 Net Cost for this Change Order ($6,250.00) Estimated Project Cost - Estimated Project Cost Original Contract Amount $1,133,510.00 Previously Approved Changes $124,385.00 This Change Order ($6,250,00) New Contract Amount $1,251,645.00 TI S AGR££ME T SUBJECT TO ALL ORIGINAL CONTRACT PROVISIONS AND PREVIOUS CHANGE ORDERS ISSUED FOR REASONS: ` INDICATED ABOVE Engineer: Garver vn ,r, Engineer's Signature ripe Date ACCEPTED BY CONTRACTOR _ Ca nclor's Signature Title Date APPROVED BY OWNER Iner"s ` _t St nature Title 10 DOCUMENT 00550 — NOTICE TO PROCEED TO: Utilitv_Service Co.. -Inc 53.5 Courtney Hodges Blvd, Perry, GA 310b9 __ (Contractor) Contract Name/Title: BID 16-18 BAXTER AND MOUNT SEQUOYAH TANK REHABILITATION IMPROVEMENTS Owner: City of Fayetteville, Arkansas _ You/dare notified that the Contract Time(s) under the above Contract will commence to run on 1CJlVL -1 , 2016. By that date, you are to start performing your obligations under the Contract Documents. Before you may start any work at the Site, the General Conditions provide that you and Owner must each deliver to the other, (with copies to Engineer and other identified additional insureds) certificates of insurance, which each is required to purchase and maintain in accordance with the Contract Documents. Also before you may start any work at the Site, you must submit the following: Preliminary construction progress schedule. Preliminary schedule of Submittals. Satisfactory evidence of insurance in accordance with the requirements of the General Conditions. Temporary erosion control requireiments as specified. Maintenance of Traffic as specified. You are required to return an acknowledgement copy of this Notice to Proceed to the Owner. Dated this,_ 2 -kA 7 \ day of __ /J ►' V av't \ .2016. OWNER ACCEPTANCE OF NOTICE TO PROCEED CONTRACTOR By Date. �j�. ,2016 Copy to Engineer (Use Certified Mail, Return Receipt Requested) END OF DOCUMENT 00550 00550 Utility Services NTP 00550-1 14048030 CERTIFICATE OF FINAL COMPLETION CITY OF Tay—ille ARKANSAS CONTRACT FOR: Baxter and Mount Sequoyah'I'ank ltel1tchabilitation Improvements — Bid 16.18 CONTRACTOR: Utility Service CO.. Inc. DATE OF ISSUANCE: Janu4q 20, 2017 PROJECT OR DESIGNATED PORTION SHALL INCLUDE: The Work performed under this Contract has been reviewed and found, to the Engineer's best knowledge, information and belief, to be complete. Completion is the state in the progress of the Work when -the Work or designated portion thereof is sufficiently complete in accordance with the Contract Documents so the Owner can occupy or utilize the Work for its intended use. The date of Completion of Project or portion thereof designated above is hereby established as January 6, 2017 which is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below: A list of items to be completed or corrected is attached hereto. The failure to include any items on such list does not alter the responsibility of the Contractor -to 4nmplete all 1 ork in accordance with the Contract Documents. ENGINEER BY DATE The Contractor will complete or correct the Work on the list of items attached hereto within thirty 30 - days from the above date of Substantial Completion. t -VL CONTRAC' OR BY DATE The Owner accepts the Work or designated portion thereof as substantially complete and will assume full possession thereof u[ 5:0� on January 6, 2017. 1_1k_191 ow17 il-l" - 3,MA;2 lcwNmTI 'S ItI-.Pltl:, I: !'I"ATIVE BY 61 DATE, Distribution: © Owner ❑x Contractor ❑x Engineer Certificate of Completion Page 1 of 2 14048030