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Home My WebLink About110-16 RESOLUTIONWest Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 110-16 File Number: 2016-0257 BID #16-31 HILBILT SALES CORPORATION: A RESOLUTION TO AWARD BID #16-31 AND AUTHORIZE THE PURCHASE OF A 2016 CLEMENT STARLIGHT 3829 TANDEM AXLE DUMP TRAILER FROM HILBILT SALES CORPORATION OF BENTON, ARKANSAS IN THE AMOUNT OF $39,590.00 PLUS APPLICABLE TAXES FOR USE AT THE CITY WASTEWATER TREATMENT FACILITIES. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #16-31 and authorizes the purchase of a 2016 Clement Starlight 3829 tandem axle dump trailer from HilBilt Sales Corporation of Benton, Arkansas in the amount of $39,590.00 plus applicable taxes for use at the City wastewater treatment facilities. PASSED and APPROVED on 6/7/2016 Page 1 618116 Attest: Sondra E. Smith, City Clerk Treasurer r'`++G'`•'\Ay G'C! _�• FAYETTEVILLE�; P••`�'kANSA �+++ v` + r�"�rf p�Ci FOIa�C'i " 1111r11ti+1 Printed on City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0257 Agenda Date: 6/7/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A 3 BID #16-31 HILBILT SALES CORPORATION: A RESOLUTION TO AWARD BID #16-31 AND AUTHORIZE THE PURCHASE OF A 2016 CLEMENT STARLIGHT 3829 TANDEM AXLE DUMP TRAILER FROM HILBILT SALES CORPORATION OF BENTON, ARKANSAS IN THE AMOUNT OF $39,590.00 PLUS APPLICABLE TAXES FOR USE AT THE CITY WASTEWATER TREATMENT FACILITIES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #16-31 and authorizes the purchase of a 2016 Clement Starlight 3829 tandem axle dump trailer from HilBilt Sales Corporation of Benton, Arkansas in the amount of $39,590.00 plus applicable taxes for use at the City wastewater treatment facilities. City of Fayetteville, Arkansas Page 1 Printed on 61812016 City of Fayetteville Staff Review Form 2016-0257 Legistar File ID 6/7/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item / Jesse Beeks/Sara Glenn 5/11/2016 Fleet Operations Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase of one 2016 Clement Starlight 3829 Tandem Axle Dump Trailer available through HilBilt Sales Corp. of Benton, AR, the winner of Bid 16-31, for the amount of $39,590.00, plus applicable taxes. Budget Impact: 9700.1920.5802.00 Shop Fund Account Number 02080.2016 Fund Other Equipment Project Number Project Title Budgeted Item? Yes Current Budget $ 733,900.00 Funds Obligated $ - Current Balance Does item have a cost? Yes Item Cost $ 39,590.00 Budget Adjustment Attached? No Budget Adjustment Remaining Budget V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: CITY OF Ile a. e ARKANSAS MEETING OF JUNE 7, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: May 11, 2016 SUBJECT: Purchase of one Tandem Axle Dump Trailer for Wastewater RECOMMENDATION: That City Council approve the purchase of one 2016 Clement Starlight 3829 Tandem Axle Dump Trailer available through HilBilt Sales Corp. of Benton, AR, the winner of Bid 16-31, for the amount of $39,590.00, plus applicable taxes. BACKGROUND: Unit 9111 is a 2009 Clement Starlight Semi -Dump Trailer used to haul wastewater treatment plant's biosolids from both of the City's water resource recovery facilities. The majority of these solids are hauled to the Biosolids Management Site for further drying. At times it is used to haul various plant wastes to landfills as required. The floor of 9111 is starting to pit and is no longer watertight, which is required to haul biosolids. DISCUSSION: Fleet recommends the purchase of one 2016 Clement Starlight 3829 Tandem Axle Dump Trailer available through HilBilt Sales Corp. of Benton, AR, the winner of Bid 16-31, for the amount of $39,590.00, plus applicable taxes. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for this purchase. This purchase was approved by the Equipment Committee on May 10, 2016. Attachments: PO — Purchase Requisition Mailing Address: 113 W. Mountain Street www.feiyetLeville-ar.gov Fayetteville, AR 72701 CITY OF Ile a. e ARKANSAS MEETING OF JUNE 7, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: May 11, 2016 SUBJECT: Purchase of one Tandem Axle Dump Trailer for Wastewater RECOMMENDATION: That City Council approve the purchase of one 2016 Clement Starlight 3829 Tandem Axle Dump Trailer available through HilBilt Sales Corp. of Benton, AR, the winner of Bid 16-31, for the amount of $39,590.00, plus applicable taxes. BACKGROUND: Unit 9111 is a 2009 Clement Starlight Semi -Dump Trailer used to haul wastewater treatment plant's biosolids from both of the City's water resource recovery facilities. The majority of these solids are hauled to the Biosolids Management Site for further drying. At times it is used to haul various plant wastes to landfills as required. The floor of 9111 is starting to pit and is no longer watertight, which is required to haul biosolids. DISCUSSION: Fleet recommends the purchase of one 2016 Clement Starlight 3829 Tandem Axle Dump Trailer available through HilBilt Sales Corp. of Benton, AR, the winner of Bid 16-31, for the amount of $39,590.00, plus applicable taxes. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for this purchase. This purchase was approved by the Equipment Committee on May 10, 2016. Attachments: PO — Purchase Requisition Mailing Address: 113 W. Mountain Street www.feiyetLeville-ar.gov Fayetteville, AR 72701 City of Fayetteville - Purchase Order Request (PO) ecpsrtron No.. D3te. (Nor a Purchase Order) 511112016 P•Ca Humber: All PO Requests shall be scanned to the Purchasing e-mail: Purchasinga@tayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Vendor 13491 Vendor #: HilBilt Sates Corp Mail Leg ista ry Name' Oyes v 2016-0257 Address' 108 Point: Taxable .Expected Delivery Date State: Zip Code: Ship to code: Quotes Attached so 12- 7 K,o Requester. Sara Glenn Requester's Employee #: Extension: 3912 3485 Item Deacriplion Quantity Unit of Issue Unit Cost Extended Cost Account Number Projec[.Sub# Inventory # Fixed Asset M 1 Clement Starlight 3829 Tandem Axle Dump Trailer 1 ea 39,590.00 $39,590.00 9700.1920.5802.00 0208{3.2016 9227 71)9227 2 To be unit 9227, Fixed asset'# 709227 80,00 3 Bid 16-31 $0.00 sa.oa $0.00 S0.00 $0.00 SO.OD 9 $0.00 10 50.00 - ShippinglHandling „. $0.00 Special nstructions Subtotal, $39,590.00 Tax: S18W03 Total: $43,450.03 Approvals: Mayor. Department Director. Purchasing Manager: Chief Financial Qffirer, Budget Director IT Director. Dispatch Manager Utilities Manager Cather: Revised 112112015 CITY OF 01 Tj -1e Tay 1 ARKANSAS CAUIiaE Bid 16-31, Tandem Axle Dump Trailer Bid: 16-31 DATE: 04.14.2016 TIME: 2:00 PM CITY OF FAYETTEVILLE *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: HWA Rennie, Purchasing Manager Hilbilt Sales Corp. Item Description Each Extended Price 1 Tandem axle, light weight, high tensile, steel dump trailer 1 $39,590.00 *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: HWA Rennie, Purchasing Manager City of Fayetteville - Purchase Order Request (PO) ecpsrtron No.. D3te. (Nor a Purchase Order) 511112016 P•Ca Humber: All PO Requests shall be scanned to the Purchasing e-mail: Purchasinga@tayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Vendor 13491 Vendor #: HilBilt Sates Corp Mail Leg ista ry Name' Oyes v 2016-0257 Address' 108 Point: Taxable .Expected Delivery Date State: Zip Code: Ship to code: Quotes Attached so 12- 7 K,o Requester. Sara Glenn Requester's Employee #: Extension: 3912 3485 Item Deacriplion Quantity Unit of Issue Unit Cost Extended Cost Account Number Projec[.Sub# Inventory # Fixed Asset M 1 Clement Starlight 3829 Tandem Axle Dump Trailer 1 ea 39,590.00 $39,590.00 9700.1920.5802.00 0208{3.2016 9227 71)9227 2 To be unit 9227, Fixed asset'# 709227 80,00 3 Bid 16-31 $0.00 sa.oa $0.00 S0.00 $0.00 SO.OD 9 $0.00 10 50.00 - ShippinglHandling „. $0.00 Special nstructions Subtotal, $39,590.00 Tax: S18W03 Total: $43,450.03 Approvals: Mayor. Department Director. Purchasing Manager: Chief Financial Qffirer, Budget Director IT Director. Dispatch Manager Utilities Manager Cather: Revised 112112015 MeV-( W oar o > N m C w W a~� o LL 0 9 z L o � � � a o 0 LO cn c C L Q► W L F.. Q 1. 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