HomeMy WebLinkAbout198-15 RESOLUTION113 west Mountain Street
Fayetteville, AR 72701
{479} 575-8323
Resolution: 198-15
File Number: 2015-0459
DESTRUCTION OF CERTAIN RECORDS:
A RESOLUTION TO AUTHORIZE THE DESTRUCTION OF CERTAIN RECORDS SHOWN ON THE
ATTACHED AFFIDAVITS PURSUANT TO RELEVANT CODE SECTIONS OF THE ARKANSAS CODE
ANNOTATED RELATED TO MAINTENANCE AND DESTRUCTION OF ACCOUNTING, COURT AND
OTHER RECORDS
WHEREAS, the Arkansas Code establishes the amount of time that the City is required to maintain accounting,
court and other records and also provides a procedure for the destruction of records not required to be
maintained permanently if the records to be destroyed have been microfilmed or scanned into the City's server or
have been maintained for the amount of time required by state law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville City
Clerk -Treasurer's Office to destroy the paper copies of certain accounting, court and other records identified in
the affidavits attached to this Resolution pursuant to the Arkansas Code relating to the maintenance and
destruction of records.
PASSED and APPROVED on 11/3/2015
Pago 1
Attest:
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Sondra E. Smith, City Clerk Treas�.� CJ Y p.�`�`tG'�
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City of Fayetteville, Arkansas 1 F West Mountain Street
• �, � Fayetteville, AR 72701
(479) 575-8323
Text Fite
File Number: 2015-0459
Agenda Date: 11/3/2015 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 5
DESTRUCTION OF CERTAIN RECORDS:
A RESOLUTION TO AUTHORIZE THE DESTRUCTION OF CERTAIN RECORDS SHOWN ON
THE ATTACHED AFFIDAVITS PURSUANT TO RELEVANT CODE SECTIONS OF THE
ARKANSAS CODE ANNOTATED RELATED TO MAINTENANCE AND DESTRUCTION OF
ACCOUNTING, COURT AND OTHER RECORDS
WHEREAS, the Arkansas Code establishes the amount of time that the City is required to maintain
accounting, court and other records and also provides a procedure for the destruction of records not
required to be maintained permanently if the records to be destroyed have been microfilmed or scanned
into the City's server or have been maintained for the amount of time required by state law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville
City Clerk -Treasurer's Office to destroy the paper copies of certain accounting, court and other records
identified in the affidavits attached to this Resolution pursuant to the Arkansas Code relating to the
maintenance and destruction of records.
City offayetteville, Arkansas Page 1 Printed on 111412015
City of Fayetteville Staff Review Form
2015-0459
Legistar File ID
11/03/15
City Council Meeting Date -Agenda Item Only
N/A for Non -Agenda Item
Gina Roberts 9/29/2415 City Clerk/Treasurer
General Government Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution authorizing Shred -It to destroy city records. The records have been microfilmed, scanned or have been
maintained for the required length of time.
Budget Impact:
1010.1510.5315.00
Account Number Fund
Project Number Project Title
Budgeted Item? Yes Current Budget $ 2,690.27
Funds Obligated $ -
Current Balance _ 2,69x7
Does item have a cost? Yes Item Cost $ 2,000.00
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget $ 69:0 27
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date: , �7/01i�_.
Comments:
CITY OF
Tay4Vq
AS
MEETING OF November 03, 2015
TO: Mayor and City Council
THRU: Sondra E. Smith
FROM: Gina Roberts
DATE: September 29, 2015
SUBJECT: Shred — It, Destruction of Records
CITY COUNCIL AGENDA MEMO
RECOMMENDATION:
Staff recommends the destruction of records. All of the records have been microfilmed,
scanned or have been maintained for the required length of time. Attached is a listing of
records that are ready for destruction.
Attachments:
List of documents to be destroyed
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701