HomeMy WebLinkAbout27-15 RESOLUTIONRESOLUTION NO. 27-15
A RESOLUTION TO AUTHORIZE THE PURCHASE OF ONE (1) 2015
CHEVROLET EQUINOX AWD FROM CHEVROLET OF FAYETTEVILLE
IN THE AMOUNT OF $21,699.00 PURSUANT TO A STATE
PROCUREMENT CONTRACT FOR USE BY THE UTILITIES DIRECTOR,
AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of one (1) 2015 Chevrolet Equinox from Chevrolet of Fayetteville in the amount of
$21,699.00 pursuant to a state procurement contract for use by the Utilities Director.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution and made a part hereof.
PASSED and APPROVED this 3`d day of February, 2015.
APPROVED:
ATTEST:
By: 6. dhu*
SONDRA E. SMITH, City Clerk/Treasurer
XV K / T�.Rfl�o
e �
0
FAYETTEVIL(_c
City of Fayetteville, Arkansas 113 West Mountain Street
!� \ Fayetteville, AR 72701
479-575-8323
Text File
File Number: 2015-0025
Agenda Date: 2/3/2015 Version: 1 Status: Passed
In Control: City Council File Type: Resolution
Agenda Number: A. 5
CHEVROLET OF FAYETTEVILLE:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF ONE (1) 2015 CHEVROLET EQUINOX
AWD FROM CHEVROLET OF FAYETTEVILLE IN THE AMOUNT OF $21,699.00 PURSUANT
TO A STATE PROCUREMENT CONTRACT FOR USE BY THE UTILITIES DIRECTOR, AND TO
APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
one (1) 2015 Chevrolet Equinox from Chevrolet of Fayetteville in the amount of $21,699.00 pursuant to
a state procurement contract for use by the Utilities Director.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution and made a part hereof.
City of Fayetteville, Arkansas Page 1 Printed on 21412015
City of Fayetteville Staff Review Form
2015-0025
Legistar File ID
2/3/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jesse Beeks/Sara Glenn/Barbara Olsen
Submitted By
1/16/2015 Fleet Operations /
Transportation Services Department
Submitted Date Division / Department
Action Recommendation:
A resolution approving the purchase of one Chevy Equinox AWD from Chevrolet of Fayetteville of Fayetteville, AR
for the state contract price of $21,699, and approving a budget adjustment to move funds to the Fleet expense
account.
9700.1920.5802.00
Account Number
02081.2015
Project Number
Budgeted Item? No
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Budget Impact:
Shop Fund
Fund
Police/Passenger Vehicles
Project Title
Current Budget
Funds Obligated
Current Balance.
Item Cost
Budget Adjustment
Remaining Budget
$
346,000.00
$
+p303,126.
�4°�2,874.r0�{0
$
21,699.00
$
23,300.00
$ '3;727�ii0:
V20140710
Previous Ordinance or Resolution #
i
Original Contract Number: Approval Date: cx)—���
Comments: This is an expansion for the newly appointed utilities director. They will use the funds from Water and
Sewer's expansion equipment that was budgeted for 2015. The new unit will be 1285 UDIR_F001.
CITY OF
Tay%
I.
ARKANSAS
MEETING OF FEBRUARY 3, 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: January 14, 2015
SUBJECT: Purchase of one Equinox for Utilities Director
RECOMMENDATION:
That City Council approve the purchase of one Chevy Equinox AWD from Chevrolet of
Fayetteville of Fayetteville, AR for the state contract price of $21,699, and approve a budget
adjustment to move funds to the Fleet expense account.
BACKGROUND:
This is an expansion for the newly appointed Utilities Director. There is not currently a vehicle
for this position, however one is necessary. They will use the funds from Water and Sewer's
expansion equipment project that was budgeted for 2015 for this purchase. An Equinox is
available off the state vehicle purchase contract.
DISCUSSION:
Fleet recommends the purchase of one Chevy Equinox AWD from Chevrolet of Fayetteville of
Fayetteville, AR for the state contract price of $21,699.
This purchase was approved by the Equipment Committee on January 13, 2015.
BUDGET/STAFF IMPACT:
A budget adjustment has been prepared for the operating charges for 2015. A budget
adjustment has been prepared to transfer the capital funds to Fleet's expense project.
Attachments:
BA — Budget Adjustment
PO — Purchase Requisition
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fa)
All PO Regiiests shall b
Purchase
Vendor
17009
Address:
City:
Vendor CHEVROLET OF FAYETTEVILLE.
Name:.
State:
uester: Barbara Olsen
tem
Description
Quantity
Unit of Issue
Unit Cost
Extended Co:
1
2015 CHEVROLET EQUINOX. ..
, ::: 1
EA
21,699.00..:
$21,699.00
2
TO BE UNIT 1285, FIXED ASSET
701285
$0.00
3
OFF STATE CONTRACT
$0.00
4
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
Financial Officer:
tch Manager:
Department Director:
Budget Director:
Utilities Manager:
I- Yes r,f o
r Yes r✓so
)de:
Ship to code:.
Quotes Attached
- 50 .
r Yes IVNo
quester's Employee #:
Extension:
1940
. 3485:--...
Account Number
Project.Sub#
9700.1920.5802.00
02081.2015
Purchasing Manager:
IT Director:
1I1412015
Legistar#:
2015-0025
Expected Delivery Date:
ventory # Fixed Asset #
701285
$21,699.00
$0.00
$21,699.00
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division: Fleet Operations Adjustment Number
2015 Dept.: Transportation Services
Requestor: Barbara Olsen
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
This is an expansion for the newly appointed utilities director. There is not currently a vehicle for this position, however
one is necessary. They will use the funds from Water and Sewer's expansion equipment that was budgeted for 2015.
The new unit will be 1285 UDIR_F001.
COUNCIL DATE:
LEGISTAR FILE ID#: 2015-0025
3a4-bvww FeW
1/14/2015 9:36 AM
Budget Director
TYPE:
DESCRIPTION:
2/3/2015
Date
RESOLUTION/ORDINANCE
I
GLDATE:
POSTED:
/
TOTAL
Account Number
23,300 23,300
Increase / (Decrease)
Expense Revenue
Project.Sub#
Project Sub AT
v.20141113
Account Name
9700.0970.6602.40
23,300
02081
2015 RE
Transfer from Water & Sewer
9700.1920.5802.00
5400.1840.5801.00
23,300 -
(23,300) -
02081
13019
2015 EX
1 EX
Vehicles And Equipment
Fixed Assets
5400.1840.7602.70
23,300 -
13019
1 EX
Transfer to Shop
C:\Users\dmccoy\AppData\Roaming\L5\Temp\c123b7bc-985b-4f42-9c71-6547e526165a 1 of 1