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Home My WebLink About215-15 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 215-15 File Number: 2015-0538 GARVER, LLC TASK ORDER NO. 5: A RESOLUTION TO APPROVE TASK ORDER NO. 5 WITH GARVER, LLC IN THE AMOUNT OF $45,500.00 FOR BID PACKAGE DEVELOPMENT, BIDDING SERVICES, CONSTRUCTION PHASE SERVICES, AND CLOSEOUT SERVICES ASSOCIATED WITH THE A I R P O R T TAXIWAY LIGHTING REHABILITATION PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 5 with Garver, LLC in the amount of $45,500.00 for bid package development, bidding services, construction phase services, and closeout services associated with the Airport Taxiway Lighting Rehabilitation Project. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution and made a part hereof. ti�RKeo �' • o\ Y PASSED and APPROVED on 12/1/2015 • �`� U; FAYETTCVIL.LE e � Approved: Attest: g'• 9 �a ; 1Qi1411it�\ L onel Jor , May Sondra E. Smith, City Clerk Treasurer Page 1 Printed on 1212115 113 West Mountain Street City of Fayetteville, Arkansas ,.;,.,:._..,..\ Fayetteville, AR 72701 . . (479) 575-8323 Text File =rte File Number: 2015-0538 Agenda Date: 12/1/2015 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 5 GARVER, LLC TASK ORDER NO. 5: A RESOLUTION TO APPROVE TASK ORDER NO. 5 WITH GARVER, LLC IN THE AMOUNT OF $45,500.00 FOR BID PACKAGE DEVELOPMENT, BIDDING SERVICES, CONSTRUCTION PHASE SERVICES, AND CLOSEOUT SERVICES ASSOCIATED WITH THE AIRPORT TAXIWAY LIGHTING REHABILITATION PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 5 with Garver, LLC in the amount of $45,500.00 for bid package development, bidding services, construction phase services, and closeout services associated with the Airport Taxiway Lighting Rehabilitation Project. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution and made a part hereof. City of Fayetteville, Arkansas Page 1 Printed on 121312015 City of Fayetteville Staff Review Form Legistar File ID 12/1/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Summer Fallen/ John Roscoe 11/13/2015 Aviation / Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: A resolution approving the gathering of bids and a budget adjustment to determine the best price for 2016 Drake Field Taxiway Lighting Rehabiliation FAA grant project. Budget Impact: 5550.3960.5314.00 Airport Account Number Fund 15029.1 Engineering Consulting Services Project Number Project Title Budgeted Item? No Current Budget $ - Funds Obligated $ - _._._._._.__._........_._.. - .... ............... ..... -- — Current Balance .: Does item have a cost? Yes Item Cost $ 45,500.00 Budget Adjustment Attached? Yes Budget Adjustment $ 45,500.00 Remaining Budget v= - V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: CITY OF 7 A % —Ile da y- ARKANSAS MEETING OF DECEMBER 1ST' 2015 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Staff/Contract Review Committee Terry Gully, Transportation Director FROM: John J. Roscoe, Airport Director, -` DATE: 11/13/15 SUBJECT: Garver LLC Task Order 05, Fayetteville Drake -Field Taxiway Lighting Rehabilitation Project Legistar Item # 2015-0538 RECOMMENDATION: Staff requests approval of a Resolution to; 1) Authorize Garver LLC Task Order 05, in the amount $45,500, for Bid Package Development, Bidding Services, Construction Phase Services, and Closeout Services, associated with an FAA Airport Improvement Plan (AIP) Grant Submission by Fayetteville, Drake -Field in May, 2016 for the estimated amount of $345,500; 2) Approve a Budget Adjustment, BACKGROUND: Fayetteville, Drake -Field is entitled to yearly FAA AIP grants in amounts up to $150,000. Airports entitled to apply for these funds may carry or "bank" up to four years ($600,000) of entitlement funds. This accrual of funds is beneficial as it allows for the completion of high cost, major construction projects. DISCUSSION: Next year, the Airport's Capital Improvement Plan (CIP) projects on file with the FAA are for Lighting Rehabilitation (this project) and a Wildlife Management Plan with a combined cost of approximately $357,000. If that entailment is received from the FAA, the Airport would be able to then accrue another $150,000 in AIP entitlement money for the year. This project replaces existing taxiway lights with cost efficient LED lighting which benefits the Airport with lower long-term maintenance and energy costs. Approval of this Task Order will authorize Garver LLC to proceed with the Bid Package Development and development of an exact cost necessary for the FAA Grant submission. BUDGET/STAFF IMPACT The Airport will expend a portion of its fund balance reserve to cover these initial costs, however, the Airport will receive 90% back through the FAA Grant, and the remaining 10% is then eligible for reimbursement through a Grant from the Arkansas State of Aeronautics Commission. Attachments: SRF, SRM Task Order 05 Budget Adjustment Purchase Request FAYETTEVILLE AVIATION SERVICES 4500 S. School Avenue, Suite F wvewfayetteviile-ar.gav Fayetteville, AR 7271,)