HomeMy WebLinkAbout132-16 RESOLUTION113 West Mountain
Street Fayetteville,
AR 72701
(479) 575-8323
Resolution: 132-16
File Number: 2016-0301
BID # 16-41 STEVE LANDERS TOYOTA NWA:
A RESOLUTION TO AWARD BID # 16-41 AND AUTHORIZE THE PURCHASE OF TWO 2016
TOYOTA TACOMAS FROM STEVE LANDERS TOYOTA NWA OF ROGERS, ARKANSAS IN THE
TOTAL AMOUNT OF $42,800.00 FOR USE BY THE WATER AND SEWER OPERATIONS DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 16-41 and
authorizes the purchase of two 2016 Toyota Tacomas from Steve Landers Toyota NWA of Rogers,
Arkansas in the total amount of $42,800.00 for use by the Water and Sewer Operations Division.
PASSED and APPROVED on 7/5/2016
Sondra E. Smith, City Clerk
Treasurer
Page 1 Printed on 716116
GQTY 0
��.�•••
FAYETTEVILLE: ==
Attest:
Zoe
ri��►►��
Sondra E. Smith, City Clerk
Treasurer
Page 1 Printed on 716116
-" City of Fayetteville, Arkansas
i
Text File
-- File Number: 2016-0301
Agenda Date: 7/5/2016 Version: 1
In Control: City Council Meeting
Agenda Number: A. 6
BID # 16-41 STEVE LANDERS TOYOTA NWA:
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Passed
File Type: Resolution
A RESOLUTION TO AWARD BID # 16-41 AND AUTHORIZE THE PURCHASE OF TWO 2016
TOYOTA TACOMAS FROM STEVE LANDERS TOYOTA NWA OF ROGERS, ARKANSAS IN
THE TOTAL AMOUNT OF $42,800.00 FOR USE BY THE WATER AND SEWER OPERATIONS
DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 16-41 and
authorizes the purchase of two 2016 Toyota Tacomas from Steve Landers Toyota NWA of Rogers,
Arkansas in the total amount of $42,800.00 for use by the Water and Sewer Operations Division.
City of Fayetteville, Arkansas Page 1 Printed on 7/6/2016
Jesse Beeks/Sara Glenn
Submitted By
City of Fayetteville Staff Review Form
2016-0301
Legistar File ID
7/5/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
6/15/2016 Fleet Operations /
Transportation Services Department_
Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of two 2016 Toyota Tacomas available through Steve Landers Toyota of
Rogers, AR for the lowest bid price received through bid 16-41 in the amount of $21,400.00 each, for a total of
$42,800.00 for use by the Water & Sewer Department.
9700.1920.5802.00
Account Number
02078.2015/2016
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Budget Impact:
Shop Fund
Fund
Light/Medium Trucks
Project Title
Current Budget $
Funds Obligated $
Current Balance
Item Cost $ T
Budget Adjustment
Remaining Budget
Approval Date:
1,025,974.76
:i .0 : _ ,974, 7te
42,800.00
V20140710
CITY OF
Ta'yv'eTe—v
•
I e
ARKANSAS
MEETING OF JULY 5, 2016
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: June 15. 2016
SUBJECT: Purchase of two Compact Trucks for Water & Sewer
RECOMMENDATION:
That City Council approve the purchase of two 2016 Toyota Tacomas available through Steve
Landers Toyota of Rogers, AR for the lowest bid price received through bid 16-41 in the amount
of $21,400.00 each, for a total of $42,800.00 for use by the Water & Sewer Department.
BACKGROUND:
Unit 2096 is a 2006 Chevrolet Silverado 1500. It has now reached 113% of the original
purchase price in life to date maintenance cost.
Unit 2131 is a 2009 Chevrolet Colorado and has reached 92% of the original purchase price in
life to date maintenance costs.
These vehicles are used by the Meter division for reading meters around town. They are
required to haul equipment and need the capabilities of a truck However, they constantly have
to stop and at times fit into tight spots. For these reasons, a smaller compact truck is more
functional than a SUV or full size truck.
DISCUSSION:
Fleet recommends the purchase of two 2016 Toyota Tacomas available through Steve Landers
Toyota of Rogers, AR for the lowest bid price received through bid 16-41 in the amount of
$21,400.00 each, for a total of $42,800.00 for use by the Water & Sewer Department.
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted for these purchases. Sufficient funds were collected for
the replacement of unit 2096. There is a slight shortfall of funds collected for the replacement of
2131, which should be covered by the sale of this unit.
Attachments:
PO — Purchase Requisition
Mailing Address:
113 W. Mountain Street wwv..tayetteviile-ar.gov
Fayetteville, AR 72701
- — City of Fayetteville - Purchase Order Request (PO)
equisition o.:
Date.
(Not a Purchase {Order)611512016
-FO—Number:
All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov.
Purchase shall not be made until an actual PO has been issued.
Vender
Vendor
Mail
LegLstar#:
#.
Name. Steve Landers Toyota of NWA
[lets d
20160301
-
FOB Paint:
Taxable
Address:
a
Expected Delivery Date:
Zip Code:
Ship to code:
Quotes Attached
City:
State
50
its [��a
Requester's Employee #
Extension:
F equester: Sara Glenn
3912
3485
Irem
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Number
Project.Sub#
Inventory #
Fixed Asset #
1
2016 Toyota Tacoma
1
ea
27,400.00
$21,400.00
9700.1920.5802.00
02078.2015
2202
702202
2
To be unit 2202, Fixed asset# 702202
50.00
3
2016 Toyota Tacoma
1
ea
21,400.00
$21,400.00
9700.1920.5802A0
02078.2016
2203
702203
To be unit 2203, Fixed asset# 702703
$0.00
Off of Bid 16-41
$0.00
6
$0.00
$0.00
$0.00
SaoO
r
5a.00
ShippingtHandfing
Lot
$0.00
pedal Instructions
Subtotal. 542,800.00
Tax: SO.00
Total: 542,800.00
Approvals:
Mayor: Department Direclor Purchasing Manager
Chief Financial Officer Budget Director IT Director.
Dispatch Manager Utilities Manager. Other:
�ewseu ix€v€V�J
CITY OF
T mw
ayftPP —Ile
•
V
ARKANSAS
Bid 16-41, Intermediate 2WD Pickup Rebid
Bid: 16-41
DATE: 04.21.2016
TIME: 2:00 PM
CITY OF FAYETTEVILLE
**Official Bid Tabulation**
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
A. R$nrfl¢, Purchasing Agent /"'. Witness
,7 -5
Chevrolet of
Fayetteville
Steve Landers Toyota of
NWA
Item
Description
CITY
Price Per Linn
Price Per Unit
1
Intermediate 2WD Pickup Truck
2
S 22,017.00
S 21,400.00
Make and Model
2016 Chevy Colorado
2016 Toyota Tacoma
TOTAL BID BASED ON ESTIMATE
$ 44,034.00
S 42,800.00
**Official Bid Tabulation**
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
A. R$nrfl¢, Purchasing Agent /"'. Witness
,7 -5