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Home My WebLink About136-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 136-16 File Number: 2016-0311 CROSSLAND CONSTRUCTION COMPANY, INC. CHANGE ORDER NO. 12: A RESOLUTION TO APPROVE CHANGE ORDER NO. 12 TO THE CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF $436,555.00 TO ADD THE CONSTRUCTION OF A PARKING LOT, SIDEWALK AND ASSOCIATED ROAD IMPROVEMENTS AT THE REGIONAL PARK, TO APPROVE AN ADDITIONAL PROJECT CONTINGENCY IN THE AMOUNT OF $80,202.00, AND TO APPROVE A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 12 to the contract with Crossland Construction Company, Inc. in the amount of $436,555.00 to add the construction of a parking lot, sidewalk and additional road improvements at the Regional Park, and further approves an additional project contingency in the amount of $80,202.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 7/5/2016 rra.. • rV'..�.��yy�" FAYETTEVILL Attest: �'.s'''kAl�•'�`+: 11110) N Sondra E. Smith, City Clerk Treasurer Page 1 Printed on 716116 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0311 Agenda Date: 7/5/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C. 6 CROSSLAND CONSTRUCTION COMPANY, INC. CHANGE ORDER NO. 12: A RESOLUTION TO APPROVE CHANGE ORDER NO. 12 TO THE CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF .$436,555.00 TO ADD THE CONSTRUCTION OF A PARKING LOT, SIDEWALK AND ASSOCIATED ROAD IMPROVEMENTS AT THE REGIONAL PARK, TO APPROVE AN ADDITIONAL PROJECT CONTINGENCY IN THE AMOUNT OF $80,202.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 12 to the contract with Crossland Construction Company, Inc. in the amount of $436,555.00 to add the construction of a parking lot, sidewalk and additional road improvements at the Regional Park, and further approves an additional project contingency in the amount of $80,202.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 71612016 City of Fayetteville Staff Review Form 2016-0311 Legistar File ID 7/5/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item / Alison Jumper 6/17/2016 Parks & Recreation Parks & Recreation Department Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of Change Order Number twelve to contract #2359 with Crossland Construction for a contract increase in the amount of $436,555 forth e construction of a parking lot, sidewalk and associated road improvements and approval of a budget adjustment. Budget Impact: 2250.9255.5806.00 Account Number '02002 Project Number Parks Development Fund Regional Park Project Title Budgeted Item? Yes Current Budget $ 5,930,181.00 Funds Obligated $ 5,727,447.00 Current Balance S )0)7Z4 01 Does item have a cost? Yes Item Cost $ 436,555.00 Budget Adjustment Attached? Yes Budget Adjustment $ 314,023.00 Remaining Budget y V20140710 Previous Ordinance or Resolution # 56-15 Original Contract Number: 2359 Comments: Approval Date: CITY OF P P 4 j� 1 V ARKANSAS MEETING OF JULY 5, 2015 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director FROM: Alison Jumper, Park Planning Superintendent DATE: June 20, 2016 SUBJECT: Approval of Change Order number twelve to contract #2359 with Crossland Construction for the construction of the Regional Park and approval of a budget adjustment RECOMMENDATION: Staff recommends approval of Change Order Number twelve to contract #2359 with Crossland Construction for a contract increase in the amount of $436,555 for the construction of a parking lot, sidewalk and associated road improvements and approval of a budget adjustment. BACKGROUND: The City of Fayetteville began constructing the first phase of the Regional Park in March of 2015. The current phase includes the construction of three baseball fields, six soccer fields, water, sewer, and electric utilities, road and parking lot construction, a great lawn area and two restroom/concession buildings. This phase of the project is anticipated to be complete in the fall of 2016. DISCUSSION: The bid for Phase One of the park originally included the construction of the entry road, water, electric, and sewer infrastructure, six lighted soccer fields, four lighted baseball fields, two restroom/concession buildings, a playground and associated parking. The low bid for the project was over budget due to challenging topography, geology and other site contraints. City staff and the consulting team identified savings through value engineering to bring the project in budget including omitting a playground and parking area at the east end of the park and changing the street cross section. After observing frequent and increasing use of the Kessler Mountain trails, staff is requesting to add the parking area back into the project to accommodate trail users. Additionally, the Rotary Club is currently raising funds to add the playground potentially in early 2017. ADA parking as well as general parking will be needed to serve the playground at that time. Constructing the parking area under this contract could save up to 25 percent of the cost since the contractor is already on site and mobilized. Total cost for the parking area is $426,421. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Additionally, a small area of unsuitable soil was encountered during the construction of the entry road. After analysis of the soil by the Geotechnical Engineer, four options to correct the soils were considered. The most cost effective treatment is to undercut the area and import two feet of fill to stabilize the area. After consulting with the City Engineer, staff is requesting to utilize funding from the Transportation Bond Program, which has funded the construction of the park road, to cover these unforeseen costs in the amount of $10,134. An administrative change order eleven is in process for $232,583 leaving $202,734 in project funding. If change order twelve is approved, the remaining $80,202 is needed in project contingency for the purchase and construction of various elements by park staff such as soccer netting and landscape screening. The addition of the parking lot also includes an improved road cross section that was included in the original bid. The change in the street cross section adjoining the parking lot and the additional parking spaces will be presented to Planning Commission at the July 11th meeting. BUDGET/STAFF IMPACT: After change order eleven, $202,734 remains in project 02002 Regional Park Improvements. The budget adjustment total of $314,023 includes: 1. $268,531 in the Parks Development Reserves Fund 2. $35,358 in the Park Land Dedication Fund from residential development in the southwest park quadrant 3. $10,134 in the Transportation Bond Fund for the undercut needed to stabilize the entry road is attached See below for breakout of total project funds. Remaining Project Funds after Change Order 11 Park Land Dedication Funds Fund Balance Transportation Bond Funds Total Change Order 12 Remaining Project Funds Attachments: Signed Change Order No. 12 Budget Adjustment 202, 734.00 35, 358.00 268, 531.00 10,134.00 516,757. 00 436, 555.00 80, 202.00 Document G701TM - 2001 Change Order PROJECT (Name and address): Fayetteville Regional Park, Phase I Judge Cummings Road Fayetteville, Arkansas TO CONTRACTOR (Name and address) Crossland Construction Company, Inc. PCB Box 4.5 Columbus, KS 66725 CHANGE ORDER NUMBER: 012 DATE: 06.12.16 ARCHITECT'S PROJECT NUMBER: 13144 CONTRACT DATE: TBD CONTRACT FOR: General Construction of Phase I of Fayetteville Regional Park OWNER: ❑ ARCHITECT: El CONTRACTOR: ❑ FIELD: ❑ OTHER: ❑ THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) Below is a breakout of the addition of the entry parking lot and the modifications to Judge Cunmrnings Road just south of the parking lot: Parking Lot: 1. Excavation (Mass Grading) $3,074.70 2. Embankment (Import fill wl trucking) 548,5 19.40 3. Subgrade prep $7.590.00 4. Stripping topsoil $6,876.00 5. Replacing topsoil S4,377.40 6. Asphalt paving mobilization $2,000.00 7. 6" parking lot aggregrate base $69,920.00 8. Concrete curb & gutter -type A $19.100.12 9. 5' sidewalk 4" thick $12,778.98 10. Asphalt concrete hot mix surface course -type 3 $145,350.00 11.4" pavement markings white or yellow - retlectorized paint $1,468.32 12. Pavement symbols handicap symbol - retlectorizc paint $1,950.00 13. Wheel stops $5,525.00 14. Street sign installation- stop sign handicap, etc. $1.568.00 15. Electrical $19,572.00 16. Parking lot trees $9,917.00 17. Irrigation 519.500.00 Additional roadway work., I. Subgrade prep $128.70 2. 18" RC FES 5(1367.00) 3. 4' curb inlets $12,168:00 4. 4' curb inlet extention $4.812.00 5. Rip rap 5(663.00) 6, 6" aggregrate base course $1,185.60 7_ Asphalt concrete hot mix surface course -PG64-22 $2,473.50 8. Concrete curb and gutter $6,375.96 9. 4" thick concrete sidewalk S12,504.90 10. 6" thick concrete sidewalk $1,824.90 11. Concrete driveway approns (commercial) $591.90 12. Concrete driveway (commercial) S(933.80) 13. Aggregrate base course driveway 5(3,013.71) 14. 18" IIDPE pipe $8,785.00 IS. Aggregrate base shoulders/leveling course (plan quanity) 5(2,445.24) 16. Asphalt concrete hot mix surface course (Superpave 64-22) $1,817.00 17. Mixing 4% cement into roadway subgrade $1950.00 18. Erosion control (North america green matting) $839.57 19. Judge Cummings Road undercut $10, t34.30 AIA Document G701 TM —2001. Copyright0 1979, 1987. 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA' ,,,-rumant in protscted b.y E S. C p,s;,i.vr l_x;;'>nd Itu €raaiicn;st Te=_r I es.'Pi ,tEiLegt,,i rcprni: ,ettarr ^rrtis'Button of ttrws At A' Uocurrpent, nr is 4, liai+,,f it.,' v rssuIr to '; civil sc'd r.r 'i',si p,'i stiles ,:u ₹ r.Li t_ p . _ ',lv,t to thr7 ttaaz#i r.rns count l: rz a'; lN1'r " ,d,r th-, 1,nv. This document was produced by AIA software at 16:23.56 on 0&2.012016 under Order No.04S2507861_I which expires on 05/04/2017. and is not for resale. User Notes: (1965634165) Total: $436,555.42 The original Contract Sum was $ 11,788,362.19 The net change by previously authorized Change Orders $ -1,206,911.69 The Contract Sum prior to this Change Order was $ 10,581,450.50 The Contract Sum will be increased by this Change Order in the amount of $ 436,555.42 The new Contract Sum including this Change Order will be $ 11,018,005.92 The Contract Time will be increased by 6 weeks (-) days. The date of Substantial Completion as of the date of this Change Order therefore is 522 calendar days. NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Lose & Associates, Inc. Crossland Construction Company, Inc. City of Fayetteville ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firm name) 1314 5' Ave N, Suite 200 Nashville, TN 37208 ADOR SS B t rgurarerr{r) John Sexton, Project Manager (Typed raame) L. 71:. PO Box 45 113 %Vest. Mountain Street BY ( f re) 7 V8r rgai rre L //Jo r,1 (Typed none) (JY,pedmane ) r�DATE DATE AIA Document G701'" —2001. Copyright 1979. 1987. 2000 and 2001 by The American institute of Architects. All rights reserved. WARNING: "this AIA' Document is protected by US. Copyright L1w and intamalienit Trvattss Unattthorizad renrorl'clipn ordistrlbution of this AlA' Document, on any 2 poraioit of ii. may result in se/erc etvMI an!f criminal penalties, and will he prosecuted to the maximum extant possible under the law. This document was produced by AIA software al 16:23:58 on 06/2012016 under Order No. 0482507861_1 which expires on 0510412017. and is not forresala. User Notes: (1865634165) tflUliiI O � A N N it 9 v G 3/+ A °i w m L1 so in a a o } c ry m m; 6 ' ; o 'r c a 5 -1 v n r N o G a m �+ r 4 d N < 3 '^• m m y w 4'n e u �, O `� C A �' � A d � 2 Q o ; 3 n x a s 3 v R y o to O N ,p n - y 5 a _ g o °c 10 °� o d n a E o Aa m � E A H r y o f 1 1 K a < D A b D WW vv H W Y . IS I -- W H N N 1540 w H A V O1 -8 s• C. O 8 v e o a ea O -J y - m a In pee d m w O V W A po � bo mm0° 0 00( 0 0 •0p0 $ 0 o �` m $ 0 0 N F/' N V+ 115 N Vt V+ V' to to -------------- in 0 04 LII Dion Hall To: Chris Camp; Jumper, Alison Subject: RE: overhead compinsation Chris trossiand subm ted a request '01 six {6) additional weeks of overhead compensation for the extension of the contract past the original completion date The compensation that was requested was $28,691.00 This _amount was derived using a 7 day wor dng week. clays peweek x 6 weeks is equal to 42 calendar days - S 23.691,00 / 42 calendar days = 5683.12 per day We are executing Chang,, Order 12 with the understanding that we will be compensated 5683,12 per day for every calendar clay past the original completion date, not to exceed $23,691. Respecthxdy. ROSSLAND CONSTRUCTION COKPINT INC 1300 S 02 5i Sion 410 Rruen, AP 72:'� Phone tt479) =tP4 -/07 Fax (4 7`?l 464-7000 b,iti :3i ref From: Chris Camp [mailto:ccamp@loseassoc.com] Sent: Tuesday, June 21, 2016 9:50 AM To: Jumper, Alison <ajumper@fayetteville-ar.gov>; Dion Hall <dhall@heavycontractors.com> Subject overhead compinsation Dion Per conversations with the city yesterday. we want to work out the request for additional overhead cornpensationfor the extension of the contract past the orgianl completion date. We will work- with you to develop another change order that defines the additional eoinpensation seperate from change order 12. .`kris s e'is'4PP .�li�i ' rztii 's>Ri liltl+ i 31.. _•,}". .�t� -!171 RESOLUTION NO. 56-15 A RESOLUTION TO AWARD BID #14-66 AND AUTHORIZE A CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF $11,788,362.19 FOR CONSTRUCTION OF PHASE ONE OF THE REGIONAL PARK, TO APPROVE CHANGE ORDER NO. 1 TO REDUCE THE CONTRACT PRICE BY THE AMOUNT OF $2,358,997.27, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $528,000.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #14-66 and authorizes a contract with Crossland Construction Company, Inc., a copy of which is attached to this Resolution and made a part hereof, in the amount of $11,788,362.19 for construction of Phase One of the Regional Park. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 1 to reduce the amount of the contract with Crossland Construction Company, Inc. by $2,358,997.27. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a project contingency in the amount of $528,000.00. Section 4. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution and made a part hereof. PASSED and APPROVED this 3`d day of March, 2015. APPROVED: V LI NJR1AN, Mayor ATTEST: By: - &. 4n SONDRA E. SMITH, City C1erk1Treasur�" ee k�1119i1111/,, Ti'4'-, ' FAYETTEVIELEYav= •>�s QkAN,P. J�.O rs3e,N ` sO City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Parks & Recreation Adjustment Number 201 6 Dept.: Parks & Recreation Requestor: Alan Bearden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Request for approval of Crossland Construction change order of $436,555 (project 02002.9000). Also, request approval of a related project contingency of $155,425 (project 02002.1). $314,023 is being added to Regional Park project (02002) with $35,358 coming from recognizing Park Land Dedication funds, $268,531 from the use of fund balance and $10,134 from Transportation Bond program. COUNCIL DATE: 7/5/2016 LEGISTAR FILE ID#: 2016-0311 3cwbaraw Tell 6/21/2016 11:12 AM Budget Director Date TYPE: DESCRIPTION: RESOLUTION/ORDINANCE GLDATE: POSTED: TOTAL 303,889 303,889 v.20160125 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub AT Account Name 2250.9255.5806.00 _ 113,106 - 02002 9000 EX Park Improvements 2250.0925.4419.02 - 35,358 02002 9000 RE Greenspace Fees - SW 2250.9256.5806.00 35,358 - 02002 9000 EX Park Improvements 2250.9255.5806.00 155,425 - 02002 1 EX Park Improvements 2250.0925.4999.99 - 268,531 RE Use of Fund Balance C:\Users\Ismith\AppData\Roaming\L5\Temp\5aba408a-9178-494e-87ad-a1e88ec5ef21 1 of 1 ME WQ