HomeMy WebLinkAbout95-15 RESOLUTIONRESOLUTION NO. 95-15
A RESOLUTION TO AWARD BID #15-22 AND AUTHORIZE THE
PURCHASE OF THREE (3) FREIGHTLINER DUMP TRUCKS FROM
TRUCK CENTERS OF ARKANSAS IN THE TOTAL AMOUNT OF
$368,232.00 FOR USE BY THE WATER AND SEWER OPERATIONS
DIVISION AND THE TRANSPORTATION SERVICES DEPARTMENT, AND
TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #15-22
and authorizes the purchase of three (3) Freightliner dump trucks in the total amount of
$368,232.00 from Truck Centers of Arkansas for use by the Water and Sewer Operations
Division and the Transportation Services Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution and made a part hereof.
PASSED and APPROVED this 5t" day of May, 2015.
ATTEST:
By: an� 6. i
SONDRA E. SMITH, City Clerk Treasurer
*1,g%l LqR K
CITY •9��":
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City of Fayetteville, Arkansas 113 West Mountain Street
.. ` Fayetteville, AR 72701
a (479) 575-8323
.. , Text File
File Number: 2015-0201
Agenda Date: 5/5/2015 Version: 1 Status: Passed
In Control: City Council File Type: Resolution
Agenda Number: A. 6
BID #15-22 TRUCK CENTERS OF ARKANSAS
A RESOLUTION TO AWARD BID #15-22 AND AUTHORIZE THE PURCHASE OF THREE (3)
FREIGHTLINER DUMP TRUCKS FROM TRUCK CENTERS OF ARKANSAS IN THE TOTAL
AMOUNT OF $368,232.00 FOR USE BY THE WATER AND SEWER OPERATIONS DIVISION
AND THE TRANSPORTATION SERVICES DEPARTMENT, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 915-22 and
authorizes the purchase of three (3) Freightliner dump trucks in the total amount of $368,232.00 from
Truck Centers of Arkansas for use by the Water and Sewer Operations Division and the Transportation
Services Department.
Section 2: That the City Council of the City of, Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution and made a part hereof.
City of Fayetteville, Arkansas Page 1 Printed on 51612015
City of Fayetteville Staff Review Form
2015-0201
Legistar File ID
5/5/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jesse Beeks/Sara Glenn/Barbara Olsen
Submitted By
4/15/2015 Fleet Operations /
Transportation Services Department
Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of three 2016 Freightliner Dump Trucks in the amount of $122,744 each for
a total of $368,232 off of Bid 15-22 through Truck Centers of Arkansas.
Budget Impact:
9700.1920.5802.00
Account Number
02079.2015
Project Number
Shop Fund
Fund
Heavy Trucks
Project Title
Budgeted Item? Yes
Current Budget
$
385,800.00
Funds Obligated
$
-
Current Balance
i
��:»,�.
.-:85,80.00 i
Does item have a cost? Yes
Item Cost
$
368,232.00
Budget Adjustment Attached? Yes
Budget Adjustment
$
123,000.00
Remaining Budget
<
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
Tayeve
ARKANSAS
MEETING OF MAY 5, 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: April 15, 2015
SUBJECT: Purchase of one Dump Truck for Water and Sewer and two Dump Trucks for
Transportation
RECOMMENDATION:
That City Council approve the purchase of three 2016 Freightliner Dump Trucks in the amount
of $122,744 each for a total of $368,232 off of Bid 15-22 through Truck Centers of Arkansas.
BACKGROUND:
Water and Sewer is in need of an additional dump truck to improve their productivity and this
expansion was approved in their capital budget.
Unit 746 is a 2006 Freightliner Dump Truck. It has 101,684 miles on it and has cost more than
66% of its original cost in maintenance. It will no longer stand up to front line use.
Unit 748 is a 2006 Freightliner Dump Truck. It has 115,260 miles on it and has cost more than
48% of its original cost in maintenance. It will no longer stand up to front line use.
DISCUSSION:
Fleet recommends the purchase of three 2016 Freightliner Dump Trucks in the amount of
$122,744 each for a total of $368,232 off of Bid 15-22 through Truck Centers of Arkansas.
This purchase was presented to the Equipment Committee on April 14, 2015
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted for both Transportation purchases. Replacement funds
collected are short of the purchase price. However, by the time the new units arrive, sufficient
funds will have been collected.
Sufficient funds have been budgeted for both capital and operating for Water and Sewer's
expansion.
Attachments:
PO — Purchase Requisition
BA — Budget Adjustment
Mailing Address:
113 W. Mountain Street lAmm.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville - Purchase Order Request (PO)
egwsiu°" o.:
ate:
4115/2015
(Not a Purchase Order) -
PD Number:
All PO Requests shall be scanned to the Purchasing e-mail:. PurchasIng@fayettevIlloargov
- - Purchase shall not be made until an actual POhas been issued.
Vendor
Vendor
Mail
Legistar#:
#: _ 16751
Name: Truck Centers of Arkansas
Ares G7ao
2015-0201
FOB Point:
Taxable
Address:
Os
Expected Delivery Date:
Zip Code:
Ship to code:
Quotes Attached
City:
State:
50
Ores Do
Requesters Employee #:
Extension:
Requester: Sara Glenn
3912
3485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Number
Projecl.Sub#
Inventory #
Fixed Asset #
1
Freightliner Dump Truck
3
ea
122,744.00
$368,232.00
9700.1920.5802.00
02079.2015
778, 779 & 780
700778,
700779,700780
2
Off of Bid 15-22
$0.00
3
To Be Unit #778, 779 & 780, Fixed
$0.00
Asset 700778, 700779 & 700780
4
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
•
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $368,232.00
Tax: 50.00
Total: $368,232.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Chief Financial Officer: Budget Director: IT Director:
Dispatch Manager. Utilities Manager: Other__`vl-!:_--
City of Fayetteville, Arkansas sC?�
CITY OF • Purchasing Division
\y�
(0t T� l p OFFICIAL PRELIMINARY BID TABULATION
Q G lie Bid 15-22, Diesel Powered Dump Trucks
ARKANSAS Friday, February 20, 2015, 2:00 PM, local time
C -
BIDDER.
QTY
Chassis
Dump Body
Total Bid
MHC Kenworth/Volvo - Springdale Opt 1
3
$ 111,455.00
$ 18,936.16
$ 391,173,48
Mfg/Model Bid
Kenworth, 1470
TBEI-OX, SP851300
MHC Kenworth/Volvo - Springdale Opt 2
3
$ 111,455.00
$ 18,800.00
$ 390,765.00
Mfg/Model Bid
Kenworth, 1470
Hilbilt, Mongoose XL
MHCKenworth/Volvo-Springdale Opt3
3
$ 111,455.00
$ 19,000.00
$ 391,365.00
Mfg/Model Bid
Kenworth, 1470
Crown, 13'
MHCKenworth/Volvo-Springdale Opt4
3
$ 111,455.00
$ 19,981.00
$ 394,308.00
Mfg/Model Bid
Kenworth, 1470
OX, SP851300
Peterbilt of Fort Smith
3
$ 109,498.00
$ 18,800.00
$ 384,894.00
Mfg/Model Bid
Peterbuilt, 348
Hilbilt, Mongoose XL
Shipley Motor Equipment Company
3
$ 123,950.00
$ 18,800.00
$ 428,250.00
Mfg/Model Bid
Mack, GU813
Hilbilt, Mongoose XL
$ 103,944.00
$ 18,800.00
$ 368,232.00
TRL, Inc. DBA Truck Centers of Arkansas
3
Mfg/Model Bid
Freightliner, 114SD
Hilbilt, Mongoose XL
CERTIFIED:
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
P. Vice, Purchasing Manager
/5-
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division: Water & Sewer Maintenance Adjustment Number
2015 Dept.: Utilities
Requestor: Cheryl Partain
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
To purchase an expansion dump truck that will be unit 778, WSEW_F053 in order to improve productivity.
COUNCIL DATE: 5/5/2015
LEGISTAR FILE ID#: 2015-0201
Bt 4yC VG J FeU'
4/15/2015 8:54 AM
RESOLUTION/ORDINANCE
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
Date
TOTAL
123,000 123,000
v.20150402
Increase / (Decrease)
Proiect.Sub#
Account Number
Expense Revenue
Project
Sub
AT
Account Name
5400.1840.5801.00
(123,000) -
13019
1
EX
Fixed Assets
5400.1820.7602.70
123,000 -
13019
1
EX
Transfer to Shop
9700.1920.5802.00
123,000 -
02079
2015
EX
Vehicles And Equipment
9700.0970.6602.40
- 123,000
02079
2015
RE
Transfer from Water & Sewer
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