HomeMy WebLinkAbout31-15 RESOLUTIONRESOLUTION NO. 31-15
A RESOLUTION TO APPROVE THE PURCHASE OF ONE (1) 2015 NON-
MOTOR POOL REPLACEMENT VEHICLE FROM BALE CHEVROLET IN
THE AMOUNT OF $32,371.00 WITH OPTIONS PURSUANT TO A STATE
PROCUREMENT CONTRACT FOR USE BY THE POLICE DEPARTMENT,
AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
the purchase of one (1) 2015 non -motor pool replacement vehicle from Bale Chevrolet in the
amount of $32,371.00 with options pursuant to a state procurement contract for use by the Police
Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution and made a part hereof.
PASSED and APPROVED this 3`d day of February, 2015.
APPROVED:
ATTEST:
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SONDRA E. SMITH, City Clerk/Treasurer
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City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
479-575-8323
Text File
File Number: 2015-0028
Agenda Date: 2/0/2015 Version: 1 Status: Passed
In Control: City Council File Type: Resolution
Agenda Number: A. 9
BALE CHEVROLET:
A RESOLUTION TO APPROVE THE PURCHASE OF ONE (1) 2015 NON -MOTOR POOL
REPLACEMENT VEHICLE FROM BALE CHEVROLET IN THE AMOUNT OF $32,371.00 WITH
OPTIONS PURSUANT TO A STATE PROCUREMENT CONTRACT FOR USE BY THE POLICE
DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of
one (1) 2015 non -motor pool replacement vehicle from Bale Chevrolet in the amount of $32,371.00
with options pursuant to a state procurement contract for use by the Police Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution and made a part hereof.
City of Fayetteville, Arkansas Page 1 Printed on 21412015
City of Fayetteville Staff Review Form
2015-0028
Legistar File ID
2/3/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Greg Tabor 1/16/2015 Police /
Police Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Approve the purchase of a new non -motor pool vehicle from Bale Chevrolet, via state contract, in the amount
of $32,371 with options and a budget adjustment in the amount of $18,034. This purchase was reviewed by
the Equipment Committee on January 13, 2015.
Budget Impact:
4470.9470.5802.00 Sales Tax
Account Number
06003-1
Fund
Police Unmarked Vehicles
Project Number Project Title
Budgeted Item? Yes
Current Budget
$ 78,000.00
Funds Obligated
$ -
Current Balance
$ 78,000.00
Does item have a cost? Yes
Item Cost
$ 32,371.00
Budget Adjustment Attached? Yes
Budget Adjustment
$ 18,534.00
Remaining Budget
$ 64,163.00
V20140710
Previous Ordinance or Resolution #
Number:
IQ — 2 2' I�
Original Contract
Approval Date:
Comments:
CITY OF
Tay44pV1,11C
ANSAS
MEETING OF FEBRUARY 3, 2015
TO: Mayor and City Council
FROM: Greg Tabor, Chief of Police
CITY COUNCIL AGENDA MEMO
DATE: January 16, 2015
SUBJECT: Approve Purchase of a New Non -Motor Replacement Vehicle via State
Contract
RECOMMENDATION:
Staff recommends approval of the purchase of a new non -motor pool replacement
vehicle from Bale Chevrolet, via state contract, in the amount of $32,371 with options and a
budget adjustment in the amount of $18,034. This purchase was reviewed by the Equipment
Committee on January 13, 2015. If you have questions, please contact me at extension 500.
BACKGROUND:
For over 25 years, the Police Department has maintained non -motor pool vehicles for
Police Department operations. These vehicles are needed to blend in with normal traffic for
administrative, investigative, and surveillance purposes.
DISCUSSION:
Typically, used vehicles are purchased for our non -motor pool fleet; however, State
Contract pricing allows us to periodically purchase a new replacement for the approximate cost
of a pre -owned vehicle: New vehicles have the benefit of a comprehensive manufacturer's
warranty, latest safety standards, higher fuel efficiency, and lower emissions. This vehicle
purchase is a scheduled replacement of unit number 1236, however, unit number 1236 was
involved in a traffic accident in December 2014.
This traffic accident allows us the opportunity to purchase a new vehicle via state
contract using the proceeds from our insurance claim, salvage revenue, and budgeted project
funds. The insurance claim on unit number 1236 was $16,534 and the salvage revenue from
selling the wrecked vehicle on govdeals.com will be $1,500 based on Kelley Blue Book and
other industry calculations.
BUDGET/STAFF IMPACT:
The total budget adjustment of $18,034 will recognize the above revenue and increase
our Police Unmarked Vehicles project. The net difference cost of the new vehicle and the
proceeds from the wrecked vehicle is $14,337 and is budgeted in project number 06003-1.
Attachments:
Budget Adjustment
Vehicle Bid — State Contract
Purchase Order
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701