HomeMy WebLinkAbout45-15 RESOLUTIONRESOLUTION NO. 45-15
A RESOLUTION TO AWARD BID #15-16 AND AUTHORIZE A CONTRACT
WITH CAM LAWN SERVICES, LLC IN THE AMOUNT OF $149,191.00 TO
PLANT TREES AND SHRUBS IN THE MEDIAN OF CROSSOVER ROAD
BETWEEN TOWNSHIP AVENUE AND JOYCE BOULEVARD AND IN THE
MEDIAN OF GARLAND AVENUE BETWEEN MOUNT COMFORT ROAD
AND JANICE AVENUE, AND TO APPROVE A PROJECT CONTINGENCY
IN THE AMOUNT OF $15,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
415-16 and authorizes a contract with CAM Lawn Services, LLC in the amount of $149,191.00
to plant trees and shrubs in the median of Crossover Road between Township Avenue and Joyce
Boulevard and in the median of Garland Avenue between Mount Comfort Road and Janice
Avenue, and further approves a project contingency in the amount of $15,000.00.
PASSED and APPROVED this 17`h day of February, 2015.
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ATTEST:
By. ljan-ee4 ,- 'E. r�
SONDRA E. SMITH, City Clerk/Treasurer
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may Y� �-• y
City of Fayetteville, Arkansas 1F West Mountain 701
Fayetteville, AR 72741
479-575-8323
Text File
-- ' File Number: 2015-0055
Agenda Date: 2/17/2015 Version: 1 Status: Passed
In Control: City Council File Type: Resolution
Agenda Number. A. 8
BID #15-16 CAM LAWN SERVICES, LLC:
A RESOLUTION TO AWARD BID 415-16 AND AUTHORIZE A CONTRACT WITH CAM LAWN
SERVICES, LLC IN THE AMOUNT OF $149,191.00 TO PLANT TREES AND SHRUBS IN THE
MEDIAN OF CROSSOVER ROAD BETWEEN TOWNSHIP AVENUE AND JOYCE BOULEVARD
AND IN THE MEDIAN OF GARLAND AVENUE BETWEEN MOUNT COMFORT ROAD AND
JANICE AVENUE, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$15,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #15-16 and
authorizes a contract with CAM Lawn Services, LLC in the amount of $149,191.00 to plant trees and
shrubs in the median of Crossover Road between Township Avenue and Joyce Boulevard and in the
median of Garland Avenue between Mount Comfort Road and Janice Avenue, and further approves a
project contingency in the amount of $15,000.00.
City of Fayetteville, Arkansas Page 1 Printed on 211812o15
City of Fayetteville Staff Review Form
2015-0055
Legistar File ID
2/17/2015
City Council Meeting Date - Agenda Item only
N/A for Non -Agenda Item
Chris Brown 2/5/2015
Engineering/
Development Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Awarding a construction contract in the amount of $149,191.00 to CAM Lawn Services, LLC for the installation of
trees and shrubs within the median of Crossover Road and Garland Avenue (Bid #15-16) and approval of a project
contingency of $15,000.00.
Comments:
Budget Impact:
4520.9555.5809.00
4520 -Sales Tax Construction Bond
Account Number
Fund
Transportation Bond Street Improvements/
06035.2000
Crossover
Road Street Improvements
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 300,000.00
Funds Obligated
$ 853.05
Current Balance
$ 299,146.95
Does item have a cost? Yes
Item Cost
$ 164,191.00
Budget Adjustment Attached? No
Budget Adjustment
$ -
Remaining Budget
$ 134,955.95
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Approval Date: �– r j—
Comments:
CITY OF
•
Tay%4e�le
KANSAS
MEETING OF FEBRUARY 17, 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
FROM: Alan Pugh, Staff Engineer
DATE: January 28, 2015
SUBJECT: Awarding a construction contract in the amount of $149,191.00 to CAM
Lawn Services, LLC for the installation of trees and shrubs within the
median of Crossover Road and Garland Avenue (Bid #15-16) and approval
of a project contingency of $15,000.00.
RECOMMENDATION:
Staff recommends awarding a construction contract in the amount of $149,191.00 to CAM Lawn
Services, LLC for the installation of trees and shrubs within the median of Crossover Road and
Garland Avenue (Bid #15-16) and approval of a project contingency of $15,000.00.
BACKGROUND:
In 2007 the City Council approved the cross section for Crossover Road, Highway 265, between
Township Ave and the northern City Limits at Ivey Lane. The approved cross section included a
raised center median with intermittent turn lanes included at critical intersections. The ultimate
approval of this cross section included much debate between including a raised center median
or a continuous five -lane section with center turn lane. A review of the meeting minutes,
drawings, figures and presentations do not provide a clear indication of whether the median was
to include trees. Regardless of the outcome of this research, the Council did not appropriate
funds for tree planting during the original approval process or in subsequent budgets and trees
were not planted during the construction of the project.
The City now desires to enhance the urban environment while increasing the aesthetics of the
center median and aiding to calm traffic through the installation of trees and shrubs within the
median islands. Last year, the Transportation Committee recommended that staff prepare plans
and receive bids for installation of trees on both Crossover Road, between Township and Joyce,
and for Garland Avenue, north of North Street.
DISCUSSION:
On February 5, 2015 the City received two (2) valid construction bids with the low bid being
$149,191.00. For comparison purposes, the estimate for tree installation excluding
contingency was $285,783.00. The low bid was submitted by CAM Lawn Services who, based
on the information provided, is a responsible bidder and appears to be capable of performing
the work. The award will be contingent on the low bidder providing all of the required insurance
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701