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Home My WebLink About135-16 RESOLUTION4a7FT 4 i� e ,EPw, • r :lua F• a'�kaHS$S 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 135-16 File Number: 2016-0302 BID # 16-38 APAC-CENTRAL, INC.: A RESOLUTION TO AWARD BID # 16-38 AND APPROVE A CONTRACT WITH APAC- CENTRAL, INC. IN THE AMOUNT OF $2,574,815.20 FOR THE CONSTRUCTION OF IMPROVEMENTS TO OLD WIRE ROAD FROM MISSION BOULEVARD TO ASH STREET, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $386,222.00, AND TO APPROVE A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 16-38 and approves a contract with APAC-Central, Inc. in the amount of $2,574,815.20 for the construction of improvements to Old Wire Road from Mission Boulevard to Ash Street, and further approves a project contingency in the amount of $386,222.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 7/5/2016 :•G�-0 op'. Ate: .FAYETTE •�-_ Attest: : �z•• 9 Q� .' _: Sondra E. Smith, City Clerk Treasurer Page 1 Printed on 716116 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 <i,YI� ; .F Text File -- File Number: 2016-0302 Agenda Date: 7/5/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C. 1 BID # 16-38 APAC-CENTRAL, INC.: A RESOLUTION TO AWARD BID # 16-38 AND APPROVE A CONTRACT WITH APAC-CENTRAL, INC. IN THE AMOUNT OF $2,574,815.20 FOR THE CONSTRUCTION OF IMPROVEMENTS TO OLD WIRE ROAD FROM MISSION BOULEVARD TO ASH STREET, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $386,222.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 16-38 and approves a contract with APAC-Central, Inc. in the amount of $2,574,815.20 for the construction of improvements to Old Wire Road from Mission Boulevard to Ash Street, and further approves a project contingency in the amount of $386,222.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 7/6/2016 City of Fayetteville Staff Review Form 2016-0302 Legistar File ID 7/5/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item / Chris Brown 6/15/2016 Engineering Development Services Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of a contract in the amount of $2,574,815.20 with APAC-Central, Inc. forthe construction of the Old Wire Road — Mission to Ash Project, approve a project contingency of $386,222.00 (15%), and a Budget Adjustment. Budget Impact: 5400.5600.5808.00 4520.9556.5809.00 Account Number 06035.2600 Water and Sewer Sales Tax Construction Bonds Fund Old Wire Road (Mission to 265) Project Number Project Title Budgeted Item? Yes Current Budget $ 1,235,454.00 Funds Obligated $ 924,764.24 Current Balance Does item have a cost? Yes Item Cost $ 2,961,037.20 Budget Adjustment Attached? Yes Budget Adjustment $ 2,720,027.00 Remaining Budget V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments Item cost reflects contract of $2,574,815.20 plus a contigency of $386,222.00 for a total item cost of $2,961,037.20. I Chris Brown Submitted By City of Fayetteville Staff Review Form 2017-0057 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item AUP64)e4xQ ®Id V (CC -Q. l . 4,Q�, �35-14 1/25/2017 Engineering / Development Services Department Submitted Date Division / Department Action Recommendation: Approval of an Agreement with American Electric Power for Utility Relocations on the Old Wire Rd. (Mission to Ash) Improvements Project. Budget Impact: 4520.800.9556-5809.00 Sales Tax Capital Improvements Account Number Fund 06035.2600 Old Wire Road (Mission to 265) Project Number Project Title Budgeted Item? Yes Current Budget $ 2,041,098.00 Funds Obligated $ 1,781,838.44 Current Balance — Does item have a cost? Yes Item Cost $ 15,839.40 Budget Adjustment Attached? NA Budget Adjustment # Remaining Budget Previous Ordinance or Resolution # 135-16 v20140710 Original Contract Number: Approval Date: Comments: CITY OF 7ay%Zt—Ile ANSAS MEMO To: Mayor Jordan Thru: Don Marr, Chief of Staff Jeremy Pate, Director of Development Services Chris Brown, City Engineer From: Matt Casey, Engineering Design Manager Date: January 25, 2017 Subject: AEP Agreement (Old Wire Road — Mission to Ash Project) PROPOSAL: Mayor's Approval Only City Council passed Resolution No. 135-16 on July 5, 2016, approving a construction contract with APAC- Central, Inc. for the construction of the roadway improvements along Old Wire Road from Mission to Ash. This project includes two vehicular travel lanes, bike lanes on each side, a 10' to 12' wide trail along the east side, a 5' sidewalk on the west side as well as the storm -sewer, water and sewer installation. The City of Fayetteville Transportation Committee recommended that staff pursue underground relocations of the overhead electric and the communications lines. In order to facilitate the underground relocations, conduit will be installed as part of the roadway improvement project. In addition to the conduit installation there are costs to be incurred by American Electric Power (AEP) to transfer this portion of their system from overhead to underground. SWEPCO has estimated the additional costs for the underground installation to be $15,839.40. RECOMMENDATION: Staff recommends approval of an agreement with American Electric Power in the amount of $15,839.40 for utility relocations along Old Wire Road as part of the street improvement project. BUDGET IMPACT: The roadway, trail, storm sewer and overhead utility relocation portion of this project is funded by the Transportation Bond Fund. The water and sewer relocations in this project are funded by the Water and Sewer. Fund. Attachments: AEP Agreement AEP Cost Estimate S January 20, 2017. To Matt Casey; SOUTF(WESTERN ELECTRIC POWERt Enclosed please find a SWEPCO "Pro -Forma" quote for the work on Old Wire Rd. as we have been discussing. Specifically this quote would be to convert three overhead 7.200 volt electric line crossings on Old Wire Rd. to underground crossings: The locations are approximately at 1781, 1739 and 1701 Old Wire Rd. It would be the City's responsibility to provide and install the conduits and steel 90 degree elbows, per SWEPCO drawing D-16-117. The conduits will be installed to meet SWEPCO specifications. SWEPCO personnel will need to inspect the installation prior to backfilling the ditch. .Swepco will coordinate with your crews, and install and terminate the new underground cable and remove the old overhead cable. However, it will be, necessary for the poles to remain in place until AT&T and COX remove their cables. As always if you have additional questions feel at liberty to contact me. Quote and terms accepted: Cityof Fay tteville, Arkansas By, �h Lioneld Jord ayor Date: O dZ — 0 G — ..Z U / 7 Attest: � nn►n, Sondra Smith, City, fF� fto G:•G\�Y =0;FAYF `VILLA ; . � may° CO. :'QKA NSP • J?.`. 'Jack Reg aI Technician Specialist Senior Bill To: City Of Fayetteville 113 West Mountain Fayetteville, AR 72701 American Electric Power Attn: Sandi Le Vasseur 101 W. Township St. Fayetteville, AR 72703 Company No: Contract No: Customer No: Date: Amount Due: Amount Remitted: PLEASE DETACH AND RETURN WITH PAYMENT Contract No: DWMS00000355655 Date: 1/20/2017 Description Cost to convert 3 overhead, 7200 volt electric line crossings on Old Wire Rd. to underground crossings. The locations are. approximately at 1781, 1739 and 1701 Old Wire Rd. This quote reflects a tax cost. PRO FOS 159 DWMS00000355655 10001101 1/20/2017 15,839.40 Page: .1 Customer No: 10001101 Purchase Order: 63631813 Quantity UOM Init Atgt. Net Amount 1.0 EA 15, 839.40 15, 839.40. Page 1 of 1 Amount Due: 15,839.40 Across from 1781 Old Wire Rd. Across from 1701 Old Wire Rd. A?k Old Wire Road Improvement Project Change Order No. 3 City of Fayetteville Staff Review Form 2017-0489 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item I� J / Jonathan Ely 9/6/2017 Engineering Development Services Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of Change Order No.3 for the Old Wire Road Improvement project in the amount of $4,480.10 for the installation of approximatley 35 feet of Handrail, and replacement of 2 gates. A 4520.800.9556-5809.00 Account Number 06035.2600 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Previous Ordinance or Resolution # 13S-16 Original Contract Number: Comments: Budget Impact: Transportation Bond Fund Fund Old Wire Road Improvements (Mission to Ash) Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 5,334,116.00 $ 2,173,227.74 $ 3,160,888.26 $ 4,480.10 $$ 3,156,408.16 V20140710 Approval Date:q— 15— ) 9 CITY OF FAYETTEVILLE ARKANSAS TO: Mayor Jordan THRU: Don Marr, Chief of Staff Chris Brown, City Engineer FROM: Jonathan Ely, Development and Construction Manager DATE: September 6, 2017 SUBJECT: Approval of Change Order No. 3 STAFF MEMO RECOMMENDATION: Staff recommends approval of this Change Order #3 which will increase the contract amount by $4,480.10 but will have no impact on the contract time. BACKGROUND: In July 2016, the City Council approved a contract with APAC Central, Inc. for construction of the construction of improvements to Old Wire Road from Mission Boulevard to Ash Street. The contract amount was $2,574,815.20, with a contingency amount of $386,222.00. Council approved Change Order No. 1 was approved on 10/3/16 for an extension of 90 days to allow for utility relocation. Change order No. 2 was approved on 2/27/17 for additional water main connection. The project consists of improvements to the collector street 'that will provide safer pedestrian and bicycle travel paths, as well as improvements to significant drainage issues in the area. There will be two vehicle lanes, with turn lanes at Ash Street, bicycle lanes in each direction, a 5 ft. sidewalk along the west side of the roadway, and a 10 foot wide shared use trail along the east side of the roadway. DISCUSSION: During construction, it was discovered that a portion of existing handrail along Ash Street was severely damaged, and in need of repair. In addition, a portion of the new sidewalk in this area has a steep drop off next to it near the creek. A new handrail is needed in this area to protect pedestrians from the adjacent drop off. Also, 2 steel gates were damaged during utility relocations for the previous phase, this change order would approve replacement for those. BUDGET IMPACT: This project is funded by the Transportation Bond Program and Water and Sewer Sales Tax Construction Bonds. Attachments: Change Order #3 Picture of Railing Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF FAYETTEVILLE ARKANSAS CHANGE ORDER Contract Title Old Wire Road Improvements (Mission to Ash) Change Order No. 3 Date of Issuance To Contractor: APAC Central. Inc. ORDINANCE RESOLUTION: 135-16 The Contract is changed as IbIlows: E1lective July 5,'--016 Bid Bid Previous Unit Contract Revised Revised Orieinal Revised (()Illl'ael Ilelll Ilelll Es111naICd of 1;nit Estimated Unit Estimated Estimated C'han_ees No. Description Quanlity \geasure Price Quantity Price Cost Cost 153 Install Type 42" III Handrail (Galv..0 Powdercooted Black), includes removal of exisfing rail 0 LF S1i.00 35 S89.86 50.00 S.i.145.11) 154 Replace Es;slim_ Gales (Primer & Painted Black) 0 EA 50.010 7 5667.50 50.00 51.335.00 Summation of Cos[ $0.00 54,480.10 Net Cost for this Change Order S4,480.10 Not valid until signed by the (honer The original Contract Price leas S 2.574.8 H.20 Net change by previously authorized change orders ........................................................................................................................................................ 5 46,17930 The Contract Price prior to this Change Order was ........................................................................................................................................................ S 2,620,994.70 The Contract Price will [increased b\'��di'l-'-Ffa�`��FeFFldirT-tlnrhBtW_2d� -............................................................................................................._........................................ � 4.4M(I. 10 The new Contract Price including this Change Order will be S 2.625.474.80 ................................................................ The Contract Tinc(s) will be {,remain unchanged] calendar days ................................................................ Required slates of Competion as ofthe date of this Change Order therefore are: - ...................... ............. Substantial Completion ------------------------------------------------------------------------------------------ _..... .................................. ........... I............ November 3. 2017 Final Completion ------------------------------------------------------------------------------------------ Decemher 3, 2017 NOTE: )'his su mmry does not rellcct change,: in the Contract Pric. or Time(s) +vhich hove' been authorized by Work Change Directives not incorporated in this or previous Change Orden. APAC CENTRAL, INC. Y AYE 1IL E n BY DATE Y DA'I E _ < � � o: Y egfr. ' ��-.`ya.'T�-` - parry &�, �..3• a..z " � Yrc. N�i�' �r '• 1�,'�a. � `� E > � • 1, i � �� u �' �f , „� _ . a -u ., � h r y � T u.. z. y »... •ba•� efs„f& ” Kdk NM, r W