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HomeMy WebLinkAbout77-15 RESOLUTIONRESOLUTION NO. 77-15 A RESOLUTION TO APPROVE THE PURCHASE OF AMMUNITION NEEDED BY THE FAYETTEVILLE POLICE DEPARTMENT DURING 2015 FROM GULF STATE DISTRIBUTORS IN THE AMOUNT OF $59,709.49 PURSUANT TO THE STATE OF ARKANSAS AMMUNITION CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of ammunition needed by the Fayetteville Police Department during 2015 from Gulf State Distributors in the amount of $59,709.49 pursuant to the State of Arkansas ammunition contract. PASSED and APPROVED this 7' day of April, 2015. ATTEST: By: /�Qr2A/l SONDRA E. SMITH, City Clerk Treasurer 0lAll.SsiPif?,,pv �s' G V� •els � FAYE1 i'�!!!Li..E�� City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 p - (479) 575-8323 Text File File Number: 2015-0156 Agenda Date: 4/7/2015 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 11 GULF STATE DISTRIBUTORS A RESOLUTION TO APPROVE THE PURCHASE OF AMMUNITION NEEDED BY THE FAYETTEVILLE POLICE DEPARTMENT DURING 2015 FROM GULF STATE DISTRIBUTORS IN THE AMOUNT OF $59,709.49 PURSUANT TO THE STATE OF ARKANSAS AMMUNITION CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of ammunition needed by the Fayetteville Police Department during 2015 from Gulf State Distributors in the amount of $59,709.49 pursuant to the State of Arkansas ammunition contract. City of Fayetteville, Arkansas Page 1 Printed on 1011312015 City of Fayetteville Staff Review Form 2015-0156 Legistar File ID 4/7/2015 City Council Meeting Date - Agenda Item Only N/A for Ikon -Agenda Item Police / Greg Tabor 3/20/2015 Police Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of the purchase of firearm ammunition from Gulf States Distributors via State Contract #SP -05 -SP -0032 in the amount of $59,709.49. Budget Impact: 1010-2940-5302.00 Account Number General Fund Project Number Project Title Budgeted Item? Yes Current Budget $ 145,392.00 Funds Obligated $ 34,554.91 Current Balance Does Item have a cost? Yes Item Cost $ 59,709.49 Budget Adjustment Attached? No Budget, Adjustment Remaining Budget V20140710 Previous Ordinance or Resolution ## Original Contract Number: Approval Date: 4 Cj Comments: CITY OF PV i CITY COUNCIL AGENDA MEMO ARKANSAS MEETING OF APRIL 7, 2015 TO: Mayor and City Council FROM: Greg Tabor, Chief of Police\� DATE: March 20, 2015 SUBJECT: Purchase of Firearm Ammunition via State Contract RECOMMENDATION: Staff recommends approval of the purchase of firearm ammunition from Gulf States Distributors via state contract 4SP-05-SP-0032 in the amount of $59,709.49. BACKGROUND: The Fayetteville Police Department uses a large amount of firearm ammunition each year for training and duty use. The weapon systems used by the Fayetteville Police Department include .40 caliber pistols, .223/5.56 AR15 rifles, 12 gauge shotguns, and .308 rifles. Officers are required to qualify with their pistols four times a year. Certified operators of the other weapon systems are required to qualify once a year. Firearms training includes pistol and shotgun familiarization for new officers, certification training for the AR15 rifle, in-service training for all officers bi-annually, Emergency Response Team (ERT) training monthly, ERT marksman training monthly, officer refresher training for all officers annually, remediation training when needed, and individual officer training when requested. Live fire training is necessary in law enforcement to prepare'officers for situations they could encounter in the performance of their duty at any given time. DISCUSSION: Ammunition is very difficult to acquire at this time. It could take more than a year to receive ordered ammunition from the manufacturer. Due to the unpredictable availability of ammunition, we request approval to make a one-time order in the dollar amount of $59,709.49 for the 2015 year. This purchase would be made on the State of Arkansas Ammunition Contract number SP -05 -SP -0032. BUDGETISTAFF IMPACT: Funding is included in the approved 2015 Operating Budget. There is no staff impact related to this purchase. Attachments: Purchase Request State Contract #SP -05 -SP -0032 Malling Address: 113 W. Mountain Street wwwfayettevifle-argon Fayetteville, AR 72701 . I':s.I.J�:.PF. "'! . ,TI: ��'i � �t� 'ti> �_iA'. �li'G�:a �P�nul.&`:, YII' ':: :': iAv :f:LF�ry: �tl.. ,.,3..,i is.4l'7,.:{' _L';i:stPJ:'4:�i I��';q ,-I:yll vyl :i �i`�:hC � a f>f'zi Xtti' �s:j �in,i�u{If'-�ey f �,.xaf"I��`_� it�+'�,,�,� nR I�§I:rJ,::l r.nyll . :5," y'..':f qu l Ere fa! rl !! !e a! 'i. I BQEII On .. U NUfleF: P e Very Late qty' �tllprlthaS Dnrr�{�F�{s1�ct�{e7_ s i 109{ rE,Eu�E+' i y�! d ,!�F f �s' :-. ... , .. ._.r i v • :. _. r J a . (r. r vin : ! �t!!in]�i !k^f flit' ` fl2J0 .,,,:; ,.t�g�g S..;; Yes: No: x Address: IF0b Point: Taxable Queries Attached PD Box 241387 Ye8: X No; es: No, G ty State: Zip Code: Siipt�i 7- ': Divison Head Approval: MoAtgcmey IAL 36124-1367 __ _ RI.guester ....2888 Raqusstera;Ertiplo-e!' 9nsinii;i': 9eac Item Descri 0on Quart Unit o1 Issue Unit Cost Extended Cast Account Numbers Pro'ecUSub ro ect # Inventory # Fixed Asset# 1 .40 180gr HST HP 80 cs 304.00 $27,360.00 1010.2440-5302410 2 22315.66 55gr FMJ 65 @s 308.00 $20,020.00 1010.29405302.09 3 .308 168gr BTHP 10 cs 702.50 $7,025.00 1010-2940.6302.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 ShipptnglHarMling $0.00 SpeciaL InSIIuCtIOflS: :< Suhtc 354,405.00 tai. State, bf Arkihl ihs Ammunition Contract 'tf4600033834 ;; . $5.304.49 Total: $59,709.49 Approvals: Mayor: Department DI Purchasing Manager: Finance & Internal Services Director. Budget Manager: IT Manager: Dispatcte Marsger: Utili0es Manager: Other: Revised 11212005 Page 1of2 SP -05 -SP -0032 Ammunition Remington Speer Federal Winchester AASIS Material DeSGriptlon cruse Unifarnis & Gulf States Disiribu o s Gulf States Distributors Preclslon Delta Corp. # Equipment lnc. Ef eGtivo: January 23, 2015 t'.-mnumouKdetasdkt.Mm jg7mv�uus:er stts4n Vendors Mirimum Cane Ver 4a(s Minimum Case VentlaV$ Minimum Ceara Quently. Vendors mwmum Case Qventlps.L Quasuil i L Quanew Mfg# IFr of JM Mfgi! I Pdee/M u Mfg# I Prioe/M • Mfg# Price1M 357 SIG 12 r, Full Metal Jacket. Tralnin Ammo 23734 5 272,00 53819 S 247.75 No Bid No Bid Q4309 $ 365.00 10140062 .Mglel Nv Bid No Sid AE3BK $ 293.16 x4171 S 277.00 23730' $ 244.00 10100063 36 S -at. 130 r Full Jacket Nv Bld 'NO Bid MD Bid No Bid 38SBLP $ 475.00 No Bid No Bld 10100065 38 S ecial, Blank 10124520 23716 $ 244.00 53851 5 16725 No Bid No Bid USA9MM $ 189.00 9mm Lu er 124 r, Fult Metal Jacket Traini Ammo 29424 $ 322.0© No Bid NO Bid P9N$T3 $ 251.45 kiA9124TP $ 181.00 ., .__�_�� u..n,.,.. o..:..� 1 23792 $ 255.00 53820 $ 18725 No Bid No B d U A9MM I m ezi.uu 23100 $ 200.00 No Bld No Bld AE10A $ 435.00 No Bid No Bid 29440 $ 300.00 No Bid No Bid P40HST3 $ 304.00 RA40TA $ 318.00 23742 $ 250.00 53852 3 224.70 No Bid No Bid 04238 3227.00 29438 $ 355.00 53962 $ 936.00 No Bid No Bld RA40B $ 381.50 29450 $ 372.00 No Bid No Bid No Hid No Bid No Bid No Bid 23728 $ 283.00 No Bid No Bid AE45A $ 304.95 04170 $ 258.40 29416 $ 422.00 53086 5385.00 No Bid NB1d RA45B $ 484.00 a Ann Nn Bid No Bid 7223E $ 5t3.80 RA223BSTA $732.00 No Bid No Bkd Pane2of2 Remington Speer Federal Winchester Gulf States Disirlbulors Gulf Stales Distributors Precision Delta Corp_ AASIB Mateill DeSCri Vn P« Cfuse Uniforms& Equipment Inc. TommvAnWfetelflssVsl_cue iamm Ist m PIaNe9aA@leC6.iaeorn ctmrwra'v M ffiRtonremn Vendarst8 mumCase ausntny:� V�ndorsrpnlmum Casa auamm:i Veuiors Minimum C*WCAaaslr: Z VendoRMlnlmlan Casa Ruan*-J- Mfg# PdWM MW PrICON U411; POCalM Mfgy Prtce/M 10100084 16 r Hallow Point Matoh Qrade Boat tail 21485 $ 694.00 No Bid No Bad GM308M-500 $ 702.60 S308M $ 837.00 trnonnnrta. no Buckshot 9001181. 2-N4 plastic bull 20812 $ 600.00 No Bid No Bid LE127-00 8 458.00 X81200 !$!, 67.40 Vendors: Cruse Uniforms & Equipment Steve Cruse Brand: Remington 1201 Barrow Road steveQusevdro<m.caet Crn'acl N0: 4600033832 Little Rock, AR 72205 Phone: 501.223-2778 Vendor No: 100168714 Fax:501-223-2424 Gulf States 01VOU401%, Inc. TommmyTrammeil Brand: Federal and Speer 6000 E. Shirley Lane TommvOoulfstate$disLoo Contract No: 4000033838 Montgomery, Al 36117 Phone No: 800-223-7868 Contract No: 4000033834 Fes No. 334-279-9267 Vendor No: 100145319 Precision Delia Corp Patricia Loll areoculaghreemro enm Brand: Winchester Contract No: 4600033830 P.O. Box 128 Ruleville, MS 38771 Phone: 682-756-2810 Vendor No: 100149668 Fax: 682-753-2590 OSP; Paul E. Coulter 11 Buyer, IT Team Office of State Procurement Phone: {501)683.0084 Fax: 1501) 324-9311 Email: Aaul.coulterldfe.arkansas.gov Office of State Procurement Contact: Paul Coulter Telephone No: 501-683-0084 This Contract is for those State Agencies, Institutions of Higher Education and Political Subdivisions of the State of Arkansas to obtain ammunition in order to cany out those inherent duties related to their jobs. PRICES: The price per thousand rounds quoted will be the "Normal Inside Delivery" prices. Prices quoted do not include any federal excise taxes. MINIMUM ORDER QUANTITY: Order quantities will be "Full" cases and unless otherwise noted the minimum order quantity will be as follows: Cruse Uniforms & Equipment, Inc. (REMINGTON - 4600033832) — Three (3) Cases Gulf State Dist. (FEDERAL -4600033839 & SPEER - 4600033834) —One (1) Case Precision Delta Corporation (WINCHESTER - 4600033 834) — Three (3) Cases **Items may be combined to satisfy the minimum order quantity** DELIVERY: items are to be delivered (FOB Destination —Normal Inside Delivery) to the location specified. "Normal Inside Delivery" is defined in this contact as: "The inside delivery to a building with an accessible dock to one specific room or area by use of material handling equipment without breaking shipping container to hand truck deliver individual cases." Entities are encouraged to check with the vendor prior to ordering to ascertain any possible additional delivery charge amount that does not fall into the "Normal Inside Delivery" quote.