HomeMy WebLinkAbout59-15 RESOLUTIONRESOLUTION NO. 59-15
A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE
AGREEMENT WITH LOSE AND ASSOCIATES, INC. IN AN AMOUNT NOT
TO EXCEED $322,137.00 FOR CONSTRUCTION ADMINISTRATION
SERVICES FOR PHASE ONE OF THE REGIONAL PARK PROJECT, AND
TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves
Amendment No. 2 to the agreement with Lose and Associates, Inc. in an amount not to exceed
$322,137.00 for construction administration services for Phase One of the Regional Park project
and authorizes Mayor Jordan to sign Amendment No. 2.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution and is made a part hereof.
PASSED and APPROVED this 3rd day of March, 2015.
ATTEST:
_ By: j&hi' ' &
SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas 113 West Mountain Street
/ Fayetteville, AR 72701
m 479-575-8323
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Text File
File Number: 2015-0092
Agenda Date: 3/3/2015 Version: 1 Status: Passed
In Control: City Council File Type: Resolution
Agenda Number: A. 15
LOSE AND ASSOCIATES, INC (REGIONAL PARK)
A RESOLUTION TO APPROVE AMENDMENT NO.2 TO THE AGREEMENT WITH LOSE AND
ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED $322,137.00 FOR CONSTRUCTION
ADMINISTRATION SERVICES FOR PHASE ONE OF THE REGIONAL PARK PROJECT, AND
TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No.
2 to the agreement with Lose and Associates, Inc. in an amount not to exceed $322,137.00 for
construction administration services for Phase One of the Regional Park project and authorizes Mayor
Jordan to sign Amendment No. 2.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution and is made a part hereof.
City of Fayetteville, Arkansas Page 1 Printed on 31612015
City of Fayetteville Staff Review Form
2015-0092
Legistar File ID
3/3/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Alison Jumper 2/13/2015
Parks & Recreation /
Parks & Recreation Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends a resolution approving Contract Amendment #2 to the contract with Lose and Associates for
construction administration Services for Phase One of the Regional Park in the amount not to exceed $322,137.00
and to approve a Budget Adjustment.
Budget Impact:
2250.9255.5806.00
Account Number
02002.9000
Project Number
Parks Development
Fund
Regional Park
Project Title
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Previous Ordinance or Resolution # 223-13, 98-14
Item Cost
Budget Adjustment
Remaining Budget
$ 7,693,006.00
$ 179,181.59
I $ 7,513,824.41
$ 322,137.00
$ 105,137.00
($ 7,296,824.41
V20140710
Original Contract Number: 2304 Approval Date: J� c ��
Comments: See Legistar Items 2015-0088 and 2015-0093 for related Budget Adjustment information.
CITY OF
•
a e eel e
ARKANSAS
MEETING OF MARCH 3, 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Don Marr, Chief of Staff
Connie Edmonston, Parks and Recreation Director
FROM: Alison Jumper, Park Planning Superintendent
DATE: February 19, 2015
SUBJECT: Resolution to approve Contract Amendment #2 to the contract for architectural
services with Lose and Associates, Inc.
RECOMMENDATION:
Staff recommends a resolution approving Contract Amendment #2 to the contract with Lose and
Associates, Inc. for Construction Administration Services for Phase One of the Regional Park in
the amount not to exceed $322,137 and to approve a Budget Adjustment.
BACKGROUND:
A Request for Statements of Qualification (RFQ) 13-13 for design services for the Regional Park
Master Plan was advertised August 23, 2013. Lose and Associates, Inc. was selected to complete
the Master Plan design which is now complete. Contract Amendment #1 with Lose and
Associates, Inc. was approved on May 6, 2014. This amendment allowed Lose and Associates,
Inc. to create bid and construction documents for Phase One which will consist of site grading,
utility and roadway development necessary to develop six soccer fields, three baseball fields,
supporting restroom/concession and site amenities. Support parking facilities, a playground and
a large group pavilion with restrooms were also provided in the design phase but are not being
constructed with Phase One of the project.
DISCUSSION:
Lose and Associates, Inc. has completed the design and construction documents for Phase One
of the Regional Park. Bids were opened on February 6, 2015. Lose and Associates, Inc. has
provided the attached Contract Amendment #2 to include the construction administration services
for phase one construction of the park. Services that will be provided include construction site
visits during critical items, evaluation of construction material submittals and shop drawings,
confirming quanities for payment applications, coordination with the construction testing firm,
reviewing and approving change orders and payment applications and maintaining a set of record
drawings. The proposal includes utilizing subconsultant Garver Engineers, a local engineering
company, for required onsite construction observation of roadway and other earthwork activities.
The size of the project and scope of work required for adequate construction administration is
beyond what city staff can accommodate given current work loads. If approved, Lose and
Associates, Inc. will provide construction administration services from March 2015 through
September 2016.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701