HomeMy WebLinkAbout216-15 RESOLUTION113 West Mountain Street
Fayetteville, ,AR 72701
(479) 575-8323
Resolution: 216-16
File Number: 2016-0626
BID NO. 15-62 PERMATRAK NORTH AMERICA:
A RESOLUTION TO AWARD BID NO, 15-62 AND AUTHORIZE A CONTRACT WITH
PERMATRAK NORTH AMERICA, LLC OF CHARLOTTE, NORTH CAROLINA FOR THE
PURCHASE OF A PREFABRICATED CONCRETE BOARDWALK SYSTEM IN THE
AMOUNT OF $311,678.00 PLUS APPLICABLE TAXES FOR INSTALLATION ON THE
CLABBER CREEK TRAIL BETWEEN RUPPLE ROAD AND SALEM ROAD, AND TO
APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $31,167.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No.
15-62 and authorizes a contract with Permatrak North America, LLC of Charlotte, North
Carolina for the purchase of a prefabricated concrete boardwalk in the amount of $311,678.00
plus applicable taxes for installation on the Clabber Creek Trail between Rupple Road and
Salem Road, and further approves a project contingency in the amount of
$31,167.00.
PASSED and APPROVED on 12/1/2015
Approved: Attest:
Lioneld Jord or Sondra E. Smith, City Clerk Treasurer
Page 1 Printed on 4212115
r. City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
/ (479) 575-8323
Text File
-- File Number: 2015-0526
Agenda Date: 12/1/2015 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 6
BID NO. 15-62 PERMATRAK NORTH AMERICA:
A RESOLUTION TO AWARD BID NO. 15-62 AND AUTHORIZE A CONTRACT WITH
PERMATRAK NORTH AMERICA, LLC OF CHARLOTTE, NORTH CAROLINA FOR THE
PURCHASE OF A PREFABRICATED CONCRETE BOARDWALK SYSTEM IN THE AMOUNT
OF $311,678.00 PLUS APPLICABLE TAXES FOR INSTALLATION ON THE CLABBER CREEK
TRAIL BETWEEN RUPPLE ROAD AND SALEM ROAD, AND TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $31,167.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 15-62 and
authorizes a contract with Permatrak North America, LLC of Charlotte, North Carolina for the purchase
of a prefabricated concrete boardwalk in the amount of $311,678.00 plus applicable taxes for
installation on the Clabber Creek Trail between Rupple Road and Salem Road, and further approves a
project contingency in the amount of $31,167.00.
City of Fayetteville, Arkansas Page i Printed on 121312015
City of Fayetteville Staff Review Form
2015-0526
Legistar File ID
December 1st, 2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Matt Mihalevich 11/13/2015 Engineering /
Development Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of the purchase of a prefabricated concrete boardwalk system from PermaTrak North America, the low
bidder of bid #15-62 in the amount of $311,678.00 plus sales tax of $30,388.61 for a total purchase price of
$342,066.61 and approval of a 10% contingency in the amount of $31,167.80 for installation along the Clabber
Creek Trail over a mitigated wetland between Rupple and Salem Roads.
4470.9470.5814.05
Account Number
02016.1402
Project Number
Budget Impact:
Trail Development / Sales Tax Capital Imp.
Fund
Clabber Creek Trail (Rupple to Holcomb)
Project Title
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget
$ 734,997.00
$ 2!1$,5{ 4p2- . @0p0
713,45 8
$ 342,066.61
37.1,388.39
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
T1VT1
a e P
ARKANSAS
MEETING OF DECEMBER IST 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Don Marr, Chief of Staff
Terry Gulley, Transportation Services Director
Chris Brown, City Engineer
FROM: Matt Mihalevich, Trails Coordinator
DATE: November 13th, 2015
SUBJECT: 2015-0526 — Clabber Creek Trail Boardwalk Purchase
RECOMMENDATION:
Approval of the purchase of a prefabricated concrete boardwalk system from PermaTrak North
America, the low bidder of bid #15-62 in the amount of $311,678.00 plus sales tax of
$30,388.61 for a total purchase price of $342,066.61 and approval of a 10% contingency in the
amount of $31,167.80 for installation along the Clabber Creek Trail over a mitigated wetland
between Rupple and Salem Roads.
BACKGROUND:
The city in-house trail construction crew has started construction on the % mile long extension
of the Clabber Creek Trail from Rupple Road east to the east edge of the Gary Hampton
Softball complex. A mitigated wetland is located along the proposed trail route between Rupple
Road and Salem Road. Staff has worked diligently for with the U.S. Army Corps of Engineers to
obtain approval to construct the trail across this mitigated wetland. Approval was granted in
April of 2015 with the requirement that the trail be elevated to minimize impact to the sensitive
area and to retain wetland hydraulic system. In addition to the installation of the elevated
boardwalk, the City was required to provide 3.14 wetland mitigation credits which were provided
from Woolsey Wet Prairie Mitigation Bank.
DISCUSSION:
The elevated boardwalk will be 726 linear feet in length to span the mitigated wetland area
approximately 24-30 inches off the ground. The boardwalk system will be composed of
prefabricated concrete sections that will be installed by the city in-house construction crew. The
concrete for the boardwalk system will provide a long lasting and maintenance -free structure. A
10% contingency has been requested with the boardwalk purchase for unforeseen'site
conditions that could result in adjustments of the pier depth or boardwalk length.
BUDGETISTAFF IMPACT:
Funding for the bridge purchase has been budgeted through the Trail Development Capital
Improvement Program. Half of the funding for the Clabber Creek Trail is provided through a
grant from the Walton Family Foundation.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701