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Home My WebLink About54-15 RESOLUTIONRESOLUTION NO. 54-15 A RESOLUTION TO AUTHORIZE A CONTRACT WITH GAMETIME C/O CUNNINGHAM RECREATION IN THE AMOUNT OF $21,030.45 PURSUANT TO A STATE PROCUREMENT CONTRACT FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT FOR PRISM EDUCATION CENTER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with GameTime c/o Cunningham Recreation in the amount of $21,030.45 pursuant to a state procurement contract for the purchase and installation of playground equipment for Prism Education Center. PASSED and APPROVED this 3rd day of March, 2015. ATTEST: By: X&6k . ,,s� SONDRA E. SMITH, City Clerk/Treasurer ®AOIIf 60Fl)l/, ®� a • oG\T Y 0 •�S `err ® FAYETTEVILE_E.;1'= �i7 • .. G •H'ti � City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 479-575-8323 r Text File File Number: 2015-0085 Agenda Date: 3/3/2015 Version: 1 Status: Passed In Control: City Council File Type: Resolution Agenda Number: A. 10 GAMETIME C/O CUNNINGHAM RECREATION: A RESOLUTION TO AUTHORIZE A CONTRACT WITH GAMETIME C/O CUNNINGHAM RECREATION IN THE AMOUNT OF $21,030.45 PURSUANT TO A STATE PROCUREMENT CONTRACT FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT FOR PRISM EDUCATION CENTER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with GameTime c/o Cunningham Recreation in the amount of $21,030.45 pursuant to a state procurement contract for the purchase and installation of playground equipment for Prism Education Center. City of Fayetteville, Arkansas Page 1 Printed on 31612015 City of Fayetteville Staff Review Form 20150085 Legistar File ID 3/3/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Yolanda Fields 2/13/2015 Community Resources / Development Services Department Submitted By Submitted Date Division / Department Action Recommendation: Approval to award a contract to GameTime c/o Cunningham Recreation for a playground install for Prism Education - Center at 10 S. Willow as part of the Community Development Bock Grant {CDBG) subrecipient program and to approve a purchase order in the amount of $21,030.45 2180.4990.5390.66 Account Number Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: CDBG - Facilities Fund Prism Eduction Center Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 23,500.00 23,.500.66 $ 21,030.45 V20140710 Previous Ordinance or Resolution #t Original Contract Number: Comments: Approval Date: j) - 3�S CITY OF 911 a e eville ARKANSAS MEETING OF MARCH 3, 2015 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Jeremy Pate, Development Services Director FROM: Yolanda Fields, Community Resources Dir c DATE: February 12, 2015 SUBJECT: Approval of purchase order for CDBG Facilities Project at Prism Education RECOMMENDATION: Staff recommends the approval of the contract to GameTime c/o Cunningham Recreation and the approval of the purchase order for the playground install at Prism Education Center (10 S. Willow) BACKGROUND: Prism Education Center applied for and received funding through the Community Development Block Grant subrecipient program for facilities improvements. This project was approved by the City Council as part of the CDBG 2013 Action Plan in the amount of $23,500 per Resolution #35-14. The improvements being made are to add a new playground to the facility. DISCUSSION: An invitation to bid on the project was not necessary because the State of Arkansas has a contract for park and playground equipment with GameTime. GameTime has submitted quote for the project in the amount of $21,030.45, which is under the budget allotted. BUDGETISTAFF IMPACT: Budget is $23,500. Project cost is $21,030,45. Project cost does not go over budget. Attachments: Purchase Order Proof of AR State Contract with GameTime Quote Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, All 72701 Cliy O$ayetteuilte Purchase Order Request {Pi3) Requisition o.: ate: (Not a Purchase Order).. 2/12/2015 P.O Number: All PO Requests shall be scanned to the Purchasing a marl Purchasingfayettevrlle-ar gov , Purchase shall not be made until an actual PO has been issued Vendor 19603 Vendor Name: GameTime do Cunningham Recreation' Mail DIES Dvo Legistar#: .201"5p085 .. Address: P.O. Box 240981 FOB Point: Taxable Expected Delivery Date: ASAP City: Charlotte State: NC Zip Code: Ship to code: Quotes Attached 28224 O, Es ao : RequesterCherrell Lee Requester's Employee #: Extension: _ .. 338E .... 8260 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # Playground Install for Prism Education at 10 S. Willow 1 21,030.45 $21;030.45 2180.4990:5390:66 2 $0.00 3 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Vendor per AR state contract #4600024214 Subtotal: $21,030.45 Tax: Total: $21,030.45 Approvals: Mayor: Department Director: Purchasing Manager: Chief Financial Officer: Budget Director: IT Director: Dispatch Manager: Utilities Manager: Other: % Revised 1/2112015 1/6/2015 OFA - Park & Playground Equipment t'IUlnt Offices t:.irlSlnr': sso Citizens Government tWA r',illployoorr News & Events ar;. U; Procurement Home Nome > Offices > Procurement > State Contracts Share I Be Green Bid Opportunities Park & Playground Equipment Credit Cards Forms/Reporting Back to State Contracts Guidelines Expiration Date Contract Vendor Buyer Helpful Information 9/16/2015 4600024214/110179 Gatnetinte Julia Shackelford PCs • PUICItasiny i itectoty Co -Op Mandatory Minority Green • Service Bureau — US Communities No No No State Contracts State Surplus Training AASIS Information Travel Portal AASIS Contract of 4600024214 Material Group if 65000 Vendor # 100099197 Linn • Contract Home Online Services Offices License Plate Renewal Businesses Arkansas Taxpayer Access Point Citizens Arkansas Motor Carrier System Government Income Tee Refund Inquiry • DFA Employees Child Support WebPay News & Events Arkansas State Surplus • Child Support Employer Postal Accessibliity I Privacy I Security I Acceptable Use Department of Finance and Adminlstratlon Bid Opportunities 1509 West 7th Street Vendor Registration Local Tax Rate Lockup Little Rock, AR 72201 Arkansas Trucking Portal Google Map Personalized LICCI1se Plates Specialty License Plates Misuse of State Vehicle RepnrOng Contact us flap:M,ww.dfa.arkansas.cfov/offices/procurement/contracls/Pages/parkPlaygrOLliid :quipinentG.aspx Copyright @2011 State of Arkansas. All Rights Reserved. 111 GanleTime CIO Cunningham Recreation 1'O Box 240981 QUOTE Charlotte, NC 28224 #98709 • ,s 800.438.2780 704.525.7356 FAX 02/12/2015 CUNNINGHAM 1LCEAI1OH Community Development and Block Grant - Option # 2 City of Fayetteville Project #: P75454 Attn: Kyle Belt Ship To Zip: 72701 10 S. Willow Ave. Fayetteville, AR 72701 Phone: 479-575-8240 kbelt@fayetteville_ar.gov 1 RDU GameTinle - PrimeTime Modular Playground $8,362.00 $8,362.00 (per drawings) (4) 12027,-- 3 1/2" Uprt Ass'Y Alum 12' (1) 18200-- 36" Sq Punched Deck PIT 1.3125 (1) 18671 -- Shingle Roof (1) 19035 --Optional Access Step (3' & 5') (1) 19057 -- Wave (Standard) (1) 19079 -- Rumble & Roll Zip Slide (1) 19247-- Flow Tall Am I (1) 19285 -- Transfer Platform w/ Guardrail 3' (1) 19585 -- Letters Maze above deck (1) 178749 -- Owner's Kit 750 BONDED GT-Impax - Per Square Foot - Bonded Rubber $7.69 $5,767.50 RUBBER - 1.5" Depth / 4' CFH - Materials Only - Install Not Included. Freight Included. Standard Cola• Quoted. 1 INSTALL MISC - Installation of Bonded Rubber Mulch - $1,788.00 $1,788.00 I INSTALL MISC - Installation of Drainage Gravel Base $1,741.00 $1,741.00 1 INSTALL MISC - Demo of Playground & Dirtwork Turn $941.00 $941.00 Key 1 INSTALL MISC - Installation of Playground Equipment $2,561.00 $2,561.00 Site must be clear, level, free of obstruction, and accessible. SubTotal: $21,160.50 Contract: USC Discount: ($1,994.88) Tax: $1,243.69 Freight: $621.14 Total Amount: $21,030.45 Page 1 of 3 GameT'ime c/o Cunningham Recreation PO Box 240981 QUOTE Charlotte, NC 28224 #98709 800.438.2780 704.525.7356 FAX 02/12/2015 CUNNINGHAM 9ECW;ATION Community Development and Block Grant - Option # 2 Pricing: Prices are firm for 30 days unless otherwise noted. Above costs assume one shipment and one installation unless otherwise noted. Taxes will be shown as a separate line item if included. Lead Time/Shipment: Standard orders shipped 4 weeks after receipt of order and acceptance of your purchase order, color selections, approved submittals,(if required)unless otherwise noted. Custom equipment and shades may require a longer lead time. Surfacing lead time is approximately 2 weeks after scheduling request. It is the responsibility of the owner to offload and inventory equipment, unless other arrangements have been made. Missing or damaged equipment must be reported within 60 days of acceptance of delivery. Equipment may be sent in multiple shipments based on point of origin. Pavntent Terms: Payment in full, Net 30 days subject to approval by Credit Manager. Pre -payment may be required for orders equaling less than $5,000. A signed P.O. made out to Gametime C/O Cunningham Associates, Inc. or this signed quotation is required for all orders unless otherwise noted. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Checks should be made payable to Game Time unless otherwise directed. Returns: Returns are available on shipments delivered within the last 60 days and only if the product is in merchantable condition, has never been installed, and has never been stored in an area of little or no protection, A 25% restocking fee will be applied to all goods. Customer will be charged freight for both the outbound and inbound shipment. Any credit will be based on the condition of the item upon its return. Uprights cannot be returned. Acceptance of this proposal indicates your agreement to the terms and condition slated herein. Wish to pay by credit card? Please complete the following information: Mastercard Visa AMEX Credit Card Number: CSC, Carde Security Code: Name as it appears on card: Amount to be charged to card: Email or Fax credit card receipt to: Exp Date: Site should be clear, level and allow for unrestricted access of trucks and machinery. Customer is responsible for providing a secure location to off-load and store the equipment during the installation process. The customer is responsible for theft or damage of the equipment from the time the equipment is off-loaded until the installation of the equipment is complete, unless other arrangements are made and noted on the quotation. Price includes ONLY what is stated in this quotation. If additional site work or equipment is needed then the price is subject to change. Customer shall be responsible for unknown conditions such as buried utilities (public & private), tree stumps, rock, or any concealed materials or conditions that may result in additional labor or materials cost. Customer will be billed hourly or per job for any additional costs. Acceptance of quotation: Accepted By (printed): Title: Telephone: Purchase Amount: $21,030.45 Date: P.O. Nu: Fax: SALES TAX EXEMPTION CERTIFICATE #: (PLEASE PROVIDE A COPY OF CERTIFICATE) Salesman Signature Customer Signature Page 2 of 3 Gatne'I'itne c/o Cunningham Recreation PO Box 240981 QUOTE ," . Charlotte, NC 28224 #98709 800.438.2780 FAX 02/12/2015 CUN i1 G1 R RATION Community Development and Block Grant - Option # 2 U.S• COMMUNITIES TERMS & CONDITIONS o LEAD TIME: normal lead time is 30 days from active order date. • PURCHASE ORDERS: MUST BE MADE OUT TO GAMETIME c/o CUNNINGHAM RECREATION • PRICING: pricing is net, f o.b. destination, after freight charges have been calculated using the contact shipping rates provided herein and added to the net product prices shown on the contract price list. Gametime offers most favored pricing and special discounts to those local public agencies participating in the U.S. Communities contract. Product pricing derives from and is indexed by the 2006 GameTime Catalog, less the applicable discounts stated herein. GameTime pricing is adjusted the first of each year with the printing and distribution • QUANTITY DISCOUNTS: Volume single purchases of composite play systems only shall be eligible for an additional discount. • ORDERS: All orders shall be in writing on the buying entity's purchase order form or similar documentation, and showing GameTime as the vendor. Open buying on the Internet (OBI) is not currently available. • SHIPMENT: Shipping shall commence within 4-6 weeks after our receipt and acceptance of the customer purchase order, color selections and approval of submittals, if required. • TERMS OF SALE: Payment is due within 30 days from date of invoice for governmental agencies. Payment may be made by VISA or MasterCard. Orders for materials paid for at the time of placement are entitled to a 3% cash -with -order discount. • MINIMUM ORDER: RFP 269-2003-007 purchases, other than replacement parts, require a minimum order of $500.00. • PACKAGING: All goods shall be packaged in accordance with acceptable commercial practices and marked to preclude confusion during unloading and handling. • RECEIPT OF GOODS: Ccustomer shall receive, unload and inspect goods upon arrival, reporting any descrepancies on the delivery receipt prior to written acceptance of the shipment. Concealed damages must be reported within 15 days of delivery &.concealed shortages must be reported within 60 days. • INSTALLATION: If included with purchase, shall be by a Certified GameTime installer. Customer shall be responsible for scheduling coordination and site preparation. Site should be level and permit installation equipment access. Purchaser shall be responsible for unknown conditions such as buried utilities, tree stumps, bedrock or any concealed materials or conditions that may result in additional labor or material costs. Added charges may result for failure to notify the installer of schedule changes or site conditions that prevent installation. • EXCLUSIONS: Unless otherwise noted, this proposal excludes all site work and landscaping, removal of existing equipment; storage of goods prior to installation; drainage provisions; and safety surfacing and borders unless purchased separately, Customer shall be responsible for providing a clear, level site for installation and for scheduling deliveries and coordinating installation. • SUBMITTALS: Our design proposal relfects the spirit and intent of the solicitation. While some variations may exist between GameTime designs and specifications are unique and not intended to be identical in all respects to other manufacturers. If required, we shall submit for review and approval by the owner's representative detailed drawings depecting the equipment to be furnished accompanied by specifications describing materials. Once approved, these drawings and specifications shall constitute the final documents for the project and shall take precedence over all other requirements. GameTime shall provide for each playground two sets of installation, assembly and maintenance instructions in accordance with our standard practices. All composite playground designs and equipment shall comply with ASTM F 1487-01, Standard Consumer Safety Performance Specifications for Playground Equipment for Public Use; Handbook for Public Playground Safety Publication 325 by the U.S. Consumer Products Safety Commission; and the Guide to ADA Accessibility Guidelines for Play Areas published by the U.S. Access Board. • CREDIT APPLICATIONS: If required must be submitted with your order. • FINANCE CHARGE: A 1.5% monthly finance charge will be added to all invoices over 30 clays past due. ORDER INFORMATION: Bill to: Contact: Address: Address: _.-_.----- City, State, Zip: ---- Tel: Fax: Ship to: Contact: Address: Address: City, State, Zip: _-- �.._._.... Tel: Fax: Page 3 of 3 ^�� ISO ^W.`aiar.�-. ,6o PbyCole Or+va SE I !FL 1 Pon Prym. 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