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Home My WebLink About31-15 RESOLUTIONRESOLUTION NO. 31-15 A RESOLUTION TO APPROVE THE PURCHASE OF ONE (1) 2015 NON- MOTOR POOL REPLACEMENT VEHICLE FROM BALE CHEVROLET IN THE AMOUNT OF $32,371.00 WITH OPTIONS PURSUANT TO A STATE PROCUREMENT CONTRACT FOR USE BY THE POLICE DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) 2015 non -motor pool replacement vehicle from Bale Chevrolet in the amount of $32,371.00 with options pursuant to a state procurement contract for use by the Police Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution and made a part hereof. PASSED and APPROVED this 3`d day of February, 2015. APPROVED: ATTEST: Y: dAd4.1 e SONDRA E. SMITH, City Clerk/Treasurer R K VO � 6 ti 1111%14% � City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 479-575-8323 Text File File Number: 2015-0028 Agenda Date: 2/0/2015 Version: 1 Status: Passed In Control: City Council File Type: Resolution Agenda Number: A. 9 BALE CHEVROLET: A RESOLUTION TO APPROVE THE PURCHASE OF ONE (1) 2015 NON -MOTOR POOL REPLACEMENT VEHICLE FROM BALE CHEVROLET IN THE AMOUNT OF $32,371.00 WITH OPTIONS PURSUANT TO A STATE PROCUREMENT CONTRACT FOR USE BY THE POLICE DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) 2015 non -motor pool replacement vehicle from Bale Chevrolet in the amount of $32,371.00 with options pursuant to a state procurement contract for use by the Police Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution and made a part hereof. City of Fayetteville, Arkansas Page 1 Printed on 21412015 City of Fayetteville Staff Review Form 2015-0028 Legistar File ID 2/3/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Greg Tabor 1/16/2015 Police / Police Department Submitted By Submitted Date Division / Department Action Recommendation: Approve the purchase of a new non -motor pool vehicle from Bale Chevrolet, via state contract, in the amount of $32,371 with options and a budget adjustment in the amount of $18,034. This purchase was reviewed by the Equipment Committee on January 13, 2015. Budget Impact: 4470.9470.5802.00 Sales Tax Account Number 06003-1 Fund Police Unmarked Vehicles Project Number Project Title Budgeted Item? Yes Current Budget $ 78,000.00 Funds Obligated $ - Current Balance $ 78,000.00 Does item have a cost? Yes Item Cost $ 32,371.00 Budget Adjustment Attached? Yes Budget Adjustment $ 18,534.00 Remaining Budget $ 64,163.00 V20140710 Previous Ordinance or Resolution # Number: IQ — 2 2' I� Original Contract Approval Date: Comments: CITY OF Tay44pV1,11C ANSAS MEETING OF FEBRUARY 3, 2015 TO: Mayor and City Council FROM: Greg Tabor, Chief of Police CITY COUNCIL AGENDA MEMO DATE: January 16, 2015 SUBJECT: Approve Purchase of a New Non -Motor Replacement Vehicle via State Contract RECOMMENDATION: Staff recommends approval of the purchase of a new non -motor pool replacement vehicle from Bale Chevrolet, via state contract, in the amount of $32,371 with options and a budget adjustment in the amount of $18,034. This purchase was reviewed by the Equipment Committee on January 13, 2015. If you have questions, please contact me at extension 500. BACKGROUND: For over 25 years, the Police Department has maintained non -motor pool vehicles for Police Department operations. These vehicles are needed to blend in with normal traffic for administrative, investigative, and surveillance purposes. DISCUSSION: Typically, used vehicles are purchased for our non -motor pool fleet; however, State Contract pricing allows us to periodically purchase a new replacement for the approximate cost of a pre -owned vehicle: New vehicles have the benefit of a comprehensive manufacturer's warranty, latest safety standards, higher fuel efficiency, and lower emissions. This vehicle purchase is a scheduled replacement of unit number 1236, however, unit number 1236 was involved in a traffic accident in December 2014. This traffic accident allows us the opportunity to purchase a new vehicle via state contract using the proceeds from our insurance claim, salvage revenue, and budgeted project funds. The insurance claim on unit number 1236 was $16,534 and the salvage revenue from selling the wrecked vehicle on govdeals.com will be $1,500 based on Kelley Blue Book and other industry calculations. BUDGET/STAFF IMPACT: The total budget adjustment of $18,034 will recognize the above revenue and increase our Police Unmarked Vehicles project. The net difference cost of the new vehicle and the proceeds from the wrecked vehicle is $14,337 and is budgeted in project number 06003-1. Attachments: Budget Adjustment Vehicle Bid — State Contract Purchase Order Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 STATE OF ARKANSAS VEHICLE CONTRACT SP -15-0011 / 2015 VEHICLES Item # Vehicle T e Description Model Price Vendor Vendor# OA# MPG Cl MPG H 1 ABA- 4dr Sub -Compact Sedan Ford Fiesta SE $14,925.00 Landers Ford 100069180 4600033473 29 39 2 ACA 4dr Compact Sedan Chevrolet Sonic $15,528.00 Bale Chevrolet 100095671 4600030961 25 35 3 A A 4dr Mid -Size Sedan Ford Fusion $16.496.50 North Point Ford 100032541 4600030967 22 33 4 AEA 4dr Large Sedan hevro et Impala Limited $17,877.00 Bale Chevrolet 100095671 4600030961 18 30 5 6 SAA FAA Small Station Wagon mall Pickup Truck Short Bed Nissan Juke Small Pickup Truck Short Bed $20,098.00 NO AWARD North Point Nissan NO AWARD 100184216 4600033474 29 32 100149950 NO AWARD NO AWARD NO AWARD 7 PAB mall Pickup Truck Extended Cab Toyota Tacoma Access Cab $21.929.00 Landers Toyota 100149950 4600030966 21 25 8 PADSmall Pickup Truck Crew Cab To to Tacoma Crew Cab $22,611.00 Landers Toyota 100149950 4600030966 21 25 9 PAE T Full Size 4x4 Crew Cab Dodge Ram 1500 Tradesman $21,844.00 Landers Dodge Jeep 100032541 4600030962 13 19 10 PBA 1/2T Full Size; 2WD Regular Cab Ford F-150 Regular Cab $17.397.00 Landers Dodge Jeep 100032541 4600033475 17 25 11 P88 1/2T Full Size; Ext-Cab Medium Duty Ford F-150 Extended Cab $19,031.00 Landers Ford 100069180 4600033473 17 23 12 PBC /2T Full Size; Crew -Cab Medium Duty Dodge Ram 1500 Tradesman Crew Cab $20,367.00 Landers Dodge Jeep 100032541 4600030962 14 20 13 PCA /2T Full Size; 4x4 Short Bed Dodge Ram 1500 $19,877.00 Landers Dodge Jeep 100032541 4600033475 13 19 14 PCB /2T Full Size 4x4 Ex -Cab; Short Bed Dod a Ram 1500 Tradesman Quad Cab $20,193.00 Landers Dodge Jeep 100032541 4600030962 13 19 15 PCC /2T Full Size 4x4; Crew -Cab; Short Bed Dodge Ram 1500 Tradesman Crew Cab $21,844.00 Landers Dodge Jeep 100032541 4600030962 13 19 16 PJA 7 HD; Long Bed Ford F-250 XL Regular Cab $19,853.00 Landers Ford 10069180 4600033473 N/A N/A 17 PJB /47 HD; Long Bed Ex -Cab Ford F-250 XL Extended Cab $22,137.00 Landers Ford 100069180 4600033473 N/A N/A 18 PJO HD; Long Bed Crew -Cab ord F-250 XL"Crew Cab $23,149.00 Landers Ford 100069180 4600033473 N/A N/A 19 PEA 3147 HD; 4x4 Long Bed Ford F-250 Regular Cab 4x4 $22,415.00 Allison Ford 100029092 4600033478 N/A NIA 20 PEB 3/4T HD: 4x4 Long Bed Ex -Cab Ford F-250 XL Extended Cab $24,697.00 Allison Ford 100029092 4600033478 N/A N/A 21 PED3/47 HD; 4x4 Long Bed Crew -Cab Dodge Ram 2500 Crew Cab $24,750.00 Landers Dodge Jeep 100032541 4600030962 N/A N/A 22 PKA 1T Full Size Dually Long Bed Gas Eng. Ford F-350 $22,480.00 Landers Ford 100069180 4600033473 N/A N/A 23 PQB1T Chassis/Cab Single -Wheel, Crew Cab Ram 3500 $24,589.00 Landers Dodge Jeep 100032541 4600033475 N/A N/A 24 PRA 1T Full Size Dually Ford F-350 $20,478.00 Riser Ford 100072101 4600030968 N/A N/A 25 PRB T Chassis/Cab Dually, Crew Cab Chevrolet Silverado 3500 $25,174.00 George Nunnally Chevy 100004710 4600033479 N/A N/A 26 PKD T Full Size Dually Long Bed Diesel Eng. Ford F-350 $29,276.00 Landers Ford 100069180 4600033473 WA N/A 27 PQD T Chassis/Cab Diesel, Crew Cab Ford F-350 Crew Cab XL $32,348.00 Landers Ford 100069180 4600033473 N/A N/A 28 PRC T Chassis/Cab Dually, Diesel Eng. Chevrolet Silverado 3500 $28,980.00 eor a Nunnally Chevy 100004710 4600033479 N/A N/A 29 PRO 1T Chassis/Cab Dually; Diesel Eng. Crew -Cab Ford F-350 Crew Cab XL $32,30600 Landers Ford 100069180 4600033473 N/A N/A 5a a, A11fS& tW �a ``�.,. < ..'1wqua,.. .: s .k 30 VAA 1/2T Full Size Utility Van; Ford Transit $19,948.00 Landers Ford 100069180 4600033473 N/A N/A 31 VAB 4T Full Size Utility Van; Chevrolet Express Cargo Van $18,659.00 Bale Chevrolet 100095671 4600030961 N/A N/A 32 VAC T Full Size Utility Van; Chevrolet Express Cargo Van $22,648.00 Bale Chevrolet 100095671 4600033480 NIA NIA 33 A 1/2T 8 -Passenger Van Ford Transit $22,969.00 Landers Ford 100069180 4600033473 NIA N/A 34 VGA 3147 8 -Passenger Van; Chevrolet Express Passenger Van $21,262.00 Bale Chevrolet 100095671 4600030961 N/A N/A 35 VCA 1T 12 -Passenger Van; Express Passenger Van 3500 LS $24,121.00 Landers Chevrolet 100029958 4600030973 N/A NIA 36 VDA T 15 -Passenger Van; Chevrolet Express Passenger Van 3500 LS $26,059.00 Landers Chevrolet 100029958 4600030973 11 16 37 VEA ompact Utility Mini -Van 2 -Passenger Ford Transit Connect Cargo $19,545.00 Riser Ford 100072101 4600030968 22 27 38 VEB Compact Utility Mini -Van 5 -Passenger Wagon Ford Transit Connect Passenger $22,185.00 Riser Ford 100072101 4600030968 22 27 39 VFA ompact 7 -Passenger Mini -Van Dodge Grant Caravan $20,963.00 Landers Dodge Jeep 100032541 4600030962 17 25 40 VHA Sub -Compact 2WD 5 -Passenger Utility Vehicle Jeep Patriot $18,221.00 Landers Dodge Jeep 100032541 4600030962 21 28 41 VHS Sub -Compact 4WD 5 -Passenger Utility Vehicle Jeep Patriot 4WD $19,601.00 Landers Dodge Jeep 100032541 4600030962 21 27 42 VHC ompact 2WD 5 -Passenger Utility Vehicle Chevrolet Equinox FWD LS $20,247.00 Landers Chevrolet 100029958 4600030973 22 32 43 VHD ompact 4WD 5 -Passenger Utility Vehicle Chevrolet Equinox AWD LS $21,699.00 Bale Chevrolet 100095671 4600030961 20 39 44 VIA Mid -Size 2WD 7 -Passenger Utility Vehicle Dodge Durango $24,458.00 Landers Dodge Jeep 100032541 4600030962 16 23 45VIB Mid -Size 4WD Utility Vehicle Dodge Durango $26,568.00 Landers Dodge Jeep 100032541 4600030962 16 23 46VSA Full -Size 2WD Utility Vehicle Chevrolet Traverse FWD $23,179.00 Bale Chevrolet 100095671 4600030961 17 24 Page 1 of 2 STATE OF ARKANSAS VEHICLE CONTRACT SP -15-0011 / 2015 VEHICLES Item # Vehicle Type Description Model Price Vendor Vendor # OA # MPG City MPG H 47 VSB Full -Size 4WD Utility Vehicle Chevrolet Traverse AWD $25,059.00 Bale Chevrolet 100095671 4600030961 16 23 48PMA 8 -Passenger Carty-All;8cyl Ford Expedition XL $29,179.00 Landers Ford 100069180 4600030986 14 20 No Award No Award 49 HCS Hybrid -Electric Compact Sedan Honda Civic Hybrid No Award No Award No Award No Award 50 HMH Hybrid -Electric Mid -Size Hatchback Toyota Prius $22,627.00 Steve Landers Toyota 100149950 4600030966 51 48 51 HMS Hybrid -Electric Mid -Size Sedan Hybrid -Electric Mid -Size Sedan No Award No Award No Award No Award No Award No Award 52 HTU Hybrid -Electric 5 Passenger 2WD SUV, 4cy1 Hybrid -Electric 5 Passenger 2WD SUV, 4cyl No Award No Award No Award No Award No Award No Award 53 HFU Hybrid -Electric 5 Passenger 4WD or AWD SUV Hybrid -Electric 5 Passenger 4WD or AWD SUV No Award No Award No Award No Award No Award No Award 54 HST Hybrid -Electric 7 Passenger 2wd SUV Hybrid -Electric 7 Passenger 2wd SUV No Award No Award No Award No Award No Award No Award 55 HSF Hybrid -Electric 7 Passenger 4wd or AWD SUV Hybrid -Electric 7 Passenger 4wd or AWD SUV No Award No Award No Award No Award No Award No Award 56HTT Hybrid -Electric 1/2T Pickup 2WD Crew Cab Hybrid -Electric 1/2T Pickup 2WD Crew Cab No Award No Award No Award No Award No Award No Award 57 HFT Hybrid -Electric 1/2T Pickup 4WD Crew Cab Hybrid -Electric 1/2T Pickup 4WD Crew Cab No Award No Award No Award No Award No Award No Award 58 HEA Chevrolet Volt PI in Hybrid Chevrolet Volt $32,525.00 Geoge Nunnally Chevy 100004710 4600030974 98 98 59 HEB Nissan Leaf Nissan Leaf $30,783.00 North Point Nissan 100184216 4600033474 126 101 60 HCX Ford C -Max Hybrid Ford C -Max Hybrid No Award No Award No Award No Award No Award, No Award 61 HCE ord C -Max Energi Ford C -Max Energi No Award No Award No Award No Award No Award No Award 62 HMT Toyota Camry Hybrid Toyota Camry Hybrid 2559 $24,942.00 Steve Landers Toyota 100211587 4600033481 43 39 63 HFE ord Focus Electric Ford Focus Electric No Award No Award No Award No Award No Award No Award 64 JPA mpus Security Sedan Chevrolet Ctuze LS $16,057.00 Landers Chevrolet 100029958 4600030973 25 36 65 KAA evy Impala Police Package Chevy Impala Police Package $19,869.00 Landers Chevrolet 100029958 4600030973 18 30 66 L.AA harger Pursuit Sedan V6 Dodge Charger Pursuit V6 $22,267.00 Red River Dodge 100158685 4600030977 18 27 67 Charger Pursuit Sedan V8 Hemi Dodge Charger Pursuit V8 Hemi $23,185.00 Red River Dodge 100158685 4600030977 16 25 68 PPV Chevy Tahoe Police Package Chevy Tahoe Police Package RWD $28,277.00 Bale Chevrolet 100095671 4600032261 16 23 69 KAB Ford Police Interceptor Sedan AWD Ford Police Interceptor Sedan AWD $23,501.00 Landers Ford 100069180 4600030986 18 25 70 PPW Ford Police Interceptor Utility Vehicle AWD Ford Police Interceptor Utility Vehicle AWD $25,480.00 Landers Ford 100069180 4600030986 16 21 71 LAC Chevy Caprice Police Package V8 RWD Caprice Police Package V8 $25,251.00 George Nunnally Chevy 100004710 4600033479 18 26 72 PSS Chevrolet Tahoe Special Service Vehicle Chevrolet Tahoe Special Service Vehicle $30,474.00 Bale Chevrolet 100095671 4600032261 16 22 84 PAN Chevrolet Police Pursuit Tahoe 4WD Chevy Tahoe Police Package 4x4 $31.058.00 Bale Chevrolet 100095671 4600032261 16 21 : WUEL4DED1CATED :VN6VEHICLES , . w M r r 73 HNA Honda Civic Natural Gas (Dedicated) Honda Civic Natural Gas (Dedicated) No Award No Award No Award No Award No Award No Award 74 PRF Ram 2500 Bi-Fuel Crew Cab 3/4 ton Pick up Ram 2500 Bi-fuel Crew Cab 3/4 ton Pick up $30,949.00 Red River Dodge 100158685 4600030977 N/A N/A 75 PRG ord F-250 Bi-Fuel Regular Cab Ford F-250 Bi-Fuel Regular Cab $30,707.00 Riser Ford 100072101 4600030968 N/A N/A 76 PRH Ford F-250 Bi-Fuel Super Cab Ford F-250 Bi-Fuel Super Cab $32,616.00 Riser Ford 100072101 4600030968 N/A N/A 77 PRJ ord F-250 Bi-Fuel Crew Cab Ford F-250 Bi-Fuel Crew Cab $33,834.00 Riser Ford 100072101 4600030968 N/A N/A 78 VAD hevrolet CNG 3/4-T Cargo Van (Dedicated) Chevrolet CNG 3/4-T Cargo Van (Dedicated) $31.256.00 Bale Chevrolet 100095671 4600030961 N/A N/A 79 VAE hevrolet CNG 1-T Cargo Van (Dedicated) Chevrolet CNG 1-T Cargo Van (Dedicated) $32,084.00 Bale Chevrolet 100095671 4600030961 N/A N/A 8o PRI 2500HD Crew Cab Chevrolet Bi-Fuel 2500HD Crew Cab $34,344.00 Smith Chevrolet 100059108 4600030978 NIA N/A 81 PCG Bi-Fuel Regular Cab Ford F-150 Bi-Fuel Regular Cab No Award No Award No Award No Award No Award No Award 82 Bi-Fuel Super Cab Ford F-150 Bi-Fuel Super Cab No Award No Award No Award No Award No Award No Award 83 MChevrolet.Bi-Fuel-Fuel Bi-Fuel Crew Cab Ford F-150 Bi-Fuel Crew Cab No Award No Award No Award No Award NoAward NoAward 85 AFA i-Fuel CNG Impala Chevrolet Bi-Fuel CNG Impala $31,986.00 Bale Chevrolet 100095671 4600033480 N/A N/A O O CNG Y : lG lRtiANIVIA r^li:GQNTRAGTopr Honda Civic NG $26,031.00 Russell Chevrolet 100001577 4600027953 27 38 PRH 3/4 Ton Truck Chevrolet Silverado 2500 HD Extended Cab $34,062.00 George Nunnally Chevy 100004710 4600027956 12 16 VAB 3/4 Ton Cargo Van Chevrolet Express 2500 Cargo Van $30,900.00 George Nunnally Chevy 100004710 4600027956 10 15 VAC One Ton Cargo Van Chevrolet Express 3500 Cargo Van $34,900.00 George Nunnally Chevy 100004710 4600027956 10 14 Page 2 of 2 City of Fayetteville - Purchase Order Request (PO)• equisi ion o.: ate: ?J3I2015 (Not a Purchase Order) P_O Number: All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov. Purchase shall not be made until an actual PO has been Issued. Vendor 13292 Vendor Bale Chevrolet Mail r Yes r No Legistar#: #: Name: 2015-0028 FOB Point: Taxable Address: 13101 Chenal Pkwy ;r Yes r No Expected Delivery Date: Zip Code: Ship to code: Quotes Attached City: Little Rock State: AR 72211 r Yes r No Requester's Employee #: Extension: equester: Willie Newman 2888 3579 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # 1 Chevrolet Tahoe Special Services I ea 32,371.00 $32,371.00 4470.9470.5802.00 06003-1 701284 Vehicle 2 $0.00 3 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: AASIS Contract #4600030961 Subtotal: $32,371.00 Tax: $0.00 Total: $32,371.00 Approvals: Mayor: Department Director: Purchasing Manager: ayo p 9 Chief Financial Officer: Budget Director: IT Director Dispatch Manager: Utilities Manager. Other: ieY seu w ; vrcu " City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Police Adjustment Number 2015 Dept.: Police Requestor: W. Newman BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Recognize revenue from the insurance and salvage of Unit #1236 and establish expense budget for the purchase of a new non -motor pool replacement vehicle. COUNCIL DATE: LEGISTAR FILE ID#: 2/3/2015 2015-0028 13a4-bvw ' Fell' 1/16/2015 10:50 AM Budget Director Date TYPE: DESCRIPTION: RESOLUTION/ORDINANCE I GLDATE: POSTED: / TOTAL Account Number 36,068 36,068 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub AT v.20150102 Account Name 1010.0001.4881.02 - 18,034 RE Gain/Loss - Sale of Assets 1010.6600.7602.47 4470.0947.6602.01 18,034 - - 18,034 57018 06003 1010 EX 1 RE Transfer to Cap Improvement Fund Transfer from General 4470.9470.5802.00 18,034 - 06003 1 EX Vehicles And Equipment C:\Users\dmccoy\AppData\Roaming\L5\Temp\1 655c8f4-1 a55-4106-86f6-a56a0ef0245e 1 of 1