HomeMy WebLinkAbout87-15 RESOLUTIONRESOLUTION NO. 87-15
A RESOLUTION TO APPROVE A CONTRACT WITH ELECTRA LINK, INC.
THROUGH RFP 13-11 FOR THE PURCHASE AND INSTALLATION OF AN
ACCESS CONTROL SYSTEM FOR CITY HALL AND DEVELOPMENT
SERVICES IN THE TOTAL AMOUNT OF $69,634.30, TO AUTHORIZE A
TEN PERCENT (10%) PROJECT CONTINGENCY IN THE AMOUNT OF
$6,963.43, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
contract with Electra Link, Inc. through RFP 13-11 for the purchase and installation of an access
control system for City Hall and the Development Services Building in the total amount of
$69,634.30 and further approves a ten percent (10%) project contingency in the amount of
$6,963.43.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution and made a part hereof.
PASSED and APPROVED this 215 day of April, 2015.
ATTEST:
By: A, &. &-ix-
SONDRA E. SMITH, City Clerk Treasurer
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City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72741
(479) 575-8323
Text File
File Number: 2015-0175
Agenda bate: 4/21/2015 Version: 1 Status: Agenda Ready
In Control: City Council
Agenda Number: A. 7
ELECTRA LINK, INC.
File Type: Resolution
A RESOLUTION TO APPROVE A CONTRACT WITH ELECTRA LINK, INC. THROUGH RFP
13-11 FOR THE PURCHASE AND INSTALLATION OF AN ACCESS CONTROL SYSTEM FOR
CITY HALL AND DEVELOPMENT SERVICES IN THE TOTAL AMOUNT OF $69,634.30, TO
AUTHORIZE A TEN PERCENT (10%) PROJECT CONTINGENCY IN THE AMOUNT OF
$6,963.43, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with
Electra Link, Inc. through RFP 13-11 for the purchase and installation of an access control system for
City Hall and the Development Services Building in the total amount of $69,634.30 and further
approves a ten percent (10%) project contingency in the amount of $6,963.43.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution and made a part hereof
City of Fayettevflle, Arkansas Page 1 Printed on 411412015
City of Fayetteville Staff Review Form
2015-0175
Legistar File ID
4/21/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Brad Fulmer 4/3/2015 Chief of Staff
Submitted By Submitted Date Division / Department
Action Recommendation:
TO AUTHORIZE THE PURCHASE OF AN 52 ACCESS CONTROL SYSTEM FOR THE DOWNTOWN CAMPUS IN THE
AMOUNT OF $69,634.30 PURSUANT TO RESOLUTION 90-14 AND RFP 13-11, APPROVING A 10% CONTINGENCY IN
THE AMOUNT OF $6,963.43 AND TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $25,000
Budget Impact:
4470.9470.5801.00 Capital Improvements
Account Number Fund
02056.1501 Access Control System
Project Number Project Title
Budgeted Item? Yes Current Budget $ 55,000.00
Funds Obligated $
Current Balance $ 55,400.0
Does item have a cost? Yes Item Cost $ 76,597.73
Budget Adjustment Attached? Yes Budget Adjustment $ 25,000.00
Remaining Budget$,x,402.27
V20140710
Previous Ordinance or Resolution # 90-14
Original Contract Number. Approval Date:
Comments:
CITY OF
7ay% I e
ARKANSAS
TO: Mayor Jordan & City Council
THRU: Don Marr, Chief of Staff
Brad Fulmer, Infrastructure Manager
FROM: Chris Doughty, Network Engineer
DATE: March 30, 2015
SUBJECT: Downtown Campus Access Control System Upgrade
STAFF MEMO
RECOMMENDATION:
Staff recommends authorizing the purchase of an S2 Access Control System for the downtown
campus in the amount of $69,634.30 pursuant to Resolution 90-14 and RFP 13-11, approving a 10%
contingency in the amount of $6,963.43 and to approve a budget adjustment in the amount of
$25,000
BACKGROUND:
Centralized access control has been implemented for the IT Data Center, Police Department, Water
Department, Wastewater, Solid Waste, and Airport divisions. Having all locations on the same
system will help streamline the process of managing access rights which will enable us to address
numerous security concerns that exist today and greatly reduce the associated risk.
The current access control system for the downtown campus is dated and in need of replacement.
Changes made in the current system require a staff member to visit every door to update the
programming using a handheld device. The software crashes often and requires a fair amount of
intervention by IT for normal operation. Management of S2 is integrated with Active Directory, web
based, and all changes are effective immediately on the respective doors.
DISCUSSION:
Electra Link has been the primary vendor for all S2 access control projects thru Resolution 90-14
and has provided excellent service and support. Staff is currently working to provide ID badges to all
city employees which will double as their access credential granting them access to any area
appropriate to their job function.
BUDGETISTAFF IMPACT:
$25,000 has been allocated from Building Improvements CIP and all remaining funds will come from
the IT Local Area Network Upgrades sub project Access Control System CIP.
Attachments:
Staff Review Form
Budget Adjustment
Resolution 90-141 RFP 13-11
Electra Link Bid
Purchase Request
Mailing Address:
1.13 W. Mountain Street www_fayetteville-ar.gov
Fayetteville, AR 72701