The URL can be used to link to this page

Home My WebLink About35-15 RESOLUTIONRESOLUTION NO. 35-15 A RESOLUTION TO APPROVE A UTILITY WORK AGREEMENT WITH SWEPCO OF FAYETTEVILLE, ARKANSAS FOR UTILITY RELOCATIONS AS PART OF THE HIGHWAY 112 WIDENING PROJECT BETWEEN RAZORBACK ROAD AND GARLAND AVENUE, WITH THE AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED $91,878.59 WHEREAS, the widening of Highway 112 between Razorback Road and Garland Avenue necessitated the relocation of electrical utilities owned by SWEPCO of Fayetteville, Arkansas with 80% of the cost covered by federal -aid funding; and WHEREAS, Ordinance No. 5439, which was passed and approved on September 20, 2011, waives the requirement of formal bidding on "all such projects necessitated by any road reconstruction or widening projects with AEP/SWEPCO within Fayetteville." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a utility work agreement with SWEPCO of Fayetteville, Arkansas with the amount to be paid by the City of Fayetteville not to exceed $91,878.59 for the relocation of electrical utilities associated with the Highway 112 widening project between Razorback Road and Garland Avenue. PASSED and APPROVED this Yd day of February, 2015. APPROVED: By LIONELD JO , Mayor ATTEST: ' =- By: 40n 04" (�_. Avllyk SONDRA E. SMITH, City Clerk/Treasurer G•°G\�Y =O; FAYETTEVILLE;) � a ®��A ml !`�® City of Fayetteville, Arkansas 113 West Mountain Street i_ Fayetteville, AR 72701 479-575-8323 1 a Text File File Number: 2015-0034 Agenda Date: 2/3/2015 Version: 1 Status: Passed In Control: City Council File Type: Resolution Agenda Number: A. 13 SWEPCO OF FAYETTEVILLE UTILITY WORK AGREEMENT: A RESOLUTION TO APPROVE A UTILITY WORK AGREEMENT WITH SWEPCO OF FAYETTEVILLE, ARKANSAS FOR UTILITY RELOCATIONS AS PART OF THE HIGHWAY 112 WIDENING PROJECT BETWEEN RAZORBACK ROAD AND GARLAND AVENUE, WITH THE AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED $91,878.59 WHEREAS, the widening of Highway 112 between Razorback Road and Garland Avenue necessitated the relocation of electrical utilities owned by SWEPCO of Fayetteville, Arkansas with 80% of the cost covered by federal -aid funding; and WHEREAS, Ordinance No. 5439, which was passed and approved on September 20, 2011, waives the requirement of formal bidding on "all such projects necessitated by any road reconstruction or widening projects with AEP/SWEPCO within Fayetteville." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a utility work agreement with SWEPCO of Fayetteville, Arkansas with the amount to be paid by the City of Fayetteville not to exceed $91,878.59 for the relocation of electrical utilities associated with the Highway 112 widening project between Razorback Road and Garland Avenue. City of Fayetteville, Arkansas Page 1 Printed on V412015 Chris Brown Submitted By City of Fayetteville Staff Review Form 2015-0034 Legistar File ID 2/3/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 1/16/2015 Engineering / Development Services Department Submitted Date Division / Department Action Recommendation: Approval of an Agreement with SWEPCO for Utility Relocations on Highway 112 (Maple Street) between Razorback Road and Garland Avenue 06035.9555.5809.00 Account Number 06035 Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? NA Budget Impact: Item Cost Budget Adjustment Remaining Budget V20140710 Previous Ordinance or Resolution # 15-03; 16-03 Original Contract Number: Approval Date: J't, [[ --- Comments: Payment for this work will be made to the AHTD, not directly to SWEPCO, per the agreement with AHTD approved by Resolution 15-03. No funds should be encumbered in favor of SWEPCO for this item. CITY OF 7ay%4-1-le ANSAS MEETING OF FEBRUARY 3, 2015 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Jeremy Pate, Development Services Director FROM: Chris Brown, City Engineer DATE: January 15, 2015 SUBJECT: Agreement with SWEPCO for Utility Relocations on Highway 112 (Maple Avenue) Between Razorback Road and Garland Avenue RECOMMENDATION: Staff recommends approval of an agreement with SWEPCO for utility relocations on Highway 112 as part of the widening project between Razorback Road and Garland Avenue. This agreement will be paid with federal aid funds (80%) and City matching funds (20%). BACKGROUND: City Council passed Resolution No. 15-03 on February 4, 2003, approving an Agreement Of Understanding with the Arkansas Highway and Transportation Department (AHTD) to design and construct Highway 112 (Razorback Road and Maple St.) from MLK Jr. Blvd. to Garland Avenue. The Council also passed Resolution 16-03 authorizing the Mayor to sign any agreements necessary to further the project. This project will provide 4 travel lanes, with turning lanes at major intersections, and three new signals. Sidewalks will be provided on both sides. The original agreement was for a federal aid funding amount of $1 million. The agreement has been amended twice to add additional funding through the Surface Transportation Program - Attributable Funds (STP -A). The current funding allocation, in the amount of $2.4 million in federal aid funds matched by $600,000 in local funds, is for the Maple Street portion, between Razorback Road and Garland Avenue. DISCUSSION: The AHTD has presented the City with contracts for relocation of utilities, based on their Utility Accommodation Policy. Their policy provides for reimbursement to utility companies when they are located within private easements, outside of the highway right of way. Any facilities within the right of way must be relocated at the utility's expense. With this particular contract, approximately 89% of the relocations are outside of the right of way; therefore the reimbursement percentage is 89.14%. This reimbursable amount is estimated to be $459,392.94. BUDGET/STAFF IMPACT: Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701