HomeMy WebLinkAbout215-15 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 215-15
File Number: 2015-0538
GARVER, LLC TASK ORDER NO. 5:
A RESOLUTION TO APPROVE TASK ORDER NO. 5 WITH GARVER, LLC IN THE AMOUNT
OF $45,500.00 FOR BID PACKAGE DEVELOPMENT, BIDDING SERVICES, CONSTRUCTION
PHASE SERVICES, AND CLOSEOUT SERVICES ASSOCIATED WITH THE A I R P O R T
TAXIWAY LIGHTING REHABILITATION PROJECT, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order
No. 5 with Garver, LLC in the amount of $45,500.00 for bid package development, bidding services,
construction phase services, and closeout services associated with the Airport Taxiway Lighting
Rehabilitation Project.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution and made a part hereof. ti�RKeo
�' • o\ Y
PASSED and APPROVED on 12/1/2015 • �`�
U; FAYETTCVIL.LE e �
Approved: Attest: g'• 9 �a ;
1Qi1411it�\
L onel Jor , May Sondra E. Smith, City Clerk Treasurer
Page 1 Printed on 1212115
113 West Mountain Street
City of Fayetteville, Arkansas
,.;,.,:._..,..\ Fayetteville, AR 72701
. .
(479) 575-8323
Text File
=rte File Number: 2015-0538
Agenda Date: 12/1/2015 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 5
GARVER, LLC TASK ORDER NO. 5:
A RESOLUTION TO APPROVE TASK ORDER NO. 5 WITH GARVER, LLC IN THE AMOUNT
OF $45,500.00 FOR BID PACKAGE DEVELOPMENT, BIDDING SERVICES, CONSTRUCTION
PHASE SERVICES, AND CLOSEOUT SERVICES ASSOCIATED WITH THE AIRPORT
TAXIWAY LIGHTING REHABILITATION PROJECT, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 5
with Garver, LLC in the amount of $45,500.00 for bid package development, bidding services,
construction phase services, and closeout services associated with the Airport Taxiway Lighting
Rehabilitation Project.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution and made a part hereof.
City of Fayetteville, Arkansas Page 1 Printed on 121312015
City of Fayetteville Staff Review Form
Legistar File ID
12/1/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Summer Fallen/ John Roscoe 11/13/2015
Aviation /
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution approving the gathering of bids and a budget adjustment to determine the best price for 2016 Drake
Field Taxiway Lighting Rehabiliation FAA grant project.
Budget Impact:
5550.3960.5314.00 Airport
Account Number Fund
15029.1 Engineering Consulting Services
Project Number Project Title
Budgeted Item? No Current Budget $ -
Funds Obligated $ -
_._._._._.__._........_._.. - .... ............... ..... -- —
Current Balance .:
Does item have a cost? Yes Item Cost $ 45,500.00
Budget Adjustment Attached? Yes Budget Adjustment $ 45,500.00
Remaining Budget v= -
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments:
CITY OF
7 A % —Ile
da
y-
ARKANSAS
MEETING OF DECEMBER 1ST' 2015
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Staff/Contract Review Committee
Terry Gully, Transportation Director
FROM: John J. Roscoe, Airport Director, -`
DATE: 11/13/15
SUBJECT: Garver LLC Task Order 05, Fayetteville Drake -Field Taxiway Lighting Rehabilitation
Project Legistar Item # 2015-0538
RECOMMENDATION:
Staff requests approval of a Resolution to; 1) Authorize Garver LLC Task Order 05, in the amount
$45,500, for Bid Package Development, Bidding Services, Construction Phase Services, and Closeout
Services, associated with an FAA Airport Improvement Plan (AIP) Grant Submission by Fayetteville,
Drake -Field in May, 2016 for the estimated amount of $345,500; 2) Approve a Budget Adjustment,
BACKGROUND:
Fayetteville, Drake -Field is entitled to yearly FAA AIP grants in amounts up to $150,000. Airports entitled
to apply for these funds may carry or "bank" up to four years ($600,000) of entitlement funds. This accrual
of funds is beneficial as it allows for the completion of high cost, major construction projects.
DISCUSSION:
Next year, the Airport's Capital Improvement Plan (CIP) projects on file with the FAA are for Lighting
Rehabilitation (this project) and a Wildlife Management Plan with a combined cost of approximately
$357,000. If that entailment is received from the FAA, the Airport would be able to then accrue another
$150,000 in AIP entitlement money for the year.
This project replaces existing taxiway lights with cost efficient LED lighting which benefits the Airport with
lower long-term maintenance and energy costs.
Approval of this Task Order will authorize Garver LLC to proceed with the Bid Package Development and
development of an exact cost necessary for the FAA Grant submission.
BUDGET/STAFF IMPACT
The Airport will expend a portion of its fund balance reserve to cover these initial costs, however, the Airport
will receive 90% back through the FAA Grant, and the remaining 10% is then eligible for reimbursement
through a Grant from the Arkansas State of Aeronautics Commission.
Attachments:
SRF, SRM
Task Order 05
Budget Adjustment
Purchase Request
FAYETTEVILLE AVIATION SERVICES
4500 S. School Avenue, Suite F wvewfayetteviile-ar.gav
Fayetteville, AR 7271,)
N
Qj
N
mco O
Q
I
(
Q)
C
>
LL
N
2
o o O
J 0
N
o o
N
C)
toN
O
O.
O
C
L h
N
W
ER
m
-C
tai
C)
i
r
tO .. ,.
a)
m LJ
U
N
C
E
Q
(9
o
o
O
O
`
o
a�
to ..
a
Ci
w
U) F r a O
O
U
O
o
O
a
9-.
N
E
W w
Z
to
c
N
O
rJ
C
O
N
N
t
U
<
to
o.
N
In
0
(>
ti
0
Q -
n d
LL
N
0
_
o
N
O2
(a
O
... w.
rn
C
a
O
o
O
O
O
O
O
O
O
O
O
C.
O
O
O
O
O
O
O
O
O
O
O
C/)
Ui
-C
LO
o
0
0
0
0
0
0
0
o
c
to
m
C
toto
vi
v1
w
w
v.
yr
vi
v1
yr
v>
C
X
fA
d:.
CO
W
O
_
..
O
0)
` O
J.:..
N
OO
Q
F
o
QE
D
.
o, )
to
N.O -'C m-
o m D
C =
9
to
l0 dN
'
....
J
^�'
1 ? a= C
D
C
O O N
- -a=
O0
aE
C
•
>
Z
r
C
>
CU
O
N
N
=to
{L Co =
Co
to
N
u_
4- N L
Z
O m
•Jf
- - N.
s
}'
o
c
•�.::.
N
N
to
0))
U
a
E
U
O
C
w
0
N
m ro
O
-
O. m C
LC
N m
O44
,
N
C
m
C
`
U
N
E
_N
C L
v
LL
>
-O
=
N
—
N
co
V
(C)
(O
I-
(9
O)
x
p
T d
N
d N
Q O.
APPENDIX A-4
TASK ORDER 05
FAYETTEVILLE - DRAKE FIELD (FYV)
TAXIWAY LIGHTING REHABILITATION
This TASK ORDER is made as of `� � -1, - t . 2015 by and between the.
CITY OF FAYETTEVILLE of Fayetteville. Arkansas hereinafter referred to as "CITY OF
FAYETTEVILLE," and GARVER, LLC, hereinafter referred to as "GARVER", in accordance with the
provisions of the AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES executed on
April 21, 2015.
Under this Task Order, the CITY OF FAYETTEVILLE intends to make the following improvements for
the FYV Taxiway Lighting Rehabilitation project.
Rehabilitate the existing taxiway edge light system for all taxiways on the airport.
Rehabilitation will include clearing conduit of existing conductors, installation of new
conductors in existing conduit, and replacement of all existing incandescent taxiway
edge light fixtures with new LED fixtures and transformers on existing base cans.
GARVER will provide professional services related to these improvements as described herein.
SECTION 1- SCOPE OF SERVICES
GARVER will provide services as detailed in Exhibit A-4
SECTION 2— PAYMENT
For the work described under SECTION l - SCOPE OF SERVICES, the CITY OF FAYETTEVILLE
will pay GARVER on a lump sum and cost plus basis. The CITY OF FAYETTEVILLE represents that
funding sources are in place with the available funds necessary to pay GARVER.
The table below presents a summary of the fee amounts and fee types for this contract.
WORK DESCRIPTION
FEE AMOUNT
FEE TYPE
Bid Package Development
$20,500
Lump Sum
Bidding Services
$5,500
Lump Sum
Construction Phase Services
$16,000
Cost 1- FF
Closeout Services
S3,500
Lump Sum
TOTAL FEE
$45,500
Task Order 05 1 of 3
FYV Taxiway Lighting Rehabilitation Garver Project No. 15041214
Bid Package Development, Bidding Services, and Closeout Services:
The lump sum amount to be paid under this agreement is $29,500. For informational purposes, a
breakdown of GARVER's estimated costs is included in Exhibit B-4 with approximate current hourly
rates for each employee classification.
Construction Phase Services:
The Owner will pay GARVER, for time spent on the project, at the unburdened hourly payroll rate of
each of GARVER's personnel during the performance of these services for work time directly
connected with the project, plus payroll and general overhead costs of 190.34% of the unburdened
hourly rate, plus direct reimbursable expenses normal and necessary for the completion of the project,
plus a fixed fee of $2,086.96. Estimated cost of these services, including the fixed fee is $16,000.00.
The actual total fee may not exceed this estimate without approval from the CITY OF
FAYETTEVILLE. For informational purposes, a breakdown of GARVER's estimated costs is
included in Exhibit B-4 with approximate current hourly rates for each employee classification.
Underruns in any phase may be used to offset overruns in another phase as long as the overall contract
amount is not exceeded.
Expenses other than salary costs that are directly attributable to performance. of our professional
services will be billed as follows:
I. Direct cost for travel, long distance and wireless communications, outside reproduction and
presentation material preparation, and mail/courier expenses.
2. Charges similar to commercial rates for reports, plan sheets, presentation materials, etc.
3. The amount allowed by the federal government for mileage with an additional $0.05 for survey
trucks/vans.
Additional Services (Extra Work). For work not described or included in Section 2 —Scope of Services
but requested by the CITY OF FAYETTEVILLE in writing, the CITY OF FAYETTEVILLE will pay
GARVER, for time spent on the project, at the rates shown in Exhibit B-4 for each classification of
GARVER's personnel, plus overhead, plus 15% profit, plus reimbursable expenses including but not
limited to printing, courier service, reproduction, and travel. The rates shown in Exhibit B-4 will be
increased annually with the first increase effective on or about July 1, 2016.
SECTION 3 —EXHIBITS
3.1 The following Exhibits are attached to and made a part of this Agreement:
3.1.1 Exhibit A-4 Scope of Services
3.1.2 Exhibit B-4 Rate Schedule & Fee Tables
3.1.3 Exhibit C-4 Project Exhibit
3.1.4 Exhibit D-4 Conceptual Cost Estimate
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
Task Order 05 2 of 3
FYV Taxiway Lighting Rehabilitation Garver Project No. 15041214
Approval and acceptance of this Task Order, including attachments listed in SECTION 3 -EXHIBITS,
shall incorporate this document as part of the Agreement. Garver is authorized to begin performance
upon receipt of a copy of this Task Order signed by the CITY OF FAYETTEVILLE. The effective
date of this Task Order shall be the last date written below.
CITY OF Fi h1ETTEVILLE, ARKANSAS GARVER
By:
Id Jor
ATTEST:
By:
City Clerk %J41I�errf
�� w•G��Y 0 •• L�
O: FAYET(EVILLE.
9RKANS�.°
O�
Task Order 05 3 of 3
FYV Taxiway Lighting Rehabilitation
Title: Senior Vice President
Garver Project No. 15041214
EXHIBIT A-4 - SCOPE OF SERVICES
FAYETTEVILLE - DRAKE FIELD (FYV)
TAXIWAY LIGHTING REHABILITATION
2.1 General
Generally, the scope of services includes bid package development, bidding services, construction phase
services, and closeout services for improvements to Fayetteville -Drake Field. Improvements will consist
primarily of rehabilitating the existing taxiway lighting systems.
2.2 Surveys
GARVER will use record drawing and visual inspection to determine the existing condition of that
taxiway lighting system.
2.3 Bid Package Development
2.3.1 DBE Coordination
GARVER will coordinate with the FAA's Office and Civil Rights and complete a three year DBE
goal for the airport's federal funded projects. If required by the FAA, GARVER will also update the
airport's overall DBE program and develop a Small Business Element to conform to the most recent
Part 39 revisions.
2.3.2 Environmental Coordination
GARVER will work with the FAA in order to obtain a categorical exclusion for the project.
Coordination will include completion of a documented CATEX questionnaire in accordance with
FAA SOP No. 500 and submission to the FAA's environmental specialist for approval.
2.3.3 Construction Safety Plans
GARVER will develop construction safety plans for the CITY OF FAYETTEVILLE's review prior
to inclusion in the bid package. Construction safety plans will also be coordinated with the Air
Traffic Controllers. Construction phasing will be designed to limit the construction impact on aircraft
operations.
2.3.4 Final Plans and Specifications
GARVER will prepare detailed construction drawings, specifications, instructions to bidders, general
provisions and special provisions, all based on guides furnished to GARVER by the CITY OF
FAYETTEVILLE and FAA. Contract Documents (Plans, Specifications, and Estimates) will be
prepared for award of one (l) construction contract. These designs shall be in accordance with sound
engineering principles and shall be submitted to the FAA office from which approval must be
obtained. Detailed specifications shall be developed using FAA "Standards for Specifying
Construction for Airports" AC 150/5370-10 (latest edition) or other appropriate standards approved
for use by the FAA. A specimen copy of the General Provisions and applicable prevailing wage rates
will be obtained by GARVER from the FAA as appropriate for incorporation into the specifications
for the proposed project.
Exhibit A-4 - Scope of Services I of 5
FYV Taxiway Lighting Rehabilitation Garver Project No. 15041214
GARVER will submit to the FAA Airport's Regional Office advance copies of the plans and
specifications and cost estimates for review. GARVER will make any additions to respond to
comments by the FAA, and when the documents have been approved, GARVER will furnish plans to
the FAA and to the CITY OF FAYETTEVILLE for bidding and coordination purposes.
2.4 Bidding Services
GARVER will assist the CITY OF FAYETTEVILLE in advertising for and obtaining bids or
negotiating proposals for one prime contract for construction; materials, equipment and services; and,
where applicable, maintain a record of prospective bidders to whom Bidding Documents have been
issued, and receive and process deposits for Bidding Documents. The CITY OF FAYETTEVILLE
will pay advertising costs outside of this contract. GARVER will issue addenda as appropriate to
interpret, clarify or expand the Bidding Documents. GARVER will consult with and advise the CITY
OF FAYETTEVILLE as to the acceptability of subcontractors, suppliers and other persons and
organizations proposed by the prime contractor(s) (herein called "Contractor(s)") for those portions
of the work as to which such acceptability is required by the Bidding Documents. GARVER will
consult with the CITY OF FAYETTEVILLE concerning and to determine the acceptability of
substitute materials and equipment proposed by Contractor(s) when substitution prior to the award of
contracts is allowed by the Bidding Documents. GARVER will attend the bid opening, prepare bid
tabulation sheets and assist the CITY OF FAYETTEVILLE in evaluating bids or proposals and in
assembling and awarding contracts for construction, materials, equipment and services. GARVER
will assist the CITY OF FAYETTEVILLE in the execution of all contract documents and furnish a
sufficient number of executed documents for the CITY OF FAYETTEVILLE, FAA, and Contractor.
2.5 Construction Phase Services
During the construction phase of work, GARVER will accomplish the following:
I. Support the CITY OF FAYETTEVILLE's improvement plan by accomplishing preliminary
planning, and/or engineering work as directed by the CITY OF FAYETTEVILLE. The work
shall include the preparation of opinions of costs, preliminary plans, applications for local, state,
and federal funds, and services required to support the CITY OF FAYETTEVILLE's
applications for funds.
2. Issue a Notice to Proceed letter to the Contractor and attend preconstruction meeting.
3. Attend progress/coordination meetings with the CITY OF FAYETTEVILLE/Contractor.
4. Evaluate and respond to construction material submittals and shop drawings. Corrections or
comments made by GARVER on the shop drawings during this review will not relieve Contractor
from compliance with requirements of the. drawings and specifications. The check will only be for
review of general conformance with the design concept of the project and general compliance with
the information given in the contract documents. The Contractor will be responsible for confirming
and correlating all quantities and dimensions, selecting fabrication processes and techniques of
construction, coordinating his work with that of all other trades, and performing his work in a safe
and satisfactory manner. GARVER's review shall not constitute approval of safety precautions or
constitute approval of construction means, methods, techniques, sequences, procedures, or
assembly of various components. When certification of performance characteristics of materials,
systems or equipment is required by the Contract Documents, either directly or implied for a
complete and workable system, GARVER shall be entitled to rely upon such submittal or implied
certification to establish that the materials, systems or equipment will meet the performance
criteria required by the Contract Documents.
Exhibit A-4 - Scope of Services 2 of 5
FYV Taxiway Lighting Rehabilitation Garver Project No. 15041214
5. Consult with and advise the CITY OF FAYETTEVILLE during the construction period.
GARVER will submit, when requested by the CITY OF FAYETTEVILLE, written reports to the
CITY OF FAYETTEVILLE on the progress of the construction including any problem areas that
have developed or are anticipated to develop. In addition, GARVER shall supply to CITY OF
FAYETTEVILLE such periodic reports and information as may be required by the FAA.
6. Issue instructions to the Contractor on behalf of the CITY OF FAYETTEVILLE and issue
necessary clarifications (respond to RFIs) regarding the construction contract documents.
7. Review the Contractor's progress payment requests based on the actual quantities of contract
items completed and accepted, and will make a recommendation to the CITY OF
FAYETTEVILLE regarding payment. GARVER's recommendation for payment shall not be a
representation that CARVER has made exhaustive or continuous inspections to (1) check the
quality or exact quantities of the Work; (2) to review billings from Subcontractors and material
suppliers to substantiate the Contractor's right to payment; or (3) to ascertain how the Contractor
has used money previously paid to the Contractor.
8. Maintain a set of working drawings and prepare and furnish record drawings.
9. Provide part-time resident construction observation services for the 28 -calendar -day construction
contract performance time. The proposed fee is based on approximately 16 hours per week
during the construction contract performance time. If the construction time extends beyond the
time established in this agreement or if the CITY OF FAYETTEVILLE wishes to increase the
time or frequency of the observation, the CITY OF FAYETTEVILLE will pay GARVER an
additional fee agreed to by the CITY OF FAYETTEVILLE and GARVER.
10. When authorized by the CITY OF FAYETTEVILLE, prepare change orders or supplemental
agreements, as appropriate, for ordering changes in the work from that originally shown on the
Plans and Specifications. If re -design or substantial engineering is required in the preparation of
these documents, payment for extra services involved will be made in addition to the payment
provided in basic engineering services.
11: Participate in final project inspection, prepare punch list, review final project closeout
documents, and submit final pay request.
Construction observation services will be provided by GARVER's Resident Project Representative,
who will provide or accomplish the following:
• Consult with and advise the CITY OF FAYETTEVILLE during the construction period.
• Maintain a file of quantities incorporated into the work, test reports, certifications, shop
drawings and submittals, and other appropriate information.
• Maintain a project diary which will contain information pertinent to each site visit.
• Prepare requests for monthly and final payments to the Contractor.
• Provide information for preparation of record drawings of the completed project.
• Submit FAA Form 5370-1, Construction Progress and Inspection Report, or equivalent form
to the appropriate FAA field office. The frequency of submittal shall be established at the
preconstruction conference.
• Prepare a Construction Materials Quality Control Summary to be submitted weekly/monthly
to the FAA. At a minimum, the summary shall include a list of all tests performed showing
the date, location, pass or fail, results of retests, and whether or not the test is eligible or
ineligible under the A.I.P. program. The Summary will include a certification that all testing
was completed in accordance with the "Construction Management Plan."
• Assist the CITY OF FAYETTEVILLE in the observation of Contractor's operations for
proper classification of workers, and review of Contractor's payrolls as necessary to
determine compliance with the prevailing wage rates.
Exhibit A-4 - Scope of Services 3 of 5
FYV Taxiway Lighting Rehabilitation Garver Project No. 15041214
In performing construction observation services, GARVER will endeavor to protect the CITY OF
FAYETTEVILLE against defects and deficiencies in the work of the Contractor(s); but GARVER does
not guarantee the performance of the Contractor(s), nor is GARVER responsible for the actual
supervision of construction operations. GARVER does not guarantee the performance of the contracts
by the Contractors nor assume any duty to supervise safety procedures followed by any Contractor or
subcontractor or their respective employees or by any other person at the job site. However, if at any
time during construction GARVER observes that the Contractor's work does not comply with the
construction contract documents, GARVER will notify the Contractor of such non-compliance and
instruct him to correct the deficiency and/or stop work, as appropriate for the situation. GARVER
will also record the observance, the discussion, and the actions taken. If the Contractor continues
without satisfactory corrective action, GARVER will notify the CITY OF FAYETTEVILLE
immediately, so that appropriate action under the CITY OF FAYETTEVILLE's contract with the
Contractor can be taken.
As a minimum, GARVER's project engineer or his qualified representative will visit the site of the
work on the average of once during each fifteen (15) working days of the construction period. These
visits should be scheduled to coincide with each new phase of construction, scheduled FAA
inspections, and other times when his presence is desirable. GARVER's project engineer or his
qualified representative will be available at all times work is in progress for telephone contact by the
construction observer. GARVER's project engineer shall direct, supervise, advise, and counsel the
construction observer in the accomplishment of his duties.
2.6 Closeout Services
During closeout services, GARVER will assist the CITY OF FAYETTEVILLE in the final
drawdown of their FAA grant and their application for an ADA grant. In addition, GARVER will
prepare a set of record drawings for the CITY OF FAYETTEVILLE.
2.7 Project Deliverables
The following will be submitted to the CITY OF FAYETTEVILLE, or others as indicated, by
GARVER:
1. One copy of the Final Design with opinion of probable construction cost to CITY OF
FAYETTEVILLE and FAA.
2. Three copies of the Final Plans and Specifications to the Contractor.
3. One hard copy set of Record Drawings.
4. Electronic files as requested.
2.8 Extra Work
The following items are not included under this agreement but will be considered as extra work:
1. Redesign for the CITY OF FAYETTEVILLE's convenience or due to changed conditions after
previous alternate direction and/or approval.
2. Submittals or deliverables in addition to those listed herein.
3. Vault Modifications
4. Preparation of a Storm Water Pollution Prevention Plan (SWPPP). The construction contract
Exhibit A-4 - Scope of Services 4 of 5
FYV Taxiway Lighting Rehabilitation Garver Project No. 15041214
documents will require the Contractor to prepare, maintain, and execute a SWPPP.
5. Construction materials testing.
6. Environmental Handling and Documentation, including wetlands identification or mitigation
plans or other work related to environmentally or historically (culturally) significant items.
7. Coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR.
8. Services after construction, such as warranty follow-up.
9. Vault arc -flash or circuit breaker coordination studies.
10. Design of modifications to existing taxiway base can layout, spacing, conduit routing,
counterpoise system, or grounding.
Extra Work will be as directed by the CITY OF FAYETTEVILLE in writing for an additional fee as
agreed upon by the CITY OF FAYETTEVILLE and GARVER.
2.9 Schedule
GARVER shall begin work immediately upon receipt of the executed task order and shall complete the
work within a mutually agreeable schedule.
Exhibit A-4 - Scope of Services 5 of 5
FYV Taxiway Lighting Rehabilitation Garver Project No. 15041214
Classification
Rates
Engineers I Architects
E-1..............................................................................
$
31.90
E-2..............................................................................
$
37.00
E-3..............................................................................
$
44.80
E-4..............................................................................
$
52.30
E-5..............................................................................
$
63.80
E-6..............................................................................
$
80.00
E-7..............................................................................
$
105.50
Planners! Environmental Specialist
P-1..............................................................................
$
38.40
P-2..............................................................................
$
48.20
P-3 ................................$
60.00
Designers
D-1..............................................................................
$
29.80
D-2..............................................................................
$
34.90
D-3..............................................................................
$
41.50
D-4..............................................................................
$
48.20
Technicians
T-1...............................................................................
$
23.20
T-2...............................................................................
$
29.50
T-3...............................................................................
$
35.90
Surveyors
S-1..............................................................................
$
14.20
S-2..............................................................................
$
18.80
S-3..............................................................................
$
25.40
S-4..............................................................................
$
36.40
S-5..............................................................................
$
48.20
S-6.........................................................................1....
$
54.80
2 -Man Crew (Survey).......................................................
$
55.20
3 -Man Crew (Survey).......................................................
$
69.40
2 -Man Crew (GPS Survey)................................................NA
3 -Man Crew (GPS Survey) ................................................
NA
Construction Observation
C-1..............................................................................
$
28.10
C-2..............................................................................
$
36.10
C-3..............................................................................
$
44.20
C-4..............................................................................
$
54.30
Management I Administration
M-1..............................................................................
$
105.50
X-1..............................................................................
$
18.20
X-2..............................................................................
$
24.80
X-3..............................................................................
$
34.50
X-4..............................................................................
$
44.00
X-5..............................................................................
$
54.00
X-6..............................................................................
$
64.00
Agreement for Professional Services
FYV Taxiway Lighting Rehabilitation Garver Project No. 15041214
EXHIBIT B-4
FAYETTEVILLE - DRAKE FIELD (FYV)
TAXIWAY LIGHTING REHABILITATION
BID PACKAGE DEVELOPMENT
WORK TASK DESCRIPTION
E-4
E-3
E-2
E-1
T-2
T-1
P-2
$52.30
$44.80
$37.00
$31.90
$29.50
$23.20
$48.20
hr
hr
hr
hr
hr
hr
hr
1. Civil Engineering
Final Plans
Cover and Table of Contents
1
2
Construction Safety and Phasing Plans
2
8
14
Site Visit
2
4
Coordination with Owner
2
8
Environmental Documentation
1
3
4
Specifications/Contract Documents
2
8
Quantities
1
2
DBE Plan Update
1
4
Opinion of Probable Construction Cost
1
4
QC Review
1
4
Subtotal - Civil Engineering
0
13
0
46
0
16
4
2. Electrical Engineering
Final Plans
Lighting Removal Plans
2
6
16
Lighting Installation Plans
2
6
20
Electrical Details
2
4
16
Site Visit
4
4
Specifications/Contract Documents
4
8
Quantities
2
4
Opinion of Probable Construction Cost
1
6
QC Review
4
Subtotal - Electrical Engineering
17
0
0
42
0
52
0
Hours 17 13 0 88 0 68 4
Salary Costs $889.10 $582.40 $0.00 $2,807.20 S0.00 $1,577.60 $192.80
SUBTOTAL - SALARIES: $6,049.10
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD $11,513.86
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $138.13
Postage/Freight/Courier $75.00
Travel Costs $50.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $263.13
SUBTOTAL:
$17,826.09
SUBCONSULTANTS FEE:
$0.00
PROFESSIONAL FEE
$2,673.91
TOTAL FEE:
$20,500.00
EXHIBIT B-4
FAYETTEVILLE - DRAKE FIELD (FYV)
TAXIWAY LIGHTING REHABILITATION
BIDDING SERVICES
WORK TASK DESCRIPTION
E-4
E-3
E-2
E-1
T-2
T-1
X-1
$52.30
$44.80
$37.00
$31.0
_$29.50
$23.20
$18.20
hr
hr
hr
hr
hr
hr
hr
1. Civil Engineering
Dispense plans and specs to prospective bidders
6
4
Bid Opening
2
6
Prepare bid tabulation
2
2
Evaluate bids and recommend award
2
Prepare FAA Grant Application
4
4
Prepare construction contracts
1
4
4
Notice to Proceed
1
2
Subtotal - Civil Engineering
0
4
0
26
0
0
14
2. Electrical Engineering
Addendums/Inquiries
2
4
Subtotal - Electrical Engineering
2
0
0
4
0
0
0
Hours 2 4 0 30 0 0 14
Salary Costs $104.60 $179.20 $0.00 $957.00 $0.00 $0.00 $254.80
SUBTOTAL - SALARIES: $1,495.60
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD $2,846.73
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $210.28
Postage/Freight/Courier $180.00
Travel Costs $50.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $440.28
SUBTOTAL: $4,782.61
SUBCONSULTANTS FEE: $0.00
PROFESSIONAL FEE $717.39
TOTAL FEE: $5,500.00
EXHIBIT B-4
FAYETTEVILLE - DRAKE FIELD (FYV)
TAXIWAY LIGHTING REHABILITATION
CONSTRUCTION PHASE SERVICES
WORK TASK DESCRIPTION
E-4
E-3
E-2
E-1
T-2
T-1
C-2
$52.30
$44.80
$37.00
$31.90
$29.50
$23.20
$36.10
hr
hr
hr
hr
hr
hr
hr
1. Civil Engineering
Preconstruction Meeting
4
6
6
Monthly Pay Requests
1
4
Shop Drawings/Material Submittals
1
4
Resident Construction Observation (4 weeks @
16 hr/wk)
64
Prepare Change Orders
1
2
2
Final Project Inspection and Punchlist
6
6
Subtotal - Civil Engineering
0
7
0
22
0
0
78
4. Electrical Engineering
Respond to Contractors Questions
1
4
Shop Drawings/Material Submittals
1
4
Final Project Inspection and Punchlist
4
6
Subtotal - Electrical Engineering
6
0
0
14
0
0
0
Hours 6 7 0 36 0 0 78
Salary Costs $313.80 $313.60 $0.00 $1,148.40 $0.00 $0.00 $2,815.80
SUBTOTAL - SALARIES: $4,591.60
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD $8,739.65
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $101.79
Postage/Freight/Courier $80.00
Travel Costs $400.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $581.79
SUBTOTAL: $13,913.04
SUBCONSULTANTS FEE: $0.00
PROFESSIONAL FEE $2,086.96
TOTAL FEE: $16,000.00
EXHIBIT B-4
FAYETTEVILLE - DRAKE FIELD (FYV)
TAXIWAY LIGHTING REHABILITATION
CLOSEOUT SERVICES
WORK TASK DESCRIPTION
E-4
E-3
E-2
E-1
T-2
T-1
C-2
$52.30
$44.80
$37.00
$31.90
$29.50
$23.20
$36.10
hr
hr
hr
hr
hr
hr
hr
1. Closeout Services
Final Construction Report
2
6
4
Prepare Record Drawings
2
4
4
ALD Submission
1
4
2
ADA Grant Application
2
Subtotal - Closeout Services
0
5
0
16
0
10
0
Hours 0 5 0 16 0 10 0
Salary Costs $0.00 $224.00 $0.00 $510.40 $0.00 $232.00 $0.00
SUBTOTAL - SALARIES: $966.40
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD $1,839.45
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $137.63
Postage/Freight/Courier $100.00
Travel Costs $0.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $237.63
SUBTOTAL:
$3,043.48
SUBCONSULTANTS FEE: $0.00
PROFESSIONAL FEE
$456.52
TOTAL FEE: $3,500.00
'` y Lfr
TAXIWAY LIGIthNG�
3 K a ss
`�"` �y��.� � 9� "� fs" , REHABILI'i"ATION
I Ii
fl r
a
�b�5EG�F4F tar xC 5 f s
�Ee�j F F s i F a I r Y S
��.
r ,rs st N k .Y
z v5'"'l yt"'S�'�yz y.•���s. vim' £r^ f �/j 7
(
rR� T TAXIWAY LIGFIT.d� Y�iqq 3 *piny
i2EHABILITAT'tON
7 I I
,arok`a,i k > ayt
' #
I I
r
t+,�( q• ' ..w„w 9� t , r�+er S y�, 7,+=� Fi �r 't^•4 ti :_
/ s
EXB C-4
EXHIBIT D-4
FAYETTEVILLE-DRAKE FIELD
TAXIWAY LIGHTING REHABILITATION
ENGINEER'S OPINION OF CONCEPTUAL CONSTRUCTION COST
ITEM NO. DESCRIPTION
UNIT
ESTIMATED
QUANTITY UNIT PRICE
ESTIMATED
AMOUNT
I Site Preparation / Mobilization
LS
1 $23,000.00
$
23,000.00
2 TemporaryAirfield Lighting
LS
1 $10,000.00
$
10,000.00
3 Conduit Replacement
LF
200 $5.00
$
1,000.00
4 Conduit Clearing
LF
30,000 $0.35
$
10,500.00
5 L -824C Cable
LF
30,000 $1.50
$
45,000.00
6 LED Lighting Upgrade
EA
420 $500.00
$
210,000.00
7 Third Party Insurance *
LS
1 $500.00
$
500.00
TOTAL ESTIMATED CONSTRUCTION COST
,x Non-AIP Eligible Items
ENGINEERING SERVICES
$
300,000.00
Bid Package Development
Bidding Services
Construction Phase Services
Closeout Services
$
$
$
$
20,500.00
5,500.00
16,000.00
3,500.00
TOTAL ENGINEERING SERVICES
TOTAL ESTIMATED CONSTRUCTION COST
TOTAL ENGINEERING SERVICES
S
$
$
45,500.00
300,000.00
45,500.00
TOTAL ESTIMATED PROJECT COST
S
345,500.00
TOTAL ESTIMATED AIP-ELIGIBLE PROJECT COST
$ 345,000.00
PROJECT FUNDING
TOTAL
FAA (90%)
ADA (10%)
Sponsor (Remainder)
$
$
$
310,500.00
34,500.00
500.00
TOTAL PROJECTED FUNDING
a
2ec cnn ..
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division: Aviation Adjustment Number
201 5 Dept.: Transportation Services
Requestor: Summer Fallen
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A budget adjustment is needed for the 2016 budget to allow Airport to hire Garver to gather bids to determine the best
price for 2016 Drake Field Taxiway Lighting Rehabiliation FAA grant project.
RESOLUTION/ORDINANCE
COUNCIL DATE:
LEGISTAR FILE ID#:
12/1/2015
2015-0538
13 r1 t iccTeW
11/13/2015 1:24 PM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
Date
C:\Users\Ibranson\AppData\Roaming\L5\Temp\66b589a2-465c-4d22-9631-95b950bb266c 1 of 1