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HomeMy WebLinkAbout104-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 104-16 File Number: 2016-0228 TRANSPORTATION ALTERNATIVES PROGRAM - MUD CREEK TRAIL LIGHTING: A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO UTILIZE FEDERAL -AID TRANSPORTATION ALTERNATIVES PROGRAM FUNDS AND AUTHORIZE APPLICATION FOR A 20% LOCAL MATCH GRANT THROUGH THE ARKANSAS TRANSPORTATION ALTERNATIVES PROGRAM IN AN AMOUNT UP TO $500,000.00 FOR THE INSTALLATION OF TRAIL LIGHTING ALONG THE RAZORBACK REGIONAL GREENWAY AND THE MUD CREEK TRAIL FROM THE FULBRIGHT EXPRESSWAY TO OLD MISSOURI ROAD. WHEREAS, the City of Fayetteville understands Federal -Aid Transportation Alternatives Program funds are available through the Arkansas Transportation Alternatives Program in an amount up to $500,000.00 at 80% federal participation and 20% local match for the installation of trail lighting along the Razorback Regional Greenway and the Mud Creek Trail from the Fulbright Expressway to Old Missouri Road; and WHEREAS, the City of Fayetteville understands that Federal -Aid funds are available for this project on a reimbursable basis, requiring work to be accomplished and proof of payment prior to actual monetary reimbursement; and WHEREAS, this project, using federal funding, will be open and available for use by the general public and maintained by the City of Fayetteville for the life of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that the City of Fayetteville will participate in accordance with its designated responsibility, Page 1 Printed on 5118116 File Number: 2016-0228 Resolution: 104-16 including maintenance of this project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to execute all appropriate agreements and contracts necessary to expedite the construction of the above stated project. Section 3: That the City Council of the City of Fayetteville, Arkansas pledges its full support and hereby authorizes the City of Fayetteville to cooperate with the Arkansas State Highway and Transportation Department to initiate action to implement this project. PASSED and APPROVED on 5/17/2016 Attest: Z."__&: �' - Sondra E. Smith, City Clerk Treasurer �tttt�lrrrrr�i Op •.0— La - FAX "?KAkA 4 Page 2 Printed on 5118118 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 I - ,1 Text File — File Number: 2016-0228 Agenda Date: 5/17/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 10 TRANSPORTATION ALTERNATIVES PROGRAM - MUD CREEK TRAIL LIGHTING: A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO UTILIZE FEDERAL -AID TRANSPORTATION ALTERNATIVES PROGRAM FUNDS AND AUTHORIZE APPLICATION FOR A 20% LOCAL MATCH GRANT THROUGH THE ARKANSAS TRANSPORTATION ALTERNATIVES PROGRAM IN AN AMOUNT UP TO $500,000.00 FOR THE INSTALLATION OF TRAIL LIGHTING ALONG THE RAZORBACK REGIONAL GREENWAY AND THE MUD CREEK TRAIL FROM THE FULBRIGHT EXPRESSWAY TO OLD MISSOURI ROAD WHEREAS, the City of Fayetteville understands Federal -Aid Transportation Alternatives Program funds are available through the Arkansas Transportation Alternatives Program in an amount up to $500,000.00 at 80% federal participation and 20% local match for the installation of trail lighting along the Razorback Regional Greenway and the Mud Creek Trail from the Fulbright Expressway to Old Missouri Road; and WHEREAS, the City of Fayetteville understands that Federal -Aid funds are available for this project on a reimbursable basis, requiring work to be accomplished and proof of payment prior to actual monetary reimbursement; and WHEREAS, this project, using federal funding, will be open and available for use by the general public and maintained by the City of Fayetteville for the life of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that the City of Fayetteville will participate in accordance with its designated responsibility, including maintenance of this project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to execute all appropriate agreements and contracts necessary to expedite the construction of the above stated project. Section 3: That the City Council of the City of Fayetteville, Arkansas pledges its full support and hereby authorizes the City of Fayetteville to cooperate with the Arkansas State Highway and City of Fayetteville, Arkansas Page 1 Printed on 5/18/2016 File Number: 2016-0228 Transportation Department to initiate action to implement this project. City of Fayetteville, Arkansas Page 2 Printed on 5116/2016 Matt Mihalevich Submitted By City of Fayetteville Staff Review Form 2016-0228 Legistar File ID May 17th, 2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/28/2016 Engineering / Development Services Department Submitted Date Division / Department Action Recommendation: Approval of a resolution expressing the willingness to apply for federal -aid funds and allow staff to submit an application of an 80% federal 20% local matching grant through the Arkansas Transportation Alternatives Program for and award of up to $500,000 to be used for the installation of trail lighting along the Razorback Regional Greenway and the Mud Creek Trail from the Fulbright Expressway to Old Missouri Road. Budget Impact: 4470.9470.5814.05 Sales Tax Capital Improvements Account Number Fund 15017 Mud Creek Trail Lighting Project Number Project Title Budgeted Item? Yes Current Budget $ 250,000.00 Funds Obligated $ - Current Balance Does item have a cost? Yes Item Cost $ 120,000.00 Budget Adjustment Attached? No Budget Adjustment Remaining Budget V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: CITY OF Fay%Z —Ile ARKANSAS MEETING OF MAY 17TH, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Terry Gulley, Transportation Services Director Chris Brown, City Engineer FROM: Matt Mihalevich, Trails Coordinator DATE: April 281h, 2016 SUBJECT: 2016-0228 Transportation Alternatives Program — Mud Creek Trail Lighting RECOMMENDATION: Staff recommends approval of a resolution expressing the willingness to apply for federal -aid funds and allow staff to submit an application of an 80% federal 20% local matching grant through the Arkansas Transportation Alternatives Program for and award of up to $500,000 to be used for the installation of trail lighting along the Razorback Regional Greenway and the Mud Creek Trail from the Fulbright Expressway to Old Missouri Road. BACKGROUND: Currently 8 miles of the 40 mile Fayetteville trail system includes lighting. The Razorback Regional Greenway sections include lighting from the beginning point south of Walker Park extending 5 1/2 miles to the north side of the Fulbright Expressway. Many trail users have expressed their desire for expanding the lighting north along the Razorback Regional Greenway and east along the Mud Creek Trail to Old Missouri Road. In a 2015 trail user survey, expanding the trail lighting ranked as the fourth most desired improvement. As one of the first trails constructed in the city, the Mud Creek Trail has numerous businesses destinations, many of which are open all hours of the day and night. The inclusion of trail lighting will provide safe and accessible way for employees and customers to access these business destinations all hours utilizing the trail. Mud Creek Trail also serves a large residential population who use the trail regularly for recreation and transportation. A recent count on Mud Creek Trail showed an average of 365 trail users per day during the months of March to April of 2016 with a peak of over 2,000 users on April 1st 2016. Two major apartment buildings are under construction adjacent to Mud Creek Trail and once open will provide an estimated 635 units or 1,270 new residents to the area that will be able to enjoy the trail during all hours with the addition of lighting. The proposed trail lighting project would include 2.9 miles of new trail lighting at an estimated cost of $620,000. This estimate includes approximately 170 new LED light fixtures matching the city standard shown below. If approved, the lighting project will be designed by an electrical engineer and competitively bid to a private electrician. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSION: The lighting project is eligible for funding through the Transportation Alternatives Program administered through the Arkansas State Highway and Transportation Department. For the 2016 funding cycle, staff is requesting approval to submit an application for funding 80% of the cost of the lighting. BUDGET/STAFF IMPACT: If the Transportation Alternatives Program grant is approved, the City will be responsible for 20% of the total project cost, or $120,000. Sufficient funding for the match has been budgeted through the Mud Creek Trail Lighting Capital Improvement Project. This Capital Improvement Project was created during the 2015 budget with $250,000 allocated. This funding amount is insufficient to complete the entire 2.9 miles of lighting so staff recommends applying for additional funding through the Transportation Alternatives Program. The remaining CIP funds beyond the matching requirement will be utilized to hire the electrical engineering consultant. Attachments: Mud Creek Trail Lighting Map Trail Lighting Cost Estimate Transportation Alternatives Program Sample Resolution �G oo,0% 9G� � � v Nd� pRIVATE 4245 S&:PRERO LN QUj JANE CIRCLE OR GEORGETOWNE SQUARE OR LU c YVVONNE DR a a L3 F- c3 AMARYOR UPTow Apartn encs z 0 320U is v ��o Appro ed Ae � Noodles Mod Creek Trail q� 'Apartmenti � rn Fayetteville Vicinity Map Mutt Creek Trail Trail Lighting Project J e I a: a T telt Joyce Sidepath ,tiGtgX RAINFOW w 1 1 �5 0 EINE AV Legend LONGVIEW sr } 1 KENRA y S t p Existing Shared -Use Paved Trail z Cr ° Proposed Trail Lighting - 2.9 Mile 4 Existing Trail Lighting - 8 Miles Fayetteville Standard LED Trail Light Raver - Cit�s;ait�e�cert+auafre�,, ... <�r e1 -r orY=� r� e�'111e 0 250 500 1,000 1,500 2,000 Razorback Regional Greenway and Mud Creek Trail Lighting =, - Fulbri ht Ex resswa to Old Missouri Road - 2.9 Miles e.ax,esns Feel: g p Y �r.o=� Approved 0� r I (0j Y a ua La O LOOP Ly 0 ' VAN ASCHE ❑R courtyard Marriot 0r$p � Panera Bread'�A .'k F w v PRivar Rco Olive �. ' 3°' RD ^� W Target Darden SAtN ST Butterfield Trail Senior ViGag (T3 l3 ¢ PRIM � O�"IZANo �OQ 64 n�P $`' F ctt &UO�i, Z ' 'DrtG' ¢ ray i �o SWALLOW CI °ate '� 1s�0 MILLS Hca o -' ire 1-i 154 R�' ... - - - Q gy© FUTRALLO BROOKi;gVEN QR 14 xpex.,, l54 !! 4 1 1 �5 0 EINE AV Legend LONGVIEW sr } 1 KENRA y S t p Existing Shared -Use Paved Trail z Cr ° Proposed Trail Lighting - 2.9 Mile 4 Existing Trail Lighting - 8 Miles Fayetteville Standard LED Trail Light Raver - Cit�s;ait�e�cert+auafre�,, ... <�r e1 -r orY=� r� e�'111e 0 250 500 1,000 1,500 2,000 Razorback Regional Greenway and Mud Creek Trail Lighting =, - Fulbri ht Ex resswa to Old Missouri Road - 2.9 Miles e.ax,esns Feel: g p Y �r.o=� CITY OF 7 51 T 1� ARK/1NSA5 Mud Creek Trail Lighting Cost Estimate (Contractor Install Prices) Cost Estimate (Based on 2014 Town Branch Trail Bid) April 27, 2016 ITEM # DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST 1 Standard LED Trail Light Fixture (Amerlux) (100 footspacing.) 170 E.A. $1,600.00 $ 272,000.00 2 Standard Fiberglass Pole (Alliance Composites) 170 E.A. $550.00 $ 93,500.00 3 Standard Surface Mount LED fixture Installed under Bridges) (50 foot S 10 E.A. $2,000.00 $ 20,000.00 4 1 1/4" Electrical Conduit (Installed) 14,956 L. F. $8.26 $ 123,536.56 5 9" x 11" Fiber lass/Pol mer Conc. Pull Box 166 E.A, $214.00 $ 35,524.00 6 3/4" Galvanized Rigid Steel Conduit Install on Bridges) 1,401 L. F. $11.53 $ 16,153.53 7 No. 8 AWG Copper Conductor 16,357 L.F. $2.50 $ 40,892.50 8 Electrical Service Equipment Pedestals (Milbank) 4 E.A. $4,600.00 $ 18,400.00 Total Estimated Project Cost $620,006.59 SAMPLE RESOLUTION RESOLUTION NO. A RESOLUTION EXPRESSING THE WILLINGNESS OF insert sponsor's name TO UTILIZE FEDERAL -AID TRANSPORTATION ALTERNATIVES PROGRAM FUNDS WHEREAS (Sponsor's Governing Authority) understands Federal -aid Transportation Alternatives Program Funds are available at 80% federal participation and 20% local match to develop or improve (insert project name), and WHEREAS (insert sponsor's name) understands that Federal -aid Funds are available for this project on a reimbursable basis, requiring work to be accomplished and proof of payment prior to actual monetary reimbursement, and WHEREAS this project, using federal funding, will be open and available for use by the general public and maintained by the applicant for the life of the project. NOW, THEREFORE, BE IT RESOLVED BY (Sponsor's Governing Authority) THAT: SECTION I: (insert sponsor's name) will participate in accordance with its designated responsibility, including maintenance of this project. SECTION II: (insert title of sponsor's CEO/CAO) is hereby authorized and directed to execute all appropriate agreements and contracts necessary to expedite the construction of the above stated project. SECTION III: (insert sponsor's governing authority) pledges its full support and hereby authorizes the Arkansas State Highway and Transportation Department to initiate action to implement this project. THIS RESOLUTION adopted this day of 2016. Signed: ATTEST: (SEAL) (Insert sponsor's CEO/CAO) Page 15 of 15