HomeMy WebLinkAbout25-15 RESOLUTIONRESOLUTION NO. 25-15
A RESOLUTION TO AUTHORIZE THE PURCHASE OF ONE (1) TOYOTA
PRIUS FROM TOYOTA OF FAYETTEVILLE IN THE AMOUNT OF
$22,627.00 PURSUANT TO A STATE PROCUREMENT CONTRACT FOR
USE BY THE BUILDING SAFETY DIVISION, AND TO APPROVE A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of one (1) Toyota Prius from Toyota of Fayetteville in the amount of $22,627.00
pursuant to a state procurement contract for use by the Building Safety Division.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution and made a part hereof.
PASSED and APPROVED this 3rd day of February, 2015.
ATTEST:
------By:
SONDRA E. SMITH, City Clerk/Tre�
FAYETTEVILIF a
c •
ANS
City of Fayetteville, Arkansas 113 West Mountain Street
._ Fayetteville, AR 72701
ti 479-575-8323
f
Text File
File Number: 2015-0019
Agenda Date: 2/3/2015 Version: 2 Status: Passed
In Control: City Council File Type: Resolution
Agenda Number: A. 3
TOYOTA OF FAYETTEVILLE:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF ONE (1) TOYOTA PRIUS FROM
TOYOTA OF FAYETTEVILLE IN THE AMOUNT OF $22,627.00 PURSUANT TO A STATE
PROCUREMENT CONTRACT FOR USE BY THE BUILDING SAFETY DIVISION, AND TO
APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
one (1) Toyota Prius from Toyota of Fayetteville in the amount of $22,627.00 pursuant to a state
procurement contract for use by the Building Safety Division.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution and made a part hereof.
City of Fayetteville, Arkansas Page 1 Printed on 21412015
City of Fayetteville Staff Review Form
2015-0019
Legistar File ID
2/3/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jesse Beeks/Sara Glenn/Barbara Olsen 1/14/2015 Fleet Operations /Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution approving the purchase of one Toyota Prius from Toyota of Fayetteville of Fayetteville, AR for the
Arkansas State Vehicle Purchase Contract price of $22,627, and approving a budget adjustment to move funds to
the Fleet expense account.
9700.1920.5802.00
Account Number
02081.2015
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Budget Impact:
Shop Fund
Fund
Police/Passenger Vehicles
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$
346,000.00
$
20,247.00
$ :..:...: :.;
: 325,x'53.00
$
22,627.00
$
37,000.00
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date: C�_
CITY OF
s l ARKANSAS
MEETING OF FEBRUARY 3, 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: January 14, 2015
SUBJECT: Purchase of one Toyota Prius for use by Building Safety
RECOMMENDATION:
That City Council approve the purchase of one Toyota Prius from Toyota of Fayetteville of
Fayetteville, AR for the State Vehicle contract price in the amount of $22,627 for use by Building
Safety and approve a budget adjustment to move funds to the Fleet expense account.
BACKGROUND:
Unit 2074 is a 2005 Chevy pickup that is due for replacement. It is worn out and needs to be
replaced. Development Services has requested that this pickup be replaced with a Prius as this
unit will not go off-road at all. Having a very fuel efficient vehicle will help cut costs for Building
Safety. A Toyota Prius is available off the State vehicle purchase contract.
DISCUSSION:
Fleet recommends the purchase of one Toyota Prius for the Arkansas State Vehicle Purchase
contract price from Toyota of Fayetteville of Fayetteville, AR in the amount of $22,627.
This purchase was approved by the Equipment Committee on January 13, 2015.
BUDGET/STAFF IMPACT:
Sufficient replacement funds have been collected to replace this unit.
Attachments:
BA — Budget Adjustment
PO — Purchase Requisition
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
1/1412015
Vendor
Address:
City: I State:
Barbara Olsen
Description Quantity Unit of Issue Unit Cost Extended Co
23469 Vendor f Fayetteville .. flYes rA0
- ...:... i Toyota o : ,,,:
rr Yes r✓fro
Code: Ship to code: Quotes Attached
50 . E Yes r✓No
Requester's Employee #: Extension:
1940 . 3485
1
2015 TOYOTA PRIUS
I
EA
22,627.00
$22,627.00
9700.1920.5802.00
2
TO BE UNIT 1283, FIXED ASSET
701283
$0.00
3
OFF STATE CONTRACT
$0.00
4
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
•
Shipping/Handling
Lot
$0.00
r: Department Director:
Financial Officer: Budget Director:
tch Manager. Utilities Manager:_
02081.2015
Purchasing Manager:
IT Director:
Other:
2015-0019
Expected Delivery Date:
$22,627.00
$0.00
$22,627.00
701283
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division: Fleet Operations Adjustment Number
2015 Dept.: Transportation Services
Requestor: Barbara Olsen
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Fleet budgeted to replace unit 2074 - a pickup (BLSF_F006) with a replacement pickup, so funds were budgeted in the
light/medium truck project 02078 in 2015. This unit was originally budgeted in 2014 and was budgeted again in 2015. I
am requesting to move the funds from 2014 into the 2015 passenger car project. Sufficient funds remain to meet city
objectives.
RESOLUTION/ORDINANCE
COUNCIL DATE: 2/3/2015
LEGISTAR FILE ID#: 2015-0019
3a4+cwa, FeW
1/14/2015 9:58 AM
Budget Director Date
TYPE:
DESCRIPTION:
GLDATE:
POSTED: /
TOTAL
Account Number
- -
Increase / (Decrease)
Expense Revenue
v.20141113
Project.Sub#
Project Sub AT Account Name
9700.1920.5802.00
(17,000) -
02078 2015 EX Vehicles And Equipment
9700.1920.5802.00
9700.1920.5802.00
(20,000) -
37,000 -
02078 2014 EX Vehicles And Equipment
02081 2015 EX Vehicles And Equipment
C:\Users\dmccoy\AppData\Roaming\L5\Temp\cbc76301-bbbd-4569-8e55-26682286b6d2 1 of 1