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Home My WebLink About209-15 RESOLUTIONJAY 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 209-15 File Number: 2015-0509 SPECIAL NEEDS ASSISTANCE PROGRAMS GRANTS (SNAP): A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $414,161.00 RECOGNIZING SPECIAL NEEDS ASSISTANCE PROGRAM GRANT REVENUE, AND TO AUTHORIZE THE ADDITION OF 2.0 TEMPORARY FULL TIME EQUIVALENT POSITIONS TO THE COMMUNITY RESOURCES DIVISION TO HIRE CASE MANAGERS TO PROVIDE HOUSING SERVICES FOR HOMELESS FAYETTEVILLE RESIDENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $414,161.00 recognizing Special Needs Assistance Program grant revenue. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the addition of 2.0 temporary full time equivalent positions to the Community Resources Division to hire case managers to provide housing services for the homeless in Fayetteville. PASSED and APPROVED on 11/17/2015 Page 1 Printed on 11118115 Resolution No. 209-15 Attest: Sondra E. Smith, City Clerk Treasure t%A011atriii,+ Roj y FAYETTEVILLE oo�J,y9�kA Page 2 Printed on 11118115 City of Fayetteville, Arkansas 113 West Mountain Street j, Fayetteville, AR 72701 _ (479) 575-8323 r Text File File Number: 2015-0509 Agenda Date: 11/17/2015 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 6 SPECIAL NEEDS ASSISTANCE PROGRAMS GRANTS (SNAP): A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $414,161.00 RECOGNIZING SPECIAL NEEDS ASSISTANCE PROGRAM GRANT REVENUE, AND TO AUTHORIZE THE ADDITION OF 2.0 TEMPORARY FULL TIME EQUIVALENT POSITIONS TO THE COMMUNITY RESOURCES DIVISION TO HIRE CASE MANAGERS TO PROVIDE HOUSING SERVICES FOR HOMELESS FAYETTEVILLE RESIDENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $414,161.00 recognizing Special Needs Assistance Program grant revenue. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the addition of 2.0 temporary full time equivalent positions to the Community Resources Division to hire case managers to provide housing services for the homeless in Fayetteville. City of Fayetteville, Arkansas Page 1 Printed on 1111812015 Yolanda Fields Submitted By City of Fayetteville Staff Review Form 2015-0509 tegistar File ID 11/17/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/30/2015 Community Resources/ Development Services Department Submitted Date Division / Department Action Recommendation: Staff recommends approval of a budget adjustment recognizing the Special Needs Assistance Program (SNAP) grants revenue in the amount of $414,161 and that two full time temporary positions to serve as case managers for the project be approved. See Below Account Number Project Number Budgeted Item? NA Does item have a cost? NA Budget Adjustment Attached? Yes Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget 2180-CDBG Fund Project Title $ 414,161.00 ,llaii[! V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: 2180.4955.5308.90 2180.4955.5310.90 2180.4956.5308.90 2180.4956.5310.90 2180.4957.5308.90 2180.4957.5310.90 Approval Date: woky 14, CITY OF a e ev! e ARKANSAS MEETING OF NOVEMBER 17, 2015 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Jeremy Pate, Dir. Development Services FROM: Yolanda Fields, Dir. Community Resources DATE: October 27, 2015 SUBJECT: Special Needs Assistance Programs Grants RECOMMENDATION: Staff recommends that the Special Needs Assistance Program (SNAP) grants revenue be recognized in the amount of $414,161 per the attached budget adjustment and that two full time temporary positions to serve as case managers for the project be approved. The two temporary positions will be in effect until all of the grant funds have been expended. BACKGROUND: The Special Needs Assistance Program funds will keep homeless assistance programs viable in the Fayetteville area. Funds were awarded to the city on September 28,, 2015 by the Department of Housing and Urban Development (HUD). This program will serve our most vulnerable population of individual, families and veterans who are experiencing homelessness. The two full time temporary positions will be funded from current Community Development Block Grant funds. This funding will meet the grant match requirement for the SNAP grant. DISCUSSION: Grant funds must be recognized and the full time temporary positions must be approved so that housing services may be provided to our homeless population. BUDGET/STAFF IMPACT: None Attachments: Budget Adjustment and Job descriptions. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF ttvll1e ARKANSAS CITY OF FAYETTEVILLE Position Description POSITION TITLE: Case Manager Exempt (Y/N) N DEPARTMENT: Development Services SUPERVISOR: Community Resources Director DIVISION: Community Resources Job Grade: 113 DATE REVISED: October 2015 ESSENTIAL DUTIES AND RESPONSIBILITIES: Note: All City of Fayetteville positions require the employee to provide good customer service to both internal and external customers, maintain positive and effective working relationships with other City employees (especially members of his or her own team), and have regular and reliable attendance that is non - disruptive. Other essential duties of this position include the following: 1. Build relationships with clients to establish trust and assess progression accurately. 2. Develop a Housing Stabilization Plan (HSP) with each client to identify goals and objectives for successful stabilization of the household. Evaluate and adjust each client's plan based on progress. 3. Conduct weekly meetings with clients to assist them with implementing the goals in their HSP by providing tasks, tools, resources and follow-up. 4. Provide job readiness training, job search assistance, and ongoing support services after assisting eligible clients in obtaining employment. 5. Conduct one-on-one sessions for further employment and skill building. 6. Maintain required data and detailed case notes on all cases and submit to the Division Director on a bi-weekly basis for review. 7. Provide life skills coaching in the following areas: housekeeping, personal hygiene, health & fitness, utilizing community resources, money management, anger management, parenting and good communication for clients. 8. Identify and assess individual client's skills needed to maintain independence. 9. Provide documentation and progress notes for clients file as necessary. File documentation within 48 hours of client visit. 10. Provide information and referrals to individuals regarding additional community resources they may need including access to bus passes, food stamps, etc. 11. Help families connect with employment services and/or obtain financial assistance from government or private sources as appropriate. 12. Make appropriate mental health and substance abuse treatment referrals to area agencies and coordinate with the Division Director as needed. Case Manager October 2015 13. As necessary, assess tenancy problems such as late payments, damage or lease violations, identify options to remedy the issue(s) and report to Division Director as needed. 14. Counsel with families/partners experiencing conflict to find compromise solutions to domestic problems and provide outside referrals as appropriate. 15. Perform other duties as assigned. SECONDARY DUTIES AND RESPONSIBILITIES include the following: 1. Perform secondary duties as assigned. MINIMUM QUALIFICATIONS 1. Bachelor's degree in psychology, social work or related field and one year of related experience. Prefer experience working with individuals with disabilities in the field of employment, education, rehabilitation, counseling, health, human services or a related field. 2. Valid Driver's License. 3. Must successfully pass criminal background check, including but not limited to convictions, guilty pleas, or no contest pleas to violent offenses, theft offenses and any offense under A.C.A. 21-15-103. 4. Effectively communicate with others orally and in writing. 5. Ability to write reports, business correspondence, and procedure manuals. 6. Ability to effectively present information and respond to common inquiries or complaints from clients, regulatory agencies, or members of the business community. 7. Ability to solve problems, make decisions, resolve conflicts and listen effectively. 8. Ability to calmly deal with crisis situations. 9. Strong interpersonal skills with the ability to be compassionate and firm and always maintain appropriate confidentiality. 10. Must be proficient in the use of a computer and software programs such as word processing and spreadsheet applications. Must be able to effectively operate standard office equipment. 11. Ability to work with mathematical concepts such as addition, subtraction, multiplication and division. 12. Ability to work in a team setting and work independently with limited direction. 13. Ability to work some evening hours may be required in order to accommodate clients' work schedules. 14. While performing the functions of this job, the employee is regularly required to talk and hear. The employee regularly is required to move from location to location; use hands to finger, handle, or feel; reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Vision abilities to accomplish computer and office work. Case Manager October 2015 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year I Division: Community Resources Adjustment Number 2015 Dept.: Development Services Requestor: Yolanda Fields BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Budget Adjustment recognizing the Special Needs Assistance Program (SNAP) grants revenue in the amount of $414,161. RESOLUTION/ORDINANCE COUNCIL DATE: LEGISTAR FILE ID# 11/17/2015 2015-0509 Ke'v&vvSpr6v e4' 10/29/2015 3:51 PM Budget Director TYPE: DESCRIPTION: GLDATE: POSTED: Date TOTAL 414,161 414,161 v.20150925 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub AT Account Name 2180.0918.4333.00 - 115,271 RE HEARTH Grant Funding - AR0038 2180.0918.4334.00 - 240,060 RE HEARTH Grant Funding - AR0044 2180.0918.4335.00 - 58,830 RE HEARTH Grant Funding - AR0045 2180.4955.5308.90 106,271 - EX Rent Assistance 2180.4955.5310.90 9,000 - EX Utility Assistance 2180.4956.5308.90 229,060 - EX Rent Assistance 2180.4956.5310.90 11,000 - EX Utility Assistance 2180.4957.5308.90 52,830 - EX Rent Assistance 2180.4957.5310.90 6,000 - EX Utility Assistance C:\Users\dmccoy\AppData\Roaming\L5\Temp\8b8f40c9-d55d-421 e-8049-d6d73b5784e0 1 of I