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Home My WebLink About200-15 RESOLUTIONOF ,AY.ETT4 G= V F rs a� fir,. 9RKq'NSPS y: 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 200-15 File Number: 2015-0479 BID NO. 15-57 KING ELECTRICAL CONTRACTORS: A RESOLUTION TO AUTHORIZE A CONTRACT WITH KING ELECTRICAL CONTRACTORS IN THE AMOUNT OF $66,240.00, PURSUANT TO BID NO. 15-57, FOR THE INSTALLATION OF LED TRAIL LIGHT FIXTURES AND LIGHT POLES ALONG THE TOWN BRANCH TRAIL FROM GREATHOUSE PARK TO HOLLYWOOD AVENUE, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $6,624.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with King Electrical Contractors in the amount of $66,240.00, pursuant to Bid No. 15-57, for the installation of LED trail light fixtures and light poles along the Town Branch Trail from Greathouse Park to Hollywood Avenue, and further approves a ten percent (10%) project contingency in the amount of $6,624.00. PASSED and APPROVED on 11/3/2015 Page I Attest: lb�t• r t?�N K /, Sondra E. Smith, City Clerk Treaso*$�r�'�T Y • RF'9s'''. • ^'1 r FAYETTEVILLE: f c "VAN5 '_�•: SP •:a`,` lin City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 `..;; Text File File Number: 2015-0479 Agenda Date: 11/3/2015 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C. 2 BID NO. 15-57 KING ELECTRICAL CONTRACTORS: A RESOLUTION TO AUTHORIZE A CONTRACT WITH KING ELECTRICAL CONTRACTORS IN THE AMOUNT OF $66,240.00, PURSUANT TO BID NO. 15-57, FOR THE INSTALLATION OF LED TRAIL LIGHT FIXTURES AND LIGHT POLES ALONG THE TOWN BRANCH TRAIL FROM GREATHOUSE PARK TO HOLLYWOOD AVENUE, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $6,624.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with King Electrical Contractors in the amount of $66,240.00, pursuant to Bid No. 15-57, for the installation of LED trail light fixtures and light poles along the Town Branch Trail from Greathouse Park to Hollywood Avenue, and further approves a ten percent (10%) project contingency in the amount of $6,624.00. City of Fayetteville, Arkansas Page 1 Printed on 111412015 City of Fayetteville Staff Review Form 2015-0479 Legistar File ID November 3rd, 2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Engineering / Matt Mihalevich 10/16/2015 Development Services Department Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of a contract with Austin King, Inc., DBA King Electric Contractors, Inc., per the terms of Bid 15-57, in the amount of $66,240.00 for the complete installation of LED trail light fixtures and poles along the Town Branch Trail from Greathouse Park west to Hollywood Ave. and approving a 10% contingency in the amount of $6,624.00. 4470.9470.5814.05 Account Number 02016.1403 / 02016.1404 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Previous Ordinance or Resolution # Original Contract Number: Comments: Budget Impact: Sales Tax Capital Improvements Fund Town Branch Trail Project Title Current Budget $ 973,744.00 Funds Obligated $ 569,236.05 Current Balance Item Cost $ 66,240.00 Budget Adjustment Remaining Budget Approval Date: V20140710 CITY OF Tay 11 le ARKANSAS MEETING OF NOVEMBER 3RD 2015 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Terry Gulley, Transportation Services Director Chris Brown, City Engineer FROM: Matt Mihalevich, Trails Coordinator DATE: October 161h, 2015 SUBJECT: 2015-0479 - Town Branch Trail Lighting Installation RECOMMENDATION: Staff recommends approval of a contract with King Electric Contractors in the amount of $66,240.00 for the complete installation of LED trail light fixtures and poles along the Town Branch Trail from Greathouse Park west to Hollywood Ave. and approving a 10% contingency in the amount of $6,624.00. BACKGROUND: The City in-house trail construction crew is nearing completion of a 1.25 mile long section of the Town Branch Trail that runs from Greathouse Park west along the Town Branch crosses Razorback Road and continues north to connect to the Tsa La Gi Trail at Hollywood Avenue. Electrical conduit is being installed by the City crew in preparation for installation of lighting along this new trail. Ninety-four trail lights and poles have been ordered through Bid 15-17 and Resolution 40-15 for this section of Town Branch Trail to be installed with this contract with King Electric. DISCUSSION: King Electrical Contractors is the low bidder of Bid 15-57 for city electrical contractor. The award for the city electrical contractor has been submitted to the City Council concurrently with this item and is Legistar number 2015-0497. King Electrical has installed the majority of the trail lighting for the City and has provided an excellent service and value to the City. BUDGET/STAFF IMPACT: Sufficient funding has been budgeted through the Trail Development Capital Improvement Program and through a grant from the Walton Family Foundation. The attached proposals from King Electric are based on prices set by Bid 15-57. Two proposals have been provided due to the separate project accounts for the two sections of the Town Branch Trail. Attachments: Town Branch Trail Map King Electrical Contractors - Proposals Bid 15-57 Tabulation - Electrical Contractor Purchase Request Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 h' ■ UAL.UAL.4 �, Tsa-La-Gi TraiC ,� Tsa La Gi: . ■... as` + Traif , s i e sF Walke o 00 Park r t i��,ir• A I d o • o C., Town UIAa ;As ` Greathouse �� ,s branch ' y` rt�ry ^ark Park ;, �,iR Trail _. �rgtar�� ♦ r �& ea 11 ;� z + °= g. Town Branch Trail (ta - ---------------— , R 1'.�' RN, x3tSfM- to.S rin s Sitl ■ ath r RA : Uof A :• r A 1V FutureF „w. ' Intramural P "...,.'' Fields 1 4* r- ? � ' 2th t Ru alt: gar 0`4+ ----------- ----- -- �: �� e N F ♦ Legend Tsa La Gi & Town Branch Trail Sections Under Construction 4 °. Cato Springs Trail - Construction in 2016 CITY OF Pack Existing Shared -Use Paved Trail tI T" p,4Ox1a - - _ _ y ..... Planned Trails - ARKANSAS f. October 2015 0 395 790 1,580 2,370 3,160 3,950 Feet Town Branch and Cato Springs Trails KING ELECTRICAL CONTRACTORS 2145 W MOORE LANE FAYETTEVILLE AR 72701 479-443-0006 FAX 479-443-1719 Email Chris@ckingelectric.net PROPOSAL TO: PHONE DATE City of Fayetteville 10-16-15 JOB NAME Town Branch Trail lighting Greathouse Park to Razorback Road JOB DESCRIPTION Furnish and install wiring for 30 new poles and fixtures, including 2 new LED fixtures at railroad canopy Does not include conduit, boxes, digging trench, light poles, light pole fixtures. Project would be billed as time and material per the City of Fayetteville contract with King Electric. Contractor's License #0063870416 PROPOSAL GOOD FOR 30 DAYS DOLLARS: Base Bid $19,700.00 TERMS: PAYMENT DUE UPON RECEIPT OF INVOICE AUTHORIZED SIGNATURE A FINANCE CHARGE WILL BE CHARGED ON ALL PAST DUE ACCOUNTS OF .0833% PER MONTH. ALL ATTORNEY FEES WILL BE COLLECTED ON PAST DUE ACCOUNTS. THE ABOVE PRICES SPECIFICATIONS AND CONDITIONS ACCEPTANCE SIGNATURE ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE. KING ELECTRICAL CONTRACTORS 2145 W MOORS LANE FAYETTEVILLE AR 72701 479-443-0006 FAX 479-443-1719 Email Chris@ckingelectric.net PROPOSAL TO: PHONE DATE City of Fayetteville 10-16-15 JOB NAME Town Branch Trail lighting Razorback Road to Hollywood JOB DESCRIPTION Furnish and install wiring for 64 new poles and fixtures, including Inew millbank service, Bore under 12' trail, Bore under Hollywood street, Rigid conduit across 1 bridge, power to flashing lights at Razorback road. Does not include conduit, boxes, digging trench, light poles, light pole fixtures. Project would be billed as time and material per the City of Fayetteville contract with King Electric. Contractor's License #0063870416 PROPOSAL GOOD FOR 30 DAYS DOLLARS: Base Bid $46,540.00 TERMS: PAYMENT DUE UPON RECEIPT OF INVOICE AUTHORIZED SIGNATURE A FINANCE CHARGE WILL BE CHARGED ON ALL PAST DUE ACCOUNTS OF .0833% PER MONTH. ALL ATTORNEY FEES WILL BE COLLECTED ON PAST DUE ACCOUNTS. THE ABOVE PRICES SPECIFICATIONS AND CONDITIONS ACCEPTANCE SIGNATURE ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE. CITY OF City of Fayetteville, Arkansas Purchasing Division OFFICIL BID N �+ Y j ' r Bid 15-57, AElect Electrical Contractor o Efi K A N S A 5 Friday, October 16, 2015 before 2:00 PM, Local Time �� _ s j , �r�, �. � ��. . �" , ,ter King Electric Multi -Craft Contractors Inc ITEM DESCRIPTION Mark Up % CONTRACTORS MATERIAL ESTIMATE EST MATERIAL COST WITH MARK UP % Mark Up % CONTRACTORS EST MATERIAL COST MATERIAL ESTIMATE WITH MARK UP % 1 Material (Cost plus %) $0-$100 15% a $ 1,000.00 ^ $ 1,150.00! 15% $ 1,000,00 = $ 1,150.00 2 Material (Cost plus %) $101-$500 15% a $ 1,000.00 ^ $ ' 1,150.00 15% _ $ 1,00000 $ 1,150.00 3 Material (Cost plus %) $501-$1000 15% v $ 5,000.00 a $ 5,750.00 15% a $ 5,000.00 $ 5,750.00 4 Material (Cost plus%) $1001-$5000 15% a $ 5,000,00 $ 5,750.00 15% a $ 5,000.00 - $ 5,750.00 5 Material (Cost plus%) $5000 and up 10% a $ 65,000.00 ' $ 71,500.00 15% a $ 65,000.00 $ 74,750,00 6 Rental Equipment (Cost plus %) 0% a $ 10,000.00 '. $ 10,000.00 15% a $ 10,000.00 $ 11,500.00 �<. ...;_.._.. :-, $ $5,300.00 , ..... $ 1DDi's5a oD SCHEDULE H Hours (Es Imated Annual) ; . ' ITEM DESCRIPTION EST HOURS PER PRICE/HOUR EST COST EST HOURS PRICE PER UNIT TOTAL 7 Journeyman Electrician - Straight/Regular Time 500 a $ 35.00 a $ 17,500.00 500 $ 49.50 • $ 24,750.00 8 journeyman Electrician - Nights and Weekends 25 a $ 45.00 $ 1,125.00 25 a $ 67,00 $ 1,675.00 9 ,journeyman Electrician - Holiday 10 z $ 45.00 $ 450.00 10 a $ 84.25 $ 84250 10 Apprentice Electrician - Straight/Regular Time 500 z $ 25.00 a $ 12,500,00 500 a $ 40.00 $ 20,000.00 11 Apprentice Electrician - Nights an Weekends 25 $ 35,00 ' $ 875.00 25 , $ 54.00 $ 1,350.00 12 Apprentice Electrician - Holidays 10 a- $ 35.00 = $ 350,00 10 a $ 68.00 $ 680.00 13 Electrician's Helper Straight/Regular Time 500 a $ 9.00 A $ 4,500.00 500 a $ 40,00 $ 20,000.00 14 clectrician'sHelper-Nights and Weekends 25 * $ 13.00 ' $ 325.00 25 $ 54,00 _ $ 1,350.00 15 electrician's Helper Holidays 10 a S 13,00 _ $ 130.00 10 a $ 68.00 ' $ 680.00 16 Foreman/Supervisor - Straight/Regular Time 200 a $ 35.00 $ 7,000.00 200 . $ 49.50 $ 9,900.00 17 Foreman/Supervisor. Nights and Weekends 25 a $ 35,00 $ 875.00 25 x $ 67.00 ' $ 1,675.00 18 Foreman/Supervisor-Holidays 10 $ 35.00 $ 350.00 10 • $ 84.25 $ 842.50 19 General Laborer - Straight/Regular Time 300 $ 9.00 _ $ 2,700.00 300 a $ 34,00 $ 10,200.00 20 General Laborer- Nights and Weekends 20 a $ 13.00 = $ 260.00 20 a S 51.00 $ 1,020.00 21 General Laborer - Holidays 10 a $ 13.00 a $ 130.00 10 a $ 68.00 = $ 680.00 TOTAL BID, SECTION B (ITEMS 7 21) $ 49,070.00 - $ 95,645.00 SECTION A + SECTION B (SUM OF ITEMS 1 21) $ 144,370.00' $ 195,695.00 'NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: i P. Vice, Purchasing Manager W Hess Date Requisition o.: a e: City o- Purchase Order Request PO f Fayetteville q � � 11/3/2015 (Not a Purchase Order) P.O Number: All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Vendor 5974 Vendor King Electrical Contr, Inc. Mail O YES ❑ NO Legistar#: # Name: 2015-0479 FOB Point: Taxable Address: ❑ YES p NO Expected Delivery Date: Zip Code: IShip to code: Quotes Attached City: State: 104 ❑ YEs p NO Requester's Employee #: Extension: Requester: Ginny Gundlach 2283 3489 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # 1 Installation of LED Light Poles & Fixtures - 1 LOT 19,700.00 $19,700.00 4470.9470.5814.05 02016/1403 Town Brach Trail (Greathouse - Razorback) 2 Installation of LED Light Poles & Fixtures - 1 LOT 46,540.00 $46,540.00 4470.5470.5814.05 02016/1404 Town Brach Trail (Beechwood - Hollywood) 3 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special nstructions: Per Bid 15-57 and Res No Subtotal: $66,240.00 Tax: $0.00 Total: $66,240.00 Approvals: Mayor: Department Director: Purchasing Manager: Chief Financial Officer: Budget Director: ' IT Director: Dispatch Manager: Utilities Manager: Other: