The URL can be used to link to this page

Home My WebLink About218-15 RESOLUTIONOF FAYETTF. ! A y 4'? "CAN P'C' 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 218-15 File Number: 2015-0536 BSN SPORTS: A RESOLUTION TO APPROVE THE PURCHASE OF THIRTY-TWO (32) PAIRS OF SOCCER GOALS FOR THE REGIONAL PARK FROM BSN SPORTS OF DALLAS, TEXAS IN THE AMOUNT OF $85,623.00, PURSUANT TO A U.S. COMMUNITIES NATIONAL COOPERATIVE PURCHASING PROGRAM CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of thirty-two (32) pairs of soccer goals for the Regional Park from BSN Sports of Dallas, Texas in the amount of $85,623.00, pursuant to a U.S. Communities National Cooperative Purchasing Program contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. 01111111111'/ PASSED and APPROVED on 12/1/2015 Lioneld to to -U: FAYETTEVILLE: Attest: No iiOtiOP Sondra E. Smith, City Clerk Treasurer Page 1 Printed on 1212115 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 i r� ` (479)575-8323 � 1 Text File File Number: 2015-0536 Agenda Date: 12/1/2015 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 8 BSN SPORTS: A RESOLUTION TO APPROVE THE PURCHASE OF THIRTY-TWO (32) PAIRS OF SOCCER GOALS FOR THE REGIONAL PARK FROM BSN SPORTS OF DALLAS, TEXAS IN THE AMOUNT OF $85,623.00, PURSUANT TO A U.S. COMMUNITIES NATIONAL COOPERATIVE PURCHASING PROGRAM CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of thirty-two (32) pairs of soccer goals for the Regional Park from BSN Sports of Dallas, Texas in the amount of $85,623.00, pursuant to a U.S. Communities National Cooperative Purchasing Program contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 121312015 City of Fayetteville Staff Review Form 2015-0536 Legistar File ID 12/1/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Byron Humphry 11/12/2015 Parks & Recreation / Parks & Recreation Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of a resolution to authorize the City to purchase Soccer Goals from BSN Sports for $85,623.00 and approval of a budget adjustment. Budget Impact: 2250.9255.5210.00 Regional Park Development Account Number Fund 02002.1501 NWAEDD GIF Grant (Soccer Goals) Project Number Budgeted Item? No Does item have a cost? Yes Budget Adjustment Attached? Yes Previous Ordinance or Resolution # 122-15 Original Contract Number: Comments: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 50,000.00 $ 50,000 0 $ 85,623.00 $ 35,623.00 Approval Date: V20140710 CITY OF Tay 7111e ARKANSAS MEETING OF DECEMBER 1, 2015 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director FROM: Byron Humphry, Parks Maintenance Superintendent DATE: November 12, 2015 SUBJECT: Resolution to Purchase Soccer Goals from BSN Sports and Budget Adjustment RECOMMENDATION: Parks and Recreation requests City Council approval of a resolution to authorize the City to purchase thirty-two (32) pair of soccer goals from BSN Sports for $85,623 and approval of a budget adjustment from Parks Development Funds. BACKGROUND: The City of Fayetteville is currently constructing Phase I of the Regional Park including soccer fields for youth soccer. The City's existing soccer program is programmed on land leased from the University of Arkansas. This lease will expire in 2018 and will not be renewed. State Representative Charlie Collins, District 84, recommended the GIF grant application to the City for a $50,000 project to purchase soccer goals for the Regional Park soccer complex. The soccer goals would be used for league play as well as hosting tournaments that would bring in tourism money. This will assist city and state wide efforts in economic and community development. On June 19, 2015, the City was awarded the $50,000 GIF grant and on July 21, 2015, City Council passed Resolution 122-15 to accept the grant for the purchase of soccer goals for the Regional Park. In September 2015, the United States Soccer Federation (USSF) and the State Association that sanctions the City's soccer leagues, issued a recommendation to scale down soccer field sizes and goals to better fit age groups and create safer playing conditions. To fully comply with this recommendation, thirty-two (32) pairs of soccer goals are needed. DISCUSSION: The GIF Grant was originally intended to be used to update existing goals that are worn out and begin the transition to all aluminum goals which are lighter and safer than existing steel goals. The recent recommendation of the USSF to utilize smaller, age appropriate soccer goals and field sizes, prevents staff from utilizing some of the existing goals due to size differences. An additional $35,623 is needed to completely resize and update all of the soccer goals to be utilized at the Regional Park. These funds can be transferred within the Parks Development Fund. Without these additional funds, the $50,000 grant will only partially provide the goals Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, Aft 72701 needed which will cause certain fields utilized for the same age group to have different size goals, creating inconsistent field specs within the same league. As this park will host the City's youth soccer leagues as well as draw regional tournaments, it is important to have the best quality facilities and equipment to offer participants. The US Communities Bid pricing will be used to purchase the goals. US Communities is a national government purchasing cooperative that leverages purchasing power of up to 90,000 public agencies to access the best overall supplier government pricing. Through this purchasing alliance, BSN Sports offers the best price on soccer goals. BUDGET/STAFF IMPACT: The grant award is for $50,000. Funds are available within the Parks Development Fund which can be utilized with the grant funds to completely update and prepare the Regional Park soccer fields for league and tournament play. Attachments: Resolution 122-15 - NWAEDD GIF Grant BSN Sports US Communities Bid BSN/US Games Contract Budget Adjustment RESOLUTION NO. 122-15 A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A GENERAL IMPROVEMENT FUND GRANT THROUGH THE NORTHWEST ARKANSAS ECONOMIC DEVELOPMENT DISTRICT, INC. IN THE AMOUNT OF $50,000.00 FOR THE PURCHASE OF SOCCER GOALS FOR THE REGIONAL PARK, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a General Improvement Fund grant through the Northwest Arkansas Economic Development District, Inc. in the amount of $50,000.00 for the purchase of soccer goals for the Regional Park and expresses its sincere appreciation to Representative Charlie Collins for his assistance in securing the grant funds. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED this 21st day of July, 2015. ATTEST: By: �yy� SONDRA E. SMITH, City Clerk Treasurer nfn�i _ERK ��`� .• G\TY O 9� FAME-TEV LLE*-' � •. /rA June .19, 2015 NORTHWEST ARKANSAS ECONOMIC DEVELOPMENT DISTRICT, INC. NWAEDD PLAZA 818 Highway 62-65-412 North • P.O. Box 190 Harrison, Arkansas 72602-0190 (870) 741-5404 JUN 2 2 2015 CITY OF FAYETTEVILLE MAYOR'S OFFICE To Whom It May Concern: Enclosed you will find two (2) signed grant agreements. One grant agreement is for your records, the other is for you to sign and return to NWAEDD in the envelope provided. This ensures that we will have the proper documentation on file. Once we have received the signed grant agreement we will then issue a check and it will be sent to you along with a close-out form. Thank you for your cooperation in this matter. Sincerely, Jeremy Ragland Assistant Director, NWAEDD Northwest Arkansas Economic Development District, Inc. General Improvement Fund Grant Program Grant Agreement Grantee: CITY OF FAYETTEVILLE Grant #: 379-84-06.15 Grant Amount: $ 50,000.00 GRANTOR Northwest Arkansas Economic Development District, Inc. P.O. Box 190 Harrison, AR 72602-0190 Phone: 870-741-5404 Purpose: Soccer Equipment GRANTEE City of Fayetteville 113 West Mountain Street Fayetteville, Arkansas 72701 Phone: 479-575-8330 1. PURPOSE This Agreement is entered into by Northwest Arkansas Economic Development District, Inc. (NWAEDD), herein referred to as Grantor, and City of Fayetteville, herein referred to as Grantee. The Grantor has received General Improvement Funds from the Arkansas General Assembly to be utilized to assist local public governmental jurisdictions and/or non-profit organizations to plan, develop, promote and/or implement economic and community development projects/activities designed to improve the economic, community and/or social well-being of the citizens of Arkansas. Projects should complement the Economic and Community Development Goals and Objects of the State of Arkansas. The Grantee agrees to implement and complete a General Improvement Fund Program project in accordance with the provisions of this Agreement. 2. LEGAL AUTHORITY By signing this Agreement the Grantee certifies that it possesses legal authority to accept grant funds under the General Improvement Fund program. The act of signing will also certify that the Grantee will comply with all parts of this Agreement, and the Grantee accepts full legal responsibility for properly implementing the project described in the original grant application documents and agrees to expend funds in accordance with the original grant application form. 3. FINANCIAL MANGEMENT AND ACCOUNTING The Grantee will establish and/or maintain a financial management and accounting system, which conforms to generally accepted accounting principles and complies with requirements of the State Purchasing Law, the General Accounting and Budgetary Procedures Law, and other applicable fiscal control laws of the State of this State and regulations promulgated by the Department of Finance and Administration shall be observed in connection with the utilization of said grant funds. 4. RECORDKEEPING Grantee will maintain records of all project expenditures on file for a period of three years or until the Grantee's audit for the period in which grant funds were utilized have been conducted. The Grantor and duly authorized officials of the State will have full access and the right to examine any pertinent documents of the Grantee or persons or organizations with which the Grantee may contract, which involve transactions related to this Agreement. 5. REPORTING The Grantee agrees to provide Grantor with a final close-out report within sixty (60) days of project completion on which grant funds have been utilized, (See Attachment "A" - Closeout Form). 6. ' INDEMNIFICATION The Grantee agrees to follow all local and state laws and regulations. Furthermore, the Grantee agrees to hold harmless the Grantor from any and all claims, suits and actions arising from any act of omission, noncompliance or misuse of grant funds by the Grantee or any employee or agent in the performance of this Grant Agreement. 7. METHOD OF PAYMENT The Grantor shall make payment of authorized grant funds upon proper execution of this Grant Agreement by the Grantee. The Grantor reserves the right to determine the most appropriate distribution of payments, based upon the nature of the approved project. In no event will the total amount of grant funds to the Grantee for allowable expenses incurred in relation to the project exceed the amount noted on Page 1 of this Agreement as the Grant Amount. 8. MODIFICATIONS The Grant Agreement may be modified, at the discretion of the Grantor, only with prior written notification from the Grantee. The Grantee will be notified, in writing, of the decision of the Grantor. Approved for the Grantor Approved for the Grantee BY: NORTHWEST ARKANSAS ECONOMIC DEVELOPMENT DISTRICT, INC. Joe Willis Executive Director Date BY: c�r to BSN SPORTS DALLAS, TX 75209 Tel: 1-800-527-7510 Fax: 1-800-899-0149 Visit us at www.bsnsports.com Contact Your Rep Keri Roberson Email:kroberson@bsnsports.com I Phone:214-459-9031 x9031 Sold to Ship To 1032104 1491451 CITY OF FAYETTEVILLE CITY OF FAYETTEVILLE PARKS AND 113W MOUNTAIN ST 1455 S HAPPY HOLLOW RD FAYETTEVILLE AR 72701-6069 FAYETTEVILLE AR 72701 USA USA Quote Quote #: 20761714 Purchase Order #: Byron Humphrey -soccer goa Cart Name: Quote Date: 11/09/2015 Quote Valid -to: 12/31/2015 Payment Terms: NT30 Ship Via: Ordered By: Byron Humphrey Payer 1032104 CITY OF FAYETTEVILLE 113 W MOUNTAIN ST FAYETTEVILLE AR 72701-6069 USA Item Description Qty Unit Price Total Euro Club Goal 6.5 x 18.5 12 PR $ 3,127.99 $ 37,535.88 Item #- 1291094 Euro Club Goal 4 x 6 20 PR $ 2,023.99 $ 40,479.80 Item #- 1291124 Subtotal: $78,015.68 Other: $0.00 US Communities Bid Pricing Freight: $0.00 Sales Tax: $7,606.53 Discount on Catalog Price Order Total: $85,622.21 Plus Payment/Credit Applied: $0.00 Free Shipping Order Total: $85,622.21 Check your quote at www.bsnsports.com/?&ProgramlD=20761714&zip=72701 Page: 1 of 1 BSN Sports/US Games Contract I U.S. Communities Page 1 of 1 Solutions BY SUPPLIER (shovoIl->) BY CATEGORY Facilities Office & School Specialty Technology Main Menu JUMP TO: Solicitations About News & Events Resources Solutions Contact Us Shop Education Purchasing Government Purchasing Nonprofit Housing Authorities Go Green Program Innovation Exchange About News & Events Resources Contact Us PRODUCTS & SOLUTIONS CONTRACT DOCUMENTS SHOP BSN Sports/US Games Contract Home> BSN Sports and LTS Games > BS'NV Sports/USGames Contract Athletic Supplies and P.E. Equipment Lead Agency: Harford County Public Schools, Maryland Contract Number: 10JLH-001 5 year initial term, Oct. 1, 2009 to Sep. 30, 2014 Contract has been extended through Sep. 30, 2016. Postings No. of suppliers participated in the solicitation process: 3 suppliers responded Posting Information: Date Posted: Purchasing Department of Harford County June 10, 2009 to July 4, 2009 Public Schools Association of Oregon Counties June 10, 2009 to July 4, 2009 State of Hawaii and Oregon June 10, 2009 to July 4, 2009 U.S. COMMUNITIES I NATIONAL COOPERATIVE PURCHASING PROGRAM Getting Started • Program Overview How It Works • FAQs Why Use U.S. Communities What Makes Us Different Webinars & Events Supplier Commitments Discounts on Brands REGISTER LOGIN Contract Documents: Contract 10 JLH-001 BSN Contract Amendments 10-JLII-001 Renewal RFP Documents: Request For Proposal Request For Proposal Amendment #1 Request for Proposal Posting Document Over 55,000 agencies trust U.S. • Products & Suppliers Who Uses U.S. Communities? • Online Marketplace • Cooperative Standards Solicitations • State Statutes CONTACT US BECOME A SUPPLIER ABOUT US LEGAL PRIVACY MICPA 6 eor5 U.S. Camrnunities I All Rights Reserved. https://www.uscommunities.org/suppliers/bsn-sports-and-us-gameslbsn-sportsus-games-contract/ 11/13/2015 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Parks & Recreation Adjustment Number 201 5 Dept.: Parks & Recreation Requestor: Alan Bearden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: To provide needed funds to purchase Soccer Goals for the Regional Park soccer fields from BSN Sports for $85,623.00. A grant will provide $50,000 of the needed funds and this budget adjustment is for the remaining needed funds of $35,623.00. This purchase is required to bring our soccer goals in compliance with the United States Soccer Federation (USSF) recommended minimum specifications. COUNCIL DATE: 12/1/2015 LEGISTAR FILE ID#: 2015-0536 3 c> rb Wa,' 7 eU, 11/16/2015 10:39 AM Budget Director Date TYPE: DESCRIPTION: GLDATE: RESOLUTION/ORDINANCE POSTED: TOTAL - - v.20150925 Increase / (Decrease) Prolect.Sub# Account Number Expense Revenue Project Sub AT Account Name 2250.9255.5210.00 35,623 - 02002 1501 EX Minor Equipment 2250.9250.5109.06 (26,000) - EX Retirement Savings Plan 2250.9250.5108.00 (9,623) - EX Health Insurance C:\Users\Ibranson\AppData\Roaming\L5\Temp\7269e0fd-6580-450b-9cd5-dc10375e42d3 1 of 1