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Home My WebLink About98-15 RESOLUTIONRESOLUTION NO. 98-15 A RESOLUTION TO APPROVE TASK ORDER NO. 2 WITH GARVER, LLC FOR DESIGN WORK, BIDDING SERVICES, CONSTRUCTION PHASE SERVICES, MATERIALS TESTING AND CLOSEOUT SERVICES ASSOCIATED WITH THE AIRPORT TERMINAL APRON REHABILITATION PROJECT IN AN AMOUNT NOT TO EXCEED $73,000.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 2 with Garver, LLC for design work, bidding services, construction phase services, materials testing, and closeout services associated with the airport terminal apron rehabilitation project in an amount not to exceed $73,000.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution and made a part hereof. PASSED and APPROVED this Stn day of May, 2015. ATTEST: By: Atzw� - if "at� SONDRA E. SMITH, City Clerk Treasurer A, ; • G\7 Y Off' •.G'`., _'; FAYETTEVILLE°�"= Wiz•• 9 ;�� PkANSp � GTON •G��e. 1111111uttv`` City of Fayetteville, Arkansas 113 West Mountain Street _ Fayetteville, AR 72701 (479) 575-8323 7, Text File File Number: 2015-0207 Agenda Date: 5/5/2015 Version: 1 Status: Passed In Control: City Council File Type: Resolution Agenda Number: A. 9 GARVER, LLC TASK ORDER NO. 2 A RESOLUTION TO APPROVE TASK ORDER NO. 2 WITH GARVER, LLC FOR DESIGN WORK, BIDDING SERVICES, CONSTRUCTION PHASE SERVICES, MATERIALS TESTING AND CLOSEOUT SERVICES ASSOCIATED WITH THE AIRPORT TERMINAL APRON REHABILITATION PROJECT IN AN AMOUNT NOT TO EXCEED $73,000.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 2 with Garver, LLC for design work, bidding services, construction phase services, materials testing, and closeout services associated with the airport terminal apron rehabilitation project in an amount not to exceed $73,000.00. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution and made a part hereof. City of Fayetteville, Arkansas Page 1 Printed on 51612015 City of Fayetteville Staff Review Form 2015-0207 Legistar File ID 5/5/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item John J. Roscoe �� 4/16/2015 Aviation / Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: 1) A Resolution to authorize, signature of the Mayor, on Task Order 02 with Garver LLC., C/O Adam T. White, 2049 East Joyce Blvd, Fayetteville, AR, 72703, 479-527-9100, ATWhite@GarverUSA.com, that provides for Engineering Services associated with the Airport Terminal Apron Rehabilitation Project. 2) Authorize a Budget Adjustment in the amount of $73,000. 5550.3960.5314.00 Account Number 14014 2 Project Number Budget Impact: Airport Fund Airport Terminal Apron Rehabilitation Project Title Budgeted Item? No Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? Yes Budget Adjustment Remaining Budget $ 12,964.00 $ _.__...„_._...----- 12, 964.00 --------- .__._...... ....... _...... $ 73,000.00 $ 73,000.00 i V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF Orays . ARKANSAS MEETING OF MAY 5, 2015 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Staff/Contract Review Committee Terry Gulley, Transportation Director CITY COUNCIL AGENDA MEMO FROM: John J. Roscoe, Airport Director° DATE: 4/15/15 SUBJECT: Garver, LLC - Task Order 02 Legistar Item # 2015-0207 _..w... _.._. __......._......._..,.._M___. _....-.v.__.._ .__._........ RECOMMENDATION: Staff requests approval of a Resolution to authorize Task Order 02 with Garver, LLC, for Engineering Services associated with the Airport Terminal Apron Rehabilitation Project. BACKGROUND: The FAA requires Airports to have a consulting engineer under contract in order to apply for and receive grants. The Airport recently concluded a Request for Qualifications process, choosing Garver, LLC, as the new Airport Consulting Engineer. The Airport plans to utilize Arkansas State Department of Aeronautics funding to perform rehabilitation of the concrete surface of the Airport Terminal aircraft parking area. DISCUSSION: McClelland Consulting Engineers (MCE) was the Airport's previous "on -contract" CE firm as required by the FAA. They were, under that contract and with a Task Order, requested to accomplish the Design through Bid Stage of a project to perform a global rehabilitation of the terminal apron with a surface treatment. Upon inspection by City staff of an airport with a concrete rehabilitation with a similar surface treatment product, the Airport determined that the global surface treatment was not a sensible approach. MCE then began investigating other possible global rehabilitation alternatives. The revised rehabilitation alternatives would require approximately $1.2M dollars whereas the City would only be able to obtain approximately half of the project amount through the Airport's FAA entitlement funds. Additionally, during this period of time our Contract expired with MCE and the City, through the RFQ process selected Garver as our new CE firm. Pursuant to our original contract with MCE, under SECTION XV — POSTPONMENT OR CANCELLATION OF THE CONTRACT, "it is understood that the CITY OF FAYETTEVILLE will have the right to suspend or cancel the work at any time. A. Postponement - Should the CITY OF FAYETTEVILLE, for any reason whatsoever, decide to postpone the work at any time, the CITY OF FAYETTEVILLE will notify MCE, who will immediately suspend work. Should the CITY OF FAYETTEVILLE decide during such suspension not to resume the work, or should such suspension not be terminated within a year, the work shall be canceled as hereinafter provided. B. Cancellation - Should the CITY OF FAYETTEVILLE, for any reason whatsoever, decide to cancel or to terminate the use of MCE'S service, the CITY OF FAYETTEVILLE will give written notice thereof to MCE, who will immediately terminate the work. If the CITY OF FAYETTEVILLE so elects, MCE may be instructed to bring a reasonable stage of completion to those items whose Mailing Address: 113 W. Mountain Street �v4�tfiayettevil}e-ar.yov Fayetteville, AR 72701