HomeMy WebLinkAbout83-15 RESOLUTIONRESOLUTION NO. 83-15
A RESOLUTION TO AWARD BID #15-21 AND AUTHORIZE THE
PURCHASE OF BULK OILS AND LUBRICANTS FROM FROST OIL
COMPANY OF VAN BUREN IN VARIABLE AMOUNTS AND FOR
VARYING UNIT PRICES AS NEEDED FOR A TERM OF ONE YEAR FROM
THE DATE OF AWARD WITH THE OPTION TO RENEW FOR FOUR
ADDITIONAL ONE YEAR TERMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#15-21 and authorizes the purchase of bulk oils and lubricants from Frost Oil Company of Van
Buren in variable amounts and for varying unit prices as needed for a term of one year from the
date of award with the option to renew for four additional one-year terms.
PASSED and APPROVED this 21St day of April, 2015.
APPROVED;
ATTEST:
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D J RDAN,
Mayor SONDRA E. SMITH, City Clerk Treasurer
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City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2015-0183
Agenda Date: 4/21/2015 Version: 1 Status: Agenda Ready
In Control: City Council File Type: Resolution
Agenda Number: A. 3
BID #15-21 FROST OIL COMPANY
A RESOLUTION TO AWARD BID #15-21 AND AUTHORIZE THE PURCHASE OF BULK OILS
AND LUBRICANTS FROM FROST OIL COMPANY OF VAN BUREN IN VARIABLE AMOUNTS
AND FOR VARYING UNIT PRICES AS NEEDED FOR A TERM OF ONE YEAR FROM THE
DATE OF AWARD WITH THE OPTION TO RENEW FOR FOUR ADDITIONAL ONE YEAR
TERMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #15-21 and
authorizes the purchase of bulk oils and lubricants from Frost Oil Company of Van Buren in variable
amounts and for varying unit prices as needed for a term of one year from the date of award with the
option to renew for four additional one-year terms.
City of Fayetteville, Arkansas Page 1 Printed on 411412015
City of Fayetteville Staff Review Form
Legistar File ID
4/21/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jesse Beeks/Sara Glenn/Barbara Olsen 4/2/2015 Transportation Services /
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A Resolution to authorize the purchase of bulk oils and lubricants from the Frost Oil Company of Van Buren for use
by the Fleet Department.
Remaining Budget 46,336.00
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments: The "item cost" has been left blank because theses items will vary depending upon the Fleet's
fluctuating needs based on services needed and other variable factors.
Budget Impact:
9700.1910.5214.02
Shop Fund
Account Number
Fund
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 55,000.00
Funds Obligated
$ 8,664.00
Current Balance
$ 46,336.00
Does item have a cost? Yes
Item Cost
Budget Adjustment Attached? No
Budget Adjustment
Remaining Budget 46,336.00
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments: The "item cost" has been left blank because theses items will vary depending upon the Fleet's
fluctuating needs based on services needed and other variable factors.
CITY OF
TyPV
ARKANSAS
MEETING OF APRIL 21, 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: April 2, 2015
SUBJECT: Purchase bulk Oils and Lubricants for Fleet department
RECOMMENDATION:
That City Council approve the purchase of bulk Oils and Lubricants from Frost Oil Company of
Van Buren, AR for use by the Fleet Department.
BACKGROUND:
Fleet had a previous bid from 2009 that they have been using, it is now expired. The Oils and
Lubricants were re -bid out on Bid 15-21 to update prices.
DISCUSSION:
Fleet orders bulk fluids as needed to services the City's vehicles. This contract shall be for a
term of one year from date of award and may be extended for four (4) additional one year terms
upon mutual agreement of the City and the vendor.
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted for this purchase.
Attachments:
Bid Tab
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701