HomeMy WebLinkAbout100-16 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 100-16
File Number: 2016-0213
BRADEN NEIGHBORHOOD PARK:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $3,723.00
RECOGNIZING PARKLAND DEDICATION FEES FROM THE NORTHEAST QUADRANT TO BE
USED FOR A PORTION OF IMPROVEMENTS TO AND EXPANSION OF THE PLAYGROUND AT
BRADEN NEIGHBORHOOD PARK.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, in the amount of $3,723.00 recognizing
parkland dedication fees from the Northeast Quadrant to be used for a portion of improvements to and
expansion of the playground at Braden Neighborhood Park.
PASSED and APPROVED on 5/17/2016
Page 1
TRt-
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=�: FAYETTEVILLE:
Attest: ' �••� •q'Q/(A NSP. .'_``�
Sondra E. Smith, City Clerk Treasurer
Printed on 5118116
City of Fayetteville, Arkansas
-1 Text File
File Number: 2016-0213
Agenda Date: 5/17/2016 Version: 1
In Control: City Council Meeting
Agenda Number: A 6
BRADEN NEIGHBORHOOD PARK:
113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Status: Passed
File Type: Resolution
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $3,723.00
RECOGNIZING PARKLAND DEDICATION FEES FROM THE NORTHEAST QUADRANT TO BE
USED FOR A PORTION OF IMPROVEMENTS TO AND EXPANSION OF THE PLAYGROUND
AT BRADEN NEIGHBORHOOD PARK
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, in the amount of $3,723.00 recognizing
parkland dedication fees from the Northeast Quadrant to be used for a portion of improvements to and
expansion of the playground at Braden Neighborhood Park.
City of Fayeffeville, Arkansas Page 1 Printed on 5/18/2016
City of Fayetteville Staff Review Form
2016-0213
Legistar File ID
5/17/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
/
Ken Eastin 4/19/2016 Parks & Recreation
Parks & Recreation Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval and recognition of Park Land Dedication Funds for Fayetteville's northeast park
quadrant to be used for proposed improvements at Braden Park as a partnership match with funds donated by the
Covington Park Property Owner's Association, and approval of a Budget Adjustment.
2250.9256.5315.00
Account Number
13001.1603
Budget Impact:
Parks Development
Fund
Braden Park Playground Expansion
Project Number
Budgeted Item? No Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? Yes Budget Adjustment
Remaining Budget
Project Title
$5,025.00
3,723.00
V20140710
Previous Ordinance or Resolution # 166.04 (B)
Original Contract Number: Approval Date:
Comments: Of the total $5,025 commitment for this project, the BA will provide $3,723 of this budget. The
remaining $1,302 will be moved, via an administrative BA, from savings left over from an existing project
budget.
CITY OF
6WIleCITY COUNCIL AGENDA MEMO ay
ARKANSAS
MEETING OF MAY 17, 2016
TO: Mayor Jordan and Fayetteville City Council
THRU: Don Marr, Chief of Staff
Connie Edmonston, Parks and Recreation Director
Alison Jumper, Park Planning Superintendent
FROM: Ken Eastin, Park Planner
DATE: April 20, 2016
SUBJECT: Recognition of Park Land Dedication Funds for Braden Park Improvements
RECOMMENDATION:
Staff recommends approval and recognition of Park Land Dedication Funds for Fayetteville's
northeast park quadrant to be used for proposed improvements at Braden Park as a partnership
match with funds donated by the Covington Park Property Owner's Association, and approval of
a Budget Adjustment.
BACKGROUND:
The current Covington Park Property Owner's Association revised a previous 2004 agreement
with Parks and Recreation in March of 2015. This revised agreement stated that the POA is
interested in providing annual funding toward improvements to Braden Neighborhood Park and
in working with Parks and Recreation staff to assist in cost estimating, prioritizing, and
implementing projects. This agreement resulted in the construction of an entry garden in 2014
and the provision of the site with water service for irrigation. The agreement also makes
provisions for continued donations from the POA, particularly regarding improvements to the
existing playground.
DISCUSSION:
Most recently, Parks has been contacted by the POA with an offer to improve and expand the
existing playground. The POA has offered to pay for the purchase and installation of a new
modular play structure and a new two -bay swing set, valued at approximately $20,000. The
new modular play structure is proposed to be erected at the POA's expense within an existing
concrete -curbed area containing an existing climbing structure and engineered wood fiber
safety play surfacing. The POA requested that Parks staff remove the existing climber (planned
for reuse in another park) so that the modular structure can be installed in its place. This play
area is immediately adjacent to another existing small sand covered play area with a smaller
climbing structure for toddlers. This smaller structure is popular with resident children and they
have requested it remain in place.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
In addition, the POA has offered to purchase and install a sturdy two -bay swing set featuring
two swings within each bay. This purchase will include two belt swings and two toddler swings,
plus impact mats beneath the belt swings and all necessary hardware for use. In conjunction
with this offer, the POA has requested that Parks remove two or three small trees, excavate the
soil within the proposed swing play area, purchase and install a gravel base for drainage, add
additional engineered wood fiber for safety surfacing, and install approximately 100 feet of
concrete curb to contain the wood fiber.
This request was made by Dani Dingman, POA representative, to the Parks and Recreation
Advisory Board at the scheduled meeting of April 4, 2016. The Board voted unanimously to
accept this offer and commit to the City's involvement, as shown on the attachment,
"Commitments of City and POA".
BUDGET/STAFF IMPACT:
The estimated budget for the City's commitment is $6,990 in which the tree removal and
excavation of the swing area is planned to be accomplished by park maintenance crews at an
estimated cost of $1,965. The cash outlay would total $5,025 to cover installation of the
concrete curb (estimated at $30/foot for a total of $3,000), the purchase and installation of the
gravel subbase and Geo Fabric (estimated at $775), and the purchase and installation of the
engineered wood fiber surfacing (estimated at $1,250).
The request for the budget adjustment will recognize funds received from parkland dedication
(PLD) (Chapter 166.04 (B)) for the NE quadrant in the amount of $3,723. The difference in this
PLD balance of $3,723 and the expected budget need of $5,025 is $1,302. This difference will
come from the savings of previous PLD funds remaining from another project. These extra
funds will be transferred through an administrative budget adjustment to make up the additional
$1,302.
Attachments:
2015 agreement between the City and the Covington Park Property Owner's Association
Letter of commitment from Covington Park Property Owner's Association
Commitments of the City and POA
Braden Park Location Map
Graphic renderings of the proposed modular play structure and swing set
Plan of existing impact area for modular structure showing safety zone determination
Site Plan of proposed facilities
Minutes from PRAB meeting of 4/4/2016
CITY OF
e
rayARKANSAS
AGREEMENT
This Agreement, made and entered by and between the City of Fayetteville, Arkansas, a
municipal corporation, and the Covington Park Property Owner's Association (POA),
Witnesseth:
IN CONSIDERATION of mutual promises of the parties contained herein and other
good and valuable consideration, the parties agree as follows:
The Covington Park POA has expressed an interest in providing annual funding
toward improvements to Braden Park.
2. The City of Fayetteville Parks and Recreation Department shall assist Covington
Park POA in creating cost estimates for improvements including but not limited to:
installation of a planting bed at the park entry including irrigation; improvements or
additions to the play equipment; and construction of a common meeting space
which may include a fire pit and/or a pavilion.
3. The Covington Park POA shall provide a prioritized list of improvements to the
City of Fayetteville Parks and Recreation Department based on the POA's
available funding.
4. All maintenance plans and proposed improvements shall be reviewed and
approved by the City of Fayetteville's Parks and Recreation staff. All
improvements provided in the park shall become property of the City of
Fayetteville.
5. The Covington Park POA shall provide funding for the installation of an irrigation
system at the park entry including City of Fayetteville impact fees and required
back flow prevention. The irrigation system shall be the responsibility of and shall
be maintained by the Covington Park POA. The Covington Park POA shall open a
City water account in its name, and shall be solely responsible for the payment of
all water bills.
6. The Covington Park POA shall supply all plants, materials, and labor for the park
entry planting bed, subject to the approval of the City of Fayetteville.
7. The Covington Park POA shall maintain the park entry to present a neat and
orderly appearance at all times. The Covington Park POA shall provide a
maintenance schedule, to include weed control methods, timing and schedules to
Park staff. The Covington Park POA shall strictly comply with the City of
Fayetteville's vegetation management policy, and report any weed control
difficulties to the City of Fayetteville's Park staff for review and advisement.
Mailing Address:
113 W. Mountain Street wvvw.fayetteville ar.gov
Fayetteville, AR 72701
8. The Covington Park -POA shall document all volunteer work and submit such
documentation to the City of Fayetteville's Parks and Recreation Volunteer
Coordinator no later than the last business day of each month.
9. If at any time the City of Fayetteville determines the Covington Park POA has
failed to satisfy the terms of this agreement, it may be necessary for the City of
Fayetteville to return the entry planting bed area to a grass area so as not to
increase the level of maintenance required for a typical neighborhood park.
10, The Covington Park POA may not remove, prune or otherwise alter any tree on
the park property without approval by Park staff.
11. Braden Park is a public park and as such, shall remain open to the public as
regulated by ordinance.
12. It is agreed that the failure of the City to invoke any of the available remedies
under this agreement or under law in the event of one or more breaches or
defaults by the Covington Park POA under the agreement shall not be construed
as a waiver of such provisions and conditions and shall not prevent the City from
invoking such remedies in the event of any future breach or default.
13. Each paragraph of this agreement is severable from all other paragraphs. In the
event any court of competent jurisdiction determines that any paragraph or
subparagraph is invalid or unenforceable for any reason, all remaining
paragraphs and subparagraphs will remain in full force and effect.
14. This agreement shall be interpreted according to and enforced under the laws of
the State of Arkansas.
15. This agreement contains the entire agreement of both parties hereto, and no
other oral or written agreement shall be binding on the parties hereto. This
agreement supersedes all prior agreements, contracts and understandings of any
kind between the parties relating to the subject matter hereof. This agreement
may be executed in all or more counterparts, each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
IN!MNISS EREOF, the parties hereto have set their
1 2015.
CITY OF FAYETTEVILLE, ARKANSAS
this day of
ATTEST.
K
By:
SONDRA SMITH, City Clerk
.'01y pr��;G,
•prAA N57 ON
COVINGTON PARK PROPERTY OWNER'S
ASSOCIATION
By:
PresEdent
ATTEST:
By.'gi
ecretary
Eastin, Ken
From: Danika Dingman <danidingman@gmail.com>
Sent: Monday, April 04, 2016 10:57 AM
To: Eastin, Ken
Subject: Fwd: Braden Park project
Attachments: 01. Project Proposal-2.pdf
---------- Forwarded message ----------
From: Adam Parisi <adam.parisigtrestletree.com>
Date: Mon, Apr 4, 2016 at 10:51 AM
Subject: Braden Park project
To: "danidin man(a,gmail.com" <danidingmanggmail.com>
Cc: Anita Thomas <phi]lipandanita@yahoo.com>, "robtelee2@sbcglobal.net" <robtelee2@sbcglobal.net>,
"colinsdad(2outlook.com" <colinsdad a,outlook.com>, "wfmccomas@hotmail.com"
<wfmccomas@hotmail.com>
Hi Dani,
I would like to confirm that the Covington Park POA Board has unanimously agreed to support the proposed Braden Park
project proposal, with Cunningham Recreation as the selected vendor. The POA agrees to fulfill its commitment as
outlined in the "HOA Commitment" section on the first page of the attached document.
Thank you so much for coordinating this project and for your diligent work with the City to bring this to fruition.
Regards,
Adam Parisi
Covington Park POA Board President
BRADEN PARK
COMMITMENT FROM COVINGTON PARK PROPERTY OWNERS ASSOCIATION
AND
THE CITY OF FAYETTEVILLE
POA Commitment
• Purchase and installation of PrimeTime
modular play structure with associated
play stations as shown on proposal.
• Purchase and installation of PrimeTime
ADA two -bay swing frame with 2
enclosed tot seats, 2 belt seats, and 2
large heavy duty wear mats for the belt
swings.
City Commitment
• Removal of existing Kompan climbing
structure from play area where modular
structure is proposed.
• Removal of large boulder currently in
play area where modular structure is
proposed.
• Preparation of new swing play area to
include removal of — 2 — 3 small trees,
excavation and removal of subgrade.
• Installation of new concrete
containment curb for swing area (8" x
18" x "'100').
• Installation of 2" gravel subbase for
drainage.
• Provide and install engineered wood
fiber surfacing.
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` Existing equipment to be removed and replaced
with new PrimeTime modular structurre to include
double wave zip slide, twister climber, scramble up
'
!NLJO climber and other play stations as shown on plan and
passible bench location �r �� � rendering
K .,
4
New play equipment to include two bay PrimeTime
swing with 2 tot and 2 belt swings and swing mats
beneath 2 belt swings. Project to include new
installation of concrete curb to contain newly
installed engineered wood fiber surfacing.
0 12.5 25 50
Feet
2016 BRADEN PARK PLAYGROUND IMPROVEMENT PROPOSAL
CITY OF
T 0
ay% Ile
ARKANSAS
Parks and Recreation Advisory Board Meeting
April 4, 2016 at 5:30 p.m.
City Administration Building Room 326
113 West Mountain Street
Fayetteville, AR
Members: Richie Lamb, David Priest, Wade Colwell, Terry Lawson, Chuck
Maxwell, Kyle McHan, Phillip McKnight, David Proffitt, JL Jennings
City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance
Superintendent; Alison Jumper, Park Planning Superintendent; Chanel
Pennington, Operations Assistant; Ken Eastin, Park Planner II
Item 4: Braden Park Improvements Presentation: Dani Dingman
MINUTES
Eastin introduced Dani Dingman, a representative for the Covington Park
Property Owner's Association. Dingman proposed adding a small modular unit
with double slides and additional play features attached. This unit would go into
an existing play area. They are also requesting a new swing set.
Dingman added the current climbing structure is not being utilized nor considered
safe by park users. They are proposing to remove this component and replace it
with something more age appropriate and safer.
Eastin added the city would be responsible for adding the 100 feet of concrete
curb and removing existing play equipment. There is also a small boulder that
may need to be relocated within the park. The cost to the city would be around
$5,000.
Edmonston added there are available funds within the park quadrant budget that
could cover the department's financial portion of this project. Staff is
recommending to utilize these funds.
PRAB Motion: Maxwell motioned to approve the proposal, McKnight
seconded the motion. Motion passed 8-0-0.
Mailing Address:
113 W. Mountain Street v ww,fayetteville-ai.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division: Parks & Recreation Adjustment Number
2016 Dept.: Parks & Recreation
Requestor: Alan Bearden
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
To recognize Park Land Dedication (Northeast quadrant) revenues received into a new subproject. The revenue will be
used for expansion of the Braden Park playground facilities (surface, enclosure, etc.).
COUNCIL DATE:
LEGISTAR FILE ID#:
5/17/2016
2016-0213
3a rba4-al Fell
4/20/2016 1:27 PM
Budget Director Date
TYPE:
DESCRIPTION:
I GLDATE:
RESOLUTION/ORDINANCE POSTED:
TOTAL 3,723 3,723 v.20160125
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub AT Account Name
2250.9256.5315.00 3,723 - 13001 1603 EX Contract Services
2250.0925.4419.01 - 3,723 13001 1603 RE Greenspace Fees - NE
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