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HomeMy WebLinkAbout72-15 RESOLUTIONRESOLUTION NO. 72-15 A RESOLUTION TO AUTHORIZE THE PURCHASE OF A TRAILER MOUNTED 2015 BORING MACHINE SERIES II NAVIGATOR FROM VERMEER MIDSOUTH, INC. OF SPRINGDALE, ARKANSAS IN THE AMOUNT OF $213,522.66 PLUS ANY APPLICABLE TAXES PURSUANT TO THE NATIONAL JOINT POWERS ALLIANCE COOPERATIVE PURCHASING AGREEMENT FOR USE BY THE WATER AND SEWER OPERATIONS DIVISION, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a trailer mounted 2015 Boring Machine Series II Navigator from Vermeer MidSouth, Inc. of Springdale, Arkansas in the amount of $213,522.66 plus any applicable taxes pursuant to the National Joint Powers Alliance cooperative purchasing agreement for use by the Water and Sewer Operations Division. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution and made a part hereof. PASSED and APPROVED this 71 day of April, 2015. =16 ATTEST: SONDRA E. SMITH, City Clerk Tre%wmirii,,, OK / TR�i,, .mom . FAYETTEVILLE*: e 1 may• 9 ,`/ rD i ► , ,,,` City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 p - (479) 575-8323 Text File File Number: 2015-0145 Agenda Date: 4/7/2015 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 6 2015 BORING MACHINE SERIES II NAVIGATOR FROM VERMEER MIDSOUTH, INC. A RESOLUTION TO AUTHORIZE THE PURCHASE OF A TRAILER MOUNTED 2015 BORING MACHINE SERIES 11 NAVIGATOR FROM VERMEER MIDSOUTH, INC. OF SPRINGDALE, ARKANSAS IN THE AMOUNT OF $213,522.66 PLUS ANY APPLICABLE TAXES PURSUANT TO THE NATIONAL JOINT POWERS ALLIANCE COOPERATIVE PURCHASING AGREEMENT FOR USE BY THE WATER AND SEWER OPERATIONS DIVISION, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a trailer mounted 2015 Boring Machine Series II Navigator from Vermeer Midsouth, Inc. of Springdale, Arkansas in the amount of $213,522.66 plus any applicable taxes pursuant to the National Joint Powers Alliance cooperative purchasing agreement for use by the Water and Sewer Operations Division. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution and made a part hereof. City of Fayetteville, Arkansas Page 1 Printed on 1011312015 City of Fayetteville Staff Review Form 2015-0145 Legistar File ID 4/7/2014 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Jesse Beeks/Sara Glenn/Barbara Olsen Submitted By 3/3.3/2415 Transportation Services / Transportation Services Department Submitted Date Division / Department Action Recommendation: A Resolution to authorize the purchase of one 2015 Boring Machine Series II Navigator, trailer mounted, in the amount of $213,522.66 available off the NJPA Pricing Contract from Vermeer Midsouth, Inc of Springdale, AR., and approval of a Budget Adjustment to move funds to the Fleet expense account. 9700.1920.5802.00 Account Number 02080.2015 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Shop Fund Fund Other Equipment Project Title $ 226,028.00 ._. 22ra,i128. $ 213,522.66 $ 214,000.00 V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: 4 -4—M -- Comments: -4— l CITY OF A • _P ayft L� AR KANSAS MEETING OF APRIL 7, 2615 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: March 13, 2015 SUBJECT: 'Purchase of one Boring Machine for Water and Sewer RECOMMENDATION: That City Council approve the purchase of one 2015 Boring Machine Series Il Navigator, trailer mounted, in the amount of $213,522.66 available off the NJPA Pricing Contract from Vermeer Midsouth, Inc of Springdale, AR., and approve a Budget Adjustment to move funds to the Fleet expense account. BACKGROUND: Water and Sewer has the funds approved in their CIP project as part of their 20 year plan to replace all of the City's galvanized wafter pipes. The use of a Boring Machine will enable them to take the existing pipe out and replace it, while causing as little damage as possible. This will improve the City's water use and efficiency. DISCUSSION: Fleet recommends the purchase of one 2015 Boring Machine Series 11 Navigator, Trailer mounted in the amount of $213,522.66 available off the NJPA Pricing Contract (070313-VRM) from Vermeer Midsouth, Inc of Springdale, AR. This purchase was approved by the Equipment Committee on March 10, 2015. BUDGETISTAFF IMPACT: Water and Sewer has the funds approved in their CIP project as part of their 20 year plan to replace all of the City's galvanized water pipes. Attachments: PO — Purchase Requisition BA -- Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville Purchase Qr�Ier: Request (P0)°: Requisition No.: Date: 311 312 01 5 - - ; ::,• •, I;Not a PurrJlase order) ��, . .... ''::'. - - P.O Number: All PD Requests shall he Scanned to the.Purchasing e-mail: PurchasmglfayettevIlle ar gov Purchase shall not be.nfade untilaq actual PO has been issued Mail Legistart Vendor 2655 Vendor. :. Vermeer Midsouth, Inc - - t7as ho #. Name 2015-0146 FOB Point. Taxable Address: ©5 ©' Expected Delivery Date: Zip Code: Ship to code: Quotes Attached City: State: ... 50 Des 13 o Requester's Employee 0: Extension: equester: Sara Glenn 3912 3485 Item Description Quantity Unit of Issue Unit Cool Extended Cost Account Number Project.Sub# Inventory # Fixed Asset 8 2015 Boring Machine Series II 1 EA 213,522.66 $213,622.66 9700.1920.5802.00. 02080.201$ 709212 Navigator, Trailer Mounted 2 off of NJPA Contract $0.00 3 To Be Unit 09212, Fixed Asset 709212 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 ShippinglHandling Lot $0.00 Special IJpecial Instructions: Subtotal: $213,522.66 Tax: $0.00 Total: $213,522.66 Approvals: Mayor. Department Director. Purchasing Manager: Chief Financial Officer. Budget Director. IT Director: Dispatch Manager: Utilities Manager: Other: —` Revised 11212015 National Joint Powers Alliance :: Vermeer 3/10/2015 12:58:36 PM Horne atiomal CQQperative Contract Solutions >Contrer!5 - Flr,et >Pub!ic Utility & Airport Equ:pn:ent .> Vermeer Vermeer Contract#: 070313-VRM Category: Public Utility & Airport Equipment Description: Trenchers, Directional Drills and Vacuum Excavators Maturity Date: 09/11/2017 nn AWARDED" Vermeer looks forward to continuing our relationship with NJPA members to make a real impact in a progressing world. A full line of innovative underground construction, tree care, green waste recycling and landscaping equipment is offered through contract #070313-VRM. With a reputation for durability and reliability, Vermeer equipment is backed by localized customer service and support provided by dedicated dealers around the world_ Find more information about Vermeer Corporation, product lines, the dealer network and financing options by visiting vermeer.com. "Please see the marketing materials section for product literature. Overview Contract Documentation Pricing Marketing Materials NJPA Contact Information HOW TO PURCHASE Our gip -try -slap guide _. Vendor Contact Info Jerry Beyer Direct Phone: 641-621-7548 njoalalvermeer.com www.Vermeer,oln Page 1of! 2015 Vermeer Global Account Pricing OQUOTE NJPA Landscape Equipment Contract # 070313-VRM ❑ ORDER nail loan Anmr.nlianx D20x22 Series TI Navigator Quote provided on 02109115. lurn D20x22 Series II Navigator wl Doss/Intl RLO, Rubber Tracks, R.A.T.T./Auto Drill, FMC 25 gem Water Pump w/ Flowmeter and 2" Hose Connection, and Drive Chuck (003); Tier IV 1/Stage h ID (011); 2 112 Gallon Anti -Freeze Tank (320); Standard Stake Down - 6" (031); Bundle of40 - 2.06" x 10' Firestick I Drill Rod (143); Drill Head w/ Hex Collar Connection (504) (includes starter rod) Basic Unit Price: $157,099.00 Required Items: (check one) Add to Basic Unit Price: ❑ MX240 Gas Power Pack Mud System, 750 gallon tank, 50' 0f2" hose (MX240001, 011, 021) ❑ MX240 Diesel Power Pack Mud System, 750 gallon tank, 50' oft" hose (MX240D02, 011.021) ❑ Hose Adapter Kit (MX24003 I ) O Supply Hose -2" x 100' (MX240024) (in lieu of 50') O 1000 Gallon Tank (MX240012) (in lieu oF750 gal.) MX125 Gas Power Pack Mud System (MX125001) £4,502.00 ❑ MXI2S Diesel Power Pack Mud System (MX125002) O 250 Gallon Tank (MX125010) f- O 300 Gallon Tank (MX12501 1 ) El 500 Gallon Tank - Narrow (approx. 101" long x 28" wide x 60" high) (MX] 25012) $2,701.00 O 500 Gallon Tank- Wide (approx. 73" long x 36" wide x 75" high) (MX 125013) ❑ Supply Hose - 2" x 50' (MX125021) Required Item: (check one locator and one sonde choice) O DigiTrak (DCI) F2 System w/ FSD Remote Display (P/N 296298972) ❑ F Series 12 kl4z 15" Long Range Trans 0.1% Pitch 1 (P/N 296298945) Q DigiTrak (DCI) FS System wl F5D Remote Display (PIN 296339239); F5 Log While Drilling Kit (includes Blue Tooth Dongle, LWD $18,750.00 Software Disc & Manual) (P/N 296339206) ❑ F Series 12 kHz 15" Long Range Trans 0.1% Pitch I (P/N 296296945) ❑' F5 19/12 kHz 15' Long Range Trans 0.1% Pitch I (PIN 296339222) 53,800.00 ❑ DigiTrak (DCI) SE System wI SE Remote Display (P/N 296338885) ❑ SE 12 kHz 15" Standard Range Trans 1% Pitch I (P/N 296339022) Optional Features: (options replace basic unit features, for addt'I cost as listed) []r 25 Gallon Water Tank (321); in lieu of 2 112 gal. anti -freeze tank (320) $321.00 i.+l Aggressive Stake Down (032) in lieu of standard stake down (031) £389.00 ❑ Large Aggressive Stake Down (033); in lieu of standard stake down (031) 0 Auto Greaser Assy - I Gal. Bucket (152) $1,410.00 ❑ Tether Tracking Assembly (119) (use w/ serial 4 1001 & up) ❑ Soft Cab Option (341) O Multi Function Display Mounting Assembly (201) (includes MFD remote) Cl Operating Lights Assembly (351) Drill Head wl Quick fire 400 Connection (508) (includes starter rod); in lieu of drill head w/hex collar connection (504) ❑ Annor Drill System wl Quickfire 400 Connection (510); in lieu of drill head w/ hex collar connection (504) © Rock Adaptable Terrain Too] (R.A.T.T.) - 5" w/ 2-18" Hex (296302833) (RATT002) ❑ Rock Adaptable Terrain Too] (R.A.T.T.) - 5" w/ QF 400 (296344254) (RATT004) ❑ Miscellaneous Features: sales code,„ _ _ ExtendedWarranty:Warranty: (choose one) ❑ 2 Year Labor Warranty (PL2) O 2 Year Con Science Plus (CP2) -includes 2 Year Parts & Labor Warranty and initial 4 services ❑ 3 Year Parts and Labor Warranty {PL3) ❑ 3 Year Confidence Plus (CPS) -includes 3 Year Parts & Labor Warranty and initial 4 services ❑ Planned Maintenance Package 4 -Intervals (PM) Most Enter Qty: Recommended Package Total:. $188,972.00 NOTE: For a quote on trailers, reamers, and additional drill rod, please sec your Dealer Freight, Prep, and Training: $1,750.00 local Vermeer dealer. TowmasterT20DBTrailer: $11,500.00 Reamers: Total: $202,222.00 Enter Sales Tax %: % r ',...... ... ; .:., , Sales Tax: ACCEPTED: V ERMEER BY: DATE: Customer BY: DATE: G rand Total: 5202,222.00 Pricing effective 01/01115 NOTE: All pricing in USD S NOTE: Include applicable sales tax Quotes valid for 30 days Any applicable sales tax is not included, Prices subject to change without notice. These prices are exclusive of any and all duties, import Vermeer fees, taxes, or other' similar charges, These prices may not be available in any transaction involving a trade o€ rental transaction. This sheet may not include all possible specifications available for this model. For complete product specifications, please contact your local authorized Vermeer dealer. Unless otherwise noted, dealer freight & prep to be determined. VERMEER MIDSOUTH, INC 580 JEAN MARY AVE SPRINGDALE AR 72762 PH. 479-361-9110 FX: 479-361-9120 Account# Work Ord Brc Sts A3753 400 4A1 Sold To: 000 CITY OF FAYETTEVILLE FLEET OPERATIONS 1525 SOUTH HAPPY HOLLOW FAYETTEVILLE SALES ORDER Date Time Order # Page E S T I M A T E 02-13-15 14:18 468380 1 Ship To : *CASH / C 0 D* CITY OF FAYETTEVILLE FLEET OPERATIONS 1525 SOUTH HAPPY HOLLOW AR 72701 FAYETTEVILLE AR 72701 Ship Via PU Entered By Customer Purchase Order Customer Contact Ord Date jreeves QUOTE TIM NYANDER 02-13-15 Model Serial Number Equip ID Customer Job number Customer Phone 479-444-3845 Ord Ship B/O Mfg Part Number Description Bin Unit Price UM Extended ANY RETURN PART MUST MEET OUR "PARTS RETURN POLICY". ANY RETURN IS SUBJECT TO A NOMINAL HANDLING FEE AND FREIGHT IS NON-REFUNDABLE. WE ARE VERY APPRECIATIVE OF YOUR BUSINESS WITH US. 1 1 VER 296428-511 C-5 2,362.65EA 2,362.65 GUANTLET 4.50" HEAD ASSEMBLY -- 1 1 VER 296279-067 C-5 206.85EA 206.85 ADAPTER ASSY-2.125 LPT(P)X2.37 1 1 Y VER 296412-814 C-5 1,425.00.EA 1,425.00 GUANTLET ASSY BOLT ON 3.00in D 1 1 VER 296341-811 D-2 438.90EA 438.90 PULLER EXPAND Rpls 131507-001 1 1 VER 232557-001 GS -1 1,850.OOEA 1,850.00 ASSY - 6" FLUTED ROTARY 2.125 1 1 VER 231807-001 SW1-3 75.05EA 75.05 DUCT PULLER 2in 1 1 LEN HD -3 -S -Z SW1-3, 644.64Ea 644.64 SWIVEL-21,000LBS 2"DIA.W/ZERK 2 2 Y OKL SHACKLE 3/8 SW1-3 7.13Ea 14.26 3/8 SHACKLE 193-5410635 2 2 OKL SHACKLE 1/2 SWI-3 7.87Ea 15.74 1/2 SHACKLE 193-5410805 1 1 VER 296428-603 VER-DISP 2,242.OOEA 2,242.00 SMALL ARMOR HOUSING ASSY-3.25" WAS/TONTIT WASHINGTON COUNTY - TONTITOWN 904.32 WE APPRECIATE YOUR BUSINESS! JASON ALL WARRANTIES, IF ANY,MADE WITH RESPECT TO THIS Total Amount 10,179.41 EQUIPMENT ARE THOSE WARRANTIES MADE BY THE MANUF. DEALER MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Utilities Director Adjustment Number 2015 Dept.: Utilities Reauestor: Cheryl Partain BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A BA is needed within the Water System Rehabilitation/Replacement project for the purchase of a Horizontial Directional Boring machine. This boring machine was budgeted within the 2015 CIP to be used to start replacing galvanized pipe. COUNCIL DATE: 4/7/2015 LEGISTAR FILE ID#: 2015-0145 $Gu''TTA.r cV FeW 3/12/2015 9:29 AM Budget Director TYPE: DESCRIPTION: Date GLDATE: RESOLUTION/ORDINANCE POSTED: I v.20150102 TOTAL 214,000 214,000 Increase / (Decrease) Proje� ct.Sub# Account Number Expense Revenue Project Sub AT Account Name 5400.5600.5808.00 (214,000) - 12009 1 EX Water Line Improvements 5400.1840.7602.70 9700.0970.6602.40 9700.1920.5802.00 214,000 - 12009 - 214,000 02080 214,000 - 02080 1 EX Transfer to Shop 2015 RE Transfer from Water & Sewer 2015 EX Vehicles And Equipment C:\Users\dmccoy\AppData\Roaming\L5\Temp\320ab33d-1342-4f96-948a-b1595a3bb0f7 1 of 1