HomeMy WebLinkAbout42-15 RESOLUTIONRESOLUTION NO. 42-15
A RESOLUTION TO AUTHORIZE A CONTRACT WITH KING
ELECTRICAL CONTRACTORS IN THE AMOUNT OF $34,920.00,
PURSUANT TO BID #10-47, FOR THE INSTALLATION OF LED TRAIL
LIGHT FIXTURES AND LIGHT POLES ALONG THE TOWN BRANCH
TRAIL, AND TO APPROVE A TEN PERCENT (10%) PROJECT
CONTINGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes a
contract with King Electrical Contractors in the amount of $34,920.00, pursuant to Bid #10-47,
for the installation of LED light fixtures and light poles along the Town Branch Trail, plus a ten
percent (10%) project contingency in the amount of $3,492.00.
PASSED and APPROVED this 17th day of February, 2015.
A nnn nA TUT -N.
ATTEST:
By: 44e"-« ur. 4,n.
SONDRA E. SMITH, City Clerk/Treasurer
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FAYETTEVILLE;
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City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
-� 479-575-8323
Text File
File Number: 2015-0049
Agenda Date: 2/17/2015 Version: 1 Status: Passed
In Control: City Council File Type: Resolution
Agenda Number: A. 5
KING ELECTRICAL CONTRACTORS:
A RESOLUTION TO AUTHORIZE A CONTRACT WITH KING ELECTRICAL CONTRACTORS
IN THE AMOUNT OF $34,920.00, PURSUANT TO BID 410-47, FOR THE INSTALLATION OF
LED TRAIL LIGHT FIXTURES AND LIGHT POLES ALONG THE TOWN BRANCH TRAIL, AND
TO APPROVE A TEN PERCENT (10%) PROJECT CONTINGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with
King Electrical Contractors in the amount of $34,920.00, pursuant to Bid #10-47, for the installation of
LED light fixtures and light poles along the Town Branch Trail, plus a ten percent (10%) project
contingency in the amount of $3,492.00.
City of Fayetteville, Arkansas Page 1 Printed on 211812015
City of Fayetteville Staff Review Form
2015-0049
Legistar File ID
February 17th, 2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Engineering /
Matt Mihalevich 1/30/2015 Development Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of a proposal with King Electric Contractors in the amount of $34,920.00 for the complete installation of
LED trail light fixtures and poles along the Frisco and Town Branch Trails from Walker Park to South School Ave. and
approving a 10% contingency in the amount of $3,492.00 using Resolution No.135-10 and Bid #10-47.
Budget Impact:
4470.9470.5814.05 Trail Development/Sales Tax Capital Imp.
Account Number
02016.1302
Project Number
Fund
Town Branch Trail (Walker Park to 71B)
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Project Title
$ 586,404.00
$ 586,404.00
$ 34,920.00
Remaining Budget 551,484.00
V20140710
Previous Ordinance or Resolution # 135-10
Original Contract Number:
Comments:
Approval Date:
CITY OF
11q a e eARKANSS
MEETING OF FEBRUARY 17TH 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
FROM: Matt Mihalevich, Trails Coordinator
DATE: January 30th, 2015
SUBJECT: Town Branch Trail Lighting Installation
RECOMMENDATION:
Approval of a proposal with King Electric Contractors in the amount of $34,920.00 for the
complete installation of LED trail light fixtures and poles along the Frisco and Town Branch
Trails from Walker Park to South School Ave. and approving a 10% contingency in the amount
of $3,492.00 using Resolution No. 135-10 and Bid #10-47.
BACKGROUND:
The City in-house trail construction crew is nearing completion of a 0.8 mile long extension of
the Frisco Trail that runs along the west side of Walker Park and joins the Town Branch Trail
near South School Avenue. Electrical conduit is being installed by the City Crew in preparation
for installation of lighting along this new trail.
DISCUSSION:
King Electrical Contractors has installed the majority of the trail lighting for the City through Bid -
10 -47 and has provided an excellent service and value to the City. Bid #10-47 is effective for 5
years therefore a new bid for electrical services will be advertised in 2015.
BUDGET/STAFF IMPACT:
Sufficient funding has been budgeted through the Trail Development Capital Improvement
Program.
Attachments:
Staff Review Form
King Electrical Contractors — Proposal
Town Branch Trail Map
Resolution 132-10 King Electrical Services — Resolution Only
Bid 10-47 — Bid tab
King Electrical Services — Contract
Purchase Request
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
KING ELECTRICAL CONTRACTORS
2145 W MOORE LANE
FAYETTEVILLE AR 72701
479-443-0006 FAX 479-443-1719
Email Chris@ckingelectric.net
PROPOSAL
TO:
PHONE
DATE
City of Fayetteville
1-14-15
JOB NAME
Trail Lighting
Walker Park to 71B
JOB DESCRIPTION
Furnish material and labor to install 52 owner furnished LED light fixtures, install 1 new Milbank service,
wiring to 1 new traffic light system.
Does not include conduit, boxes, digging, light fixtures.
Project would be billed as time and material per the City of Fayetteville contract with King Electric.
Contractor's License #0063870415
PROPOSAL GOOD FOR 30 DAYS
DOLLARS: Base Bid
$34,920.00
TERMS: PAYMENT DUE UPON RECEIPT OF INVOICE
AUTHO ED SIGNATURE
A FINANCE CHARGE WILL BE CHARGED ON ALL
PAST DUE ACCOUNTS OF .0833% PER MONTH. ALL
ATTORNEY FEES WILL BE COLLECTED ON PAST DUE
ACCOUNTS.
THE ABOVE PRICES SPECIFICATIONS AND CONDITIO S
A CEP NCE G TUBE
ARE SATISFACTORY AND ARE HEREBY ACCEPTED.
YOU ARE AUTHORIZED TO DO WORK AS SPECIFIED.
PAYMENT WILL BE MADE AS OUTLINED ABOVE.
1/2 Mile Frisco Trail Extention
Completed Spring 2014
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Start Construction September 2014
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Feet 0.80 Miles
ARKANSAS
RESOLUTION NO. 13540
A RESOLUTION AWARDING BID #10-47 AND A.UY HORVING A
CONTRACT Z 7ITII KING ELECTRICAL SERVICES FOR TIME AND
MATERIALS RELATED TO MISCELLANEOUS ELECTRICIAN SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Sect1j. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#1 0.47 and authorizes a contract with King Electrical Services for time and materials related to
miscellaneous electrician. services.
PASSED and APPROVED this 3rd day of .August, 201,0.
ATTESTS
}&tL_
SONDRA E. SMITH, City Clerkf treasurer
I.
FAYET7EVi LLE
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ale Y AN AS
Bid 10-47, Electrical Contractor
BID: 1047
DATE: 07/15110
TIME: 2:00 PM
CITY OF FAYETTEVILLE
`NOTICE: Bid award is contingent upon vendor meeting minimum specitcations and Formal authorization by City officials.
CERTIFIED: 1 V iG
VICE PURCH MGR
wITNES
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City of Fayetteville
Bid l 0-47, Electrical Contractor
Contract
This contract executed this3 day ofd, , 2010, between the City of Fayetteville, Arkansas,
113 W Mountain, Fayetteville, Arkansas, 72701. and electrical Contractors.
in consideration of the mutual covenants contained herein, the parties agree as follows:
KingElectrical Contractors at its own cost and expense shall, furnish all labor, materials, supplies,
machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and
services necessary to complete items bid per bid 10-47 as stated in King Eleetnc al Contractors bid
proposal, and in accordance with specifications attached hereto and made a part hereof under Bid # 10-
47, all included herein as if spelled out word for word.
2. The City of Fayetteville shall pay for completion of eath project based on prices indicated in iigg
Electrical Contractors bid proposal. Payments will be made after approval and acceptance of work and
submission of invoice. Payments will be made approximately 30 days after receipt of invoice.
3; The Contract documents which comprise the contract between the City of Fayetteville and
Electrical Contractors consist of this Contract and the following documents attached hereto, and made a
part hereof:
A. Bid form identified as Invitation to Bid 1(447 with the specifications and conditions typed
thereon.
B. King Electrical Contractors bid proposal.
C. The Notice to Prospective Bidders and the Bid Tabulation.
4. These Contract documents constitute the entire agreement between the City of Fayetteville and �*n ,
Elec cal Contractors and may he modified only by a. duly executed written mstnnnent signad by the
City of Fayetteville and King Electric
,a! Contractors.
5. King Electrical Contractors shall not assign its duties under the terms of this agreeruent.
6. King Electrical Contractors agrees to hold the City of Fayetteville harmless and indemnify the City of
Fayetteville, against any and all claims for property damage, personal injury or death, arising from
Electrical Contractors performance of this contract. This clause shall not in any form or manner be
construed to waive that tort immunity set forth under Arkansas Law.
7. King Electrical Ctmtractprs shall furnish a certificate of insurance addressed to the City of Fayetteville,
showing that he carries the following insurance which shall be maintained throughout the term of the
Corittaot. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's
compensation insurance. in case any employee engaged in work on the project under this contract is
not protected under Worker's Compensation Insurance,
City ofFayetteville, AR
Bid 14-47, Electrical Contractor -- CONTRACT
Page 1 of 3
King Electrical Contractors shall provide and shall cause each Subcontractor to provide adequate employer's
liability insurance for the protection of such of his employees as are not otherwise protected.
I. Workmen's Compensation:
Statutory Amount
2. Comprehensive Ggnexal & Automobile Insurance
$500,000 for each accident.
3. Bodily lnj r.,Liability:
$500,000 for each accident.
4. Property Damage Liability:
$500,000 aggregate.
The premiums for all insurance required herein shall be paid by King Electrical Contractors.
8. King Electrical Contractors shall furnish proof of licensure as required by all local and state agencies.
9. This contract may be terminated by the City of Fayetteville or K ng Electrical Contractors with 10 days
written notice.
10. Freedom of Information Act: City of Fayetteville contracts and documents prepared -while performing
city contractualworkare subject to the Arkansas Freedom of Information Act. If a Freedom of
Information Act request is presented to the City of Fayetteville, the contractor will do everything
possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas
Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs
pursuant to the FOIA may be assessed for this compliance.
11. Changcs in. scope or price: Changes, modifications, or amendments in scope, price or fees to this
contract shall not be allowed without a prior formal contract amendment: approved by the Mayor and the
Fayetteville City Council in advance of the change in scope, cost or fees.
12. Jurisdiction: Legal jurisdiction to resolve any disputes must be Washington Coun€.ty, Arkansas with
Arkansas law applying to the case.
13. Arbitration/Mediation: We will not agree to be forced to mediate or arbitrate any dispute.
14. Interest charges for late payments by the City_ The City of Fayetteville does NOT agree to any interest
or penalty for untimely" payments.
15. Lien Waivers: The contractor shall ensure that the City of Fayetteville receives lien waivers from all
material suppliers, subcontractors, and sub -subcontractors. The contractor shall give written notice to
the material suppliers, subcontractors and sub -subcontractors providing work on the project that states
the following:
City of Fayetteville, AR
Bid 10-47., Electrical Contractor— CONTRACT
According to Arkansas law, it is understood that no liens can be filed against publb property if a valid
and enforceable payment and performance bond is in place. Regarding the Project and Agreement, the
valid and enforceable bonds are with ( name of surety). '
The contractor shall have each subcontractor and sub -subcontractor and material supplier
execute a written receipt evidencing acknowledgement of this statement prior to commencement of the work
of the subcontractor or material supplier.
WITNESS OUR HANDS THIS DAY OR 2010.
ATTEST: COMPANY SECRETARY
BUSINESS ADDRESS
XING ELECTRICAL CONTRACTORS, INC.
2145W. MOORE LN.
FAYETTEVILLE, AR 72704
CITY OF EAYETTEVILLE,
FtYETT'EI.E, ARKANSAS
Attest:
Son a. Smith„ City Clerk
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CONTRACTOR: King Electrical Contractors
BY Mity/ ' "IL
NAME AND TtLE
City of Fayetteville, AR
Bid 10-47, Eleetrrical Contractor— CONTRACT
Page 3 of 3
City of Fayetteville - Purchase Order Request (P0)
eguisi ion NO.:
a e:
Iv2sreo15
(Not a Purchase order). �
P.O Number:
All PO Requests shall be scanned to the Purchasing e-mail: Purchaslng@tsyetteVllle.ar ov.
Purchase shall not be made until an actual PO has been issued.:
Vendor
5974
Vendor
King Electrical Contractors, Inc.
Mail
. r Yes r No
Legistar#:
#,
Name:
2015-0049
FOB Point:
Taxable
Address:
r Yes r No
Expected Delivery Date:
Zip Code:
Ship to code:
Quotes Attached
City:
State:
104
F Yes r No
Requesters Employee #:
Extension:
equester. Matt Mihalevich
2509
3416
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Number
Project.Sub#
Inventory#
Fixed Asset #
1
Town Branch Trail (Walker Park to
$0.00
71 B)
2
Trail Lighting Installation
I
LOT
34,920.00
$34,920.00
4470.9470.5814.05
02016/1302
3
$0.00
4
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
.peciaI Instructions:
Subtotal: $34,920.00
Tax: $0.00
Total: $34,920.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Chief Financial Officer: Budget Director: IT Director:
Dispatch Manager: Utilities Manager: Other:
Revised 6/16/2014