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Home My WebLink About223-15 RESOLUTIONOF f AYETTB 4RKA:N S,PS .. 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 223-15 File Number: 2015-0556 BID NO. 15-60 RED RIVER PUMP SPECIALISTS, INC.: A RESOLUTION TO AWARD BID NO. 15-60 AND AUTHORIZE THE PURCHASE OF A TRAILER MOUNTED DIESEL POWERED WATER PUMP FROM RED RIVER PUMP SPECIALISTS, INC. IN THE AMOUNT OF $71,575.00 PLUS APPLICABLE TAXES FOR USE AT THE BIOSOLIDS MANAGEMENT SITE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 15-60 and authorizes the purchase of a trailer mounted diesel powered water pump from Red River Pump Specialists, Inc. in the amount of $71,575.00 plus applicable taxes for use at the Biosolids Management Site. PASSED and APPROVED on 12/15/2015 Attest: \Ia� bww�= . . Lisa Branson, Deputy City Clerk '00111111////, / T(��i'' • • s•6r I v � • Oj(� s G i \ e ^Ci• •-�oi she FAYE77EV1LLE;= -v o J,• ti• A N S Page 1 Printed on 12117115 City of Fayetteville, Arkansas 113 West Mounta 727 Fayetteville, ARR 727011 (479) 575-8323 Text File File Number: 2015-0556 Agenda Date: 12/15/2015 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 3 BID NO. 15-60 RED RIVER PUMP SPECIALISTS, INC.: A RESOLUTION TO AWARD BID NO. 15-60 AND AUTHORIZE THE PURCHASE OF A TRAILER MOUNTED DIESEL POWERED WATER PUMP FROM RED RIVER PUMP SPECIALISTS, INC. IN THE AMOUNT OF $71,575.00 PLUS APPLICABLE TAXES FOR USE AT THE BIOSOLIDS MANAGEMENT SITE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 15-60 and authorizes the purchase of a trailer mounted diesel powered water pump from Red River Pump Specialists, Inc. in the amount of $71,575.00 plus applicable taxes for use at the Biosolids Management Site. City of Fayetteville, Arkansas Page 1 Printed on 12116/2015 Billy Ammons Submitted By City of Fayetteville Staff Review Form 2015-0556 Legistar File ID 12/15/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/20/2015 Wastewater Treatment Plant/ _ Utilities Department Submitted Date Division / Department Action Recommendation: Fayetteville City Administration recommends approval of Bid 15-60 with Red River Pump Specialists, Inc. to purchase one (1) trailer mounted diesel powered water pump for the Biosolids Management Site for $71,575.00 plus $6,978.56 tax, totaling $78,553.56. Funds are available within the Wastewater Treatment Plant CIP — Plants Pumps and Equipment. Original Contract Number: Comments: Approval Date: Budget Impact: 5400.5800.5801.00 Water/Sewer Account Number Fund 02069.1 Plant Pumps and Equipment - W.W.T.P. Project Number Project Title Budgeted Item? Yes Current Budget $ 495,213.00 Funds Obligated $ 302,832.04 Current Balance 192,381.9 Does item have a cost? Yes Item Cost $ 78,553.56 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget 13,827°1 V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF aAll e ARKANSAS MEETING OF DECEMBER 15, 2015 TO: Mayor and Fayetteville City Council THRU: Don Marr, Chief of Staff Water & Sewer Committee Tim Nyander, Utilities Director FROM: Billy Ammons, Wastewater Treatment DATE: November 20, 2015 STAFF MEMO SUBJECT: Approval of Bid 15-60 with Red River Pump Specialists, Inc. to purchase one (1) trailer mounted diesel powered water pump for the Biosolids Management Site for $71,575.00. RECOMMENDATION: City administration recommends approval of Bid 15-60 with Red River Pump Specialists, Inc. to purchase one (1) trailer mounted diesel powered pump for the Biosolids Management Site for $71,575.00 plus $6,978.56 tax, totaling $78,553.56. Funds are available within the Wastewater Treatment Plant CIP — Plant Pumps and Equipment project. BACKGROUND: Biosolids are the finished product from the wastewater treatment process. Prior to 2012, these biosolids were disposed in landfills. In 2012, the City implemented a heat drying process that eliminates harmful organisms found in untreated wastewater turning the biosolids into Class A organic based fertilizer that is sold for public use. In 2013, the BMS processed approximately 20,200 wet tons of biosolids creating nearly 2,500 tons of fertilizer, which saved the City nearly $950,000 in landfill costs and generated approximately $43,000 in revenue from fertilizer sales. Water used at the BMS in the drying process for dust suppression, cleaning, and even portions of potentially contaminated storm water is collected and pumped to the Noland WWTP for treatment. The current pump station is a single pump system without redundancy. This lack of redundancy creates an extremely risky situation that has allowed spills and overflows in the past. These unfortunate events occurred from either mechanical failures, or heavy rain events and the single pump was not able to handle the addition flow. Currently, the BMS rents a trailer mounted portable water pump to function as a backup, costing more than $18,000 per year. On multiple occasions, the backup pump has eliminated spills due to mechanical failures or heavy rain. A portable backup pump is much more economical than adding a new pump station; additionally, the portable pump is versatile and has been used at the Noland WWTP to drain clarifiers, aid pumping while pumps are being repaired, etc. DISCUSSION: The City received seven bids on November 3, 2015 to purchase one (1) trailer mounted diesel powered water pump. Even though there were three lower bids than Red River Pump Specialists Inc., Red River's option 2 was the lowest bid that meets specifications. The pump impeller in the bid submitted by Technology International Inc. is a closed style instead of open, which has a higher risk of clogging potentially causing an overflow. Barco Pump Co. submitted a ductile iron pump impeller that did not meet specifications because it is not as impact resistant Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701