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Home My WebLink About70-15 RESOLUTIONRESOLUTION NO. 70-15 A RESOLUTION TO AUTHORIZE THE PURCHASE OF A 2015 CATERPILLAR 308ECR EXCAVATOR FROM J.A. RIGGS OF SPRINGDALE IN THE AMOUNT OF $100,208.25 PLUS APPLICABLE TAXES, PURSUANT TO A NATIONAL JOINT POWERS ALLIANCE COOPERATIVE PURCHASING AGREEMENT, FOR USE BY THE TRANSPORTATION SERVICES DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a 2015 Caterpillar 308ECR Excavator from J.A. Riggs of Springdale in the amount of $100,208.25 plus applicable taxes, pursuant to a National Joint Powers Alliance cooperative purchasing agreement, for use by the Transportation Division. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution and made a part hereof. PASSED and APPROVED this 7th day of April, 2015. ATTEST: By: A(:f A!�� SONDRA E. SMITH, City Clerk Treasu+tt14trrr��,�. ARK,/ TR .�. TY Fqs��. FAYETTEVILLE '.��''•;�kA NSpc.• isA�' e e`; O i t► O �``� City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 p - (479) 575-8323 Text File File Number: 2015-0143 Agenda Date: 4/7/2015 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 4 2015 CATERPILLAR 308ECR EXCAVATOR FROM J.A. RIGGS A RESOLUTION TO AUTHORIZE THE PURCHASE OF A 2015 CATERPILLAR 308ECR EXCAVATOR FROM J.A. RIGGS OF SPRINGDALE IN THE AMOUNT OF $100,208.25 PLUS APPLICABLE TAXES, PURSUANT TO A NATIONAL JOINT POWERS ALLIANCE COOPERATIVE PURCHASING AGREEMENT, FOR USE BY THE TRANSPORTATION SERVICES DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a 2015 Caterpillar 308ECR Excavator from J.A. Riggs of Springdale in the amount of $100,208.25 plus applicable taxes, pursuant to a National Joint Powers Alliance cooperative purchasing agreement, for use by the Transportation Division. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution and made a part hereof. City of Fayetteville, Arkansas Page 1 Printed on 1011312015 City of Fayetteville Staff Review Form 20.5-0,43 tegistar File ID 4/7/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Jesse Beeks/Sara Glenn/Barbara Olsen 3/13/2015 Submitted By Submitted Date Transportation Services / Transportation Services Department Division / Department Action Recommendation: A Resolution to authorize the purchase of one 2015 Caterpillar 308ECR Excavator is available off of the Arkansas State Contract for $100,208.25 for use by the Transportation Department, and approve a Budget Adjustment to move funds to the Fleet expense account. 9700.1920.5802.00 Account Number 02077.2015 Project Number Budgeted Item? No Does item have a cost? Yes Budget Adjustment Attached? Yes Previous Ordinance or Resolution # Original Contract Number: Comments: Budget Impact: Shop Fund Fund Construction Equipment Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 356,000.00 356,0.00.00 $ 100,208.25 $ 100,300.00 $ 356,091.75 Approval Date: 4-1-1 V20140710 CITY OF ay -le ARKANSAS MEETING OF APRIL 7, 2015 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: March 13, 2015 SUBJECT: Purchase of one 2015 Caterpillar 308ECR Excavator RECOMMENDATION: That City Council approve the purchase of one 2015 Caterpillar 30SECR Excavator off of the NJPA Purchase Contract from JA Riggs Caterpillar of Springdale, AR in the amount of $100,208.25, and approve a Budget Adjustment to move funds to the Fleet expense account. BACKGROUND: Unit 821 is a Dozer purchased in 2013 for use by the Transportation Department for use at their disposal site. They bid out and obtained a disposal site, therefore they no longer need this dozer to maintain the site. The need for a dozer is not in the foreseeable future. However, they could use an Excavator. This excavator will be cheaper to maintain than the dozer and will provide a better allocation of assets. It will increase the efficiency of the Transportation department and will reduce their monthly motor pool charges. DISCUSSION: Fleet recommends the purchase of one 2015 Caterpillar 308ECR Excavator available off the NJPA Purchase Contract (060311 -CAT) in the amount of $100,208.25 from JA Riggs Caterpillar of Springdale, AR. This purchase was approved by the Equipment Committee on March 10, 2015. BUDGETISTAFF IMPACT: Transportation would like to sell the Dozer and with the profit, purchase the Excavator that will fit their needs. The Dozer is worth much more than the Excavator and will more than cover this cost. Attachments: PO — Purchase Requisition BA — Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 C of Fa• ettevi Ie t Purchase.Qrder-:Re (lest' PO 311312015 eta ...... .: � . All PFY Rstliiee4s: shallbe scanrredlio the Purchasing email : PprahaSirSr�OfajieltevilleaCgaN'::a:��••�:;:;; Purchase shall not be made unti} an actual P0 has bean isstiad: Vendor Vendor JA Riggs Caterpillar.. . Mail- [}it lo Legistartl: 2015-01as....:, FOB Point: Taxable Address: I Expected Delivery Date: Pip Code: ISOIP to code: Quo Mactied City: State: - s6:. le Requesters Employee #: Extension: squealer: Sara Glemi 3912 . 3485 item Description Quantity Unit of issue Unit Cost Extended Cost Account Number Projecl.Suba Inventory # Fixed Asset # 1 2015 Caterpillar 308ECR Excavator I PA 100,208.25 $100,203.25 9700.1920.5302.00 02077.2015 700827 2 off of NJPA Contract $0.00 3 To Be Unit #827, Fixed Asset 700827 50.00 4 $0.00 5 $0.00 6 $0.00 7 $000 8 $0.06 5 10 $0.00 • ShippingIHandlrng Lot $0.00 Special nstnictisns: Subtotal: $100,208.25 Tax: $0.00 Total: 8100,208.25 Approvals: Mayor: Department Director: Purchasing Manager: Chief Financial Officer. Budget Director: IT Director: UGlifies Manager: Other._ Dropatah Manager: � ,.� National Joint Powers Alliance :: Caterpillar, Inc. - Heavy Construction Equip 3/10/2015 12:56:38 PM Home > t atir nai Cooperative Contract Solutions >Contracts - c,ret >Heavy & A;; Equipment > Caterpillar, Inc. - Heavy Construction Equip Overview Contract Documentation Pricing Marketing Materials NIPA Contact Information HOW TO PURCHASE Our step-by-step guide `•.,, Vendor Contact Info Mike Hynes Direct Phone: 3O9-675-4095 Hynes Mike 3Cfcat.com www.GovBkiSo_ec.com Caterpillar, Inc. - Heavy Construction Equip jD1' AWARDE ws�T Contract#: 060311 -CAT Category: Heavy & Ag Equipment Description: Construction Equipment Maturity Date: 10/19/2015 Caterpillar has grown to be the largest maker of construction and mining equipment, diesel and natural gas engines, and industrial gas turbines in the world. Team Caterpillar is proud to be providing our products to the NJPA membership by way of contract #060311 -CAT. Through Caterpillar's extensive dealer network, NJPA members will be able to select from over 120 models spanning from 14 product families. In addition to the breadth of products, Caterpillar's dealer network will deliver the exceptional service and support our customers have grown to expect. Contact Your Dealer Contract Discount Structure Page 1 of 1 February 13, 2015 CITY OF FAYETTEVILLE 1525 S HAPPY HOLLOW RD FAYETTEVILLE Arkansas 72701-7258 RE; Quote 118036-02 We are pleased to quote the following for your purchase consideration_ One (1) New CATERPILLAR Model: 308ECR Swing Boom Excavator with all standard equipment in addition to the additional specifications listed below: STOCK NUMBER: FJX851 SERIAL NUMBER: OFJX00851 YEAR: 2014 SMU: 4 Sell Price $100,208.25 Ext Warranty Included Before Tax Balance $100,208.25 ADDT€OVAL OlSIOir-A r IONS. Pricing pursuant to NIJEA Contract C6J:3i I --'A' WARRANTY Standard Warranty: 12 Months I Unlimited Hours Premier Warranty Extended Warranty: 24 MO/2000 PREMIER (total machine) Sincerely, Steve Smith Machine Sales Representative Riggs CAT Steves@jariggs.com (479) 601-1330 Accepted by on Signature Riggs CAT One (1) New CATERPILLAR Model: 308ECR SB Compact Construction Equipment with all standard equipment in addition to the additional specifications listed below: STANDARD EQUIPMENT POWERTRAIN CAT C3.3B Diesel Engine with 12 -volt electrical starting Auto idle 2,500M (8,200ft) altitude capability UNDERCARRIAGE Hydraulic track adjusters ELECTRICAL 12 volt electrical system Circuit breaker Ignition key stop switch 60 ampere alternator Working light: OPERATOR ENVIRONMENT Openable front windshield with assist device Digital liquid crystal monitor: Language display, Full graphic and color display, Instrument panel and gauge, Warning information and machine condition, Clock Windshield wiper and washer Air conditioning with defroster Interior light Coat hook Literature holder Utility space for mobile phone FLUIDS Extended life cooling -37C OTHER STANDARD EQUIPMENT Load sensing hydraulics Auxiliary hydraulics with adjustable Water seperator in fuel line Two speed auto -shift travel Straight line travel Automatic swing park brake -Cab mounted -Boom left 880 CCA maintenance free battery Warning horn Cup holder Hydraulic neutral lockout system Washable floor mat Skylight Rear window emergency exit Travel control pedals with hand levers Control lever mounted auxiliary controls Adjustable wrist rests Mirror rear view: -Cab left Suspension seat with retractable seat belt Radio mounting 12V power socket Accumulator Towing eye on base frame Page 2 of 5 Riggs CAT maximum flow and continuous flow Door locks Caterpillar corporate "one key" system Boom lowering device Tool storage area Tie down eyes on track frame Boom with offset swing post Rear reflector Lockable fuel cap Page 3 of 5 Riggs CAT MACHINE SPECIFICATIONS Reference No Description List Amount 418-3301 308E2 SWING BOOM HYD EXC. $135,570.00 321-6598 GUARD, SWIVEL 367-0948 ADJUSTABLE WORK TOOL FLOW 380-1983 CATERPILLAR C3.3 ENGINE CONTROL MONITOR WITH SECURITY 382-1602 SYSTEM AND ECU MODE(20% fuel savings) 382-8756 STEEL TRACKS WI RUBBER PADS 382-8819 BLADE, 91", BOLT -ON 397-7005 AUTOMATIC TWO SPEED TRAVEL 397-7033 HYDRAULICS, AUX.,QC,(L-STK) 397-7065 LINES, STICK, AUX 397-7088 LINES, BOOM,AUX 397-7130 CONTROL PATTERN CHANGER 398-6354 PRODUCT LINK PL 421 415-2556 HEATER, JACKET WATER 415-4380 COOLING, HIGH AMBIENT 415-5033 BELT, SEAT, RETRACTABLE 415-5040 RADIO, AM/FM 415-5082 STICK PKG, LONG WIBKT LINKAGE 397-7030 CONTROL AR-AUX (COMMON) 397-7068 STICK AR -HOE (LNG) (WI THUMB) 423-6760 LINKAGE, BUCKET, W/LIFTING EYE 415-5183 TRACK,450MM TG WIRUBBER PAD Total List Price $135,570.00 Contract Discount -17.50% Machine Sub Total after discount $111,846.25 Optional Attachments: 295-5954 BUCKET-Hvy. Dty, 36" 0.51 YD3 $2,582.00 305-6741 THUMB, HYDRAULIC $4,110.00 361-1099 COUPLER, PG, HYD, DUAL LOCK $5,504.00 Total List Price $12,196,00 Contract Discount -15.00% ($1,829.40) Attachments Sub Total after discount $10,366.60 Page 4 of 5 Riggs CAT Total Price for Machine and Attachments After Contract Discounts Freight Charge Prep and Delivery 24 Months 12,000 Hours Premier Warranty Machine Volume Discount Final Price $122,211.85 $2,861.00 $1,500.00 $112.00 ($26,4T .6 $100,208.25 Page 5o15 5 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Fleet Operations Adjustment Number 201 5 Dept.: Transportation Services Requestor: Sara Glenn BUDGET ADJUSTMENT DESCRIPTION I JUSTIFICATION: Unit 821 (TRAN_F036) is a 2013 Dozer. Transportation no longer needs a Dozer, they do need an Excavator. This purchase was not bugeted on the capital side because we didn't know it was going to be replaced, so funds are needed from fund balance. When the Dozer is sold, it will be sold for more than the purchase price of the excavator. Remaining funds will go into the Gain/Loss account and eventually the surplus will be given back to Transportation either in a credit or a JE, COUNCIL DATE: 4/7/2015 LEGISTAR FILE ID#: 2015-0143 cwtvwcv FeW 3/12/2015 7:42 AM Budget Director Date TYPE: DESCRIPTION: GLDATE: RESOLUTION/ORDINANCE 1 POSTED: / TOTAL Account Number 100,300 100,300 Increase / (Decrease} Expense Revenue Project.Sub# Project Sub AT v.20150102 Account Name 9700.1920.5802.00 100,300 - 02077 2015 EX Vehicles And Equipment 9700.0970.4999.99 - 100,300 RE Use of Fund Balance C:\Users\dmccoy\AppData\Roaming\L5\Temp\81 OO977t-d095-446a-8e6c-0ccc7a8dc33a 1 of 1