HomeMy WebLinkAbout49-15 RESOLUTIONRESOLUTION NO. 49-15
A RESOLUTION TO AWARD BID #15-18 TO LEWIS FORD SALES, INC.
OF FAYETTEVILLE, ARKANSAS FOR THE PURCHASE OF TWO (2) 2015
FORD F550 4X4 TRUCKS WITH READING UTILITY BODIES IN THE
AMOUNT OF $91,407.52 FOR USE BY THE WATER AND SEWER
OPERATIONS DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#15-18 to Lewis Ford Sales, Inc. of Fayetteville, Arkansas and approves the purchase of two (2)
Ford F550 4x4 trucks with Reading Utility Bodies in the amount of $91,407.52 for use by the
Water and Sewer Operations Division.
PASSED and APPROVED this 3rd day of March, 2015.
ATTEST:
By: A.� 6. A,..&
SONDRA E. SMITH, City Clerk/Treasurer
G\ 1 '1
FAYETTEVl�_,_f:
�®®®®®s sir i ii►i�d�� �'��0.�
City of Fayetteville, Arkansas 113 West Mountain Street
j� Fayetteville, AR 72701
479-575-8323
Text File
File Number: 2015-0076
Agenda Date: 3/3/2015 Version: 1 Status: Passed
In Control: City Council File Type: Resolution
Agenda Number: A. 5
BID #15-18 LEWIS FORD SALES, INC.:
A RESOLUTION TO AWARD BID #15-18 TO LEWIS FORD SALES, INC. OF FAYETTEVILLE,
ARKANSAS FOR THE PURCHASE OF TWO (2) 2015 FORD F550 4X4 TRUCKS WITH
READING UTILITY BODIES IN THE AMOUNT OF $91,407.52 FOR USE BY THE WATER AND
SEWER OPERATIONS DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #15-18 to
Lewis Ford Sales, Inc. of Fayetteville, Arkansas and approves the purchase of two (2) Ford F550 4x4
trucks with Reading Utility Bodies in the amount of $91,407.52 for use by the Water and Sewer
Operations Division.
City of Fayetteville, Arkansas Page 1 Printed on 31612015
City of Fayetteville Staff Review Form
2015-0076
Legistar File ID
3/3/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jesse Beeks/Sara Glenn/Barbara Olsen 2/11/2015 Fleet Operations /
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to approve the purchase of two 2015 Ford F550 44 with Reading Utility Body from Lewis Ford Sales
Inc of Fayetteville, AR off of Bid 15-18 in the amount of $45,703.76 each, for a total amount of $91,407.52.
Budget Impact:
9700.1920.5802.00 Shop Fund
Account Number Fund
02078.2014 &2015 Light/Medium Trucks
Project Number Project Title
Budgeted Item? Yes Current Budget $ 940,801.00
Funds Obligated $ 151,659.02
Current Balance
Does item have a cost? Yes Item Cost $ 91,407.52
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget $ 697;734«46
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments:
CITY OF
Tay Ile
ARKANSAS
MEETING OF MARCH 3, 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: February 11, 2015
SUBJECT: Purchase of two Utility body trucks for Water and Sewer
RECOMMENDATION:
That City Council approve the purchase of two 2015 Ford F550 4x4 with Reading Utility Body
from Lewis Ford Sales Inc of Fayetteville, AR off of Bid 15-18 in the amount of $45,703.76 each,
for a total amount of $91,407.52
BACKGROUND:
Unit #364 is a 2008 Ford F550 truck that is worn out and needs to be replaced. It is due for
replacement this year and needs to go as it is no longer reliable for full time front line use.
Unit #347 is a 2005 Ford F550 truck that is worn out and needs to be replaced. It had an 8 year
life and we utilized it for 10 years. It is now worn out and overdue for replacement.
DISCUSSION:
Bid 15-18 was opened on January 30th, Lewis Ford Sales Inc had the lowest bid that met all
specs that were required, and with the utility body that best suits the City's needs.
This purchase was approved by the Equipment Committee on February 10, 2015.
BUDGET/STAFF IMPACT:
Sufficient replacement funds have been budgeted. The funds already collected along with what
the old units will bring when sold will easily cover the costs of the new units.
Attachments:
PO — Purchase Requisition
Bid Tab
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Requisition o.:
City Y
of F ettevlile = Purchase Order: Request west P.
q i O
)
(Not a Purchase Order) O N
211112015
Alt PO Requests shalt be scanned to the Purchasing a -mail: Purchasing@fayettevulleargov
Purchase sFrall not be made until an actual PQ has been issued
um er.
Vendor
7040
#:
Vendor
Name :..... ....... Lewis Ford Sales Inc.
Mail
I✓ Yes i " No
Legistar# :
=
20150076:
Address:
FOB Point:
Taxable
r' Yes 1 No
Expected Delivery Date:
City:
State:
Zip Code:
Ship to code:
50
Quotes Attached
r Yes i'No
Requester: .. Sara Glenn
Requester's Employee #:
3912
Extension:
3485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Number
Project.Sub#
Inventory #
Fixed Asset #
1
2015 Ford F550 4x4 with Reading
Utility Body:. :.
I
each
45,703.76
$45703.76
9700.1920.5802.00 . .
02078.2015
700386
2
To be unit 386, Fixed asset # 700386
$0.00
3
2015 Ford F550 4x4 with Reading
Utility Body
1
.
each
45,703.76
$45,703.76:
9700.1920.5802.00..
02078.2014.: '
700385
4
To be unit 385, Fixed asset # 700385
$0.00
5
Off of Bid Tab 15-18
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
Is:
Financial Officer:
tch Manager:_
Department Director:
Budget Director: _
Utilities Manager:_
ubtotal: $91,407.52
ax: $0.00
otal: $91,407.52
Purchasing Manager:
IT Direccttor.rc
Other:
CITY OF
'F�tteviie
ARKANSAS
Bid 15-18, 4x4 Utility Body Truck
BIDDER QTY Chassis Utility Body
Breeden Dodge CJR Opt 1 2 $
Mfg/Model Bid
36,827.00 $
RAM 5500
7,654.00 $
Knapheide 7108D54FJ
Breeden Dodge CJR Opt 2
2
Mfg/Model Bid
$ 45,327.00 $
RAM 5500 - Diesel
7,654.00 $
Knapheide 7108D54FJ
Equipment Technologies LLC
2
Mfg/Model Bid
$ 39,740.04 $
Ford F550
9,975.49 $
ET! SB68
Lewis Ford Sales Inc
2
Mfg/Model Bid
$ 37,997.76 $
Ford F550
7,706.00 $
Reading U108ABHH
*NOTICE. Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
I
P. Vice, Purchasing Manager Witness
Bid: 15-18
1/30/2015
2:00 PM
City of Fayetteville
Total Bid
Dat re
88,962.00
105,962.00
99,431.06
f 91,407.52