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Home My WebLink About41-15 RESOLUTIONRESOLUTION NO. 41-15 A RESOLUTION TO AWARD BID #15-17 AND AUTHORIZE THE PURCHASE OF FIBERGLASS TRAIL LIGHT POLES FROM ALLIANCE COMPOSITES, INC. IN THE AMOUNT OF $450.00 PER LIGHT POLE IN VARIABLE AMOUNTS AS NEEDED THROUGH THE END OF CALENDAR YEAR 2015 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 415-17 and authorizes the purchase of fiberglass trail light poles from Alliance Composites, Inc. in the amount of $450.00 per light pole in variable amounts as needed through the end of calendar year 2015. PASSED and APPROVED this 17th day of February, 2015. APPROVED: 91 ATTEST: By: 44A�-- e SONDRA E. SMITH, City Clerk/Treasurer �®1t;tliiip�®�' 0;°,sG; City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 ® �® 479-575-8323 Text File File Number: 2015-0061 Agenda Date: 2/17/2015 Version: 1 Status: Passed In Control: City Council File Type: Resolution Agenda Number: A. 4 BID #15-17 ALLIANCE COMPOSITES, INC.: A RESOLUTION TO AWARD BID #15-17 AND AUTHORIZE THE PURCHASE OF FIBERGLASS TRAIL LIGHT POLES FROM ALLIANCE COMPOSITES, INC. IN THE AMOUNT OF $450.00 PER LIGHT POLE PLUS APPLICABLE TAXES IN VARIABLE AMOUNTS AS NEEDED THROUGH THE END OF CALENDAR YEAR 2015 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 15-17 and authorizes the purchase of fiberglass trail light poles from Alliance Composites, Inc. in the amount of $450.00 per light pole plus applicable taxes in variable amounts as needed through the end of calendar year 2015. City of Fayetteville, Arkansas Page 1 Printed on 211812015 Matt Mihalevich Submitted By City of Fayetteville Staff Review Form 2015-0061 Legistar File ID February 17th, 2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 1/30/2015 Engineering / _ Development Services Department Submitted Date Division / Department Action Recommendation: Approval of a resolution awarding Bid 15-17 and authorizing the purchase of fiberglass trail light poles from Alliance Composites, Inc. in various amounts, through the end of calendar year 2015. Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon the Transportation and Engineering Division's needs for lighting projects based on construction projects approved. Budget Impact: Various Various Account Number Fund Various Various Project Number Project Title Budgeted Item? Yes Current Budget $ - Funds Obligated $ - Current Balance $ Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ — V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon the Transportation and Engineering Division's needs for lighting projects based on construction projects approved. CITY OF Tay4 e evl e ARKANSAS MEETING OF FEBRUARY 17TH 2015 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Terry Gulley, Transportation Services Director Chris Brown, City Engineer FROM: Matt Mihalevich, Trails Coordinator DATE: January 30th, 2015 SUBJECT: Fiberglass Trail Light Pole Purchase — Equipment Only RECOMMENDATION: Approval of a resolution awarding Bid 15-17 and authorizing the purchase of fiberglass trail light poles from Alliance Composites, Inc. in various amounts, through the end of calendar year 2015. BACKGROUND: Several City trail projects are planned to include lighting over the year. These projects include the extension of Frisco Trail through Walker Park to the Town Branch Trail, The Town Branch Trail from Greathouse Park to the Tsa La Gi Trail, Mud Creek Trail and Van Asche extension from Gregg Ave to Garland Ave. Anticipated quantiles and installation date are shown below. Trail Name Estimated Quantity Estimated Installation Date Frisco/Town Branch 52 March 2015 Van Asche 49 May 2015 Town Branch 90 December 2015 Mud Creek 159 December 2015 In order to get the best price on these lights and poles, these planned projects have been combined for an estimated total purchase of 350 trail light poles and fixtures through the end of calendar year 2015. Electrical conduit is being installed on the Frisco Trail and Van Asche extension in preparation for installation of lighting along these new trails. DISCUSSION: Continental Pole & Lighting was the low bidder of this contract; however, their bid has been deemed non-responsive since the proposed fiberglass pole does not meet the specification of the bid, as detailed below. The fiberglass trail light poles will match the standard black pole with decorative base seen along most of the trail system. The specified pole has a high density polyurethane base cover with an estimated 15 pound weight. This heavy duty base cover is designed to resist damage from mowers and weed eaters. In addition, the specified pole has a surface layer thickness of Mailing Address: 113 W. Mountain Street www.fayetteville-acgov Fayetteville, AR 72701 12 mm of UV resistant resin. The apparent low bidder, Continental Light & Pole provided a submittal that does not meet the specifications. The pole submittal from Continental shows a fiberglass base cover instead of the specified polyurethane and only 2 mm of paint instead of the 12 mm of UV resistant resin specified. The second low bidder, Alliance Composites meets all specifications, therefore, Staff recommends award to the second lowest bidder, Alliance Composites, Inc. for $450.00 each, only $12 per pole higher than the lowest bidder while receiving a superior product BUDGET/STAFF IMPACT: Funds for the purchase of trail light poles has been budgeted through the Trail Development Capital Improvement Program and the Transportation Bond Program. The Frisco and Town Branch trails are also being matched 50:50 with funding from the Walton Family Foundation. Attachments: Staff Review Form Continental Pole Submittal — Does not meet specification Alliance Composites, Inc. Submittal Bid 15-17, Trail Lighting — Equipment Only Bid tabulation Purchase Requisition — Alliance Composites 2 Fayetteville Trails Standard Light Fixture and Pole Example 12' 3 A A C D E F 12 3 Co G Q z O Co o �12 -LU x 4 of ti 15 16 17 ■IR Co 4"' x 4" TALL TENON FIBERGLASS POLE SPECIFICATIONS: 1. The post shall be constructed by use of HOT compressed reinforced composite. This High Temperature process allows the composite to be fully cured; High Pressure is then applied during the process to achieve the desired bonding between the matrix and fiber. 2. Shaft is then conically formed by an outer mould to achieve a constant taper of 0.18"/ft. The finished shaft consists of a structural laminate, surface layer and top finish coating. The top coating is UV Resistant Polyurethane paint with a min. thickness of 2mm. 3. The surface layer thickness is a minimum of 5mm with UV resistant and pigmented added to provide one more layer of ultra -violet protection. Both the structural and surface layer shall be pigmented throughout to match the color of the final surface painting, the outer surface shall have a "SMOOTH" finish. The pole shall be reinforced with an additional 3mm wall thickness to compensate for the access opening. 4. Pole color is integral to the resin fiber construction 5. Smooth Entasis Taper 6. Bottom Dia. = 7.0" Top Dia. = 4.3" 7. Decorative Base is made of One -Piece Reinforced Fiberglass "slip -over" construction 8. Finish: BLACK 9. Poles & Bases to be individually wrapped 15 /�" 2 %" x 5" ACCESS HOLE w/COVER, GASKET & TAMPERPROOF SCREWS GROUND LEVEL CONDUIT OPENING lY2"x6" ANTI -ROTATION BARS FOUNDATION PART No. RTFG12DB-F169 BOTTOM VIEW DISTRIBUTED BY: CITOF FA YETTEVILLE, AR Y III DIRECT BURIAL LIGHT POLE BOX 1202! iiBID NUMBER: 15-17, TRAIL LIGHTING POLES semen N.T.S. TLANDD, OR 97212 II 1 1 3 4 5 6 7 8 STANDARD DUTY POLE ALLIANCE COMPOSITES INC. PO BOX 24 MCGAHEYSVILLE VA 22840 4" TENON I I PURCHASE ORDER # 1 2' MOUNTING HEIGHT 15' SHAFT LENGTH JOB NAME: POLE SPECIFICATIONS FILAMENT WOUND SECTIONAL COMPOSITE SHAFT CONSISTING OF CONTINUOUS FIBERGLASS ROVING COMBINED WITH THERMOSETTING POLYESTER RESIN WOUND IN LOW ANGLE HELICALS AND HIGH ANGLE HOOPS PROVIDING FOR MAXIMUM RESISTANCE TO DEFLECTION AND SHEAR. POLE FINISH IS A 10 TO 15 MIL THICK POLYURETHANE FINISHING RESIN DIRECT BURIAL POLE ASTM 4923 CLASS 1 (POLE TOP DEFLECTION SHALL NOT EXCEED 1 5% OF THE ABOVE HEIGHT @MAX WIND LOADING AND MAX FIXTURE WEIGHT) DESIGN CRITERIA PER AASHTO LTS-2-S-2009 AND ANSI C136.20-1990 WITH A MIN SAFETY FACTOR OF 2.0. EMBEDMENT BASED ON MINIMUM DEPTH RECOMMENDED BY ANSI Cl 3 6.2 SECTION 5.32 TABLE 1 SUBMITTAL' : 1 ❑ MAXIMUM WIND VELOCTIY = 90 MPH CITY OF a e'ttvffle ARKANSAS Bid 15-17 - Trail Lighting - Equipment Only BID: 15-17 1/29/2015 2:00 PM CITY OF FAYETTEVILLE 61ME F ,sw� BIDDER;4... . ,r tr s 4TY c a Lum5na�rehEac ` a, `_ _yin?u'e,,Total_:,_ =��ar 4�ble;Eactica �., 1sPolewrT tal F� g ,T. i .l ip;FRI�E a2 I Amerlux Exterior 360 $ 1,450.00 $ 607,500.00 NO BID $ - $ 507,500.00 Amerlux Exterior - PT40/DPM-3M/5UBLK 2 Alliance Composites 350 NO BID $ $ 450.00 $ 167,500.00 $ 157,500.00 Alliance Composites - DSI5ASDS4-JXB 3 Continental Pole & Lighting 350 NO BID $ $ 438.00 $ 153,300.00 $ 153,300.00 Continental - RTFGI2DB-F169 4 Upchurch Electrical Supply Co 350 $ 1,260.00 $ 441,000.00 $ 603.75 $ 211,312.50 $ 652,312.50 Lumec - DMS50-55W48LED5K-R-LE3F-UNlV- CMT - LYF(S)B 12-T-3-T400X4.5-S BKTX 5 Valmont Composite Structures - 350 NO BID $ $ 535.00 $ 187,250.00 $ 187,250.00 Whaley Valmont/Whatley ST45-DI0M-OCT 12- DE-DGR-30-60 *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: Purchasing MGR "•,;•equisi City of Fayetteville - Purchase Order Request (PO) ion o.: bate: ." 1/29/2015 (Note Purchese Order) � "`' P.O Number: All PO Requests shall be scanned to the Purchasing a -mail Purchasing@fayetteville•ar.gov. Purchase shall not made until an actual PO has been issued. Vendor 20954 Vendor Alliance Composites, Inc Mail r Yes r No Legistar#: #: Name: 2015-0061 FOB Point: Taxable Address: r Yes r No Expected Delivery Date: Zip Code: Ship to code: Quotes Attached City: State: 104 f- Yes r No Requester's Employee #: Extension: Requester: Matt Mihalevich 2509 3416 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # 1 Town Branch Trail (Walker Park to $0.00 71B) 2 Trail Light Pole Purchase 52 LOT 450.00 $23,400.00 4470.9470.5814.05 02016/1302 3 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 .3peci51 instructions: Subtotal: $23,400.00 Tax: $2,281.50 Total: $25,681.50 Approvals: Mayor: Department Director: Purchasing Manager: Chief Financial Officer: Budget Director: IT Director: Dispatch Manager: Utilities Manager: Other: R -h -d 6/10/9014