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HomeMy WebLinkAbout109-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 109-16 File Number: 2016-0269 BID #16-23 JBZ, INC. D/B/A ELLINGSON CONTRACTING: A RESOLUTION TO AWARD BID # 16-23 AND APPROVE A CONTRACT WITH JBZ, INC. D/B/A ELLINGSON CONTRACTING IN THE AMOUNT OF $287,300.00 FOR THE CONSTRUCTION OF KITCHEN RENOVATIONS AT THE FAYETTEVILLE SENIOR CENTER; TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $30,153.00; TO APPROVE CHANGE ORDER NO. 1 TO REFLECT VALUE ENGINEERING ITEMS AND REDUCE THE CONTRACT AMOUNT BY $53,560.00; AND TO APPROVE A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 16-23 and approves a contract with JBZ, Inc. d/b/a Ellingson Contracting in the amount of $287,300.00 for the construction of kitchen renovations at the Fayetteville Senior Center, and further approves a project contingency in the amount of $30,153.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 1 to the contract with JBZ, Inc. d/b/a Ellingson Contracting to reflect value engineering items and reduce the contract amount by $53,560.00. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 6/7/2016 Page 1 Printed on 618116 Resolution: 109-16 File Number: 2016-0269 Attest: Page 2 Printed on 618116 Sondra E. Smith, City Clerk Treasurer iRE e1��F,Q•�' S. f y S i � • pYCTry V I {ani �. ��r), GTO f ! i 11 i ti•1 Page 2 Printed on 618116 City of Fayetteville, Arkansas 1- Text File — - File Number: 2016-0269 Agenda Date: 6/7/2016 Version: 1 In Control: City Council Meeting Agenda Number: A. 2 BID #16-23 JBZ, INC. D/B/A ELLINGSON CONTRACTING: 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Status: Passed File Type: Resolution A RESOLUTION TO AWARD BID # 16-23 AND APPROVE A CONTRACT WITH JBZ, INC. D/B/A ELLINGSON CONTRACTING IN THE AMOUNT OF $287,300.00 FOR THE CONSTRUCTION OF KITCHEN RENOVATIONS AT THE FAYETTEVILLE SENIOR CENTER; TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $30,153.00; TO APPROVE CHANGE ORDER NO. 1 TO REFLECT VALUE ENGINEERING ITEMS AND REDUCE THE CONTRACT AMOUNT BY $53,560.00; AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 16-23 and approves a contract with JBZ, Inc. d/b/a Ellingson Contracting in the amount of $287,300.00 for the construction of kitchen renovations at the Fayetteville Senior Center, and further approves a project contingency in the amount of $30,153.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 1 to the contract with JBZ, Inc. d/b/a Ellingson Contracting to reflect value engineering items and reduce the contract amount by $53,560.00. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 6/8/2016 City of Fayetteville Staff Review Form 2016-0269 Legistar File ID 6/7/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Connie Edmonston/Wade Abernathy Submitted By 5/18/2016 Submitted Date Action Recommendation: Parks & Recreation / Parks & Recreation Department Division / Department Staff recommends approval of a contract with Ellingson Contracting in the amount of $287,300 & a simultaneous change order reducing the contract amount by $53,560 for a final contract amount of $233,740 for the construction of 684 square feet & 500 square feet of kitchen renovation space to the City of Fayetteville Senior Activity & Wellness Center located in Walker Park on 901 South College Avenue. Approval of a budget adjustment to recognize $25,000 Walmart Foundation & $5,714 from the completed Senior Center's parking lot project. Also recommend approval of a project contingency of $30,153. 4470.9470.5315.00 Account Number 15010.1 & 14006.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Budget Impact: Sales Tax Cap Imp Fund Walker Park Sr Activity & Wellness Ctr Fayetteville Sr. Center Pkng Lot/Drainage Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 116,578.00 $ 3,284.36 L:1.3,293.64 $ 129,850.00 $ 30$7,714.00 V20140710 Previous Ordinance or Resolution # Original Contract Number: 42315 Approval Date: Comments: deMx Architects contracts for professional services approved on April 23, 2015. CITY OF a e e�r .1 e ARKANSAS MEETING OF JUNE 7, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Connie Edmonston, Parks & Recreation Department, Sr. Director FROM: Wade Abernathy, Facilities Management & Building Construction Manager DATE: May 16, 2016 SUBJECT: Approval of a Contract with Ellingson Contracting for the construction of the Fayetteville Senior Activity and Wellness Center Kitchen Renovation Bid -16-23, approval of Change Order #1 reflecting value engineering items, approval of project contingency budget, and approval of a budge adjustment. RECOMMENDATION: Staff recommends approval of a contract with Ellingson Contracting in the amount of $287,300.00 and a simultaneous change order reducing the contract amount by $53,560.00 for a final contract amount of $233,740.00 for the construction of 684 square feet and 500 square feet of kitchen renovation space to the City of Fayetteville Senior Activity and Wellness Center located in Walker Park on 901 South College Avenue. Approval of a budget adjustment to recognize $25,000 Walmart Foundation and $5,714 from the completed Senior Center's parking lot project. Also recommend approval of a project contingency of $30,153. BACKGROUND: The Fayetteville Senior Activity and Wellness Center located in Walker Park is in need of expansion/improvements to the kitchen. The project was submitted as part of the adopted 5 - Year Capital Improvement Plan as follows: (2015) - $25,000.00; (2016) - $100,000.00; (2017) - $150,000.00. On April 23, 2015, a contract with deMx Architecture, P.A. was approved to provide architectural services for the Center in the amount of $18,500.00. Expanding the space, renovating the existing kitchen, and adding a new walk in freezer and kitchen equipment will allow the Center to not only accommodate the current number of patrons served, but will also accommodate future needs. (See attached Plans and Exterior View.) The Center prepares 325 to 350 meals per day for the Center's visitors, Hillcrest Towers, Fayetteville Meals on Wheels, and the Elizabeth Richardson Center. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSION: Bids by two contractors were received on April 22, 2016. Ellingson Contracting provided the lowest responsive bid of $287,300.00. This was approximately 14.5 percent over funds certified, therefore staff began a value engineering process to identify items to remove from the contract which reduced the project amount by $53,560.00 as detailed in the attached Change Order No.1. The value engineering items include removal of a drink bar, and work associated with a chef's office. The recycling of an existing range hood from Animal Services' Ranger's Panty, as well as the self -performed HVAC work by Facilities Management Division also reduced costs. BUDGET/STAFF IMPACT: This project will be funded from the Walker Park Sr. Activity & Wellness Center project numbers 15010.1 and 14006.1 in the Sales Tax Capital Improvement Fund. The remaining costs include: 1. deMx Architects remaining contract: $ 4,400.00 2. Purchase of a walk-in freezer: $ 20,000.00 3. Ellingson construction contract: $233,740.00 4. Project contingency: $ 30,153.00 Total Budget Remaining $288,293.00. Construction of the project will be completed in two phases. Phase 1 of the contract will be in 2016 in the amount of $129,850.00. Phase 2 will be in 2017 in the amount of $103,890.00 pending City Council approval. Current funds available in 2016 for Phase 1 are $138,293.00. This includes $25,000.00 from the Walmart Foundation Grant program that was awarded to the Area Agency on Aging of Northwest Arkansas for the kitchen expansion project. The Area Agency will reimburse the City once expenses are incurred. (See attached letter.) Attachments: Contract with Ellingson Contracting Change Order No. 1 with Ellingson Contracting Budget Adjustment Purchase Order Request Exterior elevation and floor plan rendering Certification of Bids Bid Form Letter from Area Agency on Aging of Northwest Arkansas Section 00523 - AGREEMENT BETWEEN CITY OF FAYETTEVILLE AND CONTRACTOR THIS AGREEMENT is dated as of the seventh _ —day of June in the year 2016 by and between the City of Fayetteville, Arkansas (hereinafter called CITY OF FAYETTEVILLE) and Ellingson Contracting (herein after called CONTRACTOR). CITY OF FAYETTEVILLE and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1. WORK. CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. This project includes renovation of and addition to the kitchen at the Fayetteville Sr. Center as per plans, specifications, and addendums. Article 2. PROJECT MANAGER. This Project has been designed by deMx Architecture under the supervision of: City of Fayetteville Parks and Recreation Department 1455 South Happy Hollow Road Fayetteville, Arkansas 72701 and will hereinafter be called PARKS AND RECREATION DEPARTMENT PROJECT MANAGER and who is to act as CITY OF FAYETTEVILLE's representative, assume all duties and responsibilities, and have the rights and authority assigned to PROJECT MANAGER in the Contract Documents in connection with completion of the Work in accordance with the Contract documents. Article 3. CONTRACT TIME. 3.1. The Work for Phase 1 Construction of the Fayetteville Senior Center Kitchen Renovation shall be substantially complete within 150 consecutive calendar days after the date when the Contract Time commences to run as provided in paragraph 2.03 of the General Conditions, and completed and ready for final payment in accordance with paragraphs 14.07.13 & C of the General Conditions within 180 consecutive calendar days after the date when the Contract Time commences to run. 3.2. Liquidated Damages. CITY OF FAYETTEVILLE and CONTRACTOR recognize that time is of the essence of the Agreement and that CITY OF FAYETTEVILLE will suffer financial loss if the Work is not completed within the times specified in paragraph 3.1 above, plus and extensions thereof allowed in accordance with Article 12 of the General Conditions. They also recognize the delays, expense and difficulties involved in proving the actual loss suffered by CITY OF FAYETTEVILLE if the Work is not completed on time. Accordingly, instead of requiring any such proof, City of Fayetteville and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay CITY OF FAYETTEVILLE Two hundred and fifty dollars ($250.00) for each day that expires after the time specified in paragraph 3.1 for Substantial Completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by CITY OF FAYETTEVILLE, CONTRACTOR shall pay CITY OF FAYETTEVILLE Two hundred and fifty dollars ($250.00) for each day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. Article 4. CONTRACT PRICE. Bid 16-23, Construction – Fayetteville Senior Center Kitchen Renovation City of Fayetteville April 2016 CITY OF FAYETTEVILLE shall pay CONTRACTOR for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined from the following Schedule of Values pursuant to paragraphs 4.1 and 4,2 below: 4.1. For all Work other than Unit Price Work, an amount equal to the sum of the established lump sums for each separately identified item of Lump Sum Work; and 4.2. For all Unit Price Work, an amount equal to the sum of the established unit price for each separately identified item of Unit Price Work times the estimated quantity of that item as indicated in this paragraph 4.2. As provided in paragraph 11.03 of the General Conditions estimated quantities are not guaranteed, and determinations of actual quantities and classifications are to be made by PARKS AND RECREATION DEPARTMENT PROJECT MANAGER as provided in paragraph 9.08 of the General Conditions. Unit prices have been computed as provided in paragraph 1 1.03.13 of the General Conditions. Article 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions or as modified in the Supplementary Conditions. Applications for Payment will be processed by PARKS AND RECREATION DEPARTMENT PROJECT MANAGER as provided in the General Conditions. 5.1. Progress Payments. CITY OF FAYETTEVILLE shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment as recommended by PARKS AND RECREATION DEPARTMENT PROJECT MANAGER, on or about the 1st day of each month during construction as provided in paragraphs 5. 1.1 and 5.1.2 below and SC -14.02. All such payments will be measured by the schedule of values established in paragraph 2,07 of the General Conditions and based on the number of units completed in the case of Unit Price Work or, in the event there is no schedule of values, as provided in the General Requirements. 5.1.1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below, but, in case, less the aggregate of payments previously made and less such amounts as PARKS AND RECREATION DEPARTMENT PROJECT MANAGER shall determine, or CITY OF FAYETTEVILLE may withhold, in accordance with paragraphs 14.02.8.5 & 14.02.D of the General Conditions. 95 percent of Work completed (with the balance of 5 percent being retainage), If Work has been 50 percent completed as determined by the PARKS AND RECREATION DEPARTMENT PROJECT MANAGER, and if the character and progress of the Work have been satisfactory to CITY OF FAYETTEVILLE and PARKS AND RECREATION DEPARTMENT PROJECT MANAGER, CITY OF FAYETTEVILLE, on recommendation of PARKS AND RECREATION DEPARTMENT PROJECT MANAGER, may determine that as long as the character and progress of the Work remain satisfactory to them, there will be no additional retainage on account of work completed, in which case the remaining progress payments prior to Substantial Completion will be in an amount equal to 100 percent of the Work completed. 100 percent of materials and equipment not incorporated in the Work but delivered, suitably stored, and accompanied by documentation satisfactory to CITY OF FAYETTEVILLE as provided in paragraphs 14.02.13.5 & 14.02.D of the General Conditions. That is, if any such items are setup for that type payment in the Specifications. 5.1.2. Upon Substantial Completion, in an amount sufficient to increase total payments to CONTRACTOR to 98 percent of the Contract Price (with the balance of 2 percent being retainage), less such amounts as PARKS AND RECREATION DEPARTMENT PROJECT MANAGER Bid 16-23, Construction — Fayetteville Senior Center Kitchen Renovation City of Fayetteville April 2016 shall determine, or CITY OF FAYETTEVILLE may withhold, in accordance with paragraphs 14.02.6.5 & 14.02.D of the General Conditions. 5.3 Final Payment. Upon final completion and acceptance of the Work in accordance with paragraphs 14.07.13 & C of the General Conditions, CITY OF FAYETTEVILLE shall pay the remainder of the Contract Price as recommended by PARKS AND RECREATION DEPARTMENT PROJECT MANAGER as provided in said paragraphs 14.07.6 & C. Article 6. CONTRACTOR'S REPRESENTATIONS. In order to induce CITY OF FAYETTEVILLE to enter into this Agreement CONTRACTOR makes the following representations: 6.1. CONTRACTOR has examined and carefully studied the Contract Documents (including the Addenda listed in Article 7) and the other related data identified in the Bidding Documents including "technical data." 6.2. CONTRACTOR has visited the sites and become familiar with and is satisfied as to the general, local, and site conditions that may affect cost, progress, performance, or furnishing of the Work. 6.3. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, performance, and furnishing of the Work. 6.4. CONTRACTOR has carefully studied all reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site which have been identified in the Supplementary Conditions as provided in paragraph 4.02.A of the General Conditions. CONTRACTOR accepts the determination set forth in paragraph SC -4.02 of the Supplementary Conditions of the extent of the "technical data" contained in such reports and drawings upon which CONTRACTOR is entitled to rely as provided in paragraph 4.02 of the General Conditions. CONTRACTOR acknowledges that such reports and drawings are not Contract Documents and may not be complete for CONTRACTOR's purposes. CONTRACTOR acknowledges that CITY OF FAYETTEVILLE and PARKS AND RECREATION DEPARTMENT PROJECT MANAGER do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to Underground Facilities at or contiguous to the site. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance, or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to the employed by CONTRACTOR and safety precautions and programs incident thereto. CONTRACTOR does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. 6.5. CONTRACTOR is aware of the general nature of work to be performed by CITY OF FAYETTEVILLE and others at the site that relates to the Work as indicated in the Contract Documents. 6.6. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. 6.7. CONTRACTOR has given PARKS AND RECREATION DEPARTMENT PROJECT MANAGER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents and the written resolution thereof by PARKS AND RECREATION DEPARTMENT Bid 16-23, Construction — Fayetteville Senior Center Kitchen Renovation City of Fayetteville April 2016 a PROJECT MANAGER is acceptable to CONTRACTOR and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. Article 7. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between CITY OF FAYETTEVILLE and CONTRACTOR concerning the Work consist of the following: 7.1. This Agreement (pages 1 to 7, inclusive). 7.2. Performance and Payment Bonds, (Exhibits A and B respectively). 7.3. Certificates of Insurance, (Exhibit C)- 7.4. Documentation submitted by CONTRACTOR prior to Notice of Selection (Exhibit D). 7.5. General Conditions (pages 1 to 42, inclusive). 7.6. Supplementary Conditions (pages 1 to 13 inclusive). 7.7. Specifications consisting of Divisions 1 through 32 as listed in table of contents thereof. 7.8. Addenda number 1, inclusive. 7.9. One set of drawings (not attached hereto) consisting of: a cover sheet and additional sheets as enumerated in the drawing index with each sheet bearing the following general title: Construction Documents- Fayetteville Senior Center Kitchen Renovation. 7.10. The following which may be delivered or issued after the Effective Date of the .Agreement and are not attached hereto: 7.10.1. Notice to Proceed 7.10.2 All Written Amendments and other documents amending, modifying or supplementing the Contract Documents pursuant to paragraph 3.04 of the General Conditions. The documents listed in paragraphs 7.2 et seq. above are attached to this Agreement (except as expressly noted otherwise above). There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be amended, modified or supplemented as provided in paragraph 3.04 of the General Conditions. Article 8. MISCELLANEOUS. 8.1. Terms used in the Agreement which are defined in Article 1 of the General Conditions will have the meanings indicated in the General Conditions, 8.2. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. Bid 16-23, Construction — Fayetteville Senior Center Kitchen Renovation City of Fayetteville April 2016 8.3. CITY OF FAYETTEVILLE and CONTRACTOR each binds itself, it partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors. assigns, and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 8.4. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken and all remaining provisions shall continue to be valid and binding upon stricken provision or part thereof with a valid and enforceable provision that comes as close as possible expressing the intention of the stricken provision. 8.5. Changes, modifications, or amendments in scope, price or fees to this contract shall not be aAowed without a prior formal contract amendment approved by the Mayor and the City Council In advance of the change in scope, cost or fees. 8.6. Freedom of Information Act. City contract and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City.of Fayetteville, CONTRACTOR will do everything possible to provide the documents In a prompt and timely manner as prescribed in the Arkansas Freedom of information Act (A.CA. §25-19-101 et. seq.) Only legally authorized photocopying costs pursuant to the FOiA may be assessed for tivs compliance. 8.7. No liens against this construction project are allowed. Arkansas law (A.C.A. §§ 18-44-501 through 508) prohibits the filing of any mechanics' or maieriolmen's liens in relation to this public construction project. Arkansas low requires and the Contractor promises to provide and rile with the Circuit Clerk of Washington County a bond in a sum equal to the amount of this contract. Any subcontractor or materials supplier may bring an action for non-payment of labor or materials on the bond. The Contractor promises to notify every subcontractor and materials supplier for this project of this paragraph and obtain their written acknowledgement of such notice prior to commencement of the work of the subcontractor or materials supplier. 8.8. 2016 Phase 1 of the contract will be in the amount of 129,850. 2017 Phase 2 of the contract will be in the amount of $103,890. Phase 2 will be null and void unless the city council specifically approves funding in the 2017 Budget. IN WITNESS WHEREOF, CITY OF FAYETTEVILLE and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to CITY OF FAYETTEVILLE, and one counterpart has been delivered to CONTRACTOR. All portions of the Contract Documents have been signed, initialed, or identified by CITY OF FAYETTEVILLE and CONTRACTOR or identified by PARKS AND RECREATION DEPARTMENT PROJECT MANAGER on their behalf. This Aareement will be effective on June 7 2016 (which is the Effective Dote of the Agreement). CITY OF FA TEVILL : CONTRACTOR y. PRO May iCORPORA AL1 [CORPORATE SEAL) Bid 16-23, Construction — Fayetteville Senior Center Kitchen Renovation City of Fayetteville April 2016 e• � ® Document G701TM 2001 Change Order PROJECT: (Name and address) Fay. Senior Center Renovation Fayetteville, AR TO CONTRACTOR: (Name and address) Ellingson Contracting PO Box 7202 Siloam Springs, AR 72761 CHANGE ORDER NUMBER: 001 OWNER 12 DATE: 6/7%2016 ARCHITECT IKI ARCHITECT'S PROJECT NUMBER: CONTRACTOR 34415 FIELD ❑ CONTRACT DATE: 617!2016 OTHER ❑ CONTRACT FOR: General Construction The Contract is changed as follows: (include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives.) See attachment provided by Ellingson Contracting (REV. 5/13/16) for Value Engineering Items and Phasing. The original (Contract Sum) was $ 287,300.00_ The net change by previously authorized Change Orders $ 0 The (Contract Sum) prior to this Change Order was $ _-_ 287.300.00 The (Contract Sum) will be (decreased) by this Change Order in the amount of $ 53,560 The new (Contract Sum) , including this Change Order, will be $ 233,740.00 The Contract Time will be (unchanged) by ( 0 ) days. The date of Substantial Completion as of the date of this Change Order, therefore, is Not Changed (NOTE: This Change Order does not include changes in the Contract Sams, Contract Time or Guaranteed Maximum Price that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Consiruction Change Directive) NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. deM_x architecture ARCHITECT (Firm name) 104 N. East Ave. Fayetteville, AR 72701 ADDRESS _-- - - BY. agnatrare) Timothy W. Maddox, Principal (Typed name) - --�� — 5/16/2016 DATE Elfin son Contracting Cit • of Fa etteville CONTRACTOR (Fern: name) OWNER (Fire: name) PO Box 7202 Siloam Springs, AR 72761 ADDRESS SY (Signature) David Ellingson, President (Typed nanre) DATE 6/14/16 113 West Mountain Street Fayette lie, AR 72701_ AODRE BY (Signature) Lioneld rd , Mayor (Typed n HATE AIA Document G701— - 2001. Copyright 61979, 1967, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution oFthis Ale Document. or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was created on 05116/2016 12:02:04 under the terms of AIA Documents-on-DemandTM order no 2009319056. and is not for resale. This document is licensed by The American Institute of Architects for one -lime use only and may not be reproduced prior to its completion Attest 'Ai test (IOorporalion, alt �bSecretory. Address for giving notices ddress For giving notices Sid 1 &2a, Cons#uction — Fayetteville Senior Center Kitchen Renovation City of Fayetteville April 2016 FAYETTEVILLE SENIOR CENTER - Cost Shifting & Value Engineering Items ITEMS SHIFTED FROM PHASE I TO PHASE II Demo Notes 1, 2, 4, 8, 9 on Sheet A1.1 to Phase II Furring over Existing North Wall to Phase II Wall Cavity and Roof Chord Insulation Work to Phase II Fire Sprinkler Work all to Phase II Mechanical Hood and Duct Work all to Phase II Electrical Conduit Piping and Rough -In to Phase II Plumbing Rough -In Work above Slab to Phase II Stucco to be installed in Phase II 6'-9" wall on A1.3 to be framed in Phase II Soffit and Bug Screen to Phase II Revised Values VALUE ENGINEERING ITEM OPTIONS Ellingson Contracting REV. 5/13/16 Phase I Phase II Bid Amount $ 183,700.00 $ 103,600.00 $ 287,300.00 $ (2,200.00) $ 2,200.00 $ (800.00) $ 800.00 $ (1,300.00) $ 1,300.00 $ (5,600.00) $ 5,600.00 $ (25,800.00) $ 25,800.00 $ (5,800.00) $ 5,800.00 $ (750.00) $ 750.00 $ (8,200.00) $ 8,200.00 $ (650.00) $ 650.00 $ (2,750.00) $ 2,750.00 $ 129,850.00 $ 157,450.00 "C1 E, L1, L2, L2E to fluorescent - XE from Barron to Williams - W1 from LED to HID 'Alternate must be verified by GC to work with other components of the hood system $ 287,300.00 3 233,740.00 Item Description Value 1 Omit New Drink Bar and Demo of Existing Drink Counter $ 20,300 2 Modifications* to Lighting Fixture Package $ 850 3 Omit Dry Storage Walls and Shelving $ 3,700 4 Omit all HVAC work and the Kitchen Hood System $ 25,800 5 Omit work in Room 102 $ 2,150 6 Cast -Iron to PVC Underslab $ 760 $ 53,560 "C1 E, L1, L2, L2E to fluorescent - XE from Barron to Williams - W1 from LED to HID 'Alternate must be verified by GC to work with other components of the hood system $ 287,300.00 3 233,740.00 City of Fayetteville - Purchase Order Request (PO) equtst[ian o No.. ate: (Not a Purchase Order) 511612016 P.(] Number All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@mfayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Vendor #: 26943 Vendor Ellingson Contracting Mail Di:s Legistar#: Name 201 6-0269 _ Address: P.O. Box 7202 FOR Point: Taxable Q`- E� Expected Delivery Date City: Siloam Springs State' AR Zip Code: Ship to code: Quotes Attached 72751 0yrs ONO2016-2017 Requester Wade Abernathy Requester's Employee #: Extension, 4050 8369 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.5ub# Inventory # Fixed Asset # 1 Sr. Center Kitchen Expansion -Phase 1 $129,850.00 4470.9470.5315.00 15010.1 6325 2 $0.0 S0.00 4 50.00 5 $0.00 6 sa.00 7 $0.00 8 $0.00 9 50.00 10 '$0.00 Shipping/Handling Lot $0.00 Special Instructiow Subtotal' 5129,850.00 Taxi Total: $129,850.00 Approvals: Mayor: Department Director. Purchasing Manager - Chief Financial Officer Budget Director: IT Director Dispatch Manager. Utilities Manager: Other HeVisert }125121315 Fayetteville Senior Center Kitchen Renovation deMx architecture i p Floor Plan - Not to Scale - �G CITY OF Bid: 16-23 04.22.2016 TIME: 2:00 PM Tay1jq CITY OF FAYETTEVILLE A R KANSgid 16-23, Construction - Fayetteville Senior Center Renovations *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formai authorization by City officials. CERTIFIED: /yI 'y '—KJ! 117/ LA --x Purchasing Manager Witness Benchmark Const Ellingson Contracting Item Description Price Per Phase Price Per Phase 1 Phase 1 $ 230,000.00 3 183.700.00 2 Phase 11 = 183, 000.00 3 103,600.00 TOTAL BID BASED ON ESTIMATE J$ 413,000.00 S 287,300.00 *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formai authorization by City officials. CERTIFIED: /yI 'y '—KJ! 117/ LA --x Purchasing Manager Witness Section 00400 BID FORM Contract Name: Construction - Fayetteville Senior Center Kitchen Renovation Bid Number 16-23 BID TO: Owner: The City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, Arkansas 72701 BID FROM: _ Bidder: t Z L l t i& �So o GDA/ "ZrvG r wG- (a 'BZA- or - 70 7� 2X 720 Z Ri �7 761 Section 1 - Intent: J ZZ, 1/1JG) The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with the City of Fayetteville in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Bid price and within the Bid time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents. Section 2 - Terms & Conditions: Bidder accepts all of the terms and conditions of the Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 180 days after the day of Bid opening. Bidder will sign and deliver the required number of counterparts of the Agreement with the Bonds and other documents required by the Bidding Requirements within 15 days after the date of City's Notice of Award. Section 3 - Bidder's Representations - In submitting this Bid, Bidder represents, as more fully set forth in the Agreement, that: A.) Bidder has examined and carefully studied the Bid Documents, and the following Addenda, receipt of all which is hereby acknowledged: Number Date Lt 1,5 �+6 Bid 16-23, Construction - Fayetteville Senior Center Kitchen Renovation City of Fayetteville April 2016 B.) Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, performance, and furnishing of the Work. C.) Bidder is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, performance, and furnishing of the Work. D.) Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site; and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the Site. Bidder acknowledges that such reports and drawings are not Contract Documents and may not be complete for Bidder's purposes. Bidder acknowledges that City and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Bid Documents with respect to Underground Facilities at or contiguous to the Site. E.) Bidder has obtained and carefully studied for assumes responsibility for having done so) all such additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site or otherwise which may affect cost, progress, performance, or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder and safety precautions and programs incident thereto. F.) Bidder does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performing and furnishing of the Work in accordance with the times, price, and other terms and conditions of the Contract Documents. G.) Bidder is aware of the general nature of work to be performed by City and others at the Site that relates to Work for which this Bid is submitted as indicated in the Contract Documents. H.) Bidder has correlated the information known to Bidder, information and observations obtained from visits to the Site, reports, and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. I.) Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Bidder. J.) The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work for which this Bid is submitted. K.) This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rules of any group, association, Bid 16-23, Construction — Fayetteville Senior Center Kitchen Renovation City of Fayetteville April 2016 organization, or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham bid; Bidder has not solicited or induced any person, firm, or a corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for himself any advantage over any other Bidder or over City. L.) Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational Safety and Health Administration (OSHA) Part 1926 - Subpart P - Excavations. M.) The experience, past performance, and ability of each proposed Subcontractor will be considered in the evaluation of Bids. Any Subcontractor so requested shall be required to fumish experience statements prior to the Notice of Awards. Section 4 - Lump Sum Base Bid Price: The undersigned hereby proposes to furnish all labor, materials, equipment and services required to complete the Renovations & Additions to the Fayetteville Senior Center Kitchen, all in accordance, therewith, for the sum of -rwo I-(uaoRoO 'EiGHTy- SFvEN-G+diYWA> T µ1rE }}��uORE9 V�.ro n (written in words).— Dollars( 2 g%, SQ00) ** For owner's funding purposes only, provide price for Phase I and Phase U. The total for Phase I and Phase II below shall equal the sum of the above Lump Sum Base Bid Price. Phase 1. CAPE }Iv ,OIZE9 F�crH ry- Tilrz�� i 40t' -'o � 'Eu F- Nv Tt�� (written in words) _ ..__ _Dollars ($ IS 31 700 j Phase L ONE Nu-VaREV, -rRREE I f+005A�Jb S,x Ffvnx�Rf 0 %�- �µnSE (written in words) Dollars ($ 10 , 66b ) ** A Contractor's license Is required to bid this project. This project requires a five (5) percent bid bond In the form of a corporate bid bond or cashier's check from a bank located In the State of Arkansas at time of bid opening. After contract award, a one hundred (100) percent performance and payment bond Is required along with proof of Insurance before construction begins. Performance and payment bond shall be provided to the City after it has been file marked by the Washington County Circuit Clerk's Office. All filling fees shall be the responsibility of the Bidder. Costs include a complete tum -key price for work indicated on drawings and in specifications provided by the Project Manager plus any site restoration required to return the site to its original form. All improvements listed above shall include applicable shipping, sales tax, and any other costs incurred to the City of Fayetteville. The Bidder shall state the price bid in words and figures (written in ink or typed) for each pay item, and the total bid. In case of conflict between words and figures, the words, unless obviously incorrect, shall govern. Bidder understands the City reserves the right to award the total project, or to reject any or all bids and to waive any informalities in the bidding. Bidder agrees that this Bid shall be good and will not be withdrawn for a period of 60 calendar days after the scheduled closing time for receiving bids. Section 5 - Lisfina of Subcontractors: Bid 16-23, Construction - Fayetteville Senior Center Kitchen Renovation City of Fayetteville April 2016 I, the signed General Contractor, certify that proposals from the following subcontractors were used in the preparation of my proposal. I agree that if I am the successful bidder, and if the following subcontractors are approved by the City, I will not enter into contracts with others for these divisions of the Work without written approval from the City. N/A Section 6 - Contract Times: A.) Bidder agrees that the Work will be substantially completed and ready for final payment within the number of calendar days indicated in the Agreement. B.) Bidder accepts the provisions of the Agreement referring to liquidated damages in the event of failure to complete the Work with the times specified in the Agreement. Section 7 - Communlcaflons: A.) Communications concerning this Bid shall be addressed to the Bidder as follows: Contractor. 'FLL(j\iGso.N eoAi-n7►tCTiNC- Primary Contact: V�) j4 1 i] U L.LLAJ&so.Al Address: )-D Sox 7 02 . i R %2761 Phone No.: (L -17q) Z/5-- 488q FAX No.: 1116 Sectlan 8 -- Slanature: A.) This bid is being submitted in good faith, according to the entire bid package presented: rr SUBMITTED on this 2 Z Date of �� i , 20 I b Arkansas State Contractor License No. o-321-/-SL/03(7 If Bidder is: OPTION 1: An Individual Name (type or printed): By:._._ Doing business as: Business address: (Individual's Signature) Phone No.: FAX Bid 16-23, Construction - Fayetteville Senior Center Kitchen Renovation City of Fayetteville April 2016 OPTION 2: A Partnership Partnership Name: By: (Signature of general partner - attach evidence of authority to sign) Name (type or printed): Business address: Phone No.: JAX No. OPTION 3: A Corporation or LLC Corporation Narne: 3 kN L (SEAL) Date of Incorporation: 7 10 Type (General Business, Professional, Service, Limited Liability): F� V�ora L Bid 16-23, Construction — Fayetteville Senior Center Kitchen Renovation City of Fayetteville April 2016 (Signature - 61rach evidence of authority to sign) Name (type or printed) Title:V :Z�S�o-..C7 f7 :_LUNG -Som (CORPORATE SEAL) Business address: )7b �K 7'ZC7 2 S7 L o S IG s . 4'z -7Z ^761 Phone No.: (97q FAX No.: "NOTICE: BIDDERS ARE REQUIRED TO PROVIDE PRICING FOR ALL LINE ITEMS. FAILURE TO PROVIDE PRICING CAN RESULT IN BID BEING REJECTED. "THE CITY INTENDS TO AWARD THIS CONTRACT TO THE LOWEST QUALIFIED RESPONSIVE RESPONSIBLE BIDDER BASED ON THE LUMP SUM BID AS LONG AS SUCH BID FALLS WITHIN THE AMOUNT OF FUNDS CERTIFIED FOR THE PROJECT PLUS 25%. IN THE EVENT NO BID FALLS WITHIN THE AMOUNT OF FUNDS CERTIFIED FOR THE PROJCET, PLUS 25%, THE CITY WILL UTILIZE DEDUCTIVE ALTERNATES, IF APPLICABLE, IN ORDER UNTIL BIDS CAN BE COMPARED WITHIN THE AMOUNT CERTIFIED, PLUS 25%. IN THE EVENT ALL DEDUCTIVE ALTERNATES ARE SUBTRACTED AND NO BID FALLS WITHIN THE AMOUNT CERTIFIED, PLUS 25%, ALL BIDS SHALL BE REJECTED. End of Section 00400 Bid 16-23, Construction - Fayetteville Senior Center Kitchen Renovation City of Fayetteville April 2016 Section 00416 BID BOND STATE OF ARKANSAS KNOW ALL PERSONS BY THESE PRESENTS, that we: JBZ, Inc. dba Ellingson Contracting - Principal and Contractor, and Western Surety Company hereinafter called Surety, are held and firmly bound unto the City of Fayetteville , Arkansas and represented by its Mayor and City Council, hereinafter called Owner, in the sum of 5% of Bid Amount DOLLARS ($ ) lawful money of the United States of America, for the payment of which well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, by these presents. WHEREAS, the Principal contemplates submitting or has submitted a bid to the Owner for the furnishing of all labor, materials (except those to be specifically furnished by the Owner), equipment, machinery, tools, apparatus, means of transportation for, and the performance of the work covered in the Bid and the detailed Drawings and Specifications, entitled: Construction -Fayetteville Senior Center Kitchen Renovation City of Fayetteville, Arkansas WHEREAS, it was o condition precedent to the submission of said bid that a cashier's check or bid bond in the amount of 5 percent of the base bid be submitted with said bid as a guarantee that the Bidder would, if awarded the Contract, enter into a written Contract with the Owner for the performance of said Contract within twelve (12) consecutive calendar days after written notice having been given of the award of the Contract. Cashier's check if submitted shall be from a bank located in the State of Arkansas. NOW, THEREFORE, the conditions of this obligation are such that if the Principal within Twelve (12) consecutive calendar days after written notice of such acceptance enters into a written Contract with the Owner and furnishes a Contract Surety Bond in an amount equal to loo percent of the base bid, satisfactory to the Owner, then this obligation shall be void; otherwise the sum herein stated shall be due and payable to the Owner and the Surety herein agrees to pay said sum immediately upon demand of the Owner in good and lawful money of the United States of America, as liquidated damages for failure thereof of said Principal. IN WITNESS WHEREOF, the said JBZ. Inc. dba Ellingson Contracting , as Principal herein, has caused these presents to be signed in its name by its President and attested by its Western Surety under its corporate seal, and the said as Surety herein, has caused these presents to be signed in its name by its Attorney-in-fact Bid 16-23, Construction - Fayetteville Senior Center Kitchen Renovation City of Fayetteville April 2016 under its corporate seal, this 201h Signed, sealed and delivered in the presence of: Dj—A 5QT'ip[sl Surely day of April A.D., 2016. JBZ, Inc. dba Ellingson Contracting Principal Contractor gy DBvid Ellingson President Ville Western 5+arety Company Attorney -in -Fact (Power-of-Attomey to be Attached) By- Bryan Scott Clinkscales Resident Agent s *SURE,- `u� 4� DAK❑iP# Bid 16-23, Construction – Fayetteville Senior Center Kitchen Renovation April 2015 City of Fayetteville Western Surety Company POWER OF ATTORNEY - CERTIFIED COPY Bond No. 62751276 Know All Men By These Presents, that WESTERN SURETY COMPANY, a corporation duly organized and existing under the laws of the State of South Dakota, and having its principal office in Sioux Falls, South Dakota (the "Company"), does by these presents make, constitute and appoint hr an Scott Clinkscales its true and lawful attorney(s)-in-fact, with full power and authority hereby conferred, to execute, acknowledge and deliver for and on its behalf as Surety, bonds for: Principal: Jbz, Inc. dba Ellingson Contracting Obligee: City of Fayetteville Amount:. $500,000.00 and to bind the Company thereby as fully and to the same extent as if such bonds were signed by the Senior Vice President, sealed with the corporate seal of the Company and duly attested by its Secretary, hereby ratifying and confirming all that the said attorney(s)-in-fact may do within the above stated limitations. Said appointment is made under and by authority of the following bylaw of Western Surety Company which remains in full force and effect. "Section 7. All bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation shall be executed in the corporate name of the Company by the President, Secretary, any Assistant Secretary, Treasurer, or any Vice President or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys in Fact or agents who shall have authority to issue bonds, policies, or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation. The signature of any such officer and the corporate seal may be printed by facsimile." All authority hereby conferred shall expire and terminate, without notice, unless used before midnight of July 21st 2016 , but until such time shall be irrevocable and in full force and effect In Witness Whereof. Western Surety Company has caused these presents to be signed by its Vice President, Paul T. Bruflat, and its carparaNml jo be affixed this 22nd day of April 2016 -= - WFS SUR Y COMPANY �'9 {Pauli ruflaL, Vue President STT 0F.SOUTHI.DAi<-6 A - f 83 C:C]rN14''OH 1biINNI;t'�'A On $}iia';zss==LLrid day of April in the year 2016 before me, a notary public, personally appeared Paul T. Bruflat, who being to me duly sworn, acknowledged that he signed the above Power of Attorney as the aforesaid officer of WESTE N SURETY COMPANY and acknowledged said instrument to be the voluntary act and deed of said corporation. }yNhhca'4 N<fh�fnNwnhhhh'��N*a�a �a+r } s J. M�OHR & X NOTARY PUBLIC X SEAL SOUTH DAKOTA SEAL s U Notary Public - South Dakota +y5h h54y�-.0 �iyh5Sy 4h4yh�ahh } My Commission Expires June 23, 2021 I the undersigned officer of Western Surety Company, a stock corporation of the State of South Dakota, do hereby certify that the attached Power of Attorney is in full force and effect and is irrevocable, and furthermore, that Section 7 of the bylaws of the Company as set forth in the Power of Attorney is now in force. In testimony whereof, I have hereunto set my hand and seal of Western Surety Company this _.. 22nd day of Apz a. l 2016 , WE�e SUR Y COMPANY Paul T ruflat, Vice President To validate bond authenticity, go to www.cnasurety.com > Owner/Obligee Services > Validate Bond Coverage. Form F5306-1-2016 Section 00418 VENDOR REFERENCES Bid #16-23, Construction- Fayetteville Senior Center Kitchen Renovation The following information is required from all Bidders so all bids may be reviewed and properly evaluated. COMPANY NAME: ELLIAIG ny �f0,%j72A-.--7t Ai C- , BUSINESS ADDRESS: Ld_ _ _ 0- �1 �� � w" , Az 761 NUMBER OF YEARS IN BUSINESS: 3 HOW LONG IN PRESENT LOCATION: i `%� TOTAL NUMBER OF CURRENT EMPLOYEES: 3 FULL TIME 6 PART TIME NUMBER OF EMPLOYEES YOU PLAN TO USE TO SERVICE THIS CONTRACT: FULL TIME 2 PART TIME PLEASE LIST FOUR (4) LOCAL COMMERCIAL AND/OR GOVERNMENTAL REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED SIMILAR CONTRACT SERVICES FOR WITHIN THE PAST FIVE (5) YEARS (All fields must be completed). Contractors shall have valid experience. i. 6oni -�� C. , LI / z i z" , i}iz COMPANY NAME OA R +EA7W fr 71-W T :rr/677t-;uu.i, R2 "7Z -7©r CITY, STATE, ZIP M &4Rr- L Sri M4 CONTACT PERSON (S6>> 78(,- 6o 2 q TELEPHONE '2-zz b6 DATE COMPLETED rY,Srn i�h e con- ria l F 6om E-MAIL ADDRESS 2. -ov—,m �v 60,v 501.70W S 1 CAc iFe�^ COMPANY NAME 1�oG�izs, A2 -IZ7 j? CITY, STATE, ZIP CONTACT PERSON ( �C�) 150 - s o y TELEPHONE DATE COMPLETED $E�F,NI'ANGonlSU�71�.N75_� �jrM�i'i�L-C.17i"► E-MAIL ADDRESS Bid 16-23, Construction — Fayetteville Senior Center Kitchen Renovation City of Fayetteville April 2016 Bid # 16-23, Construction - Fayetteville Senior Center Kitchen Renovation 3. i��( -OZ �F S-rc�zrNeA% Tv� 4. _ ill r.� B�ownr UA" Vt?�5 (i.� COMPANY NAME 'TUf.SR , oK Piz CITY, STATE, ZIP /V1 P'17V , MOSSTe CONTACT PERSON (Q 1 8) a'Z Ll - g w �M TELEPHONE (-__,7-6_ l 4-7-,5 A'�7 -�ijF'T17�TvLS'q . _Y �T+'rruluE DATE COMPLETED COMPANY NAME S7 Lo-AN1 'Si�IMUS, �1 CITY, STATE, ZIP i nil G 1q -L -b v F_L L CONTACT PERSON (1-179) 2-58- 406,� TELEPHONE 0ev &0;,\) 6 - DATE DATE COMPLETED mrig K. MoEs-T-f e u5,3i=1_i z.�,,.� �L t_i�w�� L -Suuo SOU E-MAIL ADDRESS E-MAIL ADDRESS Bid 16-23, Construction - Fayetteville Senior Center Kitchen Renovation City of Fayetteville April 2016 AREA AGENCY ON AGING OF NORTHWEST ARKANSAS With support from the Area Agency on Aging Foundation I510 Rock Springs Road P.O. Box 1795 Harrison, Arkansas 72602-1795 Jerry L. Mitchell, Executive Director May 18, 2016 Connie Edmonton City of Fayetteville Parks and Recreation 113 West Mountain Fayetteville, AR 72701 Dear Connie, �eJACY aV2 • .,k • Wost act` � (870) 741-1144 1-800-432-9721 Fax: (870) 741-6214 TDD: (870) 741-1346 The Area Agency on Aging of Northwest Arkansas (AAANWA) is in receipt of $25,000 from the Walmart Foundation to be used for the kitchen expansion of the Walker Park Fayetteville Senior Activity and Wellness Center. AAANWA will reimburse the City of Fayetteville in that amount once expenses have incurred. The grant that AAANWA has received also included other monies for other projects. 1 have included a copy of the grant proposal and an email from Karen Parker when AAANWA was notified from the Walmart Foundation that the grant was accepted and would be funded. If you need anything further from this office, please contact me. Sitilr> 1 .IC:Ci'y L iV11[Clle11 r"XCCUlive Director Enclosure We are a p ate, n: n-profif agency in complWcr mah fides l9 and V1 of the CW Rofs&4 wmmd.,ed to ,fes nor,•d:5c m ndtafy debvery of semcas and an Ar,rrw,3We Ar:-bn Egaf Opxomq Empba r Angie Dunlap From: Karen Parker <Karen.Parker@walmart,com> Sent: Tuesday, December 15, 2015 9:31 AM To: Angie Dunlap Subject: Grant Angie, We have reviewed your grant request and will fund $212,500 for the trucks and kitchen renovation. Due to being in the early Mages of the waste program we are not going to fund the expansion at this time. The check should be mailed within 7 —10 days. Thank you, Karen Walmart Corporate - Apply For Grants Your Submitted Application The application you previously submitted appears below. No fuller changes may be made to this application Click here to relrun In the Welrnme pane_ Contact Information Fust Name Angie Last Name Dunlap 'Contact Title Director ofSeniarCenter Services ' Telephone 870-741-1144 Email Address aduntaplMaaanwar.org 'Contact Type Grant Preparer Contact's Role Employee Organization Profile Official Name AREA AGENCY ON AGING OF NORTHWEST ARKANSAS 'Legal Name Area Agency on Aging of Northwest Arkansas AKA Name Afea Agencyan Aging of NW AR Organization Address PO BOX 1795 Organization City HARRISON Organization State Arkansas • Organization Zip 72602 State of Organization's Incorporation IRS Determination Letter ' Board of Directors Non -U.S. Government Personnel Non -U.S. Government Personnel (Relatives) Organization Mission The mission of the Area Agency on Aging of Northwest Arkansas is w commit financial and human resources to enhance the lives of the Northwest Arkansas senior community Organization's Facebook Site hltps://wvnr faeebook.com/TheAgingrzxperts/ ' Organization's Twitter Handle NIA Organization's Wchsitc Address www aaanwacorg Request History Previous Funding Yes Previous Funding Dato 057042015 Previous Funding Amount 534.700 00 Previous Funding Description $34,700 was received to assist seniors in purchasing fresh poeouce al the local farmers markets. These funds were used to supplement the Senior Fanners Market Nutrition Program in Benton and Washington County Program Information Project Title The AAANWAlWashinglon County Project to Reduce Senior Hunger, Expand Meal Services and Increase Program Sustainability and Capacity Building through Implementation of the NFESH WhatA Waste Program and Expansion at all Senior Nutrition Centefs - Program Focus Area Hunger Reliefand Nutrition Program Focus Category —Congregate Meals Unmet NoedlProblem Statement America is a and of plenty mal produces enough food to feed everyone: at the same lime, the number of seniors facing hunger continues to increase each year. Research commissioned by the National Foundation to Entl Senior Hunger (NFESH) found that 15.5% seniors, or 9.8 million older individuals, in the U.S, faced the threat of hunger in Page 1 of 5 http://www.Cyber,rants,com/pls/eybergrants/ao_application.review_app?x gm_id=2797&,.. 5/18/2016 Walmart Corporate - Apply For Grants 2013 That same. research identified Arkansas as leading the nation with the largest percentage 120 1%) of seniors threatened by Munger. Rural seniors are more likely to race finger than those living in aties and hunger threat is higher rorwomen than men. Our Farmington.enters in Elkins, Lincoln, Faington. Springdale and Prattle Grove all serve these popudagons Women represent 65 percent of Nose served_ Food waste is a serious and growing problem in the U S. An estimated 40% of food produced Is not consur nod by people The issue of food waste has not been addressed in nonprofit senior nutrition programs (SNP). The amount and source of Nal waste could not easiry be identified and quantified In a methodical and scientific way until NFESH our subgranlee partner, developed its specialized What A Waste (WAW) initiative and began to provide hands on ioslrudion and consuhing to local nutrition programs that implemented the program. WAW helps local meal providers like our senior centers quantify waste and offers them customized solutions to reduce it. NFESH has demonstrated INS saves financial resources. so meal programs can expand to provide services to more seniors in need, at the same time that it reduces negative environmental impact and adds an element of suslainabdity by creating a new good source for programs. Results from pilot sites proved that WAW does accomplish Its goals. Through funds provided by Walmart Foundation National Giving to NFESH, the WAW program is currently underway in one SNP in Washington County (as well as in 3 other SNPs in 3 other states); funds provided for this proposal would enable expansion to all centers in the County and make it the only County in the US where all silos have adopted the program. Washington County Senior Centers (WCSC) have vehicle needs in order to build rapacily into their home delivered meal programs. This program is essential for those frail elderly that are homebound and unable to prepare a meal for themselves. The Fay ttlet ille SAWC is also in need of a kitchen expansion In order to produce more meals for the congregate and HOM dients in the Fayetteville service area. ' Fund Use Funds would be used to pay NFesh, the sub grantee of Nis proposal, lot their services on analyzing food waste at the 5. WCSC sites. Funds would be to purchase additional Hol Shot Trucks for the WCSC and a kitchen expansion at the Fayetteville SAWC. ' Program Oescriplion The proposed WAW proles is designed to assist senior meal programs in WCSC in expanding and improving meal nutrition services to some of the most vulnerable older dlizens As result, the number of seniors in the County threatened by hunger will be reduced. NFESH will dehvera lunrkey program to each WCSC Equipment Includes; scale for weighing food waste; hand held table[ to enter data and communicate with NFESH; signage for kitchenfdining areas; gardening equipment & supplies: education & training malerials for staff, volunteers B parudpants. NFESH experts will provide expert guidance at each step of its execution using an on-site vlsll, video conferences, teleconferences, one-on-one phone calls, and email support. The major components of WAW are, food waste separation at dining sites: weighing and tracking food waste: analyzing the data to doloni both finanoal costs/loss due to waste and nutrient lass as a result or uneaten food: making recommendations for policy and operational changes, such as menu modification and purchasing changes; diversion of food waste from landfill; Creation of on•ssta gardens using composted soil; and educating senior center participants un healthy nutrition, cooking and gardening. Each WCSC w;ll receive customized, site specific knowledge about what foods are being wasted, the Costs of the waste and how operations Can be Improved, money saved and more seniors served. Building capacity inour program and serving additional low income senior adults through our home delivered meal program and ourcongfegale meal program has put strain on our aging vehicle (feel of Hol Shot Trucks and on our kitchen in the. Fayetteville SAWC This project would allow use to purchase additional and replacement Hol Shot Trucks and expand the kitchen In Fayetteville to accommodate the growing demands on the meal programs Primary Target Fopulation The primay target population for this grant are those seniors throughout Washington County who face the threat of hungerand/or who rely on Older Americans Act (OAA) senior nutrition programs under contract to the Area Agency on Aging of Northwest Arkansas for some of their regularweekday meals as well as other nulntional support. The OAA mandates that services provided must be targeted to those in -greatest economic and social need," which are the same seniors that independent research commissioned by our project partner NFESH has identified as at risk of hunger threat In addition, the same research shows that seniors residing in coral areas are more likely to face hunger_ Four of the five SNPs participating in Nis project are located in rural areas, and the fifth serves rural clients as well. We know that by virtue of [heir regular attendance and reliance an programs that thew seniors count on SNPs for part of their regular nutritional intake The menu Improvements instituted under WAW will inure directly to their benefit. So will the shopping and Woking skills Uass and the opportunities to garden and raise fresh food to consume Service expansion made possible oy WAW will target additional needy seniors as well. Baseline reports from WAW in Fayetteville show that 14% of meals have been wasted. We assume there is slm larwaste in other of our $NPs. WAW is designed to help us reduce much of this waste. Those meals currently %vasled- can be used to feed additional seniors cotta otherwise would have to go without our services These individuals aro the second Page 2 of 5 http://www.cyber,-rants.com/pls/cybergrants/ao_application.review app?x_gm_id=2797&.... 5/18/2016 Walmart Corporate - Apply For Grants cohort of tho target population Our Area Agency on Aging s SNPs have been Ilre feuprent of a Walmart grant that has enabled them to provide meals to seniors who were prevlbusly on wading lists due to ouvfimited resources, These funds have been important but w1l soon be expended When mal happens, waiting lists could be expected, but WAW vnll enable our SNPs to maintain services Area Served Washington County Desired Results The goal of Y'!AW is to reduce hunger among seniors throughout our entire servuce area Based on experience from 'NAW pilots, outcomes for WCSC are expected to be: enhanced knMedgo of food waste by stafflmanagemenl and the seniors who receive meal services from the center. food waste reduction: program cost savings resulting from reduced wrasle: site-specific operations improvement, such as tailoring menus to specific preferences of seniors while maintaining nutnents required for good health: menu and purchasing modifications to enhance services, expansion of meal services to additional seniors not a,nenily being helped as a result of cost savings that will be reinvested ,n services; program and environmental susla.nabdity through waste reduction (cost sarongs and reduction of refuse to landplp: nutrition education for seniors, including shopping and cooking instruction, opportunities for seniors to participate in moderate pnysicail activity through gardening, fresh local food production in the gardens; and public policy recommendations to enhance and expand mroces to serve more meals to more seniors Stretching feed budgets translates colo more healthful meals which in lura reduces hunger Exercise achieved through gardening also enhance< health. The Hat Shot Truck purchases will allow us to expand services into more rural areas in the area and serve additional homebound clients that aro unable to prepare a meal for themselves. This will enable senior adults to remain in laeir own home for as long as possible. The Fayenevslie SAs^WC. s Rather. is al capaclfy ThI5 kllcnen ezuransron n,tl altovr them In serve mare nu=ats .r. both thz srgregare aqc HOM setl;ngs Program Su5tatnabiiity The WAW project consists of two complementary leaching modules The first module is delivered to staff It teaches hovr to reduce unnecessarily wasted food and determine what is wasted sc that they can make nmssary changes to purchasing and preparation procedures. This enables them to save money, providenutribous meals that seniors will eat rather than discard and expand services so that other seniors who are on waiting lists can begin receiving meals from the program The second program module includes gardening for seniors themselves on site with composted soil as well as Feeducation, which is cooking and shopping 'skills and nutrition education and insuucuon delivered directly to seniors Wilh this new knowledge, they can better manage their own diets to enswe proper nutrition and stretch their limited food budgets so that they can access more and health,er foods for the meals They prepare and eat at home. Both modules mcorpomte su5tainabillty, • one Into program operations and the other into lifestyle changes The WAW program is a selGsustainmg program, N/th the initial grant funds the equipment needed will be purchased The equipment can continue to be used for years to crime The lechnoingy, equipment and knovdedgelskills acquired and taught will continue to be used in further analyzing the food vrusle and additional changes loth e menu program anc"r policies can continue to be mode as food vrasle roll still be gathered and :racked 'he gardening skills will also continue Io be used after me funding cycle Is complele the gardening equipment and areas •roll be est blisned and still enable for years la come, WADI is designed to be a self.sustaln,ng program and also environmentally sus:ainab!c. The vehicle and klt_hen erp—siert Ire cne tame cost BCV=n2nce.5- The vetuc e5 and kdche!, expa son You be ma:.^.la:^ec .'nth cuffvm b'. dgels for tact, viCS : ' Organi:ahonal Budget 515.147,078 00 'Program Budgcl S1,7B7703Of) ` Requcstr:d Great Arnuunt $387,500,00 Budget Breakdown Budget Items (for this rcqu-t only) $212,500 00 Malenals and Supplies $175,000.00 Ciher Olreet Costs 5307,500.00 Total Pcr:onnel Costs DCLul NIA Malcrials.Supphra Details Elkins SAWC - Hot Snot Track $30,C00 Farmington SAWC , Hot Shot Truck 511.500 Fayetteville SAWG Hot Snot Took 538,500 Lincoln SAG - He( Shot Track 545MO Springdale SAWC - Hol Shot Truck 532,500 •aye<'%, ile SA�'iC K.u;r'rn E.zpars.cn 5<5 00r_' Olhc r Oiruc, Ousts Detail Vs7lal A Waste Program $35.000 for each or the 5 senior centers (Ekins, Farmmglon, Lincoln, Prairie Grcve, Springdale) for a total of Si75,000. Inover; Costs Detail NfA Page 3 of 5 http://www.cyber,,rants.com/pts/cyberarants/ao application.review app?x_;m id=2797&... 5/18/2016 Walmart Corporate - Apply For Grants Demographics People Served 1781 Gender 606.00 Male 1,135 00 Female 20 00 UnknownAktrepoited 1,761.00 Total Age Group 0.00 UnknowrWnreported ages 0 00 Children (0-12) 0,00 Youth (13.1 B) 0.00 Adults (1g-21) 0.00 Adults (25-55) 1,761 00 Mature (56+) 1,761.00 Total Elhnfe Background 15,00 Addean American or Block 35.00 American Indian or Alaskan Native 6 00 Asian and Pacific American Islander 5 00 Hispanic or Latino 12.00 MuW-olhnic 1,58100 while 107.00 UnknovadUnrepoded 1,761.00 Total Program Metrics Service Typo Nuttition Education Cooking Skills Education Capacity Building Number of people served 0,00 Children (0-17) 0 00 Adults (18-59) 1,181.00 Seniors (60+) 0,00 Unkna%mrUnreported 1,761.00 Total People Provided Nutrllion Education 526.00 Up to 6 hours of Instruction 1.233 00 More than 6 hours of instruction 1,761.00 Total Vehiclos(Capacity Building) 500 RefBgerated Trucks 5.00 Total Vehicle Details Vehicles that roll be purchased are Hol Shot Trucks -The vehides have a heated compartment for hot meals and cooled compartment for cold storage. The Hot Shot Trucks will be used to deliver additional Mears and expand misting meal routes Equipment Details N/A Donor Recognition Donor Recognition We plan to generate awareness about Walman's support of the innovative program through a number of communications vehicles: Write and disseminate press releases) announcing the project(s) al the local, Stale and national levels, inGuding working with NFESH to promle the program in the media Highlight Walmart as a key corporate partneron the NFesh websdo and AAANVJA's website. Work with NFESH so that regular updates and features of the program can be included in NFESH's national web based newsletter'Ronflops' which has a national readership in the Inousands Work wish NFESH so that regular updates and features of the program will be included in posts through NFESH's Tvarter account Regular updates through the AAANWA Facehook page Highlight Walmart as a key corporate partner in the semof center newsletters Additional Information ' Other Major Funders City of Fayellemile- Kitrhen Expansion at the Fayetleville, SAWC - $275.000 General Imprmemenl Funds received tovmrds the purchase of Hot Shot Trucks - $37,500 ,RS 930 Form .r. - .=fr:: _ '1 f.,! rt_ , � !',•iR_ s "• Rr r I ' __--r n:v�• ,f'a ! i Page 4 of 5 http://www.eybergrants.com/pis/cybergrants/ao_application.review_app?x_gm id=2797&.,. 5/18/2016 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Parks & Recreation Adjustment Number 2016 Dept.: Parks & Recreation Requestor: Alan Bearden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of a budget adjustment to receive/recognize a donation from Area Agency on Aging of Northwest Arkansas (AAANWA) of $25,000 to be used to renovate the kitchen facilities at Walker Park Senior Activity and Wellness Center (15010.1). The donation will be made upon our spending this $25,000 amount of project funds and then requesting reimbursement at that time (after the project starts). The contractor planned for the Senior Center renovation work is Ellingson Contracting (Bid # 16-23). This donation from AAANWA is a portion of a grant that it received from the AIVlimart Fnnnrlafinn COUNCIL DATE: 6/7/2016 LEGISTAR FILE ID#: 2016-0269 3arrl -cwa/ FOUL 5/23/2016 1:01 PM Budget Director Date TYPE: DESCRIPTION: GLDATE: RESOLUTION/ORDINANCE POSTED: TOTAL 25,000 25,000 v.20160125 Increase / (Decrease) Project.Sub# Account Number 4470.0947.4809.00 4470.9470.5315.00 4470.9470.5315.00 nse 30,714 (5,714) Revenue 25,000 Project Sub 15010 1 15010 1 14006 1 AT Account Name RE Donations EX Contract Services EX Contract Services C:\Users\Isrnith\AppData\Roaming\L5\Temp\bd492956-0b56-40a7-9334-d27ef367023b 1 of 1 Illllllllllllllllllllllllllllllllllllllllllllllllllllllllllllillllllllllllllilll Doc ID: Kind: PERFORMANCE20003 BOND Type: LIE Recorded: 06/30/2016 at 11:12:36 AM it Fee Amt: $25.00 Page 1 of 3 Na shington County, AR a 0�(o_��lart Kyle Sylvester Circuit Clerk PAYMENT BOND FileB034-00000019 Boni — — -- — KNOW ALL PERSONS BY THESE PRESENTS, That we Jbz, Inc. dba Ellingson Contracting Of D n Box 7909 Siloam Spr nas, AR 79761 ,hereinafter referred to as the Principal, and WESTERN SURETY COMPANY as Surety, are held and firmly bound unto City of Fayetteville ;pg , hereinafter Two Hundred Thirty Three Thousand Seven Hundred referred to as the Obligee, in the sum of Forty and o0/100 Dollars ($ 233, 74 0.00 ), for the payment of which we bind ourselves, our legal representatives, successors and assigns, jointly and severally, finely by these presents. WHEREAS, Principal has entered into a contract with Obligee, dated day of ,for City of Fayetteville Senior Center copy of which contract is by reference made a part hereof. NOW, THEREFORE, if Principal shall, in accordance with applicable Statutes, promptly make payment to all persons supplying labor and material in the prosecution of the work provided for in said contract, and any and all duly authorized modifications of said contract that may hereafter be made, notice of which modifications to Surety being waived, then this obligation to be void; otherwise to remain in full force and effect. No suit or action shall be commenced hereunder (a) After the expiration of one (1) year following the date on which Principal ceased work on said contract it being understood, however, that if any,limitation embodied in this bond is prohibited by any law controlling the construction hereof such limitation shall be deemed to be amended so as to be equal to the minimum period of limitation permitted by such law. (b) Other than in a state court of competent jurisdiction in and for the county or other political subdivision of the state in which the project, or any part thereof, is situated, or in the United States District Court for the district in which the project, or any part thereof, is situated, and not elsewhere. The amount of this bond shall be reduced by and to the extent of any payment or payments made in good faith hereunder. SIGNED, SEALED AND DATED this 28th day of June 2016 Form F8578 WE ETY COMPANY By (Seal) Bryan Scott Clinkscales AmomeyAn-Fact Wade Abernathy Submitted By City of Fayetteville Staff Review Form 2017-0002 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 1/4/2017 Submitted Date Facilities Management / Finance & Internal Services Department Division / Department Action Recommendation: Approval of Change Order #3 to the Sr. Center Kitchen Expansion Contract Bid #16-23 with Ellingson Contracting for concrete roofing tiles, added gutters/flashings and additional Pipe Bollard in the amount of $7,069.00. Budget Impact: 4470.520.8520-5315.00 Sales Tax Cap. Improvement Account Number 15010.1 Project Number Fund Walker Park Sr. Activity & Wellness Center Project Title Budgeted Item? No Current Budget $ 236,578.00 Funds Obligated $ 236,301.11 Current Balance $ 276.89 Does item have a cost? Yes Item Cost $ _ 7,069.00 Budget Adjustment Attached? NA Budget Adjustment Remaining Budget (6,792.11) V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: I— io -'ZO( Comments: At the time this SRF was completed, the 2017 budget of $150,000 has not beeni?ntered into the project accounting summary.