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Home My WebLink About79-15 RESOLUTIONRESOLUTION NO. 79-15 A RESOLUTION TO AUTHORIZE THE PURCHASE OF A PETERBILT MODEL 348 ROLL -OFF TRUCK FROM NATIONAL AUTO FLEET GROUP IN THE AMOUNT OF $143,416.00 PURSUANT TO THE NATIONAL JOINT POWERS ALLIANCE COOPERATIVE PURCHASING AGREEMENT FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Peterbilt Model 348 Roll -Off Truck in the amount of $143,416.00 pursuant to the National Joint Powers Alliance cooperative purchasing agreement for use by the Recycling and Trash Collection Division. PASSED and APPROVED this 7h day of April, 2015. APPROVED: ATTEST: By: 240r14211� & l SONDRA E. SMITH, City Clerk Treasurer ��tr rrur ICY Q `6 PFAYETTEViLLL: ti• O. ',1 s j 1 " City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 p - (479) 575-8323 Text File File Number: 2015-0178 Agenda Date: 4/7/2015 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 13 PETERBILT MODEL 348 ROLL -OFF TRUCK PURCHASE A RESOLUTION TO AUTHORIZE THE PURCHASE OF A PETERBILT MODEL 348 ROLL -OFF TRUCK FROM NATIONAL AUTO FLEET GROUP IN THE AMOUNT OF $143,416.00 PURSUANT TO THE NATIONAL JOINT POWERS ALLIANCE COOPERATIVE PURCHASING AGREEMENT FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Peterbilt Model 348 Roll -Off Truck in the amount of $143,416.00 pursuant to the National Joint Powers Alliance cooperative purchasing agreement for use by the Recycling and Trash Collection Division. City of Fayetteville, Arkansas Page 1 Printed on 1011312015 City of Fayetteville Staff Review Form 2015 -oils Legistar File ID 4/7/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Transportation Services / Jesse Beeks/Sara Glenn/Barbara Olsen 3/27/2015 Transportation Services Department Submitted By Submitted Date Division/ Department Action Recommendation: A Resolution to authorize the purchase of one Peterbilt Model 348 Roll -Off Truck available off of NJPA from National Auto Fleet Group in the amount of $143,416.00 for use by the Recycling and Trash Collection Division. Budget Impact: 9700.1920.5802.00 Account Number 02082.2015 Project Number Shop Fund Fund Solid Waste Equipment Project Title Budgeted item? No Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ 617,027.50 617,027.S0 $ 143,416.00 $ 473,631.50 V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: L140. CITY OF 011 CITY COUNCIL AGENDA MEMO ARKY We ANSAS MEETING OF APRIL 7, 2015 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: March 27, 2015 SUBJECT: Walk on Roil -Off Truck Unit 498 is a 2009 Autocar Roll -Off truck that blew the engine earlier this week. It will cost $30,000 to $35,000 to replace the engine. The truck was due for replacement in 2016, so there is no point spending that much money as the rest of the truck is worn out. Recycling and Trash Collection has been using both the roll -off trucks at maximum capacity lately and they cannot really afford to be without one. There is presently a truck available for immediate delivery that will meet the specs needed. Fleet has requested to walk this item on as speed is of the essence. This available truck could of course be sold at any time. Mailing Address: 113 W. Mountain Street wwwfayetteville-argov Fayetteville, AR 72701 CITY OF s _ V e ARKANSAS MEETING OF MARCH 31, 2015 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: March 27, 2015 SUBJECT: Purchase of one Roll -Off truck for Recycling and Trash Collection RECOMMENDATION: That City Council approve the purchase of one 2015 Peterbilt Model 348 Roll -Off truck from National Auto Fleet Group off of NJPA Contract 102811-NAF in the amount of $143,416.00. BACKGROUND: Unit 498 was 2009 Autocar Roll -Off and the engine blew. This unit was scheduled for replacement in 2016, it would not be cost effective for the City to repair it at a cost of $30,000 - $35,000 when the rest of the truck is also worn out. The Recycling and Trash collection division was using 2 Roll -off trucks at maximum capacity and now they are down one that is desperately needed. DISCUSSION: Fleet recommends the purchase of one Peterbilt Model 348 Roll -Off available off of NJPA through National Auto Fleet Group in the amount of $143,416.00. This vehicle is sitting on the dealer's lot and available for us to put into service quickly. BUDGET/STAFF IMPACT: Sufficient replacement funds have been collected and are in the project for this purchase. Attachments: PO — Purchase Requisition Mailing Address: 113 W. Mountain Street wwwfayetteville-ar.gov Fayetteville, AR 72701 • Ci of Fa etteville - Purchase Qrtler Request PO ' :. ty y ; equisNon o.: a : 3f27f2a15 . (NotaPurdiasearderj ; - P.ONumber: A PO Requests shall be scanned to thoPurchasing a marl Purchasingofayettevillear gov - - - Purchase s'haI not be made until anicWal PO, has been issued .. ..', Vendor Vendor National Auto Fleet Group Mail Den Legistar#: Name: 2015-0178 FOB Point: Taxable Address: E [1>Expected Delivery Date: Zip Code: Ship to code: Quotes Attached City: State: 50 pits pao Requesters Employee #: Extension: Requester:. Sara Glenn 8912 . 3465 liem Description Quantity Unit of Issue Unil Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # 1 201$ Peterbilt Model 348 Roil Off I EA 143.416.00 $143,416.00 9700.1920.5802.00 ••020822015 . - 704029 2 off of NJPA Contract $0.00 3 To Be Unit #4029, Fixed Asset 704029 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 ShippinglHandling Lot $0.00 Special Instructions: Subtotal: $143,416.00 Tax: $0.00 Total: $143,416.00 Approvals: Mayor Department Director: Purchasing Manager. Chief Financial Officer. Budget Director: IT Director. Dispatch Manager: Utilities Manager: Other: Revised 112112015 National Joint Powers Alliance :: National Auto Fleet Group 3/27/2015 10:24:30 AM t4orie > National Cooperative Contract Solutions >Cor:trects - Fleet >Fleet Services, Parts & Equipment > National Auto Fleet Group National lute Fleet Group A Oluision or Chevrolet of WetsonvNle Overview Contract Documentation Pricing Marketing Materials NJPA Contact Information HOW TO PURCHASE." ' our stemlsy etep guide ,. ,.` Vendor Contact Info Jesse Cooper Direct Phone: $55-289-5572 fleet@nationalautoflQ oroup.com www.natlpnalautgfleetorouo.corn National Auto Fleet Group Contract#: 102811-NAF Category: Fleet Services, Parts & Equipment Description: Ambulance and Police Vehicles Maturity Date: 01/17/2015 "AWARREJPA °` As an industry leading dealer network with 50 years of experience selling and servicing public entities, the National Auto Fleet Group (NAFG) offers NJPA members contracted vehicle solutions from over 1400 different models of passenger cars and light, medium and heavy duty trucks. The NAFG contract offers a variety of manufacturers including Chevrolet, Ford, Nissan, Honda, Toyota, International, Freightliner, Peterbilt, Volvo, Kenworth and Mack all delivered directly to NJPA member locations. Purchasers have access to a unique online ordering and quoting system that allows users to create custom vehicles 24 hours a day with pricing that competes with state contracts across the country. Click here for more information & to build your vehicles des r.r-; I�ry, Page 1 of I National Auto Fleet Group A Division of Chevrolet of Watsonville i 4a■ Auto Center Drive, W�tsonuil e , CA 95O76 (8551 289.6572 • (855) BUY-NJPA • (8311 48O-8497 Fax Fleet@NationalAutoFleetGroup.com 3/26/201 5 Mr. Jesse Beaks City of Fayetteville 1525 S. Happy .Hollow Rd Fayetteville, AR 72701 Dear Jesse Beeks. National Auto ileet Group is pleased to quote the following vehicle(s) for your consideration. One (1) Newftlnused (201.S.1'eterbilt Model 348 Chassis with Pallinger ARL60 60,000 Roll Off) delivered to your department yard by Mr. Snmitli with Peterhilt of Springfield, and Upfit by TC: S, each for STOCK UNIT (1) One Unit Sub Total $ 143,416.0() Tax (0%) $ 00.00 Total S 14 3.11 6.00 -per the attached specifications. This vehicle(s).is available under the National Joint Powers Alliance Bid Number 102811. Please reference this Bid Number on all Purchase Order's. .11iank you in advance for your consideration. Should you have any questions, please dc, not hesitate to call. Sincerely . Jesse ( caper National Fleet Manager Office (855) 289-6572 Fax (8 1) 480-8497 '�s�vR,p►ICArTC>9et�,I NISSAN O A'.