HomeMy WebLinkAbout69-15 RESOLUTIONRESOLUTION NO. 69-15
A RESOLUTION TO APPROVE THE PURCHASE OF A 2015 ARROW XT
FIRE ENGINE FROM PIERCE MANUFACTURING, INC. OF APPLETON,
WISCONSIN IN THE AMOUNT OF $517,485.00 PLUS A CONTINGENCY
OF $25,875.00 PURSUANT TO THE HOUSTON-GALVESTON AREA
COUNCIL CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, the Fire Department needs to replace a 1998 KME Fire Engine based on the
recommendation of the Fleet Division; and
WHEREAS, the Fire Department has spent nearly a year researching several available
fire trucks to try to get the best fire truck and the best price; and
WHEREAS, the Fire Department recommends the purchase of a 2015 Arrow XT Fire
Engine from Pierce Manufacturing.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
the purchase of a 2015 Arrow XT Fire Engine from Pierce Manufacturing, Inc. in the amount of
$517,485.00 plus a contingency of $25,875.00 pursuant to the Houston -Galveston Area Council
Contract and authorizes Mayor Jordan to sign any contract or other document to exercise and pay
for this approved contract.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution and made a part hereof.
PASSED and APPROVED this 7t' day of April, 2015.
ATTEST:
SONDRA E. SMITH, City Clerk
,`gig'®�•'®ZY OWAI
=v; FAYETTEVILLE:
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City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
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Text File
File Number: 2015-0150
Agenda Date: 4/7/2015 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 3
2015 ARROW XT FIRE ENGINE FROM PIERCE MANUFACTURING, INC.
A RESOLUTION TO APPROVE THE PURCHASE OF A 2015 ARROW XT FIRE ENGINE FROM
PIERCE MANUFACTURING, INC. OF APPLETON, WISCONSIN IN THE AMOUNT OF
$517,485.00 PLUS A CONTINGENCY OF $25,875.00 PURSUANT TO THE
HOUSTON-GALVESTON AREA COUNCIL CONTRACT, AND TO APPROVE A BUDGET
ADJUSTMENT
WHEREAS, the Fire Department needs to replace a 1998 KME Fire Engine based on the
recommendation of the Fleet Division; and
WHEREAS, the Fire Department has spent nearly a year researching several available fire trucks to try
to get the best fire truck and the best price; and
WHEREAS, the Fire Department recommends the purchase of a 2015 Arrow XT Fire Engine from
Pierce Manufacturing.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a the purchase of
a 2015 Arrow XT Fire Engine from Pierce Manufacturing, Inc. in the amount of $517,485.00 plus a
contingency of $25,875.00 pursuant to the Houston -Galveston Area Council Contract and authorizes
Mayor Jordan to sign any contract or other document to exercise and pay for this approved contract.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution and made a part hereof.
City of Fayetteville, Arkansas Page 1 Printed on 1011312015
City of Fayetteville Staff Review Form
2015-0150
Legistar File ID
4/7/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Fire /
David Dayringer 3/17/2015 Fire Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of a resolution to purchase a new fire apparatus for use by the Fayetteville Fire Department from Pierce
Manufacturing, Inc. of Appleton, Wisconsin through the Houston -Galveston Area Council (HGAC) Member #14-
3975. The purchase amount will be $514,263 plus the performance and payment bond cost of $3,222.00 for a total
of $517,485 using the bonded pre -pay net discount; Approval of a 5% Contingency of $25,875 which will remain in
capital budget; Approval of a budget adjustment in the amount of $94,000 from Fire ACT 833 Revenue to provide
the additional funding necessary for the purchase.
4470.9470.5802.00
Account Number
03019.1
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Budget Impact:
Sales Tax Capital
Fund
Fire Apparatus Purchases
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$
1,276,786.00
$
811,237.16
i $
__ ----- - .
465,548.84
$
517,485.00
$ 94,000.00
$ 42,063.84
_--___ ._. _ ____
V20140610
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments: We will be replacing (fleet recommendation) unit 28, a 1998 KME Fire Engine. The replacement will be a
2015 Arrow XT Fire Engine from Pierce Manufacturing of Appleton, Wisconsin. The Bid Price is
$537,047.00. Pierce provides a prepay discount minus performance/payment bond costs. This discount
amount is $19,562.00. With the prepay discount, the total amount is $517,485.00.
CITY OF
T ay •
ARKANSAS
MEETING OF APRIL 7, 2015
TO: Mayor and City Council
FROM: David Dayringer, Fire Chief
DATE: March 17, 2015
CITY COUNCIL AGENDA MEMO
SUBJECT: Approval of a resolution to purchase a new fire apparatus for use by the
Fayetteville Fire Department from Pierce Manufacturing, Inc. of Appleton, Wisconsin
through the Houston -Galveston Area Council (HGAC) Member #14-3975. The purchase
amount will be $514,263 plus the performance and payment bond cost of $3,222.00 for a
total of $517,485 using the bonded pre -pay net discount; Approval of a 5% Contingency
of $25,875 which will remain in capital budget; Approval of a budget adjustment in the
amount of $94,000 from Fire ACT 833 Revenue to provide the additional funding
necessary for the purchase.
RECOMMENDATION:
Approval of a resolution to purchase a new fire apparatus for use by the Fayetteville Fire
Department from Pierce Manufacturing, Inc. of Appleton, Wisconsin through the Houston -
Galveston Area Council (HGAC) Member #14-3975. The purchase amount will be $514,263
plus the performance and payment bond cost of $3,222.00 for a total of $517,485 using the
bonded pre -pay net discount; Approval of a 5% Contingency of $25,875 which will remain in
capital budget; Approval of a budget adjustment in the amount of $94,000 from Fire ACT 833
Revenue to provide the additional funding necessary for the purchase.
BACKGROUND:
We will be replacing (fleet recommendation) unit 28, a 1998 KME Fire Engine. The replacement
will be a 2015 Arrow XT Fire Engine from Pierce Manufacturing of Appleton, Wisconsin. The
Fire Department's internal equipment committee has spent almost a year in researching
available units in order to get the best buy for the City. They have chosen a unit from Pierce
Manufacturing. The Bid Price is $537,047.00. Pierce provides a prepay discount of $22,784.00
minus performance/payment bond costs of $3,222.00. This net discount amount is $19,562.00.
With the prepay discount, the total amount is $517,485.00. The truck the Fire Department
Equipment Committee has proposed to buy was approved by the Council Equipment Committee
at their meeting of March 10, 2015.
DISCUSSION:
The Truck is designed and built to National Fire Protection Association (NFPA) 1901, Standard
for Fire Apparatus. The unit proposed for purchase is a 2015 Arrow XT Fire Engine. NFPA
standards spell out the necessary equipment required and the performance specifications for a
certified fire apparatus. By adhering to these standards, the Fire Department is assured of
getting the necessary required equipment.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701