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Home My WebLink About140-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 140-16 File Number: 2016-0329 INNERPLAN, INC.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF OFFICE FURNISHINGS FROM INNERPLAN, INC. D/B/A INNERPLAN OFFICE INTERIORS IN THE AMOUNT OF $64,491.62, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR THE RECYCLING AND TRASH COLLECTION DIVISION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of office furnishings from Innerplan, Inc., d/b/a Innerplan Office Interiors in the amount of $64,491.62, pursuant to a state procurement contract, for the Recycling and Trash Collection Division. PASSED and APPROVED on 7/19/2016 Attest: Sondra E. Smith, City Clerk Treasurer G�ER K %/��F ��`�J••. CITY 9J: :FAMEEvItt Page ! �G I. • • U"'r on 7/20/16 t�j�� 1 1��r J City of Fayetteville, Arkansas 113 West Mountain Street -•y ;;=y. r Fayetteville, AR 72701 (479) 575-8323 1 I Text File File Number: 2016-0329 Agenda Date: 7/19/2016 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 5 INNERPLAN, INC.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF OFFICE FURNISHINGS FROM INNERPLAN, INC. D/B/A INNERPLAN OFFICE INTERIORS IN THE AMOUNT OF $64,491.62, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR THE RECYCLING AND TRASH COLLECTION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of office furnishings from Innerplan, Inc., d/b/a Innerplan Office Interiors in the amount of $64,491.62, pursuant to a state procurement contract, for the Recycling and Trash Collection Division. City of Fayetteville, Arkansas Page 1 Printed on 712012016 City of Fayetteville Staff Review Form 2016-0329 Legistar File ID 7/19/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Jeff Coles 7/1/2016 Recycling & Trash Collection / Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase of office furnishings from Innerplan Office Interiors in the amount of $64,491.62 pursuant to a state procurement contract for the Recycling & Trash Collection Division. 5500.5080.5801.00 Account Number 13021.2000 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Previous Ordinance or Resolution # Original Contract Number: Comments: Budget Impact: Recycling & Trash Collection Fund Solid Waste Office & Trans Station Exp Project Title Current Budget $ 3,163,156.00 Funds Obligated $ 2,913,381.00 Current Balance n- 7' ` `1P Item Cost $ 64,491.62 Budget Adjustment Remaining Budget Approval Date: V20140710 CITY OF Ilea ARKANSAS MEETING OF JULY 19, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Terry Gulley, Transportation Services Director FROM: Jeff Coles, Recycling & Trash Collection Director DATE: July 1, 2016 SUBJECT: Office Furnishings for the Recycling & Trash Collection Facility Expansion RECOMMENDATION: A resolution to authorize the purchase of office furnishings from Innerplan Office Interiors in the amount of $64,491.62 pursuant to a state procurement contract for the Recycling & Trash Collection Division. BACKGROUND: City Council authorized a contract in October 2015 for the construction of facilities expansion for the Happy Hollow Road Recycling & Trash Collection site. Part of this expansion includes improvements to existing offices and additional offices and meeting spaces. DISCUSSION: Multiple bids were received for office furnishings. Innerplan Office Interiors was chosen from a state procurement contract for the delivery and installation of office furnishings. BUDGET/STAFF IMPACT: These items will be funded from the Solid Waste Office and Transfer Station Expansion project in the Solid Waste Fund. Attachments: Innerplan Office Interiors Proposal Recycling & Trash Collection Office Map Purchase Order Request Mailing Address: 113 W. Mountain Street www.tayetteville-ar.gov Fayetteville, AR 72701 PROPOSAL PROPOSAL # 77865 PROJECT if 81-7 DATE 06/28/16 Office Interiors + Furniture + Design 7001 Innerplan Drive, North Little Rock, AR ":2113 501-371-0300 Fax 501-372-3838 100 W. Center Suite 303, Fayetteville, AR 7270.1 CUSTOMER INSTALL AT CITY OF FAYETTEVI{,LF CITY OF FAYETTEVILLE 11.3 WEST MO[JFJ'['AIFsJ DRIVE 113 NEST MOUNTAIN DRIVE ATET"I'EV- .{,I , AR ::70:1 FAYETTEVILLE, AR 7270_ SALESPERSON DUE ON RECEIPT CUSTOMER P.O. QUOTE VALID TO: ALL SALES SUSAN THOMAS 07/01/16 ARE FINAL # QTY PRODUCT / DESCRIPTION SELL EXTENDED 1 r ;+7JRA-2448-L HAWORTH, INC 102.42 716.94 JSA Wo.rksur£ace, Rect,24Dx48W,Lam, Edceband,Std Core, Notched ,H-22 GREY SPEX GRD A , HP -8J CHARCOAL GRD A Tag(s): #1 a 14 `LULF-0000-P HAWORTH, INC 5.84 81.76 N Flush Mount ..late Tag(s): ul JDSL-2472-J HAWORTH, INC 499.79 3,498.53 FFSLN X Series, Rect Desk, Lam, -L3,24X72, nd,End,Ptd,_,3 Mod,No Col Mgt ,r--22 GREY SPEX GRD A ,HP 8J CHARCOAL GRD A , TR-R CHARCOAL GRD A ,TR-K CHARCOAL GRD A Tag(s): #1 4 3 JDSL• 3072—J HAWORTH, INC. 429.09 1,287.27 AFSFN X Series,Rect Desk,Lam, EB3,30X72,Ped,Enci,Ptd,Fu11 Mod,No Cbl Mgt ,H--22 GREY SPEX GRD A ,,HP -80 CHARCOAL GRD A , TR-IC_ CHARCOAL GRD A ,TR-K CHARCOAL GRD A Tag(s): #1 4 .7DSL 30 72 J HAWORTH, INC 429.09 1,716.36 FASFN X Series,Rect Desk,Lam, EB3,30X72,End,Ped,Ptd,Full Vod,No Cbl Mgt ,H-2' GREY SPEX GRD A CONTINUED... PAGE PROPOSAL PROPOSAL k 77865 PROJECT $ 81-7 DATE 06/28/16 Office Interiors ± Furniture + Design 7001 Innerplan Drive, North Little Rock, AR 72113 501-371-0300 Fax 501-372-3838 100 S•:. Center - Suite 303, Fayetteville, AR 72701 # QTY PRODUCT / DESCRIPTION ,HP -8J CHARCOAL GRD A ,TR-K CHARCOAL GRD A TR-K CHARCOAL GRD A Tag(s): #1 .:!ERA -2442-L HAWORTH, INC JSA Worksurface, Rect, 24Dx42W, Lam, Edgeband, Std Core, Notched ,H-22 GREY SPEX GRD A ,HP -8J CHARCOAL GRD A Tag(s): #1 (SECRETARY 110) 7 l ZUBF-0000 -P HAWORTH, INC N Flush Mount Plate Tag(s): #1 (SECRETARY 110) 8 l JDSL-2466-J HAW0RTH, INC FFSBN X Series,Rect Desk, Lam, EB3,24X66,End,End, Ptd,1/3 Mod, No Cbl Mat ,ii -22 GREY SPEX GRD A ,HP-rJ CHARCOAL GRD A FR -K CHARCOAL GRD A _R -K CHARCOAL GRD A Tag(s): #1 (SECRETARY 110) DSL-3066 .? HAWORTH, INC A' FN X Series, Rect Desk, Lam, EB.3, 30X66, Ped, End, Ptd, Ful ' Mod,No Cpl Mqt ,ii -22 GREY SPEX GRD A lP fl,? CHARCOAL GRD A 'IR K CHARCOAL GRD A FR -K CHARCOAL GRD A Tag(s): #1 (SECRETARY 110) 4 JPDH-30-SEC, HAWORTH, INC F X Series, Pedestal, A- -ached Desk, Box/Box/Fi]e,30"D,Ptd Drawer Front ,Steel Lockbar,Elliose Pu11,LH,F,.1l Mod , FR -K CHARCOAL GRD A ,LR-BP CHROME GRD A 'rag(s): #2 rt JPDH 30-SJR HAWORTH, INC F X Series, Pedestal,Attached Desk, Box/Box/File,30"D,Ptd Drawer Front ,Steel Lockbar,Ellipse Pul1,LH,Ful1 Mod TR-K CHARCOAL GRD A LR-BP CHROME GRD A CONTINUED... SELL EXTENDED 84.40 84.40 5.84 11.68 484.04 484.04 413.34 413.34 211.85 ;47.40 211.85 847.40 PAGE 'f PROPOSAL PROPOSAL # 77865 PROJECT # 81-7 _ DATE 06/28/16 Office Interiors +- Furniture I Design 700i Innrrp.,,n Dr mac, North Titi.. e Rock, AR 72113 501-371-0300 Fax 501-372-3838 100 W. Center - Sure 303, Fayetteville, AR 72701 # QTY PRODUCT / DESCRIPTION SELL EXTENDED Tag(s): #2 12 8 JPAJ-18-SJ HAWORTH, INC 180 . 91 1, 447.28 x Ser._en, Pedestal, Attached, F/F, 18"D, PtdDrwF rt, Stl Lkrl,J Pull ,TR -K CHARCOAL GRD A , R -BP CHROME GRD A Tag(s): #3 3 12 VLRD-0x430- L HAWORTH, iNC 395.67 4,748.04 Series,Lateral File,51.5"H x S0"W, F:'our-High,Freest:anding, Full Pu IF" CHARCOAL GRD A R I3? CHROME GRD A Tag(s): #4 4 _� F"I'..-1 1 5 HAWOR1'H, INC 9.46 454.08 X Seri -es, Lateral File, Front -To -Back Hanging Bars, 15.50 Tag(s): #4 8 ;.,SET .. HAWORTI, INC 0.00 0.00 ***** HE, Lock Set, Keyed Alike,Lock Plug And Key, Qty Of 3 LOT --HP CHROME VIII A 1.6 1 . CT -20--4I 15 FANORTH, INC 391.06 5,083.78 Very Task Chair Fab Seat,Mesh 3k, Hqt Ad Arms, Plstc Bse Hd Ctrs,B (QF) UNDECIDED ,QF-A- UNDECIDED FABRIC - STG GRD A M H--- UNDECIDED COLOR GRD A ,TR-7 . FOG GRD A LE METALLIC SILVER GRD B Tag(s): #5 16 Sz,S 24 30 HAWORTH, INC 156.23 2,499.68 Very .Srde,Fab Seat,Plstc Iik,Arrn,P.stc. Gld, (F) UNDECIDED UNDECIDED FABRIC - STG GRD A , TR---- UNDECIDED COLOR GRD A ,TR-7 FOG GRD A TR- LE METALLIC SILVER GRD Ti Tag(s): #7 PAGE 4 PROPOSAL PROPOSAL # 77865 PROJECT # 81-7 DATE 06/28/16 Office Interiors + Furniture -, Design 7001 Innern-an Drive, North Little Rock, AR 721-13 501-371-0300 Fax 551-372-3832 100 H. Center - Suite 303, Fayetteville, AR 72701 # QTY PRODUCT / DESCRIPTION 18 14 SCS 24-31 HAWORTH, INC Very Side,_ab Seat,P'stc Bk,Arm,Hd. Csts, UNSELECTED ,TR-7 FOG GRD A TR-7 FOG GRD A TR-MC METALLIC CHAMPAGNE GRD B Tacl(S): #8 19 30 SCS-44--OH HANORT}I, INC Very Side,PlsLe Seat,Plstc Bk, Arrnless, P1stc Gld, ,TN -7 FOG GRD A ,TR-7 FOG GRD A , TR-LE METALLIC SILVER GRD B Tap(s) : #8A 20 .. TPPR-42 HAWORTH, INC Round Hybrid Table 42" ,H-22 GREY SPEX GRD A ,TR-K CHARCOAL GRD A R K CHARCOAL GRD A 1'a,(c). #9 21 4 V1.F:D-0430-L HAWORTH, INC V Series, Lateral File, 51 , 5 "II r 301..9, Four -High, Freestanding, Fill' Pu L CHARCOAL GRD A I:R. HP CHROME GRD A :'a (s) . #10 22 4 ;/L_?L 0'_.: HAV'ORTH, INC. V Sea:ies,Latera} Fiie,51.5"H x 36W, Four Iigh, Freestanding, Full Pu , TN -K CHARCOAL GRD A , LR- PP CHROME GRD A Tea(s) . #10 23 4 V LRD 0236-L HAWORTH, INC V Series,Lateral File, 27.5"H x 3., o ;ro, Two -High, F.reestand_i.rig, Full Pul TN -K CHARCOAL GRD A LR-RP CHROME GRD A Tag(s): #10 24 10 JFFA-15 HANORTH, INC X Series, Lateral File, Front -To -Hack Hanging Bars,1S.5"D Tag(s): #10 SELL EXTENDED 173.65 2,431.10 109.31. 3,279.30 225.52 451.04 395.67 1,582.68 464.46 1,857.84 325.78 1,303.12 9,46 PAGE 4 378.40 PROPOSAL PROPOSAL # 77865 PROJECT 81-7 DATE 06/28/16 Office Interiors + Furniture + Design 7001 Innerp'-an Drive, North Little Rock, AR 721.13 501-371-0300 Fax 501-372-3838 100 W. Center - Suite 303, Fayetteville, AR 72701 # QTY PRODUCT / DESCRIPTION .25 1 'SARA -48E4 -L IHIAWORT11, INC '1h4r'G4C Pl aneS, Tabl e, Rt, -a 1, 48"x144", Eb3, 2", Co:: S d/8 Opn/Cntr,Prr,G1d,29"H ,H-22 GREY SPEX GRD A HP --8J CHARCOAL GRD A TR-K CHARCOAL GRD A II SJ CHARCOAL GRD A IF 8J CHARCOAL GRD A Tag(s) : #12 26 i EU-2-PF0W-2 HAWORI?I, INC 110 FTU, 2sd, 8 Port,2 Recpt, 1 USB, 1 Data port, No Cable Garage,Cl_ Anod Tag(s): #12 1,.) . CS- 44-3L HAWORTH, INC Very Side,Plstc Seat,Plstc Bk,Arra,Plstc Gld, ,TR--- UNDECIDED COLOR GRD A ,TR-- UNDECIDED COLOR GRD A TR UNDECIDED COLOR GRD A Tag(s): #13 28 4 KING -0848 SPECIAL : TABLES 48" HALF ROUND TABLE MITE T LEG BASE Tag(s): #14 29 12 KING -2435 SPECIAL T TABLES KINGSTON 24X36 T LEG TABLE Tag(s): #14 30 1 F44041 FIRST OFFICE G3 26.75x29x32.75 Lounge Chair L Brushed Nickel Legs 3 Grade 3 Material - JNSE.LECT.ED Tag(s) : #-5 31 1 F44043 FIRST OFFICE G3 70. 75x29x32 . 75 Sofa Brushed Nickel Legs 3 Grade 3 Material `' ------ UNSELECTEJ ------ Tag(s). #15 32 1 i._, 1--2222CT FIRST OFFICE Scale 22x22x24.=25 Square End Table No Selection MV Square Tag(s): #16 SELL EXTENDED 1,696.79 1,696,79 .7_1.66 1,151.32 134.47 1,613.64 346.67 1,386.68 278.40 3,340.80 81.9.00 819.00 1, 405.04 1, 405.04 483.60 PAGE 5 483.60 PROPOSAL PROPOSAL # 77865 PROJECT ik 81-7 DATE 06/28/16 Office Interiors + Furniture + Design 7001 Innerplan Drive, North Little Rock, AR 72113 501-371-03°00 Fax 501-372-3838 100 W. Center - Si,i.te 303, Fayetteville, AR 72701 # QTY PRODUCT / DESCRIPTION SELL EXTENDED 33 8 3056 COE DISTRIBUTING 40.00 320.00 ARMLESS STACKER POLY STACKER WITH CHROME FRAME AND BLACK SEAT AND BACK Tags): OFFICES 135, 136, 138, & 140 34 2 SDT"!30'7 Fr,I v GLOBAL - THE TOTAL OFFICE.. 662.40 1,324.80 30"d x 72"w x 29"h, Single Pedestal Desk, Metal Box Box File on Le STOP Streamline Laminate Tap Finishes ------ UNSELECTED ------ SCHASS Streamline Metal Chassis Finishes UNSELECTED------- UNSELECTED ? ------ UNSELECTED ------ . --•------- UNSELECTED ----- - UNSELECTED ------ Tag(s): OFFICES 135, 136, 138, & 140 35 SDk1307'22.GBI8 GLOBAL -- THE TOTAL OFFICE 662.60 1, 324 80 30"d x 72"w x 29"h, Single Pedestal Desk, Metal Box Box File on Ri -STOP Streamline Laminate Top Finishes ? ------ UNSELECTED ------ CHisSS Streamline Metal Chassis Finishes ? ------ UNSELECTED ? ------ UNSELECTED ------ UNSELECTED ------- •? -------UNSELECTED --------- ? --------- UNSELECTED ------- Tag(s): OFFICES 135, 136, 138, & _40 36 4 EOR2448 GLOBAL - THE- TOTAL OFFICE 108.96 435.84 Straight Rectangular Worksurface - 48W x 2.40 x 1"N, EO+ sJL EO+ Laminate Top Finishes ------ UNSELECTED ------ T'ag(;). OFFICES 135, 136, _38, & 140 37 24 _FS GLOBAL - -oE TOTAL OFFICE 7.68 184.32 Flat Bracket - 4.5W x 3.5D, EO+ Tao(s): . OFFICES 135, 136, 138, & 140 38 2 SDM-1 2FG18 GLOBAL THE TOTAL OFFICE 508.80 1,017.60 24' 5 x 72"N x 29"h, Single Pedestal Desk, Metal File File on Left, -STOP Streamline Laminate Top Finishes UNSELECTED -- -- SCHASS Streamline Metal Chassis Finishes UPI: ELECTED ------ CONTINUED. . PAGE 6 PROPOSAL PROPOSAL q 17865 PROJECT 4 81-7 • ➢ATE 06!23/16 Office Interiors + Furniture + Design 7001 Innerplan Drive, North Little Rock, RR 7'113 501--3-)-1-0300 Fax 501-372-3338 100 N. ._enter - Suite 303,Fayetteville, AR 72701 # QTY PRODUCT / DESCRIPTION SELL EXTENDED ------ ;INSELECTED ------- '7NSELECTED ------ ? ------ UN ELECTED - - UNSEL.ECTI;D ------ Tag{;}: OFFICES 135 136, 138, & 140 2 S0M2472G..18 GLOBAL - TilE TOTAL OFFICE 508.80 1,'7..60 7Li".d x 72w x 29"h, Single Pedestal Desk, fetal 1' 1,3e Cite on Right STOP Streamline I.,ari nate Top Finishes INCOMPLETE OPTIONS Tag(s) : OFFICES 135, 136, 138, & :140 HANORTH, INC FREIGHT INCLUDED FIRST OFFICE FREIGHT INCLUDED INNERPLAN, INC. CAD/DESIGN TIME Tag(s): XB INNERPLAN, INC. DELIVERY &-NS"I'AL_.AT10N TO BE BILLED AT $5, 625.00. -QkiOTN 15 BALED CII ONE _LIP ONLY.ADDITIONAL LS 1'JILL DL -8Th B- �3ridS � Co a C�i�cT' 4- c- 'vSh� `\'ti�ar1A6 --_3-/6 PRODUCT.....: 53,027.29 DEPOSIT PERCEN'_': 50.00 1 DELIVERY..... 5,625,00 DEPOSIT REQUIRED. 52,146.00 All Credit Card Orders will be charged a 4% fee OTHER 10.00 Ask about our financing options. SALES TAX...; 9.3� FINAL TOTAL,.: 64,491.62 APPROVED BY DATE APPROVED: PAGE 7 OF 7 II • :C [I i±:j flrj 4 L1L'p P C7 City of Fayetteville - Purchase Order Request (PO) Requisition o.: (loot a Purcinase Order} [Date: 71112016 P.O Number. All PO Requests shall be scanned to the Purchasing e-mail: Purchasing�fayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Vendor 26687 Vendor Innerplan Office Interiors Mail Legistar#: 1]r€s r;,,o, #: Name: 2016-0329 Address: FOB Point: Taxable Pi5 a Expected Delivery Date: Quotes Attached City: State: Zip Code: Ship to code: r,' fEsa[J Requester: Jeff Coles Requesters Employee #: Extension: 1908 3499 item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # 1 Office Furnishings for RTC 1 LOT 53,137.29 $53,137.29 5500.5080.5801.00 13021.2000 2 $0.00 3 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 ShippinglHandling 1 Lot 5,62500 $5,625.00 5500.5080.5801.00 13021.2000 Special Instructions: Subtotal: $58,762.29 Tax: $5,729.33 Total: $64,491.62 Approvals, Mayor: Department Director: Purchasing Manager: Chief Financial Officer: Budget Director: IT Director: Dispatch Manager: Utilities Manager: Other: Revised 1121/2015