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Home My WebLink About65-15 RESOLUTIONRESOLUTION NO. 65-15 A RESOLUTION TO AUTHORIZE A CONTRACT WITH SPORT COURT IN THE AMOUNT OF $54,785.00 PURSUANT TO THE TIPS/TAPS INTERLOCAL PURCHASING SYSTEM CONTRACT FOR THE PURCHASE AND INSTALLATION OF NEW GYMNASIUM FLOORING AT THE YVONNE RICHARDSON COMMUNITY CENTER, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $5,089.32, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with Sport Court in the amount of $54,785.00 pursuant to the TIPS/TAPS interlocal purchasing system contract for the purchase and installation of new gymnasium flooring at the Yvonne Richardson Community Center, and further approves a project contingency in the amount of $5,089.32. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution and is made a part hereof. PASSED and APPROVED this 17th day of March, 2015. A T1TT d' -%X 7T Tl. ATTEST: By: A,-. SONDRA E. SMITH, City Clerk/Treasurer 011nnr11111 ARK . FAYE7TEVILL r 4 A N.STON C �� ;" -111i,1%1 11tikO City of Fayetteville, Arkansas 113 West Mountain Street � �n�'Fayetteville, AR 72701 479-575-8323 Text File File Number: 2015-0120 Agenda Date: 3/17/2015 Version: 1 Status: Agenda Ready in Control: City Council File Type: Resolution Agenda Number: A.4 SPORT COURT: A RESOLUTION TO AUTHORIZE A CONTRACT WITH SPORT COURT IN THE AMOUNT OF $54,785.00 PURSUANT TO THE TIPS/TAPS INTERLOCAL PURCHASING SYSTEM CONTRACT FOR THE PURCHASE AND INSTALLATION OF NEW GYMNASIUM FLOORING AT THE YVONNE RICHARDSON COMMUNITY CENTER, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $5,089.32, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with Sport Court in the amount of $54,785.00 pursuant to the TIPS/TAPS interlocal purchasing system contract for the purchase and installation of new gymnasium flooring at the Yvonne Richardson Community Center, and further approves a project contingency in the amount of $5,089.32. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution and is made a part hereof. City of Fayetteville, Arkansas Page 1 Printed on 311212015 Alan Spann Submitted By City of Fayetteville Staff Review Form 2015-0120 Legistar File ID 3/17/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/27/2015 Submitted Date Action Recommendation: Parks & Recreation / Parks & Recreation Department Division / Department Staff recommends approval of the purchase of new gymnasium flooring for the Yvonne Richardson Community Center (YRCC) from Sport Court through the TIPS/TAPS purchasing contract, in the amount of $54,785.00, plus a contingency of $5,089.32 or 8.5% of the project; and approval of corresponding budget adjustment. Budget Impact: 2250.9255.5804.00/2250.9256.5804.00 Parks Development/Park Land Dedication Account Number 15028.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Fund YRCC - Floor Project Project Title Current Budget $ Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget �$ $ 59,874.32 $ 61,849.00 $ 1,974.68 V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: Ad I� CITY OF • Tay e evl e ARKANSAS MEETING OF MARCH 17, 2015 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director FROM: Alan Spann, Recreation Superintendent DATE: February 27, 2015 SUBJECT: YRCC Gymnasium Floor Project RECOMMENDATION: Staff recommends approval of the purchase of new gymnasium flooring for the Yvonne Richardson Community Center (YRCC) from Sport Court through the TIPS/TAPS purchasing contract, in the amount of $54,785.00, plus a contingency of $5,089.32 or 8.5% of the project; and approval of corresponding budget adjustment. BACKGROUND: The existing gym floor was installed in the YRCC in 2004. Staff, along with the YRCC Advisory Board recognized the need for new flooring and have raised the necessary funds to replace the floor. The majority of the funding has been raised by the Advisory Board through donations. The TIPS/TAPS program is a purchasing cooperative which reduces the cost of goods and services by aggregating the purchasing power of public agencies nationwide. This allows the City of Fayetteville to have access to a previously bid competitive contract with national suppliers. DISCUSSION: Approval allows for the installation of the new floor to serve YRCC various programs and leagues. BUDGET/STAFF IMPACT: Donations were received by the YRCC Advisory Board account for $40,000 of this project. A majority of those donations came from the Kappa Alpha Psi Alumni Foundation's annual golf tournament. The remaining funds are within the Parks Development and Park Land Dedication Funds (Southeast Park District). Attachments: Floor Bid — Sport Court Budget Adjustment Purchase Order Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 J5FORT 0 R T Performance Sports Flooring Athletic Equipment AR Contractors License # 0077060411 LA Contractors License # 47797 Bid Date: Friday, February 27, 2015 C O U R T PROJECT NAME: Yvonne Richardson Community Center PROPOSAL #: PL7670 PROJECT MANAGER: Patti LaFleur PAYMENT TERMS: Due Upon Completion FOR DELIVERY / COMPLETION: 3rd Quarter, 2015 DESCRIPTION: Sport Court South 700 Minton Road Benton, AR 72019 PH. (501) 316-2255 Fax (501) 316-1436 Sports Flooring Furnish all labor, materials and equipment necessary to complete the installation of a Sport Court multipurpose flooring system (over existing underlayment), cove base and doorway transitions. Pricing includes removal but not disposal of existing floor. Sport Court MapleSelect System $ 43,325 Upcharge to 7mm Rubber $ 8,260 Installation of Sports Floor $ 1,200 Basketball and VB Lines $ 1,400 Logos @ $5 per square foot $ 600 $ 54,785 Includes Delivery and Installation Does not include removal and disposal of existing floor (we will rip up if you can provide labor to carry it out of the building and dispose of it) SPORT COURT INT. will provide all new material as specified above. All work will be performed in a substantial and timely, workmanlike manner to the manufacturer's specifications. Any changes or deviations from the above will be approved in writin • ANY ADDITIONAL COST INCURRED DUE TO DELAYS BY OTHERS IS THE RESPONSIBILITY OF THE CUSTOMER. • ANY AND ALL WARRANTIES ARE NOT IN EFFECT UNTIL RECEIPT OF PAYMENT IN FULL. • FLOORING SYSTEM CARRIES A FIFTEEN YEAR LIMITED MANUFACTURERS WARRANTY • ALL COLORS USED IN THE FLOOR SYSTEM WILL COME FROM THE LIST OF STOCK COLORS. • THIS PROPOSAL DOES NOT INCLUDE LOCAL OR CITY LICENSING FEES, BOND, SPECIAL INSURANCE, BLEACHER REMOVAL / INSTALLATION, REMOVAL / TRIMMING OF DOORS, REMOVAL OF EXISTING COVE BASE OR REPAIR TO THE SUBFLOOR. • ANY DEVIATIONS FROM ITEMS OUTLINED ABOVE WILL BE DONE IN WRITING IN THE DESCRIPTION SECTION ABOVE.. • THE INSTALLATION AREA NEEDS TO BE CLEARED OF ALL DEBRIS PRIOR TO FLOORING INSTALLATION. • PAINTED LINES ON OUR MODULAR SURF CES ARE WARRANTED FOR TWO YEARS UNDER NORMAL ATHLETIC USE. • DISPOSING OF TRASH/CARDBOARD FROME INSTALLATION WILL THE CUSTOMER'S RESPONSIBILITY. NOTE: THIS PROPOS AN E USE AS YO AUTHORIZATION FOR PURCHASE WHEN RETURNED WITH AUT ZE SIGN URE. ACCEPTED 4�-TITLE: DATE: � __ City of Fayetteville - Purchase Order Request (PO) Requisition o.: ate: (Not a Purchase Order) P.O Number: All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Vendor 13339 Vendor Sport Court Mail DEs Quo Legistar#: #: Name: 2015-0120 FOB Point: Taxable Address: 700 Minton Rd Ds l� Expected Delivery Date: Zip Code: Ship to code: Quotes Attached City: Benton State: AR Et/Es ONO eight weeks after approval 72019 Requester's Employee #: Extension: Requester: Alan Spann 3520 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # 1 Replacement of YRCC gym floor - 1 40,162.00 $40,162.00 2250.9255.5804.00 15028.1 through TIPS/TAPS Contract 2 Replacement of YRCC gym floor - 1 14,623.00 $14,623.00 2250.9256.5804.00 15028.1 through TIPS/TAPS Contract 3 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Tax included in quote Subtotal: $54,785.00 Tax: $0.00 Total: $54,785.00 Approvals: Mayor: Department Director. Purchasing Manager: Chief Financial Officer: Budget Director: IT Director: Dispatch Manager: Utilities Manager. Other: City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Parks & Recreation 2015 Dept.: Parks & Recreation Requestor: Connie Edmonston Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: $61,849 in the YRCC Flooring Replacement project (15028.1) with $14,623 coming from Greenspace SE, $40,000 from YRCC Donations and the remaining $7,226 from Gordon Long. COUNCIL DATE: 3/17/2015 LEGISTAR FILE ID#: 2015-0120 xewSpr 2/27/2015 3:39 PM Budget Director Date TYPE: DESCRIPTION: GLDATE: RESOLUTION/ORDINANCE I POSTED: I v.20150102 TOTAL 62,123 62,123 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub AT Account Name 2250.9255.5804.00 47,226 15028 1 EX Building Costs 2250.9256.5804.00 14,623 15028 1 EX **Building Costs 2250.0925.4419.03 14,623 15028 1 RE Greenspace Fees - SE 2250.9255.5806.00 (7,226) 02013 1301 EX Park Improvements 2250.0925.6602.01 1010.5280.5400.00 40,000 15028 (32,500) 33051 1 1002 RE EX **Transfer from General Building & Grounds Maintenance 1010.0001.4808.03 1010.6600.7602.25 7,500 33051 40,000 33051 1002 1002 RE EX Donations - YRCC **Trans Parks Development C:\Users\dmccoy\AppData\Roaming\L5\Temp\8a6f263b-b625-4e1 e-9232-1 bf8ebd79167 1 of 1