HomeMy WebLinkAbout228-15 RESOLUTIONof FAYETTB
4R/K NSP,
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 228-15
File Number: 2015-0564
TEC, THE EMPLOYMENT COMPANY D/B/A TEC STAFFING SERVICES:
A RESOLUTION TO APPROVE A ONE YEAR CONTRACT WITH AUTOMATIC RENEWALS FOR
FOUR ADDITIONAL ONE YEAR TERMS WITH TEC, THE EMPLOYMENT COMPANY D/B/A TEC
STAFFING SERVICES FOR TEMPORARY STAFFING SERVICES FOR VARYING HOURLY RATES
BY JOB CATEGORY
WHEREAS, the City issued RFP 15-13 for temporary staffing services to meet specific short and long term
staffing needs of the City across multiple departments; and
WHEREAS, based on the proposals received, City staff recommends contracting with both Daugherty &
Daugherty Investments, LLC d/b/a 1 st Employment Staffing and TEC, the Employment Company d/b/a
TEC Staffing Services because utilizing two agencies will provide the City with the added value of having
access to larger and more viable applicant pools.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a one year contract
with automatic renewals for up to four additional one year terms with TEC, The Employment Company d/b/
a TEC Staffing Services for temporary staffing services for varying hourly rates by job category. TEC, The
Employment Company d/b/a TEC Staffing Services shall be the primary provider for Janitor/Custodian,
Transportation Maintenance Worker, Parking Maintenance Worker and other similar temporary positions
and the secondary provider for General Clerical, Geographic Information Systems and other similar
temporary positions.
PASSED and APPROVED on 12/15/2015
Page 1 Printed on 12117115
File Number: 2015-0564
Resolution 228-15
Page 2
Attest:
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Lisa Branson, Deputy City Clerk
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Printed on 12117115
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
A (479) 575-8323
Text File
File Number: 2015-0564
Agenda Date: 12/15/2015 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 8
TEC, THE EMPLOYMENT COMPANY D/B/A TEC STAFFING SERVICES:
A RESOLUTION TO APPROVE A ONE YEAR CONTRACT WITH AUTOMATIC RENEWALS
FOR FOUR ADDITIONAL ONE YEAR TERMS WITH TEC, THE EMPLOYMENT COMPANY
D/B/A TEC STAFFING SERVICES FOR TEMPORARY STAFFING SERVICES FOR VARYING
HOURLY RATES BY JOB CATEGORY
WHEREAS, the City issued RFP 15-13 for temporary staffing services to meet specific short and long
term staffing needs of the City across multiple departments; and
WHEREAS, based on the proposals received, City staff recommends contracting with both Daugherty
& Daugherty Investments, LLC d/b/a I st Employment Staffing and TEC, the Employment Company
d/b/a TEC Staffing Services because utilizing two agencies will provide the City with the added value of
having access to larger and more viable applicant pools.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a one year
contract with automatic renewals for up to four additional one year terms with TEC, The Employment
Company d/b/a TEC Staffing Services for temporary staffing services for varying hourly rates by job
category. TEC, The Employment Company d/b/a TEC Staffing Services shall be the primary provider
for Janitor/Custodian, Transportation Maintenance Worker, Parking Maintenance Worker and other
similar temporary positions and the secondary provider for General Clerical, Geographic Information
Systems and other similar temporary positions.
City of Fayetteville, Arkansas Page 1 Printed on 1211612015
Brenda Reed
Submitted By
City of Fayetteville Staff Review Form
2015-0564
Legistar File ID
12/15/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/24/2015
Submitted Date
Action Recommendation:
Human Resources/
Chief of Staff
Division / Department
Staff recommends approval of a contract with TEC, The Employment Company d/b/a TEC Staffing Services as a
primary provider for Janitor/Custodian, Transportation Maintenance Worker, and Parking Maintenance Worker
positions and other temporary jobs as needed. TEC Staffing Services will serve as a secondary provider for General
Clerical and GIS positions.
Budget Impact:
Various
Various
Account Number Fund
N/A N/A
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Approval Date:
Comments: The 2016 budget has funding allocated for temporary services as follows: Street Fund - $146,562,
General Fund/Facilities Management Division - $42,000, General Fund/Human Resources Division -
$15, 600
CITY OF
le
ARKANSAS
MEETING OF DECEMBER 15, 2015
CITY COUNCIL ACTNDA MEMO
TO:
THRU:
FROM:
DATE:
Mayor and City Council
Don Marr, Chief of Staff
Brenda Reed, HR Director
November 24,2015
SUBJECT: Approval of a Contract with TEC, The Employment Company dlbla
TEC Staffing Services
RECOMMENDATION:
Staff recommends approval of a one year contract with four automatic renewal options with TEC,
The Employment Company DBA TEC Staffing Services as a primary provider for
Janitor/Custodian, Transportation Maintenance Worker, and Parking Maintenance Worker
positions and other temporary jobs as needed. TEC Staffing Services will serve as a secondary
provider for General Clerical and GIS positions. Utilizing multiple stafflng services will provide the
City with the added value of having access to larger and more viable applicant pools in the NWA
region.
BACKGROUND:
ln order to supplement regular, full time staff during periods of increased demand and/or staff
shortages (e.9., leaves of absence and turnover/retirement) the City has utilized temporary
staffing in order to maintain necessary business operations.
DISGUSSION:
The City desires to utilize temporary staffing services to support meeting specific business
needs for either short or long term assignments across multiple departments. By engaging with
temporary staffing services, the City will reduce costs of human capitaloverhead (e.9., workers'
compensation, F.l.C.A, and the potentialfor unemployment claims costs).
Through the RFP process, it was discovered that several NWA cities utilize temporary staffing
services to support their daily operations.
BUDGET/STAFF IMPACT:
The 2016 budget has funding allocated for temporary staffing.
Please contact me at 575-8298 rt you have questions.
Mailing Address:
113 W Mountain Street
Fayetteville, AR 72701
www.f ayettevil le-a r. gov
RFP 15-13, Addendum 1-
Date: Monday, October 26,2015
To: All lnterested Parties ARK
From: Andrea Foren Rennie, CPPO, CPPB - 479.575.8220 - aforen@favetteville-ar.gov
RE: RFP 15-13, Temporary Staffing Services
This addendum is hereby made a part of the contract documents to the same extent as though it were originally included
therein. Bidders should indicate their receipt of same In the appropriate blank of the Signature Submlttal Form.
The following questions and their respective answers were asked by interested parties:
1. ls this a new requirement? lf not, can you please provide the name of the incumbent, the current contract value and
eligibility criteria to re-compete?
a. This is the first time the City of Fayetteville has issued an RFP for temporary staffing services.
2. Work can be performed on-site / off-site?
a. Please refer to the RFP.
3. What are the number of positions available for each job title?
a. Varies by job title.
L Janitorial - generally one or two positions depending upon vacancìes and the need to cover
a bsences.
2. Transportation - a maximum of eleven seasonal positions
3. Parking Maintenance Worker - one to cover vacancies or absences
4. Clerical - currently one
5. GIS Tech - one
4. Are there any resumes required for the job titles listed in the RFP?
a. The City will evaluate candidates for these jobs after contract award. Resumes may be required as necessary
for ca ndidate evaluation.
5. Do you currently have a 'Direct Hire Program' in place?
a. The City does not have an existing program where employees are hired directly from a temporary staffing
vendor. However, from time to time, temporary employees may decide to apply for City vacancies and the
hiring supervisor may desire to hire the temporary staffer. Refer to the RFP page L6, c. Fees.
6. Does this opportunìty contain Local Preference? lf yes, please provìde the detaìls.
a. No
7. Please specify how many references are required for each vendor?
a. Refer to the RFP, page 16.
8. How many vendors would be awarded contract as a part of thls opportunlty?
a. Based on current needs, the City reserves the right to contract wìth one or more vendors as necessary to
meet the needs described in RFP.
b. Vendors are not required to submit a response which includes proposlng on all jobs listed. Proposers
shouldrespondbasedontheportionofthescopeofworktheyarecapableof performing. Forthisreason,
the City may contract with one or more vendors.
9. The City intends on awarding a contract in December 2015 and transitloning to full temporary staffing needs as
soon as feasible possìble for all parties.
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CITY Õ F
ARKANSAS
City of Fayetteville, Arkansas
Purchasing Division - Room 306
113 W. Mountain
Fayetteville, AR7270L
Phone: 479.575.8220
TDD (Telecommun¡cation Device for the Deaf): 479.521.1316
Request for Proposal: RFP 15-13, Temporary Staffing Services
DçRp,lttlç; Wednesday, Nóvemb:eri04;.20i5',bèfor"é 2:00 PM|,lóca|:timè
RFP DELIVERY LOCATION: Room 306 - 113 W. Mountain, Fayetteville, AR 72701.
PURCHASING AGENT:Andrea Foren Rennie, CPPO, CPPB, aforen@favetteville-ar.sov
DATE OF ISSUE AND ADVERTISEMENT: Tuesday, October L3,201'5
REQUEST FOR PROPOSAL
RFP 15-13. Temporarv Staffins Services
No late proposals shall be accepted. RFP's shall be submitted in sealed envelopes labeled with the project
number and name as well as the name and address of the firm.
All proposals shall be submitted in accordance with the attached City of Fayetteville specifications and bid
documents attached hereto. Each Proposer is required to fill in every blank and shall supply all information
requested; failure to do so may be used as basis of rejection. Any bid, proposal, or statements of qualification
will be rejected that violates or conflicts with state, local, or federal laws, ordinances, or policies.
The undersigned hereby offers to furnish & deliver the articles or services as speclfied, at the prices & terms stated
herein, and in strict accordance with the specifications and general conditions of submitting, all of which are made a part
of th¡s offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and
City Purchasing Agent.
Name of Firm:
Contact Person:
E-Mail:
Title:
Phone:
Business Address:
City:State:zip:
Signatu re:Date:
City of Fayetteville, AR
RFP 15-13, Temporary Staffing Services
Page 1 of 21
City of Fayetteville
RFP l-5-l-3, Temporary Staffing Services
Advertisement
City of Fayetteville, AR
Request for Proposal
RFP L5-13, Temporary Staffing Services
The City of Fayetteville, Arkansas, is requesting sealed proposals from experienced professionals interested in
providing temporary staffing services for various positions throughout City depariments.
To be considered, sealed proposals shall be received at the City Administration Building, City Hall, Purchasing -
Room 306, l"l-3 West Mountain, Fayetteville, Arkansas, before Wednesday, November 04,201,5 at 2:00:00 PM,
localtime. No late submittals shall be accepted.
Forms & addendums can be downloaded from the City's web site at www.fayetteville-ar.gov. All questions
reqarding the process should be directed to Andrea Foren Rennie, CPPO, CPPB at aforen@favetteville-ar.eov or
(479)sts-8220.
All interested parties shall be qualified to do business and licensed in accordance with all applicable laws of the
state and local governments where the project is located.
Pursuant to Arkansas Code Annotated 522-9-203 The City of Fayetteville encourages all quolified small,
minority and women business enterprises to bid on and receive contracts for goods, services, and construction.
Also, City of Fayetteville encourages allgeneral contractors to subcontract portions of their contract lo qualified
small, minority and women business enterprises.
The City of Fayetteville reserves the right to reject any or all Proposals and to waive irregularlties therein, and all
parties agree that such rejection shall be without liability on the part of the City of Fayetteville for any damage
or claim brought by any interested party because of such rejections, nor shall any interested party seek any
recourse of any kind against the City of Fayetteville because of such rejections. The filing of any Statement in
response to this invitation shall constitute an agreement of the interested party to these conditions.
CITY OF FAYETTEVILLE, AR
By: Andrea Foren Rennie, CPPO, CPPB
Title: Purchasing Agent
Ad date: IO/1-3|2OI5
City of Fayetteville, AR
RFP 15-13, Temporary Staffing Services
Page 2 of 2I
City of Fayetteville
RFP 1-5-1-3, Temporary Staffing Services
SECTION A: GeneralTerms & Conditions
L SUBMISSION OF A PROPOSAL SHALL INCLUDE:
Each proposal shall contain the following at a minimum. Proposer must also address detailed requirements
as specified in the Scope of Work.
a. A written narrative describing the method or manner in which the Proposer proposes to satisfy
requirements of this RFP in the most cost effective manner.
b. A description of the Proposer's experience in providing the same or similar services as outlined in
the RFP. This description should include the names of the person(s) who will provide the
services, their qualifications, and the years of experience in performlng this type of work. Also,
include the reference information requested in this RFP.
f.
The complete fee and cost to the City for all services outlined in this RFP.
Statement should be no more than twenty five (25) pages; single sided, standard, readable, print
on standard 8.5x1-1 papers. Proposers shall also submit a three (3) page (maximum) executive
summary. The following items will not count toward the page limitations: appendix, cover sheet,
3-page executive summary, resumes (resumes shall be no more than l- page per person), and
forms provided by the City for completion.
All Proposers shall submit six (6) sets of their proposal as well as one (l-) electronic copv on a
properly labeled CD or other electronic media device. The electronic copy submitted should be
contained into one (1) file. The use of Adobe PDF documents is strongly recommended. Files
contained on the CD or electronic media shall not be restricted against saving or printing. The
electronic copy shall be identical to the original papers submitted. Electronic copies shall not be
submitted via e-mail to City employees by the Proposer.
Proposals will be reviewed following the stated deadline, as shown on the cover sheet of this
document. Only the names of Proposer's will be available after the deadline until a contract has
been awarded by the Fayetteville City Council. All interested parties understand proposal
documents will not be available until after a valid contract has been executed.
Proposers shall submit a proposal based on documentation puþlished by the Fayetteville
Purchasing Division.
Proposals shall be enclosed in sealed envelopes or packages addressed to the City of Fayetteville,
Purchasing Division, Room 306, 113 W. Mountain, Fayetteville, AR72701. The name, address of
the firm and Bid, RFP, or RFQ number shall be on the outside of the packaging as well as on any
packages enclosed in shipping containers or boxes.
h
City of Fayetteville, AR
RFP 15-13, Temporary Staffing Services
Page 3 of 21
d.
E.
ob.
i. Proposals must follow the format of the RfP. Proposers should structure their responses to
follow the sequence of the RFP.
j. Proposers shall have experience in work of the same or similar nature, and must provide
references that will satisfy the City of Fayetteville. Proposer shall furnish a reference list of
clients for whom they have performed similar services and must provide information as
requested in this document.
k. Proposer is advised that exceptions to any of the terms contained in this RFP or the attached
service agreement must be identified in its response to the RFP. Failure to do so may lead the
City to declare any such term non-negotiable. Proposer's desire to take exception to a non-
negotiable term will not disqualify it from consideration for award.
L Localtime shall be defined as the time in Fayetteville, Arkansas on the due date of the deadline.
Documents shall be received before the deadline time as shown by the atomic clock located in
the Purchasing Division Office.
2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION:
No oral interpretations will be made to any firms as to the meaning of specifications or any other contract
documents. All questions pertaining to the terms and conditions or scope of work of this proposal must be
sent in writing via e-mail to the Purchasing Department. Responses to questions may be handled as an
addendum if the response would provide clarification to the requirements of the proposal. All such
addenda shall become part of the contract documents. The City will not be responsible for any other
explanation or interpretation of the proposed RFP made or given prior to the award of the contract.
3. DESCRIPTION OF SUPPLIES AND SERVICES:
Any manufacturer's names, trade name, brand name, catalog number, etc. used in specifications are for the
purpose of describing and establishing general quality levels. Such references are NOT intended to be
restrictive. Proposals shall be considered for all brands that meetthe quality of the specifications listed for
any items.
4. RIGHTS OF CITY OF FAYETTEVILLE IN REQUEST FOR PROPOSAL PROCESS:
ln addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the
following:
a. The City of Fayetteville reserves the right to rank firms and negotiate with the hlghest-ranking
firm. Negotiation with an individual Proposer does not require negotiation with others.
b. The City reserves the right to select the proposal it believes will serve the best interest of the
City.
c. The City of Fayetteville reserves the right to accept or reject any or all proposals.
City of Fayetteville, AR
RFP 15-13, Temporary Staffing Services
Page 4 of 2L
d. The City of Fayetteville reserves the right to cancel the entire request for proposal.
e. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in
the request for proposal or in proposals submitted.
f. The City of Fayetteville reserves the right to request any necessary clarifications, additional
information or proposal data without changing the terms of the proposal.
o Tho .ity of Fayetteville reserves the right to make selection of the Proposer to perform theb.
services required on the basis of the original proposals without negotiation.
5. EVALUATION CRITERIA:
The evaluation criterion defines the factors that will be used by the selection committee to evaluate and
score responsive, responsible and qualified proposals. Proposers shall include sufficient information to
allow the selection committee to thoroughly evaluate and score proposals. Each proposal submitted shall
be evaluated and ranked by a selection committee. The contract will be awarded to the most qualified
Proposer, per the evaluation criteria listed in this RFP. Proposers are not guaranteed to be ranked.
6. COSTS INCURRED BY PROPOSERS:
All expenses involved with the preparation and submission of proposals to the City, or any work performed
in connection therewith, shall be borne solely by the Proposer(s). No payment will be made for any
responses received, or for any other effort required oi or made by, the Proposer(s) prior to contract
commencement.
7. ORAL PRESENTATION:
An oral presentation and/or interview may be requested of any firm, at the selection committee's
discretion.
8. CONFLICT OF INTEREST:
a. The Proposer represents that it presently has no interest and shall acquire no interest, either
direct or indirect, which would conflict in any manner with the performance or services required
hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Limited Authority of City
Employee to Provide Services to the City".
b. The Proposer shall promptly notify Andrea Foren Rennie, City Purchasing Agent, in writing, of all
potential conflicts of interest for any prospective business association, interest, or other
circumstance which may influence or appearto influence the Proposer's judgment or quality of
services being provided. Such written notification shall identify the prospective business
association, interest or cìrcumstance, the nature of which the Proposer may undertake and
request an opinion to the City as to whether the association, interest or circumstance would, in
the opinion of the City, constitute a conflict of interest if entered into by the Proposer. The City
City of Fayetteville, AR
RFP 15-13, Temporary Staffing Services
Page 5 of 21
âørêês to communicate with the Proposer its opinion via e-mail or first-class mail within thirty
days of receipt of notification.
9, WITHDRAWAL OF PROPOSAL:
A proposal may be withdrawn prior to the time set for the proposal submittal based on a written request
from an authorized representative of the firm; however, a proposal shall not be withdrawn after the time
set for the proposal.
10. LATE PROPOSAL OR MODIFICATIONS:
a. Proposal and modifications received after the time set for the proposal submittal shall not be
considered. Modifications in writing received prior to the deadline will be accepted. The City
will not be responsible for misdirected bids. Proposers should callthe Purchasing Division at
(479) 575-8220to insure receipt of their submittal documents priorto opening time and date
listed.
b. The time set for the deadline shall be local time for Fayetteville, AR on the date listed. All
proposals shall be received in the Purchasing Division BEFORE the deadline stated. The official
clockto determine localtime shall be the atomic clock located in the Purchasing Division, Room
306 of City Hall, 1"13 W. Mountain, Fayetteville, AR.
11. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS:
a. The laws of the State of Arkansas apply to any purchase made under this request for proposal.
Proposers shall comply with all local, state, and federal directives, orders and laws as applicable
to this proposal and subsequent contract(s) including but not limited to Equal Employment
Opportunity (EEO), Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this
contract.
b. Pursuant to Arkansas Code Annotated 522-9-203 The City of Fayetteville encourages all quolified
small, minority and women buslness enterprises to bid on and receive contracts for goods,
services, and construction. Also, City of Fayetteville encourages all general contractors to
subcontract portions of their contract lo qualified small, minority and women buslness
enterprises.
12. PROVISION FOR OTHER AGENCIES:
Unless otherwise stipulated by the Proposer, the Proposer agrees to make available to all Government
agencies, departments, municipalities, and counties, the proposal prices submitted in accordance with said
proposal terms and conditions therein, should any said governmental entity desire to buy under this
proposal. Eligible users shall mean allstate of Arkansas agencies, the legislative and judicial branches,
political subdivisions (counties, local district school boards, community colleges, municipallties, counties, or
other public agencies or authorities), which may desire to purchase under the terms and conditions of the
contract.
City of Fayetteville, AR
RFP 15-13, Temporary Staffing Services
Page 6 of 21
13. COLLUSION:
The Proposer, by affixing his or her signature to this proposal, agrees to the following: "Proposer certifies
that his proposal is made without previous understanding, agreement, or connection with any person, firm
or corporation making a proposalfor the same item(s) and/orservices and is in all respects fair, without
outside control, collusion, fraud, or otherwise illegal action."
14. RIGHT TO AUDIT, FOIA, AND JURISDICITON:
a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records
relate to purchases between the City and said vendor.
C,
Freedom of lnformation Act: City contracts and documents prepared while performing City
contractual work are subject to the Arkansas Freedom of lnformation Act. lf a Freedom of
lnformation Act request is presented to the City of Fayetteville, the (contractor) will do
everything possible to provide the documents in a prompt and timely manner as prescribed in
the Arkansas Freedom of lnformation Act (A.C.A. 525-19-101 et. seq.). Only legally authorized
photocopying costs pursuant to the FOIA may be assessed for this compliance.
Legal jurisdiction to resolve any disputes shall be Arkansas with Arkansas law applying to the
case.
15. CITY INDEMNIFICATION:
The successful Proposer(s) agrees to indemnify the City and hold it harmless from and aga¡nst all claims,
liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any
actual or claimed trademark, patent or copyright infringement or l¡tigation based thereon, with respect to
the services or any part thereof covered by this order, and such obligation shall survive acceptance of the
services and payment thereof by the City.
16. VARIANCE FROM STANDARD TERMS & CONDITIONS:
All standard terms and conditions stated in this request for proposal apply to this contract except as
specifically stated in the subsequent sections of this document, which take precedence, and should be fully
understood by Proposers prior to submitting a proposal on this requirement.
17. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION:
Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event,
should ca\\479.521,.1-3L6 (telecommunications device for the deaf), not later than seven days prior to the
deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing
Division, immediately.
City of Fayetteville, AR
RFP 15-13, Temporary Staffìng Services
PageT of 2t
b.
18. CERTIFICATE OF INSURANCE:
The successful Proposer shall provide a Certificate of lnsurance in accordance with specifications Iisted in
this request for proposal, prior to commencement of any work. Such certificate shall list the City of
Fayetteville as an additional insured. lnsurance shall remain valid throughout project completion.
19. PAYMENTS AND INVOICING:
The Proposer must specify in their proposalthe exact company name and address which must be the same
as invoices submitted for payment as a result of award of this RFP. Further, the successful Proposer is
responsible for immediately notifying the Purchasing Division of any company name change, which would
cause invoicing to change from the name used at the time of the original RFP. Payment will be made within
thirty days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest or
penalty for untimely payments. Payments can be processed through Proposer's acceptance of Vísa at no
additional costs to the City for expedíted payment processing. The'City will not agree to allow any increase in
hourly rates by the contract without PRIOR Fayetteville City Council approval.
20. CANCELLATION:
a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior
notice to the Contractor in writing of the intention to cancel or with cause if at any time the
Contractor fails to fulfill or abide by any of the terms or conditions specified.
b. Failure of the contractor to comply wlth any of the provisions of the contract shall be considered
a material breach of contract and shall be cause for lmmediate termination of the contract at the
discretion of the City of Fayetteville.
c. ln addition to all other legal remedies available to the City of Fayetteville, the City reserves the
right to cancel and obtain from another source, any items andlor services which have not been
delivered within the period of time from the date of order as determined by the City of
Fayettevi l l e.
d. ln the event sufflcient budgeted funds are not available for a new fiscal period, the City shall
notify the vendor of such occurrence and contract shall terminate of the last day of the current
fiscal period without penalty or expense to the City.
Z T. RSSIEru V EruT, SU BCONTRACTI NG, CORPORATE ACQUISITIONS AND/OR M ERGERS:
a. The Contractor shall perform this contract. No assignment of subcontracting shall be allowed
without prior written consent of the City. lf a Proposer intends to subcontract a portion of this
work, the Proposershall disclose such intent in the proposalsubmitted as a result of this RFP.
b. In the event of a corporate acquisition and/or merger, the Contractor shall provide wr¡tten
notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon
the occurrence of said action, whichever occurs first. The right to terminate this contract, which
shall not be unreasonably exercised bythe City, shall include, but not be limited to, instances in
City of Fayetteviìle, AR
RFP 15-13, Temporary Stafflng Services
Page 8 of 21
which a corporate acquisition and/or merger represent a conflict of interest or are contrary to
any local, state, or federal laws. Action by the City awarding a proposal to a firm that has
disclosed its intent to assign or subcontract in its response to the RFP, without exception shall
constitute approval for purpose of this Agreement.
22. NON-EXCLUSIVE CONTRACF:
Award of this RFP shall impose no obligation on the City to utilize the vendor for allwork of this type, which
may develop during the contract period. This is not an exclusive contract. The City specifically reserves the
right to concurrently contract with other companies for similar work if it deems such an action to be in the
City's best interest. ln the case of multiple-phase contracts, this provision shall apply separately to each
item.
23. LOBBYING:
Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding
request for proposals, request for qualifications, blds or contracts, during the pendency of bid protest, by
the bidder/proposer/protestor or any member of the bidder's/proposer's/protestor's staff, and agent of the
bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an
organization that is responding to the request for proposal, request for qualification, bid or contract, or has
a pending bid protest is strictly prohibited either upon advertisement or on a date established bythe City of
Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City
of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from
contacting the Purchasing Division to address situations such as clarification and/or questions related to the
procurement process. For purposes of this provision lobbying activities shall include but not be limited to,
influencing or attempting to influence action or non-action in connection with any request for proposal,
request for qualification, bid or contract through direct or indirect oral or written communication or an
attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause
any request for proposal, request for qualification, bid or contract to be rejected.
24. ADDITIONAL REQUI REMENTS:
The City reseryes the right to request additional services relating to this RFP from the Proposer. When
approved by the City as an amendment to the contract and authorized in writing prior to work, the
Contractor shall provide such additional requirements as may become necessary.
25. SERVICES AGREEMENT:
A written agreement, in substantially the form attached, incorporating the RFP and the successful proposal
will be prepared by the City, signed by the successful Proposer and presented to the City of Fayetteville for
approvaland signature of the Mayor.
26. INTEGRITY OF REQUEST FOR PROPOSAL (RFP) DOCUMENTS:
City of Fayetteville, AR
RFP 15-13, Temporary Staffing Services
Page 9 of 2L
Proposers shall use the original RFP form(s) provided bythe Purchasing Division and enter information only
in the spaces where a response is requested. Proposers may use an attachment as an addendum to the RFP
form(s) if sufficient space is not available on the original form for the Proposer to enter a complete
response. Any modifications or alterations to the original RFP documents by the Proposer, whether
intentional or othen¡¡ise, will constitute grounds for rejection of such RFP response. Any such modifications
or alterations a Proposer wishes to propose shall be clearly stated in the Proposer's RFP response and
presented in the form of an addendum to the original RFP documents.
27. OTHER GENERAL CONDITIONS:
a. Proposers must provide the City with their proposals signed by an employee having legal
authority to submit proposals on behalf of the Proposer. The entire cost of preparing and
providing responses shall be borne by the Proposer.
b. The City reserves the right to request any additional information it deems necessary from any or
all Proposers after the submission deadline.
c.This solicitation is not to be construed as an offer, a contract, or a commitment of any kind; nor
does it commit the city to pay for any costs incurred by Proposer in preparation. lt shall be
clearly understood that any costs incurred by the Proposer in responding to this request for
proposal ls at the Proposer's own risk and expense as a cost of doing business. The City of
Fayetteville shall not be liable for reimbursement to the Proposer for any expense so incurred,
regardless of whether or not the proposal is accepted.
lf products, components, or services other than those described in this bid document are
proposed, the Proposer must include complete descriptìve literature for each. All requests for
additional information must be received within five working days following the request.
Any uncertainties shall be brought to the attention to Andrea Foren Rennie immediately via
telephone (479.575.8220) or e-mail (aforen@favetteville-ar.eov). lt is the intent and goal of the
City of Fayetteville Purchasing Division to provide documents providing a clear and accurate
understanding of the scope of work to be completed and/or goods to be provided. We encourage
all interested parties to ask questions to enable all Proposers to be on equal terms.
Any inquiries or requests for explanation in regard to the City's requirements should be made
promptly to Andrea Foren Rennie, City of Fayetteville, Purchasing Agent via e-mail
(aforen@favetteville-ar.gov) or telephone (479.575.8220). No oral interpretation or
clarifications will be given as to the meaning of any part of this request for proposal. All
questions, clarifications, and requests, togetherwith answers, if any, will be provided to allfirms
via written addendum. Names of firms submitting any questions, clarifications, or requests will
not be disclosed until after a contract is in place.
f.
g. At the discretion of the City, one or more firms may be asked for more detailed Information
before final ranking of the firms, which may also include oral interviews.
City of Fayetteville, AR
RFP 15-13, Temporary Staffing Services
Page 10 of 21
d.
J.
Any information provided herein is intended to assist the Proposer in the preparation of
proposals necessary to properly respond to this RFP. The RFP is designed to provide qualified
Proposers with sufficient basic information to submit proposals meeting minimum specifications
andlor test requirements, but is not intended to limit a RFP's content or to exclude any relevant
or essential data.
Proposers irrevocably consent that any legal action or proceeding against it under, arising out of or
in any manner relating to this Contract shall be controlled by Arkansas law. Proposer hereby
expressly and irrevocably waives any claim or defense in any said action or proceeding based on
any alleged lack of jurisdiction or improper venue or any similar basis.
The successful Proposer shall not assign the whole or any part of this Contract or any monies due
or to become due hereunder without written consent of City of Fayetteville. ln case the successful
Proposer assigns all or any part of any monies due or to become due under this Contract, the
lnstrument of assignment shall contain a clause substantially to the effect that is agreed that the
right of the assignee in and to any monies due or to become due to the successful Proposer shall
be subject to prior liens of all persons, firms, and corporations for services rendered or materials
supplied for the performance of the services called for in this contract.
The successful Proposer's attention is directed to the factthat all applicable Federaland State laws,
municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the
services shall apply to the contract throughout, and they will be deemed to be included in the
contract as though written out in full herein. The successful Proposer shall keep himself/herself
fully informed of all laws, ordinances and regulations of the Federal, State, and municipal
governments or authorities in any manner affecting those engaged or employed in providing these
services or in any way affecting the conduct of the services and of all orders and decrees of bodies
or tribunals having any jurisdiction or authority over same. lf any discrepancy or inconsistency
should be discovered in these Contract Documents or in the specifications herein referred to, in
relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the
same in writing to the City of Fayetteville.
28. PERIOD OF CONTRACI:
Services performed pursuant to this Contract shall commence upon execution of this agreement and
continue for a period of ONE (1) year, unless canceled or terminated within thirty (30) days written notice
by either party. This contract may be automatically renewed for four (4) additional one (1) year terms after
the initial contract period, for a total possible contract term of FIVE (5) years. ln the event of termination,
claims for compensation owed the City shall be limited to verifiable serves rendered.
City of Fayetteville, AR
RFP 15-13, Temporary Staffing Services
Page 11 of 21
h.
City of Fayetteville
RFP 15-13, Temporary Services
SECTION B: Scope of Services and General lnformation
t. PURPOSE & OVERVIEW: The City of Fayetteville, Arkansas, hereinafter referred to as "the City", seeks
proposals in response to this Request for Proposal from experienced and qualified firms to provide
temporary staffing services to fulfill temporary janitorial, maintenance, clerical or other staffing needs.
Temporary staff may be used to fill-in during times of vacations, Ieave of absences, while recruiting for a
position or to supplement permanent staff during periods of increased demand.
a. The City intends to award multiple contracts, if necessary, as it deems necessary to meet its
objectives and needs as based upon past experience. Proposers are not required to propose on all
job trades (appendix documents) listed.
b. TheCitycurrentlyhasT50.B0FTE's,of which2T.Sareparttimepositions. Thesenumbersarenot
inclusive of frozen positions.
c. From January - December 201-5 the City anticipates spending approximately 575,000 in temporary
service contracts, currently split amongst severalvendors for approximately 6 positions. This is llkely
to continue for future contract periods.
2. INTENT: The City desires to hire one or more agencies as necessary to provide flexible, temporary
staffing support to meet specific business needs for either short-term or long-term assignments. The
City desires to contract with qualified temporary staffing agencies to fulfilltemporary staffing needs for
daily workflow.
For the purpose of this RFP, Temporary Staffing shall mean flexible, temporary staff support provided by
an agency to meet specific business needs for either short term or long term assignments. The City will
not approve the use of subcontractors, by proposers who are selected, for temporary stafflng
assignments.
Proposers shall have a minimum of five (5) recent years of experience providing staffing services for
janitorial, maintenance, clerical or other services. The City desires as few contracts as realistically
possible to meet current needs; however, the City understands different vendors provide different
temporary staffing services. lt is the intent of the City to evaluate all Proposers based on the selection
criteria Ìn relation to the services for which they provide on a day to day basis.
3. SCOPE OF WORK: While the exact range and extent of services is subject to negotiation, it is anticipated
that the selected firm shall provide, as a minimum, professional services and adequately experienced
dedicated personnel necessary to perform the following:
a. Firm Qualifications
i. Provide a general description of the firm, its history, primary types of work,
organizational structure, and services provided by the firm that relate to temporary
staffi ng.
ii. ldentify the primary office to serve the City's needs.
iii. How long has the firm been in business providing temporary staffing services?
City of Fayetteville, AR
RFP 15-13, Temporary Staffing Services
Page 12 of 21
iv. List your firm's five most frequent position placements.
v. Provide a detailed description of the Firm's invoice procedures and deadlines for
payment. The City's terms are net 30 days from acceptance of invoice.
b. Assignment Notification:
i. The City shall notify the firm of temporary staff assignments as requirements arise and
provide the following information to the Firm for each assignment:
1. Summary of Duties
2. Assignment Start Date
3. Estimated Assignment End Date
4. Daily Work Schedule Hours
5. Point of Contact
ii. Upon receipt of an assignment notification, the firm shall propose a selection of
employees who have the appropriate level of experience, knowledge, and ability suitable
for the specific assignment.
iii. The Firm shall provide the City with a proposal including reference checks, background
checks, and appropriate screenings no laterthan three business days after receipt of
notification of assignment from the City, unless the City agrees to extend the timeframe.
iv. The City reserves the right to interview the candidates by telephone or in person at its
sole discretion and to select the candidate best suited for the position based upon the
candidate's qualifications and hourly rates.
v. The City shall review the proposed temporary staffer's qualifications prior to confirming
any assignment.
vi. The City reserves the right to reject any proposed staff.
vii. The City reserves the right to terminate staff assignments at any time.
c. Candidate Screening
i, Candidate screening fees shall be itemized and provided with RFP response. Cost of
screening fees will be the responsibility of the City.
1,. Background Screening: lndividualtemporary candidates, based on position, may
be subject to various criminal checks, fingerprinting, and background checks upon
which results the City may choose to base its decision to accept an individual for
an assignment. Proposer shall provide pricing for these services and costs shall
be incurred by the City.
2. Drug Testing: The City will identify if there is a drug test requirement at the time
an order is placed. The City will pay for these tests as pass-through costs for
City of Fayetteville, AR
RFP 15-13, Temporary Staffing Services
Page L3 of 21
temporary employees who are placed with the City. These tests can be
conducted randomly, on a random number of temporary employees, in safety-
sensitive positions, and consist of a urine sample.
a. Requirements for drug testing, as directed and requested by the City shall
include a five panel drug screen including Amphetamines, Cannabinoids,
Cocaine, Opiates, and PCPs.
3. Driving: lf driving is a requirement of a position, the City will require a DMV
check. The costs of this service shall be incurred by the City.
i¡. The Firm will ensure that all temporary employees are qualified, reliable, paid
appropriate wages, and provided legally mandated benefits.
d. City's Right of Refusal:
i. The Contractor will be given four (4) business hours and one (1-) business day to confirm
availability of a temporary employee to fill a request. However, for "hard-to-fill"
positions, the City may allow up to five (5) business days for Contractor to confirm
availability of a temporary employee.
ii. ln the event the Contractor is unable to fill the job request, the City may cancel the
request and place the request with another Contractor. The City reserves the right to
simultaneously give all Contractors an opportunity to fill all "hard-to-fill" positions on a
"first come" basis.
1. ln the event all Contractors are unable to fill the request, the City may fill the
requirement by soliciting pricing from other qualified sources.
e. Additional requirements:
i. Contractor(s) shall send temporary employees to job assignments dressed appropriately.
ii. Unless otherwise requested, all temporary employees shall be able to read, write, speak
and comprehend the English language in accordance with the minimum requirements of
the position.
1. Providing temporary employees that are unable to read, write, speak, and
comprehend the English language in accordance with the City's determination will
refund any fees and wages incurred.
iii. Temporary employees shall be respectful of all people with whom they interact, including
City employees and customers of the City. The City reserves the right to reject any
candidate that does not exhibit common courtesy and cordiality towards all individuals
with which they may come in contact.
iv. Supervision of Temporary Employees: Contractor's employees shall be supervised by the
City. City shall have direct control over the daily activities of the Contractor's employees.
Cìty of Fayetteville, AR
RFP L5-13, Temporary Staffing Services
Page t4 of 21,
Work policies, procedures, and standards established by the City shall be followed at all
times. The Contractor's employees shall conform in all respects with regard to physical,
fire and security/safety regulations while on the City's premises. Contractor shall be
responsible for obtaining all rules, regulations, policies, etc. from the City, as needed.
v. Removal of Temporary Employee: ln the event any temporary fails to adhere to the City's
directions or requirements, or demonstrate they are not qualified to perform the
required duties, the City shall notify the Contractor who shall replace the employee
within two (2) working days at no cost to the City (included but not limited to training
time, background checks, lD badges, drug testing, etc.).
7. This requirement also applies to any temporary employee that leaves for any
reason, before the assignment is completed. When an employee leaves, at any
time, the Contractor shall be responsible for any unreturned keys, lD badges, etc.
lf such items are not retuned within five (5) working days, the City shall invoice
the Contractor for the exact replacement cost. The Contractor shall pay this
invoice within fourteen (14)calendar days or City shall deduct the invoice amount
from the next scheduled invoice payment.
2. Contractor shall notify the City within 24 hours of any temporary employee
leaving (not returning to work for) the City.
f . Detailed invoicing shall be provided on all invoices and shall be broken down by hour or other
detailed manner.
g. The City is not a tax exempt entity. All applicable taxes shall be fully disclosed with RFP response.
4. PROPOSAL CONTENTS: Proposals should be structured in the following manner.
a. Structure: Proposals shall be prepared simply and economically, providing a straight forward, concise
description on the Proposer's ability to meet the requirements for the project. Fancy bindings,
colored displays, and promotional material are not required. Emphasis should be on completeness
and clarity of content. All documents should be typewritten on standard 8%" x l-1-" white papers and
bound in one volume. Exceptions would be schematics, exhibits, or other information necessary to
facilitate the City of Fayetteville's ability to accurately evaluate the proposal. Proposers shall limit
proposal to twenty-five (25) pages or less, excluding one-page team resumes, references, forms
required by the City for completion, and tab/d¡vider sheets.
b, Proposals shall include all information requested in this RFP, which includes, but is not limited to the
following:
i. Ba ckgrou nd
1. Provide information on relevant experience working with government agencies.
ii. Administration, Organization, Pricing and Staffing
1,. Explain what distinguishes temporary services approach from those of others.
City of Fayetteville, AR
RFP 15-13, Temporary Stafflng Services
Page 15 of 2L
2. Explain how quality and timeliness of communication with the City will be
ensured. Include guaranteed response times for the following:
a. Response to telephone or voicemail messages;
b. Filling of routine temporary staffing requests; and
c. Reporting of temporary staff absences and same-day replacement if
requested.
3. Describe how quality and service standards shall be maintained.
4. Describe firm's on going recruitment and selection process used to maintain an
ample pool of qualified, temporary staff. lnclude total number of individuals
currently available to fill temporary staff positions, according to positions
referenced in the enclosed appendix documents.
5. Describe the process used to ensure the workplace readiness of temporary staff
personnel including:
a. Professional appearance;
b. Reliability - punctuality, attendance; and
c. Basic workplace skills including communication skills, telephone skills,
customer service, and time management.
d. Background checks as may be required by assignment.
6. Describe the process used to assess the job specific skill levels of temporary staff.
Provide a description of any testing, including aptitude or skills tests, which are
ad m inistered.
l. Explain the ability to provide a dedicated contact resource for order submittal and
issue resolution.
B. Describe the firm's process for approval and submission of timesheets.
i¡i. Provide information regarding the resources and involvement which will be requested
from the City.
iv. Provide three (3) client references, including name, title, organization, telephone
number, and email address for which you have performed similar scope of work for
within the past five (5) years.
c. Fees: Provide proposed fees for the services defined herein. Provide the markup percentage for the
different types of assignments described in this proposal in addition to mark up fees for other
temporary staffing services. Describe your firm's process and cost if a temporary staffer applies for a
regular City job opening and is selected for hire. Describe any additional costs or fees that are not
included in the markup percentage.
i. Fees and markup percentages shall include all travel, marketing, expenses to be
reimbursed, and any other cost to be incurred by the City of Fayetteville.
ii. Provide an itemized list of any fee mentioned or listed, which would be an additional cost
to the City such as background checks, drug screenings, and other tests commonly used
by the temporary services industry.
d. Pricing Summary
City of Fayetteville, AR
RFP 15-13, Temporary Staffing Services
Page 16 of 21
Section C: Signature Submittal includes a pricing summary chart which shall be
completed by all proposers. Any additionalfees or charges shall be provided in a
separate attachment, be fully itemized, and inclusive of any charges or fees the City could
be charged.
1,.Column E, "Propose/s Recommended Hourly Pay Rate": This hourly rate shall be
provided based on the Proposer's knowledge of the current marketplace for this
position as described and identified in each associated appendix.
a. This rate may be further negotiated between the City and Proposer.
Column F. "Proposer's Mark Up Percentage (for non-City referred temporary
employees)": Proposers shall provide the mark up percentage for each line item
provided. This section is for temporary employees identified and acquired by the
Proposer which are NOT referred by the City.
a. This markup percentage shall remain firm throughout the term of
contract, including renewals. Markup percentage shall be added to the
mutually agreed upon hourly rate between the City and awarded vendor.
Column G. Proposer's Payrolling Mark Up Percentage (for City referred / direa
provided temporary employees)": Proposers shall provide the mark up percentage
for each line item provided. This section is for temporary employees identified
and brought to the Proposer based on directive from the City. This markup
percentage shall not include any costs for marketing or other associated costs
which the Proposer typically has for acquiring temporary employees.
a. This markup percentage shall remain firm throughout the term of
contract, including renewals. Markup percentage shall be added to the
mutually agreed upon hourly rate between the City and awarded vendor.
CONTRAC| FORMATION: lf the negotiat¡on produces mutual agreement, the draft contract as a part of
this package shall be constructed and forwarded to the Fayetteville City Council for final approval. lf
negotiations with the highest ranking Proposerfail, negotiations shall be initiated with the next highest
ranking Proposer until an agreement is reached. The City reserves the right to reject all offers and end
the process without executing a contract.
INSURANCE: Proposer shall provide and maintain insurance throughout the contract which is commonly
accepted in the temporary staffing industry, which shall be inclusive of items further detailed in this
section. lnsurance is not required with RFP response but will be required after contract award.
lnsurance provided shall include but not be limited to the following and shall list the City of Fayetteville,
Arkansas as an additional insured:
a. General Automotive: S1,000,000 minimum for each accident, combined single limit
b. Commercial General Liability: 5L,000,000 minimum
c. Workers' compensation, statutory amounts
d. Crime lnsurance for employee dishonesty: 5250,000 minimum
e. Errors & Omissions: Sl-,000,000 minimum per claim
f . Employment practices liability: S1,000,000 minimum per claim
2.
3.
5.
6.
City of Fayetteville, AR
RFP 15-13, Temporary Staffing Servìces
Page 17 of 2t
7. SELECTION CRITERIA: The following criteria will be used by the City to evaluate and score responsive
proposals. Proposers shall include sufficient information to allow the City to thoroughly evaluate and
score each proposal. Each proposal submitted is not required to be ranked bythe selection committee;
however, all proposals will be evaluated. The contract may be awarded to the most qualified firm, per
the evaluation criteria listed below, based on the evaluation of the selection committee.
Following the evaluation of the proposals, the Selection Committee may request the top ranking firms
make an oral presentation or be interviewed. Any presentations/interview willtake place in Fayetteville,
Arkansas. Meeting notices and information will be sent bythe Purchasing Division.
1) 25% Qualifications in Relation to Specífic Project to be Performed: lnformation reflecting
qualifications of the firm. lndicated specialized experience and technical competence of
the firm in connection with the type and complexity of the service required.
Subcontractors, if used, shall be listed.
2) 25% Experience, Competence, and Capacity for Performance: lnformation reflecting the
names, titles, and qualifications (including experience and technical competence) of the
major personnel assigned to this specific project.
Proposed Method of Doing Work: A proposed work plan (description of how the project
would be conducted as well as other facts concerning approach to scope) indicating
methods and schedules for accomplishing scope of work. lnclude with this the amount of
work presently underway.
4\20%Past Performance: Previous evaluations shall be considered a significant factor. lf
previous evaluations with the City are not. available, the professional firm's past
performance records with the City and others will be used, including quality of work,
timely performance, diligence, and any other pertinent information. Proposers shall
provide a list of similar jobs performed and person whom the City can contact for
information.
10% Price: Proposers shall list all fees and expenses to be paid by the City and shall be
structured based on the provided pricing summary to be completed by all Proposers.
The City desires all mark ups and fees shall remain firm for the entire contract term
including any renewals; however, any price increases shall be fully disclosed with RFP
response.
8. ADDITIONAL DOCUMENTS AND INFORMATON: The following documents are included with this
solicitation as additional information.
a. Appendix A - Janitorial Assignment Summary
b. Appendix B - Transportation Maintenance Worker Assignment Summary
c. Appendix C - Parking Maintenance Worker Assignment Summary
d. Appendix D - General Clerical Assignment Summary
e. Appendix E - GIS Tech Assignment Summary
Cìty of Fayetteville, AR
RFP 15-13, Temporary Staffing Services
Page 18 of 21
2Oo/o3)
s)
City of Fayetteville
RFP 15-13, Temporary Staffing Services
SECTION C: Signature Submittal
1. DISCLOSURE INFORMATION
Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited
to, any relationship with any City of Fayetteville employee. Proposer response must disclose if a known
relationship exists between any principal or employee of your firm and any City of Fayetteville employee or
elected City of Fayetteville official.
lf, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose
such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This
form must be completed and returned in order for your bid/proposal to be eligible for consideration.
PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES TO YOUR FIRM:
1) NO KNOWN RELATTONSHTP EXTSTS
2) RELATIONSHIP EXISTS (Please explain):
I certify that; as an officer of this organization, or per the attached letter of authorization, am duly authorized to
certify the information provided herein are accurate and true; and my organization shall comply with all State
and Federal Equal Opportunity and Non-Discrimination requirements and conditions of employment.
2. PRIMARY CONTACT INFORMATION
At the discretion of the City, one or more firms may be asked for more detailed information before final ranking
of the firms, which may also include oral interviews. NOTE: Each Proposer shall submit to the City a primary
contact name, e-mail address, and phone number (preferably a cell phone number) where the City selection
committee can call for clarification or interview via telephone.
Corporate Name of Firm:
Primary Contact:Title of Primary Contact:
Phone#l- (cell preferred) :
E-MailAddress:
Phone#2:
3. ACKNOWLEDGEMENT OF ADDENDA
Acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by
signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same
City of Fayetteville, AR
RFP 15-13, Temporary Staffing Services
Page L9 of 21
extent as though it were originally included therein. Proposers/Bidders should indicate their receipt of same in
the appropriate blank llsted herein. Failure to do so may subject vendor to disqualification.
SIGNATURE AND PRINTED NAMEADDENDUM NO.
4. PRICING:
pricing summary shown in this section shall be completed by all Proposers. Any additionalfees or charges shall
be provided in a separate attachment, be fully itemized, and inclusive of any charges or fees the City could be
cha rged.
ä:E '.:if V.ÊÈit;jj7|::(,'4Í,'!.iïffili :.1{¿iÍiiijil,i¡9:íl,jl.:f i:,.ii'..G:
Janitòrial I Cústodian
(Appendix A)$10,10 iis12.12 ,$. . -., ,,,'-o/o
Tra nsportat¡on
Maintenance Workér
þppendix B)
Ss:62 - Sli,s4 5 a//o
Parking Maintenance
Worker (Appendix Cl
sr2,27 . s74:73 s ___%
General Clerical
{Appendix D)5ro.oo - Sr2.o.o s e/o o/"
tGlS Tech (Appendix E)$i.s.oo s_ __ .
5. DEBARMENT CERTIFICATION:
As an interested party on this project, you are required to provide debarment/suspension certification
indicating in compliance with the below Federal Executive Order. Certification can be done by completing and
signing this form.
Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving
individual awards, using federal funds, and all sub-recipients certify that the organization and its principals are
not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal
department or agency from doing business with the Federal Government'
Cìty of Fayetteville, AR
RFP 15-13, Temporary Staffing Services
Page 20 of 21
Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal
department or agency.
Questions regarding this form should be directed to the City of Fayetteville Purchasing Division.
NAME OF COMPANY:
PHYSICAL ADDRESS:
MAILING ADDRESS:
PRINTED NAME:
PHONE:
E-MAIL:
FAX:
SIGNATURE:
TITLE:DATE:
City of Fayetteville, AR
RFP 15-13, Temporary Staff¡ng Services
Page 21 of 21
Appendix A
Janitorial Assignment Summary
Special Requirements: Bonded
Work Environment: various public buildings
Schedule: need may be part or full-time, day or night schedule
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Provide good customer service to both internal and external customers, maintain
positive and effective working relationships with City employees, and have
regular and reliable attendance that is non-disruptive.
2. Responsible for helping to maintain a clean and healthful environment for
employees and citizens of the City of Fayetteville.
3. Empty trash containers.
4. Dust windowsills, blinds, horizontal and vertical surfaces and clean interior
windows.
5. Test new cleaning supplies for effectiveness.
6. Clean interior and exterior glass.
7. Sweep, mop and vacuum floors, including under furniture.
8. Replace burned out lights.
9. Spot clean walls.
10. Buff floors as needed.
11. Clean parking lots.
12.Clean restrooms and ensure supplies are readily available.
13. Perform other duties as assigned.
MI NIMUM QUALIFICATIONS:
1. High school diploma or GED is required and one year of related experience.
2. Must successfully pass criminal background check, including but not limited to
convictions, guilty pleas, or no contest pleas to violent offenses, theft offenses
and any offense under A.C.A. 21-15-103.
3. Effectively communicate with others orally and in writing.
4. Must have the ability to operate general cleaning equipment as well as floor
buffer.
5. While performing the functions of this job, the employee is regularly required to
stand, walk, and sit; use hands to finger, handle, or feel; reach with hands and
arms; climb or balance; stoop, kneel, crouch, or crawl. The employee must
frequently lift and/or move up to 25 pounds and occasionally lift and/or move up
to 75 pounds. Vision abilities to perform essential functions.
6.While performing the functions of this job, the employee is occasionally exposed
to moving mechanical parts; fumes or airborne particles; toxic or caustic
chemicals and outside weather conditions.
Appendix B
Transportation Maintena nce Worker
Assignment Summary
Work environment - public streets and right-of-ways
Schedule: Day shift
ESSENTIAL DUTIES AND RESPONSIBILITIES:
L Provide good customer service to both internal and external customers, maintain
positive and effective working relationships with City employees, and have
regular and reliable attendance that is non-disruptive.
2. Perform physical labor to include using shovel and rake as needed.
3. Pick up litter as instructed.
4. Clean shop areas as required.
5. Assist with traffic control as needed.
6. Perform other related duties as required or assigned.
MI NIMUM QUALIFICATIONS:
1. No prior training is required.
2. Must possess a valid driver's license.
3. Must be able to use various hand tools.
4. Ability to read and understand safety rules, operating and maintenance
instruction and procedure manuals.
5. Ability to apply common sense understanding to carry out instructions furnished
in written, oral or diagram'form.
6. Effectively communicate with others orally and in writing.
7. While performing the functions of this job, the employee is regularly required to
talk and hear for safety reason or to operate certain equipment. The employee
regularly is required to stand, walk, and sit; use hands to finger, handle, or feel;
reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. The
employee must regularly lift and/or move up to 50 pounds and occasionally lift
and/or move up to 100 pounds.
B. While performing the functions of this job, the employee is regularly exposed to
moving mechanical parts; high precarious places; fumes or airborne particles;
toxic or caustic chemicals; outside weather conditions and risk of vibration. The
noise level in the work environment is usually loud.
Appendix C
Parking Maintenance Worker
Assignment Summary
Work environment: public parking lots and decks, public streets and right-of-ways
Schedule: Day shift, requires working weekends
ESSENTIAL DUTIES AND RESPONSIBILITIES:
l. Provide good customer service to both internal and external customers, maintain
positive and effective working relationships with City employees, and have
regular and reliable attendance that is non-disruptive.
2. Operate power equipment including but not limited to a leaf blower, weed
trimmer, portable generator, drills, grinders, mowers, sprayer, power washer and
other equipment as may be assigned.
3. Clean andior remove graffiti, stickers, fliers and other foreign objects from City
property.
4. Clean areas around trash, glass, and cardboard containers/dumpsters, as well as
trash compactors.
5. Clean and blow off assigned sidewalks.
6. Clean flower beds of trash and cigarette butts on assigned streets or parking
areas.
7. Sweep and clean assigned streets.
8. Sweep and clean all City parking lots and parking decks in assigned areas.
9. Empty trash cans on and around City parking lots and parking decks in assigned
areas.
10. Change and maintain light bulbs in assigned parking decks, parking lots or other
facilities.
11. Wash, clean, fuel and maintain ATV, street sweeper and vehicles.
i2. Keep maintenance building clean and stocked with supplies.
13. Perform weed maintenance around City parking lots in assigned areas.
14. Clean public trash can lids on assigned streets and parking lots.
15. Empty all public cigarette ash trays in assigned areas.
16. Perform snow removal in City parking lots, parking decks, and other assigned
areas.
17. Replace parking bumpers as needed.
18. As assigned, assist with City special events by performing maintenance duties or
other related tasks.
19. Perform other duties as assigned.
MINIMUM QUALIFICATIONS:
1. High school diploma or GED.
2. Valid Driver's License.
3. Effectively communicate with others orally and in writing.
4. Ability to read and comprehend safety manuals, operation and equipment
maintenance manuals.
5. Must have the ability to regularly work weekends. Must be flexible to work
outside regularly scheduled shifts as assigned to assist in staffing special events
or responding to inclement weather events.
6. Must achieve proficiency in the use of ATV and street sweeper, following initial
on-the-job training.
7. While performing the functions of this job, the employee is regularly required to
talk and hear. The employee regularly is required to stand, walk, and sit; use
hands to finger, handle, or feel; reach with hands and arms; climb or balance;
stoop, kneel, crouch, or crawl. The employee must regularly lift andior move up
to 75 pounds.
8. While performing the functions of this job, the employee is regularly exposed to
moving mechanical parts; fumes or airborne particles; toxic or caustic chemicals;
outside weather conditions and risk of vibration. The noise level in the work
environment is usually loud.
Appendix D
General Clerical Assignment Summary
Work Environment: Office
Schedule: Part-time, Day shift
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Provide good customer service to both internal and external customers, maintain
positive and effective working relationships with City employees, and have
regular and reliable attendance that is non-disruptive.
2. Serve customers both in person and over the phone.
3. Perform general clerical duties such as copying, scanning, filing, indexing,
stuffing envelopes, etc.
4. Complete special projects as assigned.
5. Perform other duties as assigned.
MINIMUM QUALIFICATIONS:
1. High school diploma or GED and a minimum of one year of related office
experience.
2. Effectively communicate with others orally and in writing.
3. Must be proficient in the use of a computer and software applications such as
word processing and spreadsheets. Must be able to effectively operate standard
office equipment
4. While performing the functions of this job, the employee is regularly required
move from location to location; use hands to finger, handle, or feel; reach with
hands and arms; climb or balance; stoop, kneel. The employee must
occasionally lift and/or move up to 25 pounds. Specific vision abilities
accomplish computer and office work.
5. While performing the functions of this job, the employee is exposed to typical
office environment.
Appendix E
GIS Utility Tech Assignment Summary
Work Environment: Office, some field work.
Schedule: Full-time or Part-time, Day shift
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Provide good customer service to both internal and external customers, maintain
positive and effective working relationships with City employees, and have
regular and reliable attendance that is non-disruptive.
2. Assist with the development and maintenance of the Geographic lnformation
System (GlS) for the City of Fayetteville.
3. Responsibilities include assisting in the development and maintenance of the
Water, Sewer, and Stormwater utilities in the GlS, which includes data
conversions, data entry, and geographic records research, map composition,
creating and updating geographic data sets.
4. Edit and maintain data in GIS and Hansen asset management databases.
5. Drive a City vehicle and perform field work, including operating GPS equipment,
walking over rough terrain, and working in various weather conditions.
6. Research records within the City and County governments.
7. Perform other duties as assigned.
MI NIMUM QUALIFICATIONS:
1. Two (2) years of experience in GIS related field OR 2-year or 4-year degree in
GIS related field.
2. Valid driver's license.
3. Effectively communicate with others orally and in writing.
4. Must be proficient in the use of a computer and related software programs.
Specifically, basic knowledge of spreadsheet and word processing software
applications (i.e. Microsoft Excel and Word, etc.) and thorough knowledge of GIS
software, ESRI software and/or other related software programs. Must be able to
effectively operate standard office equipment including a plotter.
5. Ability to read, analyze, and interpret common technical documents including
water and sewer as-built drawings.
6. Ability to define problems, collect data, establish facts, and draw valid
conclusions. Ability to interpret an extensive variety of technical instructions.
7. Must have the ability to traverse rough terrain to perform field work.
L While performing the functions of this job, the employee is regularly required to
communicate with others, stand, walk, and sit; use hands to finger, handle, or
feel; reach with hands and arms. The employee must occasionally lift and/or
move up to 10 pounds. Specific vision abilities to accomplish computer and office
work.
9. While performing the functions of this job, the employee is occasionally exposed
to outside weather conditions.
Proposal for Temporary Staffing Services
RFP 15-13
TEC Staffing Services
1895 'West MLK Blvd.
Fayetteville, Arkan sas 7 27 07
479.582.2555
Erín Poe
Northwest Arkansas Area Manager
479.790.49I9 (cell)
epoe@tecjobs.net
Míchael Courington
Falte ¡¡sv¡¡¡. Sale s Repr e s ent at itte
479.200.4174 (cell)
mc ourin gt o n@t e cj o b s. ne t
Roselt Aguilar
Fayetteville Branch Manager
479.445.4219 (cell)
r a gui I ar@t e cj o b s. ne t.
Beck)t Gore
Manager, F ay e t t evil I e Offi c e/ P r ofe s s i onal
Division
864.245-0084 (cell)
bgore@tecjobs.net
Proposal for TemporÐyy Staffing Services
RFP 15-13
Taþlp pfÇgslLentç-
Section I -Executive Surnmary
Section 2 - Proposal for Temporary Staffing Services
Section 3 - TEC Staffing Management Resumes
Section 4 - Reference List & Reference Letters
Section 5 - City of Fayetteville RFP Forms
Executive Summary
It is a privilege to bid on staffing services for the City of Fayetteville, and we appreciate your
time and consideration. We welcome the opportunity to work with the City of Fayetteville, and
hope the following information will prove to be an incentive to utilize TEC Staffing Services for
your supplemental staffing neecls. Our goal has always been to provide the best qualifiecl
employees available, supported by excellent service anel concern for a progressive business
relationship.
Elperience
TEC Staffing has been providing quality employees and innovative staffìng solutions for more
than 35 years. TEC Staffing is locally owned ancl operated, with working owners ancl managers
so you can be in touch with the people that make decisions. TEC Staffing has hacl a presence in
northwest Arkansas for more than l4 years with extensive experience in the landscaping,
janitorial and maintenance industries. Our company has office locations in Fays11svi11e,
Springdale and Rogers. Our management team has more than 35 years of staffing experience
collectively; and with more than l5 collective years of staffing experience, our three
Recruiters/Schedulers in Fayetteville are ready to serve. We also have two additional offices in
northwest Arkansas (Springclale and Rogers) with seven additional Recruiters/Schedulers ready
and able to fill any order if neecled.
Our extensive employee workforce includes applicants from all over the northwest Arkansas
area, many of r¡¿hom have a long work historlr with TljC Staffing, allowing tls to further screen
their previous work performance. In addition, we have a constant flow and an e\¿eÍ increasing
number of applications we accept on a weekly basis that also provides us with new employees
ready and willing to work. We cun'ently have approximately 600 employees on assignment for
us in northwest Arkansas, and we receive approximately 300 new applications monthly.
TEC Staffing has extensive experience providing temporary staffing services for municipalities.
We currently staff rnultiple lanclscaping, janitorial anc.l maintenance positions fol the City of
Springdale and the City of Rogers. Enclosed in our proposal packet are letters of reference from
department directors of both cities.
TEC Staffins Standard Service
. Provide employees 24 hours a day,1 days a week
. Advertise the positions you need to fill
. Recruit talentecl, experienced individuals with clerical, janitorial, labor or technical skills
o Interview applicants for you or with you
. Thoroughly check each applicant's work history to obtain supervisor references, pay rates
and reasons for leaving
. Comply with government I-9 regulations and perform E-Verify on every employee
r Maintain historicaì clatabase of current and former employees
. Comprehensive evaluation of all applicants' informationiskills to identify the person who
will do the best job for you
. lltilize all TEC Staffing branches/offices in recruitment and order fulfillment
o Conduct Safety & Nerv Employee orientations for all employees
o Process and clefend all unemployment and worker's compensation claims
o We will replace any unacceptable worker as soon as possible. Additionally, TEÇ Staffìng
has a 4 hour guarantee. If an employee does not work out in the first 4 hours, a replacement
is sent and the City of Fayetteville will not be chargecl for that original emplo¡,es.
Emnlovee Reouirements
¡ Pass a National Background Check
o Pass a 5-panelDrug Screen
. Able to meet the physical demands of the job
o Adhere to company attendance policy
o Able to speak, read and write in Englislt
. Valid drivers license (for positions requiring driving)
Bro.qosed Rates
o Ternporary & Temporary to llire Rate
34%o above pay rate
¡ Payroll Rate
32o/o above pay rate
*Above rates include a 5-panel l)rug Screen and National Background Check for all employees
assigned to the City of Fayetteville,
*For positions that require driving, an additional $20.00 fee will be charged for each employee's
Motor Vehicle Driving Record.
Ontional Pavroll Transfer
. Should the City of Fayetteville wish to consicler one of our employees for permanent
enrploylnent, we offer the option of transferring the employee to your payroll after a
minimum of 480 hours for no-add.ilen4l-9halge.
TEC StaffTng Services Proposal
Compa4y Historv ?nd Business Praçtiçes
TEC Staffing Services has been providing quality employees and innovative staffing solutions
for more than 35 years. As the arça's largest independently ownecl staffing service, TEC
Staffrng provicles customized staff,rng partnerships that benefit our clients in meeting their
specihc needs. Qur corporate office is located in Fort Smith, and we have a total of 12 locations
in,A,rkansas and Oklahoma. TEC Staffing is locally owned and operated, with working o\ilners
and managers so yorl can be in touch with the people that make decisions. TEC Staffing has had
a presence in northwest Arkansas for more than 14 years with locations in Fayetteville,
Springclale and Rogers.
TEC Staffing provides employees for multiple industries including Industrial, Technical, Clerical
and Professional. Industrial positions include warehouse, janitorial and production, while
Technical positions inclucle mechanical, electrical and laboratory positions. Our
Office/Professional division provides employees for clerical, administrative and management
positions. TEÇ Staffing most often recruits for warehouse, production, janitorial, maintenance
ancl clerical positions.
. Our Northwest Arkansas Area lrdanager, Erin Poe, is an expert when it comes to staffing
solutions. Erin has been rvith TEC Staffing for more than 12 years, and oversees the
operations of all three of our branch offices in Northwest Arkansas.
. Our Fayetteville Branch Manager, Rosey Aguilar, has been with TEC Staffìng more than
10 years and manages all of our client accounts in the Fayetteville area.
r Our Fayetteville Sales Representative, Michael Courington, has more than 5 years of
experience in Workforce Development, and more than a decacle of rnarketing ancl
management experience.
. Our Office/Professional f)ivision Manager, Becky Gore has more than 12 years of
staffing experience.
With a total of more than 15 collective years of staffing experience, our three
Recruiters/Schedulers in Fayetteville are ready to serve. We also have two additional offices in
northwest Arkansas (Springdale and Rogers) with seven adclitional Recruiters/Schedulers ready
and able to fill any order if needed.
Municieal Experie+ce
TEC Staffing has extensive experience providing stafÍing services for nunicipalities. We
cunently provide several landscaping, janitorial and maintenance employees for the City of
Springdale and the City of Rogers. TEC Staffing also provides tetnporary employees to the
cities of Bentonville, Fort Smith, Van Buren, Tontitown and Garfield. Enclosed in our proposal
packet are letters of reference from department directors at the City of Springdale and the City of
Rogers.
Administration & Staffine
The biggest difference between TEC Staffing ancl other staffing agencies is customer service.
We customize our staffing solutions for each client, ancl we provicle client support 24 hours a
day,7 days a week. Our office location in Fayetteville would be assigned to manage your
account, and an individual account representative will be readily available at all times. Our
Fayetteville office is fully staffed Monday through Friday flom 8am to 5pm, but our phone is
ansrvered24hours aday,everyday...allowingouremployeestonotiffusanlitimeiftheyare
running late or unable to report to work. TEC Staffing's management team has access to
voicemail and email after hours, allowing us to immediately respond to work orders and other
inquiries/concerns and communicate effectively rvith the City of Fayetteville staff.
TEC Staffing includes all of the following services as part of our standard staffrng practice.
¡ Provicie employees 24 hours a day ,7 days a week
. Advertise the positions you need to fill
o Recruit talented, experienced individuals with clerical, janitorial, labor or technical skills
o Interview applicants for you or with you
o Thoroughly check each applicants' work history to obtain supervisor references, pay rates
and reasons for leaving
. Comply with govermnent I-9 regulations and perform E-Verify on every employee
o lr4aintain historical database of current ancl former employees
r Comprehensive evaluation of all applicants' information/skills to identify the person who
will do the best job for you
r lJtilize all TEC Staffing branches/offices in recruitment and order fulfillment
. Conduct Safety & New Employee orientations for all employees
. Process ancl defend all unemployment ancl q,orker's compensation claims
. We will replace any unacceptable worker as soon as possible. Additionally, TEC
Staffing has a 4 hour guarantee. If an employee does not work out in the first 4 hours, a
replacement is sent and the City of Fayetteville will not be charged for that original
employee.
Our extensive employee workforce includes applicants from all over the northwest Arkansas
area, many of whom have a long work history with TEC Staffing, allowing us to further screen
their previous work performance. In addition to our current database of employees, we have a
constant flow and an ever increasing number of applications that we accept on a daily basis. We
routinely advertise our open positions online, on social media, and in local media broadcasts ancl
publications. Our extensive marketing efforts provide us with new employees ready and willing
to work. We currently have approximately 600 employees on assignment for us in northwest
Arkansas, ancl u'e receive approximately 300 new employment applications monthly.
TEC Staffìng's applicants are thoroughly screened, interviewed and tested prior to hiring. All
employees considered for assignment with the City of Fayetteville must meet the following
requirements:
. Verify each applicant's work history to obtain supervisor references, pay rates ancl
reasons for leaving
. Comply with govemment I-9 regulations and perform E-Verify on every employee
r Pass basic math, measurement ancl comprehension tests
¡ Pass a National Backgrouncl Çheck Qllo convicted felons or registered sex offenders)
r Pass a 5-panel f)rug Screen
¡ Able to meet the physical demands of the job
. Adhere to company attendance policy
o Able to speak, read and write in English
o Possess a valicl clrivers license (for positions requiring driving)
r Flave reliable transportation to/from work
. Able to work in aclverse weather conditions (if necessary)
. Possessjob appropriate clothing
TEC Staffing Services fills routine client staffing requests every day. Our office staff only
needs 12-24 hours to fill a routine work order for light industrial positions(anitorial,
maintenance, etc.), and clerical work orders can be filled in 72 hours (depending on skill level
required for specific position).
TEC Staffing caters its timesheet submission/approval process to each client's needs. We offer a
variety of options for the City of Fayetteville.
. Each employee can be responsible fol completing their weekly tirne ticket and submitting
it to TEC Staffing with an approving supervisor's signature.
r l)epartment supervisors can email TEC Staffing a weekly timesheet with employee
names and total hours workecl.
TEC Staffing also prides itself on excellent customer service when it comes to our own
temporary employees. We offer a number of benef,rts exclusive to our employees.
. Healthcare - TEC Staffing offers meclical and prescription benefits to our temporary
employees and their families through Blue Cross Blue Shield of Arkansas.
o Vacation Pay - TEC employees are eligible for a tenure bonus after the accumulation of
1,800 hours in a rolling l2 month period.
o l-Iolidal' Pay - TEC employees can earn Holiday Pay after the accumulation of 1,000
hours in a l2 month period.
o l)irect f)eposit - TEC employees can take advantage of direct deposit of their paychecks.
'fhis feature is safè, secure and more convenient than picking up checks in our branch
offiçes or having checks mailed.
TEC Staffing Services provides unemployment and vvorkers' compensation insurance on all TEC
employees assigned to the City of Fayetteville, and TEC Staffing will process all unemployment
and workers' compensation claims. TEC Staffing will also maintain allpayroll files, and will
process all state and federal payroll taxes, social security withholdings, and required
garnishments, TEC Staffing employees are paid weekly on Fridays.
TEC Staffing Services has a full Safety/Loss Prevention Department inJrouse, inclucling a staff
nurse available 24 hours aday,7 days a week. Our safety staff is knowledgeable in OSIIA,
N4SHA, and'Worker's Compensation Regulations. Our safety staff coorclinates all medical
treatment for ernployees injured while working, and manages individual claims with local
occupational clinics and hospitals to reduce time away from work.
Fegs & Pricins
TljC Staffing Services is hereby offering our complete staffing service package to the City of
Fayetteville at the following rates.
Proposed Rates
. Temporary & Temporary to l-Iire Rate
34%o above pay rate
Payroll Rate
32o/o above pay rate
*Rates include processing a 5-panel Drug Screen and National Backgrouncl Check for all
employees assigned to the City of Fayetteville.
*For positions that require driving, an additional $20.00 fee will be charged for processing each
employee's Motor Vehicle Driving Record.
Optional Payroll'fransfer
o Should the City of Fayetteville wish to consider one of TEC Staffing's employees for
permanent employment, we offer the option of transferring the employee to your payroll
after a minimum of 480 hours for lqêdd{te¡gl_qhAr€q.
TEC Staffing has a 4 hour guarantee. If an employee does not work out in the first 4 hours, a
replacement is sent, and the City of Fayetteville will not be charged for that original employee.
TEC Staffing processes invoices on a weekly basis, and can be mailed or emailecl based on client
preference. Payrnents are due 30 days upon receiving invoices, Payments should be mailed to
the following address:' TEC Staffing Services
.A.ccounts Receivable
1825 Noth A Street
Fort Smith, Arkansas 72901
V/e truly appreciate the opportunity to present our proposal for your temporary staffing needs,
Thank you for all of your time and consideration. If there are any other areas you wish to
address or if you have any questions, please don't hesitate to contact Michael Courington at
479.200.4174 or via email at mcourington@tecjobs.net
We work hard, maintain high standards, and can assure you of dependable, professional service.
Management Resumes
Erin Redman Poe
2309 Matterhorn BIvd, Rogers AR 72758
479-790-4919
eredmanpoe@gmail.com
*12-t- years Sales *12* years Customer Service
*10* years Management *12* years Recruiting
*Proficient in Microsoft OffÏce *Excellent communication skills
Experience:
TEC Staffing Sewices Rogers, AR
Area Operations Manager/Sales 2003-Present
It4anage 3 offices and 15 ernployees including area sales staff. Responsible for pursuing and obtaining key
targef accounts as well as driving the overall sales strategy for the area.
. Responsible for managing, rnaintaining ancl increasing all NWrA business.¡ lr4anage all operational aspects for 3 branch offices in a regional area.
r f)evelop and manage client relationsliips to ensure needs are met ancl exceeded.
o Manage regional recruiting strategy for each area location.
MTS Systems Cary, NC
Customer Advocate/After Market Sales 2000-2002
Responsible for all After Market sales to existing customer base. Central point of contact for all customers &
outside salesmen domestic and internationally. Liaison between the customer, sales department and AÐ
clepartment on all orders claily.
¡ Recognized for excellent oral/written communication and the ability to manage a volatile work
loacl.
¡ Able to meet and exceed deadlines.. Received award for excellence in Sales and Sales Strpport.
Big Sky Beef Raleigh, NC
Sales & Marketing Coordinator 2000
Providecl support services to the Presiclent. Responsibilities included travel arrangements, schecluling,
spreadsheet projects, market and advertising research and implementation of office procedures. Experience in
Marketing, Sales, Operations and Purchasing.
¡ Created and launched Corporate Gift Giving prornotion.. Increased sales by 50%.
Education:
,A.rkansas Tech University Russellville, AR
Bachelor of Arts Degree 1999
Psychology
Associations & Training:
*NOARK Board Member *WAGE Advisory Board Member
*NWA Ernerging l,eaders tUniversity of Arkansas Managerial Leadership Program
ROSEY AGUILAR
1108 Liberty Drive
Fayettevi lle, Arkansas 7 27 01'
479-445-421"9
ragu ila r@tecjobs. net
SUMMARY qF SKILLS
r Office Management . Payroll Processing
r Bilingual in Spanish/English r Workplace Safety
¡ Employment staffing & Recruiting ¡ customer service
o staff Training & Development . conflict Resolution
PROFESSIONAL EXPERI ENCE
TEC Staffing Services September 2008 - Present
Fayetteville, Arkansas
Brqnch Manøger
¡ Direct an office staff of five people including Recruiters, Schedulers and Administrat¡ve Assistants
¡ Oversee execqtion of atl customer job orders including job descriptions, schedules, workplace
locations and pay rates
¡ Assist Safety Director in managing all workplace injuries and Worl<ers' Compensation claims
o Coordinate all employee terminations and Unemployment Compensation claims
o Process and approve all weekly payroll for more than 200 employees
TEC Staffìng Services July 2006 - September 2008
Fayetteville, Arkansas
Recruiter/Scheduler
r Screened and interviewed applicants for job openings at various businesses
o Processed applicant bacl<ground checks and drug screens
¡ Scheduled employees for work and tracked employee attendance and work performance
. Processed specialized customer work orders for staffing needs
TEC Staffing Services September 2005 -July 2006
Fayetteville, Arkansas
Ad ministrøtive Assistant
¡ Answered phones, greeted applicants and processed new employment applications
¡ Verified employment applicant status through E-Verify and our applicant database
r Distribute weekly payroll checks to employees
EDUCATION
Northwest Arkansas Community College
Bentonville, Arkansas
Associates Degree in Business
Michael Courington
403 McCann Road
Rogersr,{¡kansas 72758
479-200-4174
michaelcourington@gmail.com
areasorspeciar'rv
:;ililïî#J,T?F:î::l ,n:t'J:i.""ä-'
Education Univetsity of Central Oklahoma
Edmond, Oklahoma
B.À., Conrmunications
Ma1 1997
Experience TEC Staffing Sewices March 201 5 - Pre¡ent
Fayetteville, Àr'kansas
Iti";;lí"#:;::""*i:;"with potential anct existìng crients in otcìer to identiry new opporh¡nities aûd
increase sales.
. Qualifr new accounts throtrgh c¡edit rvotthiness, safety âwâreness and other necessary confirmations.
. N{anage client accounts thtough regular visits, follow-ups and regular communication.
,ili:*."#.ïrî'åîi*1îrxîäff :,ïtri;:"*råi*ri$mr*:r
Goodwill Indr¡stries of Arkansas October 201 3 - March 201 5
Fayetteville, ¡\rkansas
:";;:;:i:!í::::"nr âssisraûce services to iob seekers to incrucre inrake, assessment, r,ocario'ar
guidance, referrals to suppottive service, job-search assistarrce, iob referrals ancl job placement.. Cultivated and maintained telationships with local employers to pronÌote employment.. Taught work readiness skills in one-on-one and group setúngs.. Planed and implemented events including job fairs, hiring events, ancl career wotkshops.
l)evelopcd pattnctships with cornmunity leaders to promote Goodwill's mission and sen'ices.
Blue Cliff College Janaarl 2010 - October 201 3
Fayetteville, ¡\r'kansas
ïff ##{i::::;:#,tm:ffi :n:::.:,ï;::tË:aï,",i::,"åî*;".'::::ïi*'
accreditation standarcls.
Establishecì telationslrips with professionals in the communigv for graduate emploi'menr, inrernship
opportunities and aclvisory committees.
Planned and implementecl sn¡dent events including nerv student orientation, comrnencement, âncl
career rvorkshops.
Taught courses in rnarketing, career management, and professional development.
40/29 Television A4a1 1999 - l)ec¿mber 2009
Rogets, Àrkansas
:";:r:.:;i:'{i;:;40 people, including pro<lncers, anchors, reportefs, photograptrers ancl
meteotolog'ists.
. Recnritecl, hitecl, and trained all news departrnent personnel.
- Created ancì executed annual strategic ptomotìon plan fot the neu's dep,xtmcnt.
:ìTiiï:ï,i:ï:Tì*ï:¡^'ì'ïiï,ä::l:iiå:îi',.'.""îijl",:;î:::i::l-'
References
City of Springdale
Public Works DePartment
Sam Goade
I)irector of Public Works
479.750.8135
sgoade@springdal ear. gov
City of Rogers
Parks & Recreation DePartment
Larry Williarns
Operations Manager
479.631.0336
lwilliarns@rogersark. org
Fayetteville Public LibrarY
Jonathan Atha
Building Services Manager
479.856.1000
jatha@faylib.org
Public Works Department
Streets ¿rn¡l Public Facilities
November 2,2015
To Whom lt May Concern;
ln June of 2009, the City of Springdale selected TEC Staffing Services as the company to
service our temporary labor needs. Since that time, TEC Staffing has consistently supplied
high quality, mot¡vated workers to the Public Works Department. The TEC Staffing
proiessionals have always been courteous, competent and responsive to our needs in a
timely manner.
I highly recommend TEC Staffing Services, and f look forward to a continued partnership
with them, Please don't hesitate to contact me directly at seo¡4g,Çs.pri.n-qd4lgqågay or at
479.75O.8L35 to learn more about our successful relationship with TEC Staffing.
SincerelV,,
,_/6
Sam Goade
Director
Public Works Pepartment
269 East RandallWobbe Lane. Springdale, Arkansas72164
Phone: 479/750-8135 e Fax: 479/750-8504
City of Rogers
Parks Department
113 N.4th Street
Rogers, AR 72756
(479) 631-3350
www. rogersa rk. orgl pa rks
To Whom lt May Concern:
The City of Rogers Parks Department has been using TEC Staffing Services for its temporary
staffing needs since 2OO7. They have been instrumental in our growth by providing us with
quality temporary help, some of whom have been hired as full time Parks Department
employees. Whether our needs are with clerical or light industrial, we call TEC Staffing
because we are confident that our order will be filled in a timely manner with a professional
and competent employee. Our staffing needs can change on a daily basis and TEC Staffing is
flexiþle in the way they manage to take care of these changing needs. TEÇ Staffing ¡s willing
and able to do whatever is necessary to get the job done.
ln today's world there are many staffing agencies to choose from. The City of Rogers values
the partnership with TEC Staffing because of very competitive pricing and their excellent
customer service.
We would recommend TEC Staffing to any company for their staffing needs.
Respectfully,
/^^^, l)&-u-*,
Larry Williams
City of Rogers
Parks & Recreation
Operations Manager
479-63L-O336 x 445
CITY OF City of Fayetteville, Arkansas
Purchasing Þivision - Room 306
113 W. Mountain
Fayetteville, AR 7 27 01.
Phone: 479.575.8220
TDD (Teleconrnìunication Devíce for the Deafl: 479.527.131,6
Request for Proposal: RFP L5-13, Temporary Staffing Services
RFP DELIVERY LOCATION: Room 306 - 113 W. Mountain, Fayetteville, AR 7270L
PURCHASING AGENT: Andrea Foren Rennie, CPPO, CPPB, aforen@favgtteville:QLgp_y
DATE OF ISSUE AND ADVERTISEMENT: Tuesday, October l-3, 2015
REQUEST FOR PROPOSAL
EtP_tS.- t g. TeJn po,ra ry, 51afi
N_S_lAle-gSpglelå$Qll!_Laccegþ{. RFP's shall be submitted in sealed envelopes labeled w¡th the project
number and name as well as the name and address of the firm.
All proposals shall be submitted in accorclance with the attached City of Fayetteville specifiçations and bid
documents attached hereto. Each Proposer is reguired to fill in every blank and shall supply all information
requested; failure to do so may be used as basis of rejection. Any bid, proposal, or statements of qualification
will be rejected that violates or conflicts with state, local, or federal laws, ordinances, or policies.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated
herein, and in strict accordance with the specif¡catitns and general conditions of submitting, all of which are made a part
of this offer. This offer is not subject to w¡thdrawal unless upon mutual written agreement by the Proposer/Bidder and
City Purchasing Agent.
Name of Firm: TEC Staffi¡g_Sgyjces
Co ntact P erson : M íchael CoUdngtqn___ Title : __Seþq_B9pfeçe!trtryg_-=-
E-Mail:*__Iqog¡¡gþq@Þqgbs,nql Phone:479-582-2555
Business Address: 1895 W. MLK BlVd_
City:@ State: Zip: 727e1
Signature:
-4t, , ,t :t't i* -
City of Fayetteville, AR
RFP 15-13, Ternperary Staffing Services
Date: 11to3t1s
City of Fayetteville
RFP 15-13, Temporary Staffing Services
SECTION C: Signature Submittal
1. pls,clpsu RE,IN FoRMATTON
Proposer must disciose any possible conflict of interest with the City of Fayetteville, including, but not limitecl
to, any relationship with any City of Fayetteville employee. Proposer response must clisclose if a known
relationship exists between any principal or employee of your firm and any City of Fayetteville employee or
elected City of Fayetteville official.
lf, to your knowledge, no relationship exists, this should also be stated in your response, Failure to clisclose
such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This
form must be completed and returned in order for your bid/proposal to be eligible for consideration.
PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES TO YOUR FIRM:
1)t\¡o KNOWN RELATTONSHTP EXTSTS
2) RELATIONSHIP EXISTS (Please explain):
I certify thaq as an officer of this organization, or per the attached letter of authorization, arn duly authorized to
certify the information provided herein are accr¡rate and true; and my organization shall comply with all State
and Federal Equal OpportLrnity and Non-Discrimination requirements and conditions of employment.
2. PB]MAEYçQIIf 4E]-- I NI9EMAIIqN
At the discretion of the City, one or more firms may be asked for more detailed information before final ranking
of the firms, which may also include oral interviews. NOTE: Each Proposer shall submit to the City a primary
contact name, e-mail address, and phone number (preferably a cell phone nuntber) wheie the City selection
committee can call for clarification or interview via telephone.
Corporate Name of rirm: TEC S_taffioq S_ervice_q
Pr¡mary Contact: Michael CouringþO___Title of Primary Contact:__Saþs_RpprÊ$_elrtative _
PhonetfL (cell preferredl: 479-200-4U4"Phone#2: 479-582-2555
E-MailAddress: mcour¡¡.9þ!@lggþÞSn=et __
3. ACKNOWLEDGEMENT OF ADDENDA
Acknowledge receipt of addenda for this invitation to bid, request for
signing and dating below. All addendirms are hereby made a part of
City of Fayettev¡lle, AR
RFP 15-13, Temporary Staffing Services
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proposal, or request for qualificatiqrr by
the bid or RFP documents to the same
extent as though it were originally included therein. Proposers/Bidders should indicate their receipt of same ín
the ap iate blank listed herein. Failure to do so iect vendor to di
+.?BtÇ!!ç.:
Pricing summary shown in thís section shall be completed by all Proposers. Any additional fees or charges shall
þe provided in a separate attachment, be fully itemized, and ínclusive of any charges or fees the City could be
charged,
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5. DEBARMENT CERTIFICATION :
As an interested party on this project, yorr are required to provide debarment/suspension cert¡fication
indícating in compliance with the below Federal Executive Order. Certification can be done by completing and
signing this form.
Federal Executive Order (E,O.) 12549 "Debarment and Suspension" reqUires that all contractors receiving
individual awards, using federal funds, and all sub-recipients certify that the organization and its principals are
not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal
department or agency from doing business with the Federal Government.
C¡ty of Fayetteville, ÄR
RFP 15-13, Temporary Staffing Services
rr-ã^ a^ ^, arI oÉc ¿t, vr ¿¡
SIGNATURE AND PRINTED NAME DAÏE ACKNOWLEDGED
Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transacticln by any federal
department or agency.
Questions regarding this form should be directed to the City of Fayetteville Purchasing Division.
NAME oF CoMPANY: TEC Staffing Services
PHYSTcALADDRESs: 1895 W. MLK Blvd Fayetlevìlle,ÆJ2791
MAILING ADDRESs: 1895 W. MLK Blvd. Fayetteville Æ1n91
PRINTED NAME: Michael Courington
PHoNE: 479-582-2555 r\x: 479-444-6772
E-MAIL: mcourington@tgçip,bs.net
SIGNATURE:
TTTLE: Sales RePresentative DATE: 11103115
City of Fayettevilìe, AR
CFP 15-13, Temporary Staffing Services
ô^-^ l1 ^t ar, 16É ¿¡ v, ¿r
CITY OF
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ASRKA
City of Fayetteville, Arkansas
eontract for Temporary Staffing Services
Renewable Terms: One year with four one-year renewal options
This contract executed tn¡s lfu¿"v orÞff&h4 2015, between the city of Fayetteville, Arkansas, and
TEC, The Employment Company d/b/a/TEC Staffing Services ("TEC Staffins Services"). ln consideration of the
mutual covenants contained herein, the parties agree as follows.
WITNESSETH:
WHEREAS, City has previously determined that it has a need for TEMPORARY EMPLOYMENT STAFFING
SERVICES; and
WHEREAS, City, after soliciting competitive proposals for such services pursuant to City of Fayetteville
RFP 15-1-3 (herein after referred to as Request for Proposal or RFP), Cíty has awarded this contract to TEC
Staffing Services; and
WHEREAS, TEC Staffing Serviceshas represented that it is able to satisfactorily provide these services
according to the terms and conditions of the RFP, which are incorporated herein by reference, and the terms
and conditions are contained herein;
WHEREAS, this contract is not an exclusive contract, and
NOW THEREFORE, in consideration of the above and mutual covenants contained herein, the parties
agree as follows:
t. Services to be Performed:TEC Staffins Serviceshereby agrees to provide the City with TEMPORARy
EMPLOYMENT STAFFING SERVICES, as requested and more specifically outlined in the RFP, this agreement,
and all subsequent official documents that form the Contract Documents for this Agreement. TEC Staffine
Servicesshall provide, as a minimum, professional services and dedicated personnel necessary to perform the
following:
a. Primary provider for job categories including Janitorial/Custodian, Transportation Maintenance
Worker, and Parking Maintenance Worker, and other temporary jobs as needed. TEC Staffing
Services may subcontract with CPR, Contract Personnel Resources, lnc. to provide temporary
staffing services within these categories but shall not subcontract with any other entity for this
purpose, TEC Staffing Services shall be responsible for the conduct of its subcontractor.
City of Fayetteville, AR
Contract forTemporary Employment Staffing Services (RFP 15-13)
Page L of 6
b. Secondary provider for job categories including General Clerical and GIS Tech as outlined in the
RFP, and other temporary jobs as needed.
2. Time of Service: Services shall be performed in a timely manner, as specified in the RFp.
3. Compensation:As compensation for TEC Staffing Servicesproviding services to the City as described
herein, the City shall pay TEC Staffing Servicesbased on the submission of ínvoices for work completed and
properly authorized.
a. lnvoices shall be billed separately by department or division based on the rates submitted ín the RFp
response or a reasonable and competitive negotiated rate for additional staffing needs that may arise.
Payments will be made within 30 days of receipt of invoice.
4.
lnc.shallprovide and maintain in force at all times during the term of the services contemplated herein
insurance as presented in RFP 15-13 including general automotive, commercial general liability, workers'
compensation, crime insurance including third party coverage which shall include crimes against the City or its
employees, errors & omissions, and employment pract¡ces liability. Fees for policies associated with this
requirement shall be paid by TEC Staffing Services or CPR, Contract Personnel Resources, lnc. A complete
certificate of insurance shall be provided to the City within ten (1-0) business days of contract award by both
TEC Staffing Services and CPR, Contract Personnel Resources, lnc. and shall list the City of Fayettevílle, AR as
an additional insured.
5. Term of Asreement:Services performed pursuant to this Contract shall commence upon execution of
this agreement and continue for a period of ONE (1) year and automatically renew for an additional four (4)
one-year periods for a total possible contract term of five (5) years unless canceled or terminated with thirty
(30) days written notice by either party.
6. Amendment of Contract: This Contract may be amended only by mutual written agreement of the
p a rties.
7.Legal Complia¡ce:TEC Staffine Servicesis responsible for full and complete compliance with all
requirements imposed by any public authority having
by ìts subcontractor, CPR, Contract Personnel Resources,
City of Fayetteville, AR
Contract forTenrporary Employment Staffing Services (RFp 15-13)
Page 2 of 6
applicable laws, rules, regulations and licensing
jurisdiction and shall be responsible for compliance
I nc.
L Approval of Agent: The City reserves the right to require the TEC Staffing Servicesto replace the
assigned agent with another agent of the same company if, in the opinion of the City staff, the agent is not
rendering or is incapable of rendering the quality of service and cooperation required.
9. Pricins: The City shall payTEC Staffine Servic$based on markup rates presented its response to the
RFP. Mark up percentages for additional secondary services may be negotiated based upon market conditions
and other industry factors. All hourly pay rate shall be finalized with the City with each temporary
employment service need. Additional fees necessary for background checks or extensive applicant testing
which the City deems necessary may be charged to the City.
10. Auditable Records:TEC Staffine Servicesshall maintain such accounts and records in connection with
its performance of services for the City as may reasonably be required by the City.
11. Assienment and Subcontracting:TEC Staffinq Servicesshall perform this contract and no assignment
or subcontracting (with the exception of subcontracting with CPR, Contract Personnel Resources, lnc. which is
specifically authorized) shall be allowed without the prior wr¡tten consent of the City.ln the event of a
corporate acquisition andlor merger, TEC Staffing Servicesshall provide written notice to the City within thirty
(30) business days of such notice of action or upon the occurrence of said action, whichever occurs first. The
right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not
be limited to, instances in whìch a corporate acquisition and/or merger represent a conflict of ¡nterest or are
contrary to any local, state, or federal laws. Action by the City awarding a proposal to a Proposer, which has
disclosed its intent to assign or subcontract in its response to the RFP, without exception shall constitute
approval for purposes of this Agreement.
L2. Cancellation: The City of Fayetteville reserves the right to cancel this Contract, without cause, by giving
thirty (30) days' notice to TEC Staffing Servicesof the intent to cancel, or with cause if at any time TEC Staffing
Servicesfails to fulfill or abide by any of the terms or conditions specified.
Failure of TEC Staffing Servicesto comply with any of the provisions of this contract shall be considered
a material breach of contract and shall be cause for lmmediate termination of the contract at the discretion of
the City of Fayetteville.
ln addition to allother legal remedies available to the City of Fayetteville, the Cíty reserves the right to
cancel and obtain from another source any services which have not been provided within the period of time
stated in the proposal, or if no such time is stated, within a reasonable period of time from the date of order
or request, as determined by the City.
City of Fayetteville, AR
Contract forTemporary Employment Staffing Services (RFP 15-13)
Page 3 of 6
ln the event that sufficient budgeted funds are not available for a fiscal period, the City shall notify TEC
Staffing Servicesof such occurrence and the Contract shall terminate on the last day of the then current fiscal
period without penalty or expense to the City. The City reserves the right to terminate within the thirty (30)
day notice because of budgetary issues.
13. Permits & Licenses:TEC Staffing Servicesor its subcontractor, CPR, Contract Personnel Resources,
lnc.,shallsecure and maintain any and all permits and licenses required to complete this contract.
1,4. lndemnification:TEC Staffing Servicesshall indemnify, pay the cost of defense, including but not
limited to attorneys'fees, and hold harmless the City from all suits, actions or claims of any character brought
on account of any injuries or damages received or sustained by any person, persons, or property by or from
the said TEC Staffing Services or its subcontractor, CPR, Contract Personnel Resources, lnc.; or by, or in
consequence of any neglect in safeguarding the work; or on account of any act or omission, neglect or
misconduct of TEC Staffing Services or its subcontractor, CPR, Contract Personnel Resources, lnc.; or by, or on
account of, any claim or amounts recovered under the Workers'Compensation Law or of any other laws, by-
laws, ordinances, order of decree, except only such injury or damage as shall have been occasioned by the sole
negligence of the City of Fayetteville. The first ten dollars (S1O.OO¡ of compensation received by TEC Staffins
Servicesrepresents specific consideration for this indemnification obligation, which shall begin at the time
services are first rendered or expenses are incurred.
Furthermore, TEC Staffing Services, in performing its obligations under this contract, is acting
independently and the City assumes no responsibility of liability for TEC Staffing Services'sor its subcontractor,
CPR, Contract Personnel Resources, lnc.'s,acts or omissions to third parties, and TEC Staffine Servicesshall
agree to indemnify and hold harmless, the City, its officers and employees against any and all claims, lawsuits,
judgments, costs and expenses for which recovery of damages is sought, suffered by any person or persons,
that may arise out of or be occasioned by TEC Staffing Services'sor its subcontractor, CPR, Contract Personnel
Resources, lnc.'s,breach of the terms or provisions of contract, or by any negligent act or omission of TEC
Staffing Services, its officers, agents, employees, invitees, or its subcontractor, CPR, Contract Personnel
Resources, lnc., in the performance of this contract; except that the indemnity specified in this paragraph shall
not apply to any liability resulting from the sole negligence of the City, its officers, or employees. ln the event
of joint and concurrent negligence of both TEC Staffing Servicesand the City, responsibility and indemnity, if
any, shall be apportioned comparatively in accordance with the laws of the State of Arkansas, without,
however, waiving any governmental immunity available to the City under Arkansas law and without waiving
City of Fayetteville, AR
Contract forTemporary Employment Staffing Services (RFP 15-13)
Page 4 of 6
any defense of the part¡es under Arkansas law. This paragraph is solely for the benefit of TEC Staffine
Servicesand the City and is not intended to create or grant any rights, contractual or otherwise, to any other
person or entity.
15. Governins Law & Jurisdiction: Legaljurisdiction to resolve any disputes shall be Washington County,
Arkansas with Arkansas law applying to the case.
76. Severabilitv: The terms and conditions of this agreement shall be deemed to be severable.
Consequently, if any clause, term, or condition hereof shall be held to be illegal or void, such determination
shall not affect the validity of legality of the remaining terms and conditions, and notwithstanding any such
determination, this agreement shall continue in full force and effect unless the particular clause, term, or
condition held to be illegal or void renders the balance of the agreement impossible to perform.
17. Changes în Scope or Price:Changes, modifications, or amendments in scope, price, or fees to this
contract shall not be allowed without a prior formal written contract amendment approved by the Mayor and
the City Council in advance of the change in scope, cost or fees.
18. Freedom of lnformation Act: Documents prepared while performing City contractual work are
subject to the Arkansas Freedom of lnformation Act. lf a Freedom of lnformation Act request is presented to
the City of Fayetteville, TEC Staffine Serviceswill do everything possible to provide the documents in a prompt
and timely manner as prescribed in the Arkansas Freedom of lnformation Act (A.C.A. $25-19-10i. et. seq,)
Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance.
19. Documents Comprisins Contract: The contract shall include this Agreement for TEMPORARY
EMPLOYMENT STAFFING SERVICES, as well as the followìng documents, which are incorporated herein by
reference.
a. City of Fayetteville's Request for Proposal (RFP 1-5-13) and all of its addenda and attachments;
b. TECStaffingServices'sProposal;
c. TEC Staffine Services's Certificate of lnsurance as required, listing the City as an additional
insured.
d. CPR, Contract Personnel Resources, lnc.'s Certificate of lnsurance as required, listing the City
as an additional insured.
lf there is a conflict between the terms of this Agreement and the above referenced documents, the
conflict shall be resolved as follows: the terms of this Agreement shall prevail over the other documents, and
the terms of the remaining documents shall be given preference in their above listed order.
City of Fayetteville, AR
Contract iorTemporary Employment Staffing Services (RFp iS-13)
Page 5 of 6
WITNESS OUR HANDS THIS DAY OF 2015.
TEC, The fuTÑ
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P ri nted Contractor Name
Date Signed:
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City, State & Zip Code
Date Signed:tt .ÅLi _ t5 '--1i.4
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Company Secretary
Business Address
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