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Home My WebLink About191-15 RESOLUTIONpF fAY�.?rF � L RkANs�� I B West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 191-15 File Number: 2015-0456 BID 15-42 JLA ENTERPRISES, INC.: A RESOLUTION TO AWARD BID NO. 15-42, TO AUTHORIZE THE CONTRACT WITH JLA ENTERPRISES, INC. IN THE AMOUNT OF $425,521.90 FOR CONSTRUCTION OF A RESTROOM AND PARKING LOT IMPROVEMENTS AT GORDON LONG PARK, TO APPROVE A 5% PROJECT CONTINGENCY IN THE AMOUNT OF' $21,276.10, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, the City of Fayetteville was awarded $260,000.00 in Transportation Alternatives Program {TAP} funds for construction of a restroom and parking improvements at Gordon Long Park along the Razorback Regional Greenway; and WHEREAS, additional funding has been provided by Illinois River Watershed Partnership made possible through an Arkansas Natural Resources Commission grant and an Arkansas Forestry Commission Urban Riparian Forestry Grant. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards bid no. 15-42, approves the contract with JLA Enterprises, Inc. in the amount of $425,521.90 for construction of a restroom and parking lot improvements at Gordon Long Park with a 5% project contingency in the amount of $21,276.10, and authorizes Mayor Jordan to sign this contract. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment to recognize -$38,604.00 in grant revenue from the Illinois River Watershed Partnership, a copy of which is �,tttn t I►trrr� attached to this Resolution. c'��•j.TRgS!rit' tea. • CI) OF • �'. PASSED and APPROVED on 10/20/2015 '�FAYETFEVII_l_E; Approve Attest: %r9s ;'4KAtAc'GT Jam: a. Lioneld Jordpi,'-M Sondra E. Smith, City Clerk Treasurer City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2015-0456 Agenda Date: 10/20/2015 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C. 3 BID 1.5-42 JLA ENTERPRISES, INC.: A RESOLUTION TO AWARD BID NO. 15-42, TO AUTHORIZE THE CONTRACT WITH JLA ENTERPRISES, INC. IN THE AMOUNT OF $425,521.90 FOR CONSTRUCTION OF A RESTROOM AND PARKING LOT IMPROVEMENTS AT GORDON LONG PARK, TO APPROVE A 5% PROJECT CONTINGENCY IN THE AMOUNT OF $21,276.10, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, the City of Fayetteville was awarded $260,000.00 in Transportation Alternatives Program (TAP) funds for construction of a restroom and parking improvements at Gordon Long Park along the Razorback Regional Greenway; and WHEREAS, additional funding has been . provided by Illinois River Watershed Partnership made possible through an Arkansas Natural Resources Commission grant and an Arkansas Forestry Commission Urban Riparian Forestry Grant. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL .OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards bid no. 15-42, approves the contract with JLA Enterprises, Inc. in the amount of $425,521.90 for construction of a restroom and parking lot improvements at Gordon Long Park with a 5% project contingency in the amount of $21,276.10, and authorizes Mayor Jordan to sign this contract. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment to recognize $38,604.00 in grant revenue from the Illinois River Watershed Partnership, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas page 1 Printed on 1012312015 City of Fayetteville Staff Review Form 2015-0456 Legistar File 10 October 20th 2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda item Matt Mihalevich 9/30/2015 Development Services / Development Services Department Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of a resolution awarding Bid 15-42 and authorizing a contract with JLA Enterprises, Inc. (dba JLA Construction) in the amount of $425,521.90 for the construction of the a restroom and parking lot improvements at Gordon Long Park, approving a 5% project contingency in the amount of $21,276.10 and approving a budget adjustment recognizing $38,604.00 in grant revenue from the Illinois River Watershed Partnership. 4470.9470.5814.05 Account Number 02016.1501 Project Number Budgeted Item? Yes Budget Impact: Sales Tax Capital Improvements Fund Trail Development/Gordon Long Park Trailhead Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? Yes Budget Adjustment Remaining Budget Previous Ordinance or Resolution # 22-15 Original Contract Number: Comments: Project Title $ 431,555.00 $ 19,105.00 $ 412,450,00 $ 446,798.00 $ 38,604.00 $ 4,256.00 V20140710 Approval Date: au CITY OF I Y INkS �ARKAA5 MEETING OF OCTOBER 20TH 2015 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Terry Gulley, Transportation Services Director Chris Brown, City Engineer FROM: Matt Mihalevich, Trails Coordinator DATE: October 2"d, 2015 SUBJECT. 2015-0456 Gordon Long Park Trailhead Construction RECOMMENDATION: Staff recommends approval of a resolution awarding Bid 15-42 and authorizing a contract with JLA Enterprises, Inc. (dba JLA Construction) in the amount of $425,521.90 for the construction of the a restroom and parking lot improvements at Gordon Long Park, approving a 5% project contingency in the amount of $21,276.10 and approving a budget adjustment recognizing $38,604.00 in grant revenue from the Illinois River Watershed Partnership. BACKGROUND: The City of Fayetteville was awarded $260,000 in Transportation Alternatives Program (TAP) funds for the construction of a highly requested restroom and parking improvements at Gordon Long Park along the Razorback Regional Greenway. Additional funding has been provided by Illinois River Watershed Partnership made possible through an Arkansas Natural Resources Commission grant and an Arkansas Forestry Commission Urban Riparian Forestry grant to plant trees, install green infrastructure demonstration elements, and provide educational signage and programming along the Razorback Regional Greenway. In addition, the organizers of the Hogeye Marathon have donated funding from proceeds of the Hogeye Marathon to support the restroom. These funds are budgeted through the parks development fund and will be applied to the project. DISCUSSION: Gordon Long Park is located along the Scull Creek Trail that is now part of the Razorback Greenway serving as the north -south oriented backbone of Fayetteville's trail system. This section of trail sees an average of 600 trail users per day and trail usage continues to increase year over year. The significant number of trail and recreational users of Gordon Long Park has demonstrated the need for expanded access opportunities and public restrooms. This proposed public restroom facility at Gordon Long Park will fill a needed gap that exists in the spacing of restrooms along the Razorback Regional Greenway in Fayetteville. The completed sequence of public restroom amenities in Fayetteville from north to south will be: Lake Fayetteville Veterans Memorial Park, 3.5 miles to Gordon Long Park, 2.5 miles to Wilson Park and then 2.4 miles to Walker Park near the southern terminus of the Razorback Regional Greenway. Ultimately, this Mailing Address: 113 W. Mountain Street wwwfayetteville-ar.gov Fayetteville, AR 72701 j uA City of Fayetteville Staff Review Form 2016-0179 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item & Jq1-0 Matt Mihalevich 4/6/2016 Development Services / Development Services Department Submitted By Submitted Date Division / Department Action Recommendation: Staff requests approval of Change Order #2 with JLA Enterprises dba JLA Construction to increase the contract amount of $429,571.90 by $11,500.00 for the replacement of failed concrete on the existing parking lot. The contract with JLA Construction was approved by Resolution #114-15and includes $21,276.10 in contingency. M-15 Comments: Budget Impact: 4470.9470.5814.05 Trail Development / Sales Tax Capital Imp. Account Number Fund 02016.1501 Gordon Long Park Trailhead (TAP FY15) Project Number Project Title Budgeted Item? Yes Current Budget $ 446,799.00 Funds Obligated $ 429,571.90 Current Balance $ 17,227.10 Does item have a cost? Yes Item Cost $ 11,500.00 Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ 5,727.10 Previous Ordinance or Resolution #�— Original Contract Number: 2385 Approval Date: 1 Comments: • CITY OF • • STAFF MEMO ARKANSAS TO: Lioneld Jordan, Mayor THRU: Don Marr, Chief of Staff Terry Gulley, Transportation Services Director Chris Brown, City Engineer FROM: Matt Mihalevich, Trails Coordinator DATE: April 6'", 2016 SUBJECT: Gordon Long Park Trailhead Improvements—Change Order#2 RECOMMENDATION: Staff requests approval of Change Order#2 with JLA Enterprises dba JLA Construction to increase the contract amount of$429,571.90 by $11,500.00 for the replacement of failed concrete on the existing parking lot. The contract with JLA Construction was approved by Resolution #118-1-5 and includes $21,276.10 in contingency. BACKGROUND- JLA Construction is working on the Gordon Long Park Trailhead Improvements. The project includes expansion to the existing parking lot and a restroom to serve the Razorback Greenway. Before JLA Construction began work, the existing parking lot was evaluated for base line comparison of potential damage caused by construction. At this time, it became evident that the east end of the parking lot was failing prior to construction activities commencing. JLA Construction offered to make the repairs to the parking lot while they are already on site and mobilized and have provided the attached cost. DISCUSSION: Change Order#2 includes the following items and to replace a 22.5 feet by 34.5 feet (776.25 SF) area of failed concrete parking lot: 1.) Saw and remove existing failed concrete pavement 2.) Excavate the existing concrete and failed subgrade to 3 feet below existing grade 3.) Replace subgrade with approved select fill (Hillside Gravel) 2 feet deep 4.) Place 6" compacted class 7 stone base 5.) Place 6" 3,500 PSI Concrete with #4 reinforcing bar at 18" on center. BUDGET/STAFF IMPACT: Change Order#1 was approved on January 315', 2016 resulting in an increase of the original contract amount of$425,521.90 by $4,050.00 for the new contract price of$429,571.90. Change Order#2 will increase the contract amount by an additional $11,500.00 resulting in a • new.contract price of$441,071.90. The approved contingency is $21,276.10 and with approval of Change Orders 1 and 2, the remaining contingency will be $5,726 and has been budgeted • through the Trail Development Capital Improvement Program. Attachments: • JLA Construction Signed Change Order#2 Purchase Order#14-0000095-001 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville,AR 72701 r i • ey. 1i, I.is CONSTRUCTION April 06, 2016 City of Fayetteville Arkansas Gordon Long Park Trailhead Improvements Bid#15-42 Res#191-15 Contract#2385 Re:Change Order#2 Gentleman; The following items as discussed previously in change order#2 are described as follows: Concrete Pavement Patching Work:Area(22.5'x 34.5') located at the east end of the existing parking lot.Where it is assumed that the existing concrete pavement is at least 6"thick.Saw cut the perimeter of the failed area,excavate and backfill the existing sub grade to minimum depth of 2.0'or to suitable subgrade is found. Drill and epoxy 12"#4 dowel bars 6"into the existing concrete at 18"o.c.Place 6"of class 7 and compact to 95%of a standard proctor. Place 6"of type"A"concrete reinforced with#4 rebar at 18"o. c. Unit Price with full 2'of excavate and backfill-$14.82 per Square Foot x 776 SgFt=$11,500.00 Undercut and backfill unit price-$30.00 per Cubic Yard(Truck Yards-10 CY per Triaxle Truck) All compactive effort is to be at 95%of a Standard Proctor for the respective material. City of F..etteville , . sas JLA Constr ction . f / Ione(1 en Keith Roberts M Clio r Project Manager PO BOK 718 • BROOKLINE,MISSOURI 65619 • (417)887-7348 • 113 West Mountain Street Fayetteville,AR 72701 (479)5754323 Resolution: 191-15 File Number: 2015-0456 BID 15-42 JLA ENTERPRISES,INC.: A RESOLUTION TO AWARD BID NO. 15-42, TO AUTHORIZE THE CONTRACT WITH JLA ENTERPRISES, INC. IN THE AMOUNT OF $425,521.90 FOR CONSTRUCTION OF A RESTROOM AND PARKING LOT IMPROVEMENTS AT GORDON LONG PARK, TO APPROVE A 5% PROJECT CONTINGENCY IN THE AMOUNT OF'$21,276.10,AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, the City of Fayetteville was awarded $260,000.00 in Transportation Alternatives Program (TAP) funds for construction of a restroom and parking improvements at Gordon Long Park along the Razorback Regional Greenway;and WHEREAS, additional funding has been provided by Illinois River Watershed Partnership made possible through an Arkansas Natural Resources Commission grant and an Arkansas Forestry Commission Urban Riparian Forestry Grant NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: • Section I.That the City Council of the City of Fayetteville,Arkansas hereby awards bid no. 15-42, approves the contract with JLA Enterprises, Inc. in the amount of$425,521.90 for construction of a restroom and parking lot improvements at Gordon Long Park with a 5% project.contingency in the amount of $21,276.10, and authorizes Mayor Jordan to sign this contract. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment to recognize-$38,604.00 in grant revenue from the Illinois River Watershed Partnership, a copy of whish P PASSED and APPROVED on 10/20/2015 • : . co Ea:FAYETTEVILLE: -` Approv Attest: %9S;q'QimorDI % xon. - , ...- Lioneld Jord • Sondra E. Smith, City Clerk Treasurer • ** CHANGE ORDER ** aye v e PURCHASE ORDER Each Package Must Be Marked PURCHASE ORDER# Exactly As Shown Here ARKAXSAS City of Fayetteville,Arkansas 15-0000476-100 • VENDOR NO. 26054 DATE JLA Enterprises Inc 2/01/16 dba JLA Construction PO Box 718 Brookline MO 65619 FOB Fyv TERMS NET 30 DAY Unit Description and Oty. ofAccountNumber Unit Price TOTALS Issue 1. 00 JOB a) Gordon Long Park Trailhead 425521. 90 425521. 90 Improvements Construction Per Bid #15-42 Res #191-15 Contract #2385 4470 . 9470 . 5814 .05 020161501 SHIP TO: Transportation Dept 1525 S Happy Hollow Rd Fayetteville AR 72701 Continued on Next Page CONDITIONS 1. Send itemized Invoice in duplicate to: 3. No substitutions without prior approval. 6. F.O.B.Fayetteville unless otherwise agreed Accounts Payable upon. No metro for packing and delivery will City of Fayetteville '4. Discounts effective to 10th of following month be allowed. 113 Worn Mountain Fayetteville,AR 72701 S Orders must be shipped In full unless 7. NO C.O.D.ORDERS otherwise notified 2. Mark all packages with P.O.number 6Prepay height and add to invoice. Ship oa shown above. All orders must be to 113 W.Mountain SL,Rear Entrance accompanied bye packing stip, unless olherwis*specified. quantity shipped and P.O.number. PURCHASING AGENT VENDOR COPY ** CHANGE ORDER ** �ayeCeville PURCHASE i ORDER Each Package Must Be Marked PURCHASE ORDER# Exactly As shown Mere ARKANSAS City of Fayetteville,Arkansas 15-0000476-100 VENDOR NO. 26054 DATE JLA Enterprises Inc 2/01/16 dba JLA Construction PO Box 718 Brookline MO 65619 FOB Fyv TERMS NET 30 DAY Unit Description and Qty' of Account Number Unit Price TOTALS Issue 1 . 00 EA b) Change Order #1 to Contract 4050 . 00 4050 . 00 02/01/16 C/O #1 to incr contract by $4, 050 . 00 to allow for addition of items included in the restroom facility • 4470. 9470. 5814 . 05 020161501 CHANGE ORDER #2 - Please add line item C for contract #2385 CO#2 in the amount of $11,500.00 using GL account number 4470.9470.5814.05 02016/1501 SHIP TO: Transportation Dept 1525 S Happy Hollow Rd Fayetteville AR 72701 Sales Tax Total: $.00 *1003 Purchase Order Total: 429571.90 CONDmoNS • 1. Send Itemized Invoice In duplicate to: 3. No substitutions without prior approval 8. F.O.B.Fayetteville unless otherwise agreed Accounts Payable upon. No extra for packing and delivery will City of Fayetteville 4. Discounts effective to 10th of following month. be allowed. 113 West Mountain Fayenevale,AR 72701 S Orders must be shipped In full unless 7. NO C.O.D.ORDERS. otherwise notified. 2. Mark all packages with P.O.number 8. Prepay freight and add to invoice. Ship as shown above. All orders must be to 113 W.Mountain St.,Rear Entrance, acoompanled by a packing slip, unless otherwise specified. quantity shipped and P.O.number. PURCHASING AGENT VENDOR COPY Matt Mihalevich Submitted By ,J_L r�n6CC'-> C0 3 City of Fayetteville Staff Review Form 2016-0483 Legistar File ID City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/14/2016 Development Services / _ Development Services Department Submitted Date Division / Department Action Recommendation: Staff requests approval of Change Order #3 with JLA Enterprises dba JLA Construction to decrease the contract amount of $441,071.90 by $14,071.90 representing additions and deductions to reconcile the pay items and additional contract time to close the project. Budget Impact: 4470.900.9470.5814.05 Trail Development / Sales Tax Capital Imp. Account Number Fund 02016.1501 Gordon Long Park Trailhead (TAP FY15) Project Number Project Title Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment $ 446,799.00 $ 442,384.31 4,414,69 $ (14,706.50) Remaining Budget A 19,12-1-19 V20140710 Previous Ordinance or Resolution # 1 C5 Ak_ �5 Original Contract Number: Comments: ')QRS Approval Date: 10 lu