HomeMy WebLinkAbout41-15 RESOLUTIONRESOLUTION NO. 41-15
A RESOLUTION TO AWARD BID #15-17 AND AUTHORIZE THE
PURCHASE OF FIBERGLASS TRAIL LIGHT POLES FROM ALLIANCE
COMPOSITES, INC. IN THE AMOUNT OF $450.00 PER LIGHT POLE IN
VARIABLE AMOUNTS AS NEEDED THROUGH THE END OF CALENDAR
YEAR 2015
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
415-17 and authorizes the purchase of fiberglass trail light poles from Alliance Composites, Inc.
in the amount of $450.00 per light pole in variable amounts as needed through the end of
calendar year 2015.
PASSED and APPROVED this 17th day of February, 2015.
APPROVED:
91
ATTEST:
By: 44A�-- e
SONDRA E. SMITH, City Clerk/Treasurer
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City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
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Text File
File Number: 2015-0061
Agenda Date: 2/17/2015 Version: 1 Status: Passed
In Control: City Council File Type: Resolution
Agenda Number: A. 4
BID #15-17 ALLIANCE COMPOSITES, INC.:
A RESOLUTION TO AWARD BID #15-17 AND AUTHORIZE THE PURCHASE OF FIBERGLASS
TRAIL LIGHT POLES FROM ALLIANCE COMPOSITES, INC. IN THE AMOUNT OF $450.00 PER
LIGHT POLE PLUS APPLICABLE TAXES IN VARIABLE AMOUNTS AS NEEDED THROUGH
THE END OF CALENDAR YEAR 2015
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 15-17 and
authorizes the purchase of fiberglass trail light poles from Alliance Composites, Inc. in the amount of
$450.00 per light pole plus applicable taxes in variable amounts as needed through the end of calendar
year 2015.
City of Fayetteville, Arkansas Page 1 Printed on 211812015
Matt Mihalevich
Submitted By
City of Fayetteville Staff Review Form
2015-0061
Legistar File ID
February 17th, 2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
1/30/2015 Engineering /
_ Development Services Department
Submitted Date Division / Department
Action Recommendation:
Approval of a resolution awarding Bid 15-17 and authorizing the purchase of fiberglass trail light poles from Alliance
Composites, Inc. in various amounts, through the end of calendar year 2015.
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary
depending upon the Transportation and Engineering Division's needs for lighting projects based on
construction projects approved.
Budget Impact:
Various
Various
Account Number
Fund
Various
Various
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ -
Funds Obligated
$ -
Current Balance
$
Does item have a cost? Yes
Item Cost
Budget Adjustment Attached? No
Budget Adjustment
Remaining Budget
$ —
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Approval Date:
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary
depending upon the Transportation and Engineering Division's needs for lighting projects based on
construction projects approved.
CITY OF
Tay4
e evl e
ARKANSAS
MEETING OF FEBRUARY 17TH 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Don Marr, Chief of Staff
Terry Gulley, Transportation Services Director
Chris Brown, City Engineer
FROM: Matt Mihalevich, Trails Coordinator
DATE: January 30th, 2015
SUBJECT: Fiberglass Trail Light Pole Purchase — Equipment Only
RECOMMENDATION:
Approval of a resolution awarding Bid 15-17 and authorizing the purchase of fiberglass trail light
poles from Alliance Composites, Inc. in various amounts, through the end of calendar year
2015.
BACKGROUND:
Several City trail projects are planned to include lighting over the year. These projects include
the extension of Frisco Trail through Walker Park to the Town Branch Trail, The Town Branch
Trail from Greathouse Park to the Tsa La Gi Trail, Mud Creek Trail and Van Asche extension
from Gregg Ave to Garland Ave. Anticipated quantiles and installation date are shown below.
Trail Name
Estimated Quantity
Estimated Installation Date
Frisco/Town Branch
52
March 2015
Van Asche
49
May 2015
Town Branch
90
December 2015
Mud Creek
159
December 2015
In order to get the best price on these lights and poles, these planned projects have been
combined for an estimated total purchase of 350 trail light poles and fixtures through the end of
calendar year 2015. Electrical conduit is being installed on the Frisco Trail and Van Asche
extension in preparation for installation of lighting along these new trails.
DISCUSSION:
Continental Pole & Lighting was the low bidder of this contract; however, their bid has been
deemed non-responsive since the proposed fiberglass pole does not meet the specification of
the bid, as detailed below.
The fiberglass trail light poles will match the standard black pole with decorative base seen
along most of the trail system. The specified pole has a high density polyurethane base cover
with an estimated 15 pound weight. This heavy duty base cover is designed to resist damage
from mowers and weed eaters. In addition, the specified pole has a surface layer thickness of
Mailing Address:
113 W. Mountain Street www.fayetteville-acgov
Fayetteville, AR 72701