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189-15 RESOLUTION
Of fAY ETrF U r rh F A '}a4ry A NSPS.:. 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 189-15 File Number: 2015-0470 USDA FARMERS MARKET PROMOTION PROGRAM GRANT: A RESOLUTION TO AUTHORIZE THE ACCEPTANCE OF A USDA FARMERS MARKET PROMOTION PROGRAM GRANT WITH THE USDA AGRICULTURAL MARKETING SERVICE IN THE AMOUNT OF $58,856.00 FOR THE CITY TO EXPAND AND PROMOTE ECONOMIC OPPORTUNITIES FOR PRODUCERS OPERATING THROUGH THE FAYETTEVILLE FARMERS MARKET, TO APPROVE AN AGREEMENT WITH THE RURAL MOUNTAIN PRODUCERS EXCHANGE AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a grant from the USDA Agricultural Marketing Service in the amount of $58,856.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign an agreement with the Rural Mountain Producers Exchange for the City to administer programs to expand and promote economic opportunities for producers operating through the Fayetteville Farmers Market. Section 3. That the City Council of the City of Fayetteville, Arkansas approves a budget adjustment, a copy of which is attached to this Resolution, recognizing $58,865.00 in federal revenue. PASSED and APPROVED on 10/20/2015 TRE- �• •G� Y O'c •s:�c�' s FAYETTEVILLE; Attest: a' — v�s�'�; •�•'llAlvJ �OJ`1`� Sondra E. Smith, City Clerk Treasurer City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 _ (479) 575-8323 y . ".,:,.,;t Text File File Number: 2015-0470 Agenda Date: 10/20/2015 Version: 1 Status: Passed in Control: City Council Meeting File Type: Resolution Agenda Number: C. 1 USDA FARMERS MARKET PROMOTION PROGRAM GRANT: A RESOLUTION TO AUTHORIZE THE ACCEPTANCE OF A USDA FARMERS MARKET PROMOTION PROGRAM GRANT WITH THE USDA AGRICULTURAL MARKETING SERVICE IN THE AMOUNT OF $58,856.00 FOR THE CITY TO EXPAND AND PROMOTE ECONOMIC OPPORTUNITIES FOR PRODUCERS OPERATING THROUGH THE FAYETTEVILLE FARMERS MARKET, TO APPROVE AN AGREEMENT WITH THE RURAL MOUNTAIN PRODUCERS EXCHANGE AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a grant from the USDA Agricultural Marketing. Service in the amount of $58,856.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign an agreement with the Rural Mountain Producers Exchange for the City to administer programs to expand and promote economic opportunities for producers operating through the Fayetteville Farmers Market. Section 3. That the City Council of the City of Fayetteville, Arkansas approves a budget adjustment, a copy of which is attached to this Resolution, recognizing $58,865.00 in federal revenue. City of Fayetteville, Arkansas Page 1 Printed on 1012312015 Peter Nierengarten City of Fayetteville Staff Review Form 2015-0470 Legistar File ID 10/20/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/2/2015 Sustainability & Resilience / Chief of Staff Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends that the City Council accept the USDA Farmers' Market Promotion Program (FMPP) Grant and sign an agreement with the Rural Mountain Producers Exchange otherwise known as the Fayetteville Farmers' Market in the amount of $58,856 and approve a budget adjustment. Budget Impact: 2230.8003.5315.00 Account Number Fund 35104 Project Number Project Title Budgeted Item? No Current Budget $ - Funds Obligated $ - Current Balance $ W Does item have a cost? Yes Item Cost $ 58,856.00 Budget Adjustment Attached? Yes Budget Adjustment $ 58,856.00 Remaining Budget $ V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: DI"YJ� r��jr�hl Comments: CITY OF i a e evi � AR KANSA5 MEETING OF OCTOBER 20, 2015 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Peter Nierengarten, Sustainability and Resilience Department Director FROM: Leif Olson, Associate Planner DATE: October 2, 2015 SUBJECT: USDA Farmers Market Promotion Program Grant Acceptance and Agreement: Submitted by Staff for the City Council to recognize $58,856 in grant money received from the USDA Agricultural Marketing Service to expand and promote economic opportunities for producers operating through the Fayetteville Farmers Market. RECOMMENDATION: Staff recommends that the City Council accept the USDA Farmers' Market Promotion Program (FMPP) Grant and sign an agreement with the Rural Mountain Producers Exchange otherwise known as the Fayetteville Farmers' Market in the amount of $58,856 and approve a budget adjustment. BACKGROUND: Since 1973, the Fayetteville Farmers' Market has offered locally produced vegetables, fruits, flowers, plants, meats, baked goods, honey, eggs, jams, juried crafts, and fine art from the four county area. The Fayetteville Farmers' Market operates four markets and currently three of the four market days have low attendance. The goal for the grant is for increased advertising and promotions of the Fayetteville Farmers' Market to expand economic opportunities for producers through the growth of consumer attendance and purchases at those markets. DISCUSSION: The $58,856 USDA FMPP grant awarded to the City of Fayetteville does not require a monetary match. The grant will be administered through the City of Fayetteville Sustainability and Resilience Department to the Rural Mountain Producers Exchange, otherwise known as the Fayetteville Farmers Market. The Fayetteville Farmers Market will be responsible to report quarterly in order to be reimbursed from the grant funding. Programs to be funded through this grant will expand and promote direct producer -to -consumer marketing for the Fayetteville Farmers' Market. The promotional plan includes: 1) Increased television advertising to promote market days held each week with special emphasis on weekday and Sunday market expansion. 2) Promote Special Events that will expand the sale of seasonal produce and engage the community (ie: Salsa Festival, National Farmers Market Week Promotions, and Cooking Demonstrations). 3) Merchandising, display and social media marketing training for producers. Mailing Address: 113 W. Mountain Street www.tayetteville-ar.gov Fayetteville, AR 72701 McCoy, Dee From: McCoy, Dee Sent: Tuesday, October 27, 2015 1:51 PM To: Nierengarten, Peter Subject: USDA Farmers Market Promotion Program Grant Peter, I have a sent the signed agreement to you through interoffice mail. I will place this item in my holding file until we receive a signed copy back from you from the USDA. Have a great day, Dee McCoy Senior Secretary Office of the City Clerk Treasurer 113 W. Mountain Street, Suite 308 Fayetteville, Arkansas 72701 479.575.8323 dmccoy(a)fayetteville-ar.gov CITY OF Ta*ya [[)�}}� 1�5p 1,I F}Y. (l 7'4 IY 1 V e w— YI ` I m n %VI O 11 IN L K,-u pwuhbn pvw �W Peter Nierengarten Submitted By City of Fayetteville Staff Review Form 2015-0247 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 5/13/2015 Submitted Date Action Recommendation: Sustainability & Resilience / Chief of Staff Division / Department Staff requests the Mayor approve applying for the USDA Farmers' Market Promotion Program (FMPP) Grant. The City of Fayetteville is lead on the grant application with Rural Mountain Producers Exchange, otherwise known as the Fayetteville Farmers' Market, as the significant partner. Account Number Project Number Budgeted Item? NA Does item have a cost? NA Budget Adjustment Attached? NA Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Fund Project Title Y Remaining Budget $ - V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF Ta i - e CVli e STAFF MEMO ARKANSAS TO: Mayor Lioneld Jordan FROM: Peter Nierengarten, Sustainability and Resilience Department Director DATE: May 13, 2015 SUBJECT: USDA Farmers Market Promotion Program (FMPP) Grant Application RECOMMENDATION: Staff requests the Mayor approve applying for the USDA Farmers' Market Promotion Program (FMPP) Grant. The City of Fayetteville is lead on the grant application with Rural Mountain Producers Exchange, otherwise known as the Fayetteville Farmers' Market, as the significant partner. BACKGROUND: Since 1973, the Fayetteville Farmers' Market has offered locally produced vegetables, fruits, flowers, plants, meats, baked goods, honey, eggs, jams, juried crafts, and fine art from the four - county area. The Fayetteville Farmers' Market operates four markets and currently three of the four market days have low attendance. The goal for the grant is for increased advertising and promotions of the Fayetteville Farmers' Market to expand economic opportunities for producers through the growth of consumer attendance and purchases at those markets. DISCUSSION: The USDA grant application has the City of Fayetteville, Arkansas requesting $58,856 from the FMPP to expand and promote direct producer -to -consumer marketing for the Fayetteville Farmers' Market. The promotional plan includes: 1) Increased television advertising to promote market days held each week with special emphasis on weekday and Sunday market expansion. 2) Promote Special Events that will expand the sale of seasonal produce and engage the community (ie: Salsa Festival, National Farmers Market Week Promotions, and Cooking Demonstrations). 3) Merchandising, display and social media marketing training for producers. The grant application will be made online on the grant.gov website. The award will be announced and funded September 30, 2015 and will close September 30, 2017. BUDGET/STAFF IMPACT: Fayetteville Farmers' Market staff will provide primary grant management and oversight. City staff in the Accounting Division and Sustainability & Resilience Department will assist with grant reimbursement and overall management. This grant requires no City match. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Attachments: Support Letter from Mayor Jordan 2015 FMPP Project Narrative 2015 FMPP Budget 2015 FMPP SF-424 Application OFFICE OF THE MAYOR May 14, 2015 LIONELD JORDAN Farmers Market Promotion Program USDA, Agricultural Marketing Service 1400 Independence Avenue, SW Room 4534-South Building Stop 0269 Washington, DC 20250-0269 To whom it may concern, As mayor of the City of Fayetteville, Arkansas, I am writing to express the City's commitment to serve as the lead organization on the Farmers' Market Promotion Program (FMPP) proposal, titled: "Farmers' Market Promotions, Special Events, & Capacity -Building Expands Regional Customers." This letter also describes the critical resources and infrastructure that are already in place for proposed activities. Our major partner on the grant is the Rural Mountain Producers Exchange (RMPE), which operates the Fayetteville Farmers' Market. The mission of RMPE is to support the development of a healthy economy for small-scale agriculture in Northwest Arkansas, primarily by establishing farmers' markets for the direct sale of local agricultural products. The Market has two experienced fulltime market managers, who report to an actively committed market board elected from market vendors. Market representatives have excellent long-term working relationships with City staff, including service as community volunteers on the Fayetteville Forward Economical Accountability Council and Local Food Action Group since their inception. The City has been in partnership with RMPE and the Market since its formation in 1973, providing public space for the Market. In turn, the Fayetteville Farmers' Market helps to promote our city, and supports family farms and local agriculture, which adds greatly to our local economy. It adds a vitality and a unique attraction to our historic central square. The Market also helps to preserve our heritage and ensure a safe and secure food source for generations to come. Through this proposal the City of Fayetteville and the Fayetteville Farmers' Market seek specific promotional funding that is directed towards the overall goal of expanding economic opportunities for producers through the growth of customers and purchases at market. This will be achieved by work on these three objectives: 1) Increased television advertising to promote market days held each week with special emphasis on generating additional customers at weekday and Sunday markets. 2) Promotion of Special Events that will expand the sale of seasonal produce and engage the community (i.e. Salsa Festival, National Farmers' Market Week Promotions, and Cooking Demonstrations). 3) Training in merchandising, display and social media for producers. CITY OF FAYETTEVILLE 1 113 W. MOUNTAIN STREET I FAYETTEVILLE, AR 72701 1479.575.8330 1 WWW.FAYETTEVILLE-AR.GOV Farmers Market Promotion Program USDA, Agricultural Marketing Service Page 2 The City has no funds available to support these activities and the FMPP grant offers an excellent opportunity to promote the Market's unique economic and community role. If the proposal is funded, I will assign Peter Nierengarten, Sustainability & Resilience Director to be responsible for oversight of the project, and the City of Fayetteville will also enter into an agreement with Rural Mountain Producers Exchange/Fayetteville Farmers' Market for deliverables described in the proposal. Xncerely, Lione rdan May Farmers' Market Promotion Program (FMPP) — 2015 APPLICATION NARRATIVE FORM AND INSTRUCTIONS This narrative form, including Appendix A, is mandatory. Thoroughly review the FMPP Request for Applications before completing this form. 1. Project Title: Farmers' Market Promotions, Special Events, & Capacity -Building Expands Regional Customers 2. Organization Name: City of Fayetteville, Mailing Address: 113 W. Mountain St., Arkansas Fayetteville, AR 72701 Email: ljordan@fayetteville-ar.gov Phone: 479- 575-8300 Fax: 479-575-8257 3. Authorized Representative Name: Mailing Address: Mayor Lioneld Jordan Email: Phone: Fax: 0 Check if same as #2 above. This person will be the main contact for any FMPP correspondence and is responsible for signing any documentation should the grant be selected. 4. Project Implementation Physical Address record as many as applicable): Address 1: RMPE (FFM) Address 2: RMPE (FFM) 101 W. Mountain Street 612 S. College Ave Fayetteville, AR 72701 Fayetteville, AR 72701 5. Requested FMPP Funds: Indicate the dollar amount (in whole dollars) of $ 58,856 Federal funds requested. This must match the total amount provided in the Bud et orm. 6. Entity Type: (Refer to the "FMPP Request for Applications "for definitions of each eligible entity type.) ❑ Agricultural cooperative ❑ Producer association ❑ Nonprofit corporation ❑ Public benefit corporation ® Local government ❑ CSA network ❑ CSA association ❑ Economic development corporation ❑ Tribal government ❑ Regional farmers market authority ❑ Producer network ❑ Agricultural business entity ® Other (please specify): City of Fayetteville is lead on the grant with Rural Mountain Producers Exchange, a producer network as the significant partner. Page 1 of 7. Executive Summary: In 200 words or less, describe the project's need and purpose, its goals, expected outcomes, and a timeframe for completing all activities. The City of Fayetteville, Arkansas is requesting $58,856 from the FMPP to expand and promote direct producer -to -consumer marketing for the Rural Mountain Producers Exchange (RMPE) otherwise known as the Fayetteville Farmers' Market (FFM). The promotional plan includes: I ) Increased television advertising to promote market days held each week with special emphasis on weekday and Sunday market expansion. 2) Promotion of Special Events that will expand the sale of seasonal produce and engage the community (ie: Salsa Festival, National Farmers Market Week Promotions, and Cooking Demonstrations). 3) Merchandising, display and social media marketing training for producers. The goal for increased advertising and promotions of the Fayetteville Farmers' Market is to expand economic opportunities for producers through the growth of consumer attendance and purchases at market. Currently, three of the four market days have low attendance. Special Events and cooking demonstrations at market will enhance new customer recruitment and expand the number of market patrons, ultimately increasing local consumption of seasonal produce. Farmer and rancher training in merchandising and marketing will increase producer -to -consumer direct sales. The expected outcome in twenty-four months with expanded advertising and promotions is an overall 10% increase annually in revenue for producers based on increased sales at market. Page 2 of 12 8. Project Background: How will the project improve the situation/condition in the area/community? The advertising and promotion expansion will provide economic benefit to local farmers in addition to expanding education in our community on local food access. Results from advertising expansion of four market days, special events at market, cooking demonstrations and producer training on marketing, will advance consumption of regionally produced foods. Currently, FFM holds four market days a week; three of the days have small customer attendance. FFM piloted one month of local television commercials with a minimal exposure of 20 spots during the 2014 Fall Season. The commercials resulted in increased phone inquiries and visits to the website, and statistics provided from social media showed increased interest in the market. Additionally, the market experienced a 13% increase in sales during the month of advertising over the previous year. FFM also participated during 2014 in the Discover You Can- Food Preservation Campaign funded by Jarden Home Brands, the makers of Ball Jars. The campaign was successful in increasing sales at market for the day by 14% over the previous year. Washington County Health Department regulations continue to be a barrier for sampling at market and conducting cooking demonstrations at market. With funding to rent necessary equipment to overcome health department barriers, the market will be able to plan cooking demonstrations with sampling of produce in order to educate consumers on seasonal produce for increase in consumption. The mid to long term impact of expanded advertising and special events will increase consumer attendance and purchases at markets. Increased advertising will also sustain a market held in a low income neighborhood once per week and provides access to regionally produced foods for members of the community who may otherwise not be able to attend a farmers market. What are the project objectives (please list)? o Objective 1: Increase local consumption of regionally produced agricultural products through expanded advertising and special events for the purpose of recruiting new customers to market o Objective 2: Increase producer sales through education and training on merchandising, displays and social media exposure o Objective 3: Increase customer purchases of seasonal produce through cooking demonstrations Could you describe how this project will increase domestic consumption of and access to locally and regionally produced agricultural products? Television commercials will expand the reach of advertising to recruit new customers to market which will result in increases to domestic consumption of local foods. Customers will learn new recipes_ for preparing seasonal produce through Cooking Demonstrations which will expand purchases of these products at market. Special events such as "Know Your Farmer, Know Your Food" campaigns during National Farmers' Market Week will engage customers to shop with local producers in an opportunity to forge ongoing relationships. Salsa Festival is an event held occasionally in the past that has been requested by market vendors to be put back on the market events list as a way to engage and encourage market patrons to purchase larger quantities of tomatoes for canning and food preservation. This event addresses seasonal surplus of perishable produce that contribute to large amounts of food waste if not preserved. Increased advertising will help sustain market days that currently have low attendance but are essential for greater access to locally produced foods. Additionally, the advertising will increase marketing opportunities for producers, especially during peak growing seasons. Page 3 of • Could you describe how this project will develop, improve, and expand market opportunities, outreach, training, and technical assistance for farm and ranch operations serving domestic farmers' markets, roadside stands, community -supported agriculture programs, agritourism activities, and other direct producer -to -consumer market opportunities? The television advertising campaign will strategically expand the FFM advertising budget and will reach a broader audience resulting in new customers shopping the market and consuming regionally produced foods. Producers will gain additional training on the importance of merchandising and displaying products for increased direct producer -to -consumer sales. Training for social media and development of Facebook pages will provide producers additional tools for educating and attracting new customers for increased purchases of products to include community -supported agriculture programs. Special events will enhance the market as seen last year during a food preservation campaign funded by the "Discover You Can" program sponsored by Jarden, Inc., which resulted in an overall increase in sales at market for the day. Direct producer -to -consumer sales will be impacted by educational programs offered to the community and will diminish the amount of unsold produce and food waste. The advertising and promotion program will help sustain three market days currently with low attendance, which will ultimately provide greater economic opportunities to producers. 9. Work Plan, Resources, and Timeline Requirements: Fill out the table as described below. List and describe Anticipated Resources Milestones Who will do the each planned activity date of required to assessing work (include (scope of work) completion: complete each progress and collaborative including how it activity: success of each arrangements or relates to the project activity: subcontractors)? objectives: Objective 1:: Increase local consumption of regionally produced agricultural products through expanded advertising and special events for the purpose of r cruiting new customers to market Television September - Contract with Milestone l: FFM Business Commercials October 2015 local TV Station, Produce TV Coordinator, local (14 months) April — Coordinate Commercial spot television station October 2016 marketing to run September KNWA, KHOG, and April — August consultant - October 2015, marketing consultant 20I7 Saatchi & & April — July group Saatchi & Saatchi X for 2016 Saatchi X creative Milestone 2: Produce TV Spot to run August — October 2016 & April - August 2017 Special Events: July 2016 & Food Truck Milestone 1: FFM Business Salsa Festival July 2017 Rental, Reserve space at Coordinator, FFM (Salsa Competition of 1 part-time Town Center Vendor Coordinator, area chefs, salsa Assistant Event Plaza for tasting Washington County tasting and judging Coordinator, 2 and workshops Extension Services, with local nonprofit part-time staff Milestone 2: Apple Seeds Feed Fayetteville, for event, Coordinate (nonprofit), Feed Pe per jam contest of Mariachi Band, participants to Fayetteville Page 4 of FFM producers, Posters and Tomato Canning Flyers, workshop with Newspaper & extension services, Radio Ads, Salsa Making Market Produce workshop local for tastings, nonprofit Apple Table and Chair Seeds) rentals include restaurant competitors, producer participants, and local nonprofits Apple Seeds and Feed Fayetteville, Washington County Extension Services, and judges from the community. Milestone 3: design and distribute promotional materials (banners, flyers, and posters) Milestone 4: Schedule ads Radio and Newspaper and reserve spot for Banner with City Milestone 5: Rent table and chairs Milestone 6: Hire a part-time assistant event coordinator, and two event part- time personnel Milestone 7: Send out press releases to all media for additional exposure of the event Milestone 8: create judging forms and voter slips Milestone 9: aggregate produce for (nonprofit), part-time Assistant Event Coordinator, two part time event workers, KUAF Radio (ad representative), NWA Media (newspaper representative) Page 5 of 12 restaurants Milestone 10: Set up event National Farmers August 2015, Newspaper and Milestone 1: FFM Business Market Week August 2016 Radio Contract Coordinator, FFM Promotion & August Advertising, advertisements Assistant Event (Know Your Farmer, 2017 Food Truck NWA Coordinator & FFM Know Your Food) Rental Newspaper and Vendor Coordinator, KUAF Radio to KUAF Radio, NWA promote special Media (newspaper event Know ads) Your Farmer Know Your Food with producer giveaways Milestone 2: Create and order flyers (Vista Print) Milestone 3: Coordinate Producer Gift Certificates for Promotions Objective 2: Increase producer sales through education and training on merchandising, displays and social media exposure Producer Workshop March 2016 Guest Speaker, Milestone 1: FFM Business for merchandising, training Schedule Guest Coordinator, FFM display and social materials, room Speaker for Vendor Coordinator, media marketing rental Workshop Guest Speaker (TBD training Milestone 2: professor from U of Schedule Room A Walton School of rental Business) Milestone 3: Print materials for training binders. Objective 3: Increase customer purchases of seasonal produce through cooking demonstrations Monthly Cooking May — October Food Truck Milestone 1: FFM Business Demonstrations 2016 & 2017 Rental, schedule dates Coordinator, FFM (monthly Food Costs and food truck Vendor Coordinator, cooking rental Washington County Demos) Milestone 2: Extension Services, Coordinate and local area chefs Local Area from restaurants Chefs for supporting local Cooking demos foods. Milestone 3: Aa re ate food Page 6 of 12 10. Expected Outcomes and Intended Beneficiaries: • if the project completes its objectives, what results will be observed? At the end of the project an expected 10% increase in direct producer -to -consumer sales annually will be observed during the 24 month period. The results observed will be increased consumption of local foods in the region and economic benefit to regional producers. Producers will build capacity in merchandising products for expansion in direct producer -to - consumer sales. The attendance of consumers will increase during all market days. Cooking demonstrations and food preservation events will increase consumer knowledge of how to prepare seasonal produce and will advance sales in surplus produce which often are a part of food waste in our community. Since 2012 FFM has participated in a market gleaning program which over 40,392 pounds of produce has been donated to area nonprofits, which often produce is not utilized therefore wasted. Eliminating food waste through community educational programs that will teach consumers how to prepare certain produce items will result in economic benefit for local farmers. • Who are the intended beneficiaries? Intended beneficiaries are producers of RMPE selling at the Fayetteville Farmers' Market and the Northwest Arkansas community. This project aligns with the objectives of the City of Fayetteville and Mayor Jordan's goal of increasing access to locally produced, healthy foods. • How will you evaluate the project benefits while the grant is in progress and upon grant conclusion? The expansion of the consumer base served will be measured through a metric count of attendance twice each year during the month of July. Additional expansion will be measured by increased vendor attendance and average sales during the market days currently with low attendance. Sign in sheets for cooking demonstrations will provide records of community involvement, and customer surveys will be established to identify how the Cooking Demonstrations advanced customer purchases of seasonal produce. Vendor surveys will be administered once each year to identify producer feedback on special events and how it impacted their business. Vendors will be evaluated at market based on booth appearance, displays, signage, and overall appearance that enhances the market each year prior to National Farmers Market Week. A Special Events committee will be established to evaluate the success of reaching the target audience, the strengths and weaknesses, and ways to improve. A survey will be conducted to evaluate how the market contributes to social capital of the community and an individual human capital impact study. Both social capital and human capital impact studies will be conducted during 2017 National Farmers Market Week. The project will be evaluated based on daily and monthly sales comparison reports to identify percentage increases in sales. Special Events will be monitored with attendance counts and Cooking Demonstrations will require customer registration forms to provide the number of patron participation. • Using the quantitative metrics below, describe the expected outcomes of planning, developing, improving, and/or expanding a local or regional food business enterprise. o Number of direct and indirect jobs retained and created: Currently two fulltime employees and two part-time employees of RMPE will be retained by sustaining four market days a week. An additional part-time position for an assistant event coordinator will be created to assist with facilitation of special events and cooking demonstrations. o Number of markets expanded and/or new markets established, or expansion of the consumer base served: Page 7 of 12 FFM holds four markets a week all of which will expand customer attendance due to increased advertising, special events, cooking demos and producer marketing training. The customer base expansion for three of the four days through TV advertising, is expected to grow by 10% in producer sales. Additionally, the market held in the low income neighborhood will benefit with vendor and consumer expansion due to increased advertising. o Dollar amount and percentage change in market sales: The long-term results of expanded advertising, special events, and producer marketing training will increase market sales by an estimated 10% each year. This will be measured by an overall analysis of producers' percentage in sales increase and percentage of increase in commission paid to RMPE comparative to the previous year. An analysis of specific producers' attendance and sales at the three market days with low attendance will be analyzed to determine a percentage of growth in business during the 24 months of increased advertising. o Number of farmer/producer beneficiaries: There are 80 members who are agricultural producers of RMPE and on the largest of the four market days there are 70 vendor spots of which 75% are agricultural producers. During the three market days with low customer attendance, vendor attendance is on average 18 to 24 producers. 11. Outreach: • How will you disseminate project results electronically and/or in person to the target audience, stakeholders, and interested parties beyond those directly served by the project? Reports are presented annually to the RMPE members of FFM during bi-annual meetings showing sales comparison reports to previous years. A PowerPoint presentation is created with graphs for producers to easily understand growth in sales. FFM facilitates a quarterly newsletter to all member producers of FFM which will report on special event attendance. Vendor Surveys will also be reported in the FFM quarterly Market Messenger Newsletter. The vendor evaluations will be provided to producers and FFM board of Directors. Additionally, reports presenting increased customer attendance to market will be shared with area farmers markets affiliated with the Northwest Arkansas Farmers' Market Association which consists of 12 area farmers markets. The social capital and individual human capital impact studies will be provided to the City of Fayetteville as part of reporting on the increase in access to locally produced, healthy foods. Additionally FFM will provide documentation to the City to complete the STAR Local Fresh Foods Metrics which calculates vendor market days and other measures to demonstrate community sustainability. Fayetteville is currently certified as a 3- STAR community (see starcommunities.org). • How will you collect feedback on the results? Surveys will be administered to patrons for feedback on cooking demonstrations and a sample of participants will be asked to provide follow up data on whether they expanded their market purchases based on new recipes learned. The vendor surveys will provide follow up activity as to how the special events impacted their business and will provide feedback about improving these events. • How will outreach continue beyond the performance period of the project? The increase of consumer attendance and purchases at market will sustain access to four market days a week. With increased revenue to the producers the long-term goal is to increase the FFM advertising budget to accommodate replication of the program advertising and promotions. The TV commercials created will become an asset to the market and used for free media advertising after the paid run, such as airings on local Public Access television. The spot can also be used in social media and on the market and city websites. Page 8 of 12 12. Budget Justification: • Summarize how the project purpose/goals/objectives correlate with the requested budget line items on the completed "FMPP Project Budget" form (i.e. summarize what reviewers will see on your budget form —do not copy/paste the actual budget): The requested FMPP grant for increased television advertising and special events for the Fayetteville Farmers' Market to promote the expansion of market attendance and recruitment of new customers is $30,126. Local television commercials on KNWA and KHOG are budgeted for $28,000. The program plan is 14 months of fifteen second (:15) spots contracting 50 to 20 spots a month depending on station. An additional $2000 is added for Saatchi & Saatchi X creative department to consult on production of two commercials. Saatchi and Saatchi X has offered ProBono consulting currently for the activities planned for the 2015 National Farmers' Market Week; since FFM operates with a small advertising budget this has been beneficial but is a onetime offer. The scope of work for the FFM Business Coordinator is estimated at five hours and costs $126. FFM producers have requested the return of Salsa Festival which will advance the sales of seasonal produce to eliminate food waste of surplus tomatoes and provide increased economic benefit for farmers. Salsa Festival was retired after several years due to the FFM budget restraints for special events and Washington County Health Department barriers. The Salsa Festival is budgeted for two years with a total cost of $12,194 and will engage the Fayetteville community in Food Preservation workshops to advance the sales of local perishable produce. Costs associated with this event include a Food Truck rental for compliance with Washington County Health Department food safety guidelines for both 2016 and 2017 events totaling $600. Additional equipment rentals for the Salsa Tasting Competition is $564 for tables and chairs from Eventures Party Rentals which will be provided for competitors and customers while voting. A Mariachi Band will be contracted for both years which will cost $1000 and will provide entertainment to authenticate the theme. Advertising and promotion of the event will include multiple forms of media to include KUAF Radio and NWA Newspapers. The budget allows for 24 paid radio ads which costs $696 and KUAF matches for a total of 48 radio advertisements. Advertising with NWA Newspapers encompasses running three ads a week for a two week period prior to the event each year costing $3000 total. Banners will be displayed over the entrance to the market on Block Street and also over the entrance to the Salsa Tasting Competition area which will provide advertising and visibility a week prior to and during the event. Banners from Brooks Graphics will cost $910 and we've budgeted for the Fayetteville Visitors Center a fee of $300 for installation of the banners. Posters for the event will cost $400 and flyers will cost $200 from the online company Vista Print. Food costs associated with the salsa competition is budgeted at $1000 total. Event coordination will be managed by FFM Business Coordinator with 80 hours for a cost of $2016 and the FFM part- time Assistant Event Coordinator will dedicate 80 hours total for a cost of $1064. Two FFM part-time staff will work the events dedicating 40 hours total for a cost of $444. National Farmers' Market Week is a special event and was first promoted by FFM in 2014 to emphasize the "Know Your Farmer Know Your Food" USDA campaign. FFM is requesting $7454 to fund a three year campaign. FFM plans to promote the event as a way for market customers to receive a producer donated gift certificate in appreciation for supporting the local market and as a way to promote meeting new farmers. Advertising for this campaign includes NWA Newspaper advertisements budgeted at $4500 total which includes a two week advertising campaign each year. Radio advertising on KUAF will be contracted to promote the event for the three year period with a total of 36 advertisements costing $1044 total which KUAF matches for a total of 72 spots on the air. Flyers will be handed out during Salsa Festival and will be purchased online from Vista Print for $300 which provides 1000 flyers per year. FFM Producer Gift Certificates are offered throughout the week in drawings for Page 9 of 12 customer appreciation and will be ordered online from Vista Print for a total cost of $210. The FFM Business Coordinator will manage the event over the three year period dedicating 30 hours which costs $756 and the FFM Assistant Event Coordinator will provide 20 hours of coordination for a cost of $266. Additionally, the FFM Vendor Coordinator will commit 15 hours or coordination for a cost of $378. The celebration of National Farmers Market Week will advance the "Know Your Farmer Know Your Food" USDA campaign and forge new customer opportunities for producers. FFM merchandising, displays and social media training for producers will build capacity for producers to advance marketing skills which will benefit direct producer -to -consumer sales. This is a one-time event with a total cost of $2880. Costs associated include the Fayetteville Town Center room rental for $850 and training manuals which will cost $1000 for 100 binders. FFM will invite a guest speaker for $400 from the University of Arkansas Walton School of Business to advance the training. FFM Vendor Coordinator will spend 15 hours on the project costing $378 and the FFM Business Coordinator will work 10 hours on the training coordination costing $252. Increase customer purchases of seasonal produce through cooking demonstrations Cooking Demonstrations will increase customer purchases of seasonal produce and increase sales for regional agriculture producers. The total cost for advancing education on seasonal food preparation is $6203. To be in compliance with the Washington County Health Department Food Safety regulations, FFM will rent a food truck for 12 cooking demonstrations costing a total of $3600. Local chefs will be invited to demonstrate ways to use various produce items and provide recipes to advance sales for farmers who may otherwise take a loss at market. Food from market will be purchased for each demonstration with a budget of $1200 total. FFM Assistant Event Coordinator will coordinate the cooking demonstrations which will require 60 hours of work costing a total of $798. The FFM Business Coordinator will oversee the events committing 24 hours of coordination costing $604. The requested $58,856 for all activities will enhance increased . advertising to recruit new customers to market, increase consumption of regionally produced agricultural products, build capacity for farmers and ranchers with marketing skills, increase sales for producers, and engage the community with regional agricultural producers and regional food. • How is the requested budget both reasonable and adequate for the proposed project? Advertising is the greatest part of the request. The budget is reasonable and adequate based on current bids provided from area contractors. The scope of work involved is within the capabilities of the market as planned for the 24 month period and addresses the objectives set forth in the FMPP RFA. • If you are using contractors, have you or will you use your own documented procurement procedures that reflect applicable State, local, and tribal laws and regulations provided they conform to applicable Federal law and the standards identified in 2 CFR §200.318? Fx1 Yes ❑ No • Are you expecting any program income (refer to 2 CFR $200.307) x❑ Yes ❑ No o Any generated program income you accrue during the period of performance must be used to further the purpose of the project. If you expect to generate program income explain how the funds will be used to further the project purpose: The income generated from the expansion of the market will be utilized to sustain a continual advertising campaign with special events planned at market. The income generated from the FMPP Grant will advance the current advertising budget in a long- term effort to recruit new customers to the market and increase regional consumption of agricultural products. Page 10 of 12 13. Previous and Similar USDA Funding Opportunities: Have you submitted this project to another Federal grant program other than the FMPP for funding and/or is another Federal grant program other than the FMPP currently funding the project? ❑ Yes ❑x No o If so, identify the Federal grant program by name; describe how this proposal builds on the project funded by the other Federal grant program(s) (e.g. Local Food Promotion Program, Value -Added Producer Grant, etc.); and describe how this project is distinctly different. o If this project builds on a previously -funded FMPP project, how does this new FMPP proposal relate to the previous work and how is the project distinctly different? Answer "not applicable" if necessary. 1 14. Priority Project Selection: Priority will be given to project proposals that are located in and/or serve populations in at least one area of concentrated poverty with limited food access. However, it is NOT A REQUIREMENT that your project is associated with a low income/low food access priority area. All projects -will be evaluated equally among the peer reviewers regardless of priority area. Priority selection will only be used by AMS should the targeted number of priority area projects not be met (refer to Section 1.4 in the Request for Applications). Should USDA consider the project proposal under a low income/low food access priority area? 0 Yes ❑ No See instructions below on how to determine if you qualify for a priority area based on the Food Access Research Atlas* or a Promise Zone**. Provide the following information for at least one community organization that the planning grant project will benefit: ❑x Check if same address as #2 above. Name of Business or Organization: Fayetteville Adult & Community Education Center Street Address: 612 S. College Ave City: Fayetteville State: AR Zip Code: 72701 Email: david.deggs@fayar.net Phone: 479-444-3041 If using the Food Access Research Atlas to qualify, list the census tract(s) from the Atlas to identify the business/organization location(s) and/or targeted community/area(s): Tract# 05143011101 in Washington County, Arkansas If qualifying based on your partnership with one of the five Promise Zone Lead Applicant Organizations, indicate the specific Zone: Page 11 of 12 After completing the FMPP Grant Narrative form, submit this form with the following additional items. Items marked with an "'ARE REQUIRED. ■ *SF-424 "Application for Federal Assistance" ■ * SF-424B "Assurances — Non -Construction Programs" ■ *AD-3030, Representations Regarding Felony Conviction and Tax Delinquent Status for Corporate Applicants ■ *AD-3031, Assurance Regarding Felony Conviction or Tax Delinquent Status for Corporate Applicants ■ *FMPP Project Budget ■ Promise Zone Lead Applicant Organization Letter (if applicable) ■ Letter(s) indicating Critical Resources and Infrastructure are in place (if applicable) ■ A copy of your approved indirect cost rate proposal if you are charging more than 10% indirect costs. Refer to section 4.7.1 of the RFA for further explanation, if applicable. ■ Additional Supporting Documents, as necessary. May include: o Letter(s) of Commitment from Partners, Cooperators, and Contractors o Letter(s) of Support from Stakeholders or Beneficiaries o Personnel Qualifications — maximum 2 pages Page 12 of 12 Farmers' Market Promotion Program (FMPP) Budget Request Form Project Title: Farmers' Market Promotions, Special Events, & Capacity -Building Expands Regional Customers Organization: City of Fayetteville, Arkansas Contact Person: Mayor Lioneld Jordan Contact Phone: 479-575-8300 Contact Email: liordannfavetteville-ar.gov SIMON Personnel: FFM Business Coordinator/Manager = 149 hours @ $25.20 $3.754.00 FFM Assitant Event Coordinator = 160 hours $13.30 $2,128.00 FFM Vendor Coordinator/Manager = 30 hours $25.20 $756.00 FFM 2 part-time event personnell = 40 hours @ $11.10 $444.00 Total, Personnel $7,082.00 Fringe Benefits (including the Benefit Rate): `Total Fringe $0.00 . Contractual: KNWA - TV Commercial to run local channel( 50 spots (:15 sec)= $2000 each month for 14 months $28,000.00 Saatchi & Saatchi X - marketing creative for TV production $1000 per TV comercial $2,000.00 Mariachi Band for Salsa Festival $500 per event x2 $1,000.00 Fayetteville Vistor Center - Cost to hang banners on Church Street @ $150.00 x 2 $300.00 Brooks Graphics - 2 Banners - I to hang over Block Street entrance and 1 to hang over Town Center enttrance for Salsa Festival @ $455.00 $910.00 NWA Newspapers print advertising for Salsa Festival - 3 ads a week for 2 weeks $750 per week x2= $1500 x 2 $3,000.00 KUAF Radio - for Salsa Festival- 2 weeks 12 spots @ $29.00 a spot x 2 years = 24 paid spots $696 (KUAF Match 24 spots free) $696.00 NWA Newspapers print advertising for National Farmers Market Week - 3 ads a week for 2 weeks @ $750 per week x3 = $1500 x 3 years $4,500.00 KUAF Radio - for National Farmers Market Week -2 weeks 12 spots @ $29.00 a spot x 3 = $1044 (KUAF Match 24 spots free) - 3 Year promo 2015 -2017 $1,044.00 Guest Speaker for Producer Merchandising, display and social media traiini $400.00 Total Contractual $41,850.00 Travel: Total Travel $0.00 Equipment: Total Equipment Farmers' Market Promotion'Program (FMPP)'Budget RequestForm Project Title: Farmers' Market Promotions, Special Events, & Capacity -Building Expands Regional Customers Organization: City of Fayetteville, Arkansas Contact Person: Mayor Lioneld Jordan Contact Phone: 479-575-8300 Contact Email: liordanQfavetteville-ar.eov Supplies: Salsa Festival Posters = Vista Print 100 @ $200 x 2 $400.00 Salsa Festival Flyers 1/4 page = Vista Print 1000 c $100 x 2 $200.00 Salas Festival Food Costs for Salsa Tasting= $500 x2 (purchased from Vendors) $1,000.00 Gift Certificates (Vista Print) for National Farmers Market Week Producer Giveaways = 100 gift certificates printed @ .70 each= $70 x 3 years $210.00 National Farmers Market Week Flyers 1/4 page = Vista Print 1000 @ $100 x3 years $300.00 Cooking Demonstrations Food Cost $100 per event x 12 $1,200.00 Producer Merchandising, Display and Marketing Training Binders and Print Materials for 100 vendors @ $10.00 each $1,000.00 Totirl Supplies ' $4,310.00 Other: Food Truck Rental- Cooking Demos 12 times and Salsa Festival 2 times - current market poducer owns food truck approved foor rental= $300.00 x 14 $4,200.00 Salsa Festival Tables from Eventures Party Rentals - 12 rectangle Tables 8 ft @ $8.50 x 2 years $204.00 Salsa Festival Tables from Eventures Party Rentals - 10 rectangle Tables 6 ft @ $8.00 x 2 years $160.00 Salsa Festival Chairs from Eventures Party Rentals- 100 Fiber glass Chairs $1.00 each x 2 years $200.00 Room Rental for Producer Merchandising, Display and Social Media Training @ Fayetteville Town Center (One Time Training) $850.00 Total Other $5,614.00 Indirect Costs: Total Indirect $0.00 Estimated Program Income Sources: The increased advertising will increase direct producer -to -consumer sales at market for vendors which will result in increased commissions paid to RMPE/FFM. The estimated increase in commission will be used to expand the advertising budget in 2018 - 2019 2016 $6,213.00 2017 $6,599.00 Total Program Income $12,812.00 Farmers' Market Promotion Program (FMPP)Budget Request Form Project Title: Farmers' Market Promotions, Special Events, & Capacity -Building Expands Regional Customers Organization: City of Fayetteville, Arkasas Contact Person: Mayor Lioneld Jordan Contact Phone: 479-575-8300 Contact Email: ljordanAfayetteville-ar.eov Requested Federal Funds Budget Totals Budget Summary itemization: Total.'AOwonnel $7;0$2 00 $7,082 OQ Total Fringe $0.00 $0.00 Total Contractual $41,850.00 $41,850.00 Total Travel $0.00 $0.00 Totat E ui ment $0.00 $0.00 Total Supplies $4,310.00 $4,310.00 Total Other $5,614.00 $5614.00 rcIRIN �Q 8560 a $58856.00 T A. �:`. ��"r f"��Tofai ?Vlatchin�s (;ontrititition: ��m. ,. f; e e 1 ,ems Page 5 of 5 a� - -�"` GRAr4TS.GOV- Grant Application Package Opportunity Title: Offering Agency: CFDA Number: CFDA Description: Opportunity Number: Competition ID: Opportunity Open Date: Opportunity Close Date: Agency Contact: 2015 Farmers Market Promotion Program Grants Agricultural Marketing Service 10.168 - 1 Farmers' Market and Local Food Promotion Program USDA-AMS-FMPP-2015 2015-FMPP 03/16/2015 05/14/2015 John Miklozek Acting Team Lead E-mail: USDAFMPPQuestions@ams.usda.gov Phone: 202-720-0933 This opportunity is only open to organizations, applicants who are submitting grant applications on behalf of a company, state, local or tribal government, academia, or other type of organization. Application Filing Name: City of Fayetteville, Arkansas Uy `.r E S�el�cxForiTts fa���ilNt q..s_.^""S rtr.^'�i:.,Rw Mandatory Application for Federal Assistance (SF-424) ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Assurances for Non -Construction Programs (SF-424B) ---------------------------------------------- Optional ❑ USDA AD-3030 --------------------------------------------------- ---------------------------------------------------------------------- - --------------------------- ❑ USDA AD-3031 ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Show Instructions >> This electronic grantsapphcation �s �nxentled to be usetl to ap��ly�f6FAAe pet tfjc�F: al unat„n' oft jr^ af. rre ie here , th Federal fu dt g' �oitunity IlStedlstotti�e�opportun tyY�r which yoCl Whnt ta� t ckos hl ibis lac Y aitn theme �Ca�et°�bu�toata�t�i�eto'{��i��fbt�iis sa"we'en'�Ya'b`wfti'�ii�`en �ree� toocate the�c� tech FeLderai #unn W Qo o i' ' ��do�i�nP� �`�� ��"''"� then apply s ���:, x , OMB Number: 4040-0004 Expiration Date: 8/31/2016 Application for Federal Assistance SF-424 ' 1. Type of Submission: Preapplication ❑X Application Changed/Corrected Application ` 2. Type of Application: ' If Revision, select appropriate letter(s): n New n Continuation ' Other (Specify): ❑ Revision ' 3. Date Received: 4. Applicant Identifier: Completed by Grants.gov upon submission. 5a. Federal Entity Identifier: 5b. Federal Award Identifier: State Use Only: 6. Date Received by State: E== 7. State Application Identifier: 8. APPLICANT INFORMATION: 'a. Legal Name: City of Fayetteville ` b. Employer/Taxpayer Identification Number (EIN/TIN): ' c. Organizational DUNS: 0756577420000 71-6018462 d. Address: 'Street1: 113 W. Mountain St. Street2: 'City: Fayetteville County/Parish: `State: AR: Arkansas Province: 'Country: USA: UNITED STATES ' Zip / Postal Code: 72701-6083 e. Organizational Unit: Department Name: Division Name: Mayor's Office f. Name and contact information of person to be contacted on matters involving this application: Prefix: I First Name: Middle Name: Lioneld ' Last Name: Jordan Suffix: Title: Mayor Organizational Affiliation: City of Fayetteville ' Telephone Number: 479-575-8300 Fax Number: 'Email: ljordan@fayetteville-ar.gov Application for Federal Assistance SF-424 9. Type of Applicant 1: Select Applicant Type: C: City or Township Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: * Other (specify): ' 10. Name of Federal Agency: Agricultural Marketing Service 11. Catalog of Federal Domestic Assistance Number: 10.168 CFDA Title: Farmers' Market and Local Food Promotion Program ' 12. Funding Opportunity Number: USDA-AMS-FMPP-2015 ' Title: 2015 Farmers Market Promotion Program Grants 13. Competition Identification Number: 2015-FMPP Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): Add Attachmenchment Vier At achinretit 15. Descriptive Title of Applicant's Project: Farmers' Market Promotions, Special Events, & Capacity -Building Expands Regional Customers Attach supporting documents as specified in agency instructions. Add Attachments �elete �#tachments � Vievr Attdchrnents Application for Federal Assistance SF-424 16. Congressional Districts Of: * a. Applicant AR-003 * b. Program/Project AR-003 Attach an additional list of Program/Project Congressional Districts if needed. Add Attachment Delete Attachment View Attachment 17. Proposed Project: ' a. Start Date: 09/30/2015 ' b. End Date: 09/30/2017 18. Estimated Funding ($): ' a. Federal 58, 856. 00 ' b. Applicant 0.00 * c. State 0.00 ' d. Local 0.00 ' e. Other 0.00 *f. Program Income 0.00 'g.TOTAL 58,856.00 * 19. Is Application Subject to Review By State Under Executive Order 12372 Process? QX a. This application was made available to the State under the Executive Order 12372 Process for review on 05/14/2015 ❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review. ❑ c. Program is not covered by E.O. 12372. * 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) Yes Q No If "Yes", provide explanation and attach AddAttachment] I Delete Attachmen, View Attachment 21. *By signing this application, I certify (1) to the statements contained in the list of certifications'* and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal; civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) QX "I AGREE ** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: * First Name: Lioneld Middle Name: * Last Name: Jordan Suffix: 'Title: Mayor * Telephone Number: 479-575-8300 Fax Number: *Email: ljordan@fayetteville-ar.gov * Signature of Authorized Representative: Completed by Grants.gov upon submission. *Date Signed: Completed by Grants gov upon submission. OMB Number: 4040-0007 Expiration Date: 06/30/2014 ASSURANCES - NON -CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance -and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C.§§1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U. S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title Vlll of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, Q) the requirements of any other nondiscrimination statute(s) which may apply to the application. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. Previous Edition Usable Standard Form 424E (Rev. 7-97) Authorized for Local Reproduction Prescribed by OMB CircularA-102 9. Will comply, as applicable, with the provisions of the Davis - Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333), regarding labor standards for federally -assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 14.. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. 19. Will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104) which prohibits grant award recipients or a sub -recipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the performance of the award or subawards under the award. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE Completed on submission to Grants.gov Mayor APPLICANT ORGANIZATION DATE SUBMITTED City of Fayetteville Completed on submission to Grants.gov Standard Form 424B (Rev. 7-97) Back = City of Fayetteville Oo City of Fayetteville REPRINT PURCHASE 125 W Mountain 113 W Mountain St ORDER Fayetteville, AR 72701 FAYETTEVILLE, AR 72701 NO. 2016-00000656 O O DATE 12/20/2016 VENDOR 26147 Rural Mountain Producers DELIVER BY 0 Rural Mountain Producers CITY OF SHIP VIA O Exchange � FREIGHT TERMS 1 j Tay 101 W Mountain St lite ORIGINATOR Peter Nierengarten D Fayetteville, AR 72701 A R K A NI s A s RESOLUTION # 189-15 n PAYMENT TERMS 30 Chay)q.&071-0000 .. . . . ST LOT Professional Services - Other - Contract services - USDA Farmers' Market $1,158.3900 $1,158.39 Promotions Grant - Personnel 2230.900.8003-5315.00 (Contract Services :) $1,158.39 31504.1501 (USDA Farmers' Market Promotions Grant, USDA FMPG Personnel) Professional Services - Other - Contract Services - USDA Farmers' Market /L 1.0000 LOT Promotions Grant - Contractual $ 7 2230.900.8003-5315.00 (Contract Services :) TZ3T73:'M 31504.1502 (USDA Farmers' Market Promotions Grant, USDA FMPG Contractual Advertising) 1.0000 LOT Minor Tools & Equipment - Contract Services - USDA Farmers' Market Promotions Grant - Supplies 2230.900.8003-5315.00 (Contract Services :) $4,999.69 31504.1503 (USDA Farmers' Market Promotions Grant, USDA FMPG Promotional Supplies) Professional Services - Other - Contract Services - USDA Farmers' Market 1.0000 LOT Promotions Grant - Other $3,569.2400 $3,569.24 2230.900.8003-5315.00 (Contract Services :) $3,569.24 31504.1504 (USDA Farmers' Market Promotions Grant, USDA FMPG Other - Rentals) OPEN TOTAL COST $30,520.91 AMOUNT VOIDED $0.00 OPEN AMOUNT EXPENSED $2,590.00' OPEN AMOUNT $27,930.91 AMOUNT DISCOUNTED $0.00' OPEN AMOUNT $27,930.91 UG pose VV1 ore- s 120. cW -Frb m I1,ne 4 to like I 0 S-hIh C vet t e- Pete' SUBTOTAL $30, SALES TAX PAGE 1 OF 1 TOTAL DUE $30, APPROVED BY SPECIAL INSTRUCTIONS Reference PO 150000518 THIS IS A GRANT Per Res #189-15 10131 Cavette, Kristin From: Cavette, Kristin Sent: Thursday, August 17, 2017 3:35 PM To: Main, Joanna Cc: Rennie, Andrea; Hertweck, Marsha Subject: Farmer's Market Change Professional Services - Other - Contract seR6ces LOT 1,0m-1 1,15&390') i,i5 39 Unchanged Professional Services - Other - Contract Services LOT 1.000 23,79169W $23,793.69 Unchanged Minor Toolis & Equipment - Contract Se vices LOT 1.0000 2,12i!390--D S2,120.39 Changed Professional Services - Other - Contract Services LOT I.ODDD 3,44&4400 $3,448.44 Changed Joanna, The line with $1,158.39 should have been changed to $1,279.79 and $3,569.24 changed to $3,448.44. So, the $2,120.39 is wrong — it should have stayed at 1,999.59. The sub projects are different... Let me know if I need to do something else. Kristin Cavette Contract Grant Financial Accountant City of Fayetteville 113 W. Mountain Fayetteville, AR 72701 479-575-8241 phone 479-575-8273 fax kcavette(d)favetteville-ar.gov CITY OF FAYETTEVILLE ARKANSAS 1 Request for a No -cost Extension Grant Agreement Number: 15FMPPAR0095 Date: August 11,2817 I - The length of the additional time requested, and the new ending date requested: A 6-month extension is requested for a new end date of March 30, 2018 2. A justification for the extension: The justification for the extension request is due to time constraints with the facility which provides space for our large event which was initially proposed for the Salsa Fest|nJuly. The Fayetteville Town Center, located in the Downtown Fayetteville Square, is the only facility adjacent to the Fayetteville Farmers' Market with space large enough to accommodate the crowd for a special event. We contacted the coordinator of the Town Center this year in March to reserve the Town Center Plaza, where we held Salsa Fest the last several years, and dates were not available for us to reserve the space in July. With much consideration given to the times that were available and consideration given to conflicts with dates that were provided, the best date available is October 7, 2017. The two other dates available had conflicts with large events in the City which would cause lack of attendance to the event due to closed streets and traffic congestion during Bikes Blues and 8BQ.The October 7wdate provides an opportunity to hold a Fall Harvest Festival which would provide access to the public for an event during a weekend when there are noother conflicting concerns inthe area and the Town Center is available touse during this 1inne-period.The Fall Harvest also expands the opportunity to increase customers to the market in a time period when often we see a slowing of traffic due to change in season. The Fall Harvest Festival is designed to be an expanded Cooking Local Demonstration in collaboration with Brightwater, a center for food study, and will be a major culinary event modeling the demonstrations provided from the grant over the past two years. In addition to the Fall Harvest Festival extension request will accommodate adequate time needed to aggregate the data that has been collected over the summer months for reporting outcomes and providing athorough final report. 3. 4Summary ofprogress todate interms ofthe project timeline and objectives: n' Objective 1: increase local consumption of regionally produced agricultural products through expanded advertising and special events for the purpose of recruiting new customers tomarket. i� Progress: The television advertising scheduled 13ofthe 14schcdu|ed months of advertising with one month reserved to extend into October 2017 if extension is granted. ii. Progress: The Salsa Festival was completed for2Ol6 but scheduling for 2O17 event in July with the Town Center was not completed due to non -availability to reserve the space with the facility. Planning for Fall Harvest has been arranged for October 7, 2017 with the Town Center facility and collaboration with Qri8htmeter, a center for the study of food, has been confirmed for a large Cooking Local demonstration, We have partnered with the 8rightVVat2[[U|inary program which has sixteen aspiring chefs. These students will be divided into teams of3with one student asanassistant event coordinator. The students will present Cooking Local demonstrations for the market patrons to taste and enjoy new recipes created by the student chefs. Also, collaboration with four top chefs from the area will act as mentors and be onsite to judge the students' recipes and presentations, This activity will inspire new chefs in the area to source locally from farmers as an additional activity bo increase local purchase and consumption of regional food. Additionally, collaborations with local nonprofits has been confirmed for participation to offer workshops in food preservation, vendor jam and je||ytesbngs, compost and gardening activities, and more. Ads have been scheduled, tents, tables, chairs have been reserved for rental, and posters have been designed but not printed atthis time due to pending extension request. Press releases, food aggregation and final judging criteria will be completed upon approval of the extension. Newspaper ads will all be completed except for the $1500 allocated for Salsa Fest which a portion will be extended into October for the Fall Harvest Festival in replace of the Salsa Festival. Radio ads will all be completed for the exception of a week of ads allocated for Fall Harvest Fest. The schedule for a mariachi band was met for 2016 and the schedule for 2017 will be filled with aband for the Fall Harvest Fest.The banner schedule iscompleted for the exception of one display to be scheduled for Fall Harvest Festival. The remaining balance for Contractual activities under this objective reserved for Fall Harvest Festival activities is approximately $4400.00 which a portion will be used during the last week ofSeptember and into October toadvertise Fall Harvest Festival. The Washington County Health Department granted usavariance for food safety compliance this year and we did not utilize the expenditures for the food truck rental, The funds allocated for the activity under Other will beutilized for the rental of event set up for Fall Harvest. The rental items include tents, tables, chairs, and food warmers to hold the food for Fall Harvest in compliance with food safety regulations, Although the activities under the Cooking Demo will be completed the Fall Harvest Fest is designed to replicate the Cooking Local Demonstrations in a larger capacity and facilitate a large event for the community toengage, combining the eventxofFall Harvest and aclosure rothe Cooking Local demonstrations provided by the, grant. 'Fonds remaining under budget justification Other allocated for Fall Harvest Festival are approximately $ 1812.00, Food costs and posters for Fall Harvest will be allocated from the remaining balance in Supplies approximately $ 1200-00 with $1000.00 projected in purchases of local food to use for the recipes to present to the general public for education ofseasonal food availability. iii Progress: All activities for National Farmers Market Week were completed for Z816and are onschedule for 2017.All activities for NFMVVwill becompleted on b. Objective I: Increase producer sales through education and training on merchandising, displays and social media exposure. i. Progress: This activity was completed in March 2016 as planned. C. Objective 3: increase customer purchases of seasonal produce through cooking demonstrations, i Progress: All activities scheduled for the Cooking Local Demonstration will be completed on schedule bySeptember 30 I017. Activities for the Pall Harvest Festival will bedesigned after the cooking Local demonstrations. 4. An estimate of the amount of remaining funds, and it applicable, the amount of matching resources yet to be expended, and a description of how they will be used in the remaining time, There is approximately $ 8200.00 remaining at the end of the scheduled expiration date prior to completion of the final event proposed as Fall Harvest Festival, The special event proposed isbudgeted at$ 7422.0Oand allocated for activities related tothe Fall Harvest Festival. The remaining balance of 778.00w|U be utilized for personnel for activities related to the Fall Harvest Festival; under the 10% guideline we plan to use the funds to cover cost of extra staff needed for the event since the budget allowance for personnel has been exhausted. Work Plan, Resources, and Timeline Requirements: Fill out the table as described below. List and deNcribe Anticipated Resources JUIlestones 'Ito will do Ih e each planned date of required to assessing (include activiti, (scope of completion: complete each progress and collaborative work) including activitv: success of each arrangements or how it relates to the activity. subconlractors)? pro �ecl objectives. 01�jective 1: Increase local consumption of regionally produced agricultural products through expanded advertising and special events for the purpose of recruiting new I customers to market Television September - Contract with Milestone 1: —7TFM Business Commercials October local TV TV Coordinator. local (14 months) 2017 Station. Commercial television station spot to run KNWA, KHOG September - 'I October 2017 Special Events: Dctober 7, Town Center Milestone 1: FFM Business Fall Harvest 2017 Kitchen Space is Coordinator, FFM Festival Rental. reserved at part-time staff. Fall Harvest Band, Posters Town Center Brightwater Cooking Local and Flyers'. Plaza and director and Demonstration Newspaper & Kitchen for studerits, with collaboration Radio Ads. tasting and Washington with Brightwater Market workshops County Extension Culinary School. vices Produce for contract Ser Feed Season recipes tastings. signature Fayetteville with 5 learns of 3 Table, Tent pending (nonprofit), aspiring chefs and and Chair Extension KUAF Radio (ad one assistant event rentals permission representative), coordinator will Milestone 2: NWA Media present chef (nq,!Nsji ape mcntorcd rccI'PC-' using all produce L fi-orn the farmers market. Tastings and JUdging with four top chefs to jL44)e for the class final grade. Local nonprofit Feed Fayetteville, jam and jelly tasting of FFM producers. Food preservation workshops and more scheduled with local nonprofits and Washington County Extension Snap Ed and Master Gardeners. Nonprofits are coordinated pending final notice based on approval of extension Milestone 3: designed and distribute promotional materials (banners, flyers, and posters) pending extension approval Milestone 4: Schedule ads Radio and Newspaper and reserve spot for Banner with City tentatively scheduled pending contract approval based on extension approval Milestone 5: Rent tables, tents and chairs are scheduled contract signature pending extension approval. Milestone 6: Brightwater students are scheduled and nientoring chefs pending final commitment notice based on representative), KNWA advertising representative. Town Center director. extension Milestone 7: Send out press releases to all media ft additional exposure of the event Milestone 8: create judging forms and voter slips Milestone 9: aggregate produce for aspinng chefs Milestone 10: Set up event Ot�jective 2: Increase producer sales through education and training on merchandising,. displays and social edia exposure Producer March 2016 Guest COMPLETED FFM Business Workshop for Speaker, Coordinator, FFM merchandising, training Vendor display and social materials, Coordinator. media marketing room rental Guest Speaker trainin- (TBD professor from U of A Walton School of 1 Ol�jeetive 3: Increase customer purchases of seasonal produce through cookin�g demonstrations Monthly Cooking May — Milestone 1: FFM Business Demonstrations Oc tober To Be Coordinator. and Completed Sept local area chefs 2017 Approved by: Grantee Program Coordinator: Signature of Grantee Program Date: -�/� email address: Cavette, Kristin From: Nierengarten, Peter Sent: Tuesday, January 12, 2016 3:29 PM To: Cavette, Kristin; Turberville, Shelly Cc: Hertweck, Marsha Subject: FW: Payment Request Received 15FMPPAR0286 FYI — See below from USDA regarding the Farmers Market Grant Reimbursement. Peter Nierengarten Sustainability & Resilience Department Director City of Fayetteville, Arkansas 479.575.8272 From: Henderson -Samuels, Earlene - AMS [mailto:Earlene.Henderson-Samuels@ams.usda.gov] Sent: Tuesday, January 12, 2016 3:19 PM To: Nierengarten, Peter <pnierengarten@fayetteville-ar.gov> Subject: Payment Request Received 15FMPPAR0286 Dear FMPP Recipient: This e-mail serves as confirmation of receipt of your payment request in the amount of $3,110.36. We are reviewing and processing your documents and will notify you if we need any additional information. If we do not contact you for additional information, your organization can expect to receive payment within 7-10 business days from the date of this e-mail. EcWle4�Hen.derso-w-Sa*WZI , C1ra.v tyMa*wWAnentSpeaaUst Ecwlevi e: her derson.-sa m,u.e4@a+nk: u4d a : goy U.S. Depa.rt��ofAgericuUuee, A r%cu.Ltu.ral,Marketui.q,Servtc , rr"ortatw-wa*v& Mcwket"- ig Progra.vw l=MPP (7ra4At DINVW,&W 1400 Ivtdefien.devi.c&Avefute,, SW ZoovW 4534I-So-ut1v Wa to u, IOC 20250 202 -690 -1063 f lv. 202 -690 -4152 Fay-, NOTICE OF AWARD United States Department of September 18, 2015 Agriculture Agricultural Marketing ATTN: Lioneld Jordam Services FAYETTEVILLE, AR Farmers Market SUBJECT: Agricultural Marketing Service (AMS) Notice of Award (NOA) for Promotion Agreement No. 15FMPPAR0095 Program 1400 CFDA#: 10.168 Independence Project Director: Lioneld Jordam Ave, SW Project Title: Farmers' Market Promotions, Special Even Room 4543-S Stop 0264 Period of Performance: September 30, 2015-September 29, 2017 Washington, DC AMS Award Amount: $58,856.00 20250-0264 Matching Funds Amount: $0.00 Dear Lioneld Jordam: The Agricultural Marketing Service (AMS) hereby awards a grant to CITY OF FAYETTEVILLE in support of the above referenced program. This Award is pursuant to 7 U.S.C. 3005(CFDA# 10.168, Farmers Market Promotion Program) and is subject to : 1. Your organization's application package, including the SF-424, SF-42413, Application/Project Narrative, Budget Summary/Narrative, other supporting letters and documents, as applicable, match verification, as applicable, AD-3030, Representations Regarding Felony Conviction and Tax Delinquent Status for Corporate Applicants, as applicable, and AD-3031, Assurance Regarding Felony Conviction or Tax Delinquent Status for Corporate Applicants, as applicable. 2. FY 2015 Farmers Market Promotion Program General Terms and Conditions http://www. ams.usda. gov/sites/default/f les/media/FMPPAwardTerms2015.pdf Acceptance of this award requires an authorized CITY OF FAYETTEVILLE representative to sign and date the Grant Award and submit to John Miklozek at John.Miklozekgams.usda. ov. If you have any questions about this NOA, please contact the Federal Agency Project Manager listed in Box 13 of the attached Grant Agreement. Sincerely, Karla Whalen USDA, Agricultural Marketing Service ' Grant Agreement Face Sheet 1. Accounting Code: 2. Vendor I.D. (EIN): 3. DUNS Number: 9000000502 716018462 075657742 4. Agreement Number: 5. Type of Instrument: 6. CFDA Number: 15FMPPAR0095 Grant Agreement 10.168 7. Title of Agreement: Farmers' Market Promotions, Special Even 8.Objective: To increase domestic consumption of and access to locally and regionally produced agricultural products, and to develop new market opportunities for farm and ranch operations serving local markets, by developing, improving, expanding, and providing outreach, training, and technical assistance to, or assisting in the development, improvement and expansion of domestic farmers' markets, roadside stands, community -supported agriculture programs, agritourism activities, and other direct producer -to -consumer market opportunities. 9. Statement of Work: This agreement shall be carried out by the organizational units or officials of the Federal Agency and the Recipient in the manner and subject to the conditions provided in the Farmers' Market Promotion Program (FMPP) - General Award Terms and Conditions attached hereto and made a part of this agreement. 10. Legal Authority: The Agricultural Act of 1946 (7 U.S.C. 1621-1627), the Farmer -to -Consumer Direct Marketing Act of 1976 (7 U.S.C. 3001-3006) and the Agriculture Act of 2014 (Public Law 113-79) (2014 Farm Bill) that reauthorized, funded, expanded, and renamed the Farmers Market Promotion Program as the "Farmers' Market and Local Food Promotion Program" (7 U.S.C. 3005). 11. Federal Agency (Name and Address): 12. Recipient: Farmers Market Promotion Program CITY OF FAYETTEVILLE 1400 Independence Ave 113 W MOUNTAIN ST Washington, DC 20250 FAYETTEVILLE, AR 72701-6083 13. Federal Agency Project Manager: 14. Recipient Project Coordinator: John Miklozek,0002 Lioneld Jordam, Telephone: 202-720-1403 Telephone: (479) 575-8330 Email: John.Miklozek@ams.usda.gov Email: ljordan@fayetteville-ar.gov 15. Period of Performance: 16. Federal Agency Funding Non -Federal Matching Amount: September 30, 2015 through September 29, 2017 Amount: $0.00 $58,856.00 PROVISIONS This Grant Award incorporates the following: 1. The approved Grant Narrative, Project Budget, and Approved Award Budget including any mutually agreed upon budget revisions and other changes and amendments thereto — incorporated by reference. 2. The Recipient will complete activities outlined in the approved Grant Narrative, Project Budget, and Approved Award Budget including any mutually agreed upon budget revisions and other changes and amendments thereto. 3. The Recipient agrees to comply with the requirements in the FMPP Grant Program Fiscal Year 2015 General Terms and Conditions, available at http:// www.ams.usda.gov/sites/default/files/media/FMPPAwardTerms2Ol5.pdf and incorporated by reference. 17. Federal Agency Representative Approval: 18. Recipient Representative Approval: Name: Title: x Karla Whalen 19. Recipient Representative Approval Signature: Date: Deputy Administrator Agricultural Marketing Service Paperwork Burden Statement According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. The valid OMB control number for this information collection is0581-0235. Public reporting burden for this collection of information is estimated to average 2 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project 0581-0235, Washington DC 20503. The U.S. Department of Agriculture (USDA) prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental statu. sexual orientation, or all or part of an individual's income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc) should contact USDA's TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint of discrimination, write to USDA, Assistant Secretaryfor Civil Rights, Office of the Assistant Secretaryfor Civil Rights, 1400 Independence Avenue, S. W., Stop 9410, Washington, DC 20250-9410, or call toll -free at (866) 632-9992 (English) or (800) 877-8339 (TDD) or (866) 377-8642 (English Federal -relay) or (800) 845-6136 (Spanish Federal -relay). USDA is an equal opportunity provider and employer. AMS 33 Farmer's Market — USDA grant — Peter Nierengarten meeting on 11/24/15 Attendees: LeAnn, Farmer's Market business manager; Theresa, vendor side; Marsha, Accounting Director; Peter Nierengarten, Sustainability; Kristin Cavette What kind of backup does the grant require for salary reimbursement? In grant document Can the funds be requested electronically or do they have to send it by mail? - per LeAnn - they would like to be reimbursed monthly for cash flow purposes May - September will be the busy month, but most of the activity will be done through October. • Peter to send reimbursement document (word format) to LeAnn, so that it can be clean when submitted to him. • Peter to request reimbursement from Grantor and will send us copies. Process 1. LeAnn will send backup for expenses and summary form to Peter 2. Peter will send PO and invoices to Accounting for processing 3. Kristin to send copy of check and backup to Peter after it has been cut so that Peter can send for reimbursement. 4. Peter will do the drawdown from the USDA and copy Accounting on the request. - looks like one page and then the backup. • LeAnn is going to send a request the first week in December. • There won't be any salary reimbursements until 2016 per LeAnn Account Number per documents: 2230.8003.5315.00 project: 31504 subs: 1501; 1502; 1503; 1504 Kc Peter Nierengarten Sustainability & Resilience Department Director City of Fayetteville, Arkansas 479.575.8272 ' From: Jordan, Lioneld Sent: Monday, September 28, 2015 10:49 AM To: Nierengarten, Peter <pnierengarten@favetteville-ar.gov> Subject: FW: 2015 Farmers Market Promotion Program (10.168) Award Notification Peter Is this what you've been looking for? Lana From: Miklozek, John - AMS[mailto:John.Miklozek@ams.usda.gov] Sent: Monday, September 28, 2015 8:18 AM To: Jordan, Lioneld Cc: Henderson -Samuels, Earlene - AMS Subject: 2015 Farmers Market Promotion Program (10.168) Award Notification Grants.gov No.: GRANT11907607 Federal Award Identification Number (FAIN): 15FMPPAR0095 Project Title: Farmers' Market Promotions, Special Events, & Capacity -Building Expands Regional Customers Dear Lioneld Jordan: Attached are award documents relating to a grant awarded under the 2015 Farmers Market Promotion Program (FMPP) for a project referenced above. Please read this email carefully, there are some important items that must be addressed below: AMS-33 As the award letter directs, please sign the attached AMS-33 and scan/email or fax it back to your assigned Grants Management Specialist (copied) or me as soon as possible or before you submit your first request for payment. I appreciate your prompt attention to this matter. Keep the AMS-33 with your original signature in your project file. When referencing this project in any future communications, please use FAIN referenced above. You will notice that some of the items such as the project title in our award letter and AMS-33 do not show complete information. We recently transitioned to a new grants management system to generate these documents and experienced some formatting issues. We apologize for and regret any inconvenience that this may cause. FMPP Grants Management Specialist Your assigned Grants Management Specialist will be Earlene Henderson -Samuels, who will serve as your primary point of contact with FMPP for processing and reviewing requests for payment, performance and financial reports, and addressing your programmatic and administrative questions. Earlene can be contacted at (202) 690-1063 or Earlene.Henderson-Samuels@ams.usda.gov. Award Terms and Conditions Please review the 2015 FMPP General Terms and Conditions for your award mentioned in the attached Notice of Award. This document will describe the requirements associated with administering your grant and among other things describe how to prepare and submit requests — payment, performance and financial reps...., and prior approval requests. You can also access them at www.ams.usda.gov/services/grants/fmpp/administer. We wilt hold a teleconference to discuss the General Terms and Conditions in the upcoming weeks and will send an invite to you with the applicable information. This training will be recorded and posted to the AMS website for your convenience Award Announcement Please do not announce that you have received the 2015 FMPP award or share this news with your colleagues and stakeholders. The Secretary of Agriculture will formally announce the awards within the coming weeks. Once the Secretary makes his announcement, you are welcome to share the information as you see fit and reference his press release. you have concerns, please contact Earlene or myself at (202) 720-1403 or John.Miklozek@ams.usda.gov. Sincerely yours, John Miklozek Farmers Market Promotion Program USDA, Agricultural Marketing Service JOURNALENTRIE Date Journal Entry Number I tbq IP2 4'- Prepared by: K657Hn Account Name Account Number Amount Sub Project Proj Transfer Due to/from Sub Fund Dept Dept Base Detail DEBIT CREDIT 2�30 OI Go 31110.3,6 RAf to S'� ifjha 2g30 14`00 2230 31110310 A3-G -6fuw J)YM 6ran�- 2230 04W aqrO 3, 110. 3,6 ;w fro j 2230 0401 10- 3,110.36 Entered, Accounting Supervisor Journal Entry Numbei Checking Account History Page I of I Checking Account History Enter criteria for an historical search and then click the Search button. cio i i Account: I xxxxxx1701 - Druq V OPrevious Day's Transactions OToday's Transactions @)History Search History Search Type: Deposit/Withdrawal: From Check: To Check: All ---�� All —Y From: To: Amount From: Amount To: 1/12/2016 W� 2/7/2016 05 13,110.36 3,110.36 Search; Transactions Date Type Reference Description Credit Debit Running Balance Number USDA TREAS 310 MISC PAY 1/15/2016 ACH 9000000 RMR*IV*GTR002000067923*PI*3110.36 $3,110.36 $105,331.80 Totals: $3,110.36 $0.00 Copyright ©2012 Arvest Member FDIC. All Rights Reserved. +6tfposifrA suede (-t 0 Y-amr:> Mal'sha- nog-- - r& a wov 1t3 cha.rige IN- 0jaOuf - OK-P.i yLe- - A- chi k ret-v-s f- vvz d,ov-p 2•06.)(o -ho s��ia 9 O4-4s -mow �m� gr https://ecash.arvest.com/ABCorporate/af(uclIRsDchK9ZnOIrw l J)/Core/Infor... 2/8/2016 Date 2/8/2016 Vendor Number: 20648 CHECK REQUEST Payable to: Special Grants Remit to Address Code: PUR Manual Check? 1-1 Mail? Yes 0 No Return check to: -I�E I 'S 0 Send copy to: For: Clear Due To Separate Check Code: 6 626- Uawcy5 Markt grant-- (k-ceg ijM 16 5Y 4 aC& —Jr�,# I I �2)q Bank Number: :yable From: (Fund Name) Drug Grant C� rQ"U"f—TC)CFWeC0- Charged as follow -,- Amount of Check: Account Name• Account•. Prepared by: Approved by: Entered: Kristin Cavette7- _" 292 $3,110.36 Additional Approval: ❑ Does not meet Purchasing policy Contract Payment Other: Accounting Use - Receipting G/L Account Number 22W 04W 22 Key Code: Date Journal Entry Number lAccount Name 12-31.15 11316 ) C-7oy, -- (j rmf5 KOJ fi ra,r*- Op"ro-f-io e, vsD� (fiMY l- PCV JOURNAL ENTRIES Prepared by: 1(r! shn Ca v f�y copy Account Number Sub Fund Dept Dept Base Detail 2230 W 1 ( D 2230 0123 4�M Ol Amount Transfer Sub DEBIT CREDIT Project Proj Due to/from 11�.3b 3,11�0.310 3150�- l Entered: 2.(?)•110 j�z Accounting Supervisor Journal Entry Numbei 12-31 �_ I CITY OF AC4\ n = C^PY a,�,IP Tayvv SUBRECIPIENT GRANT REIMBURSEMENT FORM — (Attachment D) Date of Reimbursement Request: 12/22/2015 Organization: Rural Mountain Producers Exchange (Fayetteville Fanners' Market) Project Name: Farmers' Market Promotions, Special Events, and Capacity Building . Expands Regional Customer Base Project CoordinaWrfritle: Leann Halsey/ Business Coordinator Purchase Order Number. FMPP #001 $ 58,856 Sabred ient Grard Amount ffotal Awry $ 3110.38 Amount of Gunwd Request $ 3110.36 Amount Requested to Date $ 55,745.64 Grant Balanoe (Total Award mhuts AnxKmt of Current Request and Arno unt Re ieshed to Date Description of Itern(s) for which reimbursement is being requested: (Please include att hrmiees andlor other supporting do=nentation when sutra Itting your request) KNWA'FV Com�s as fisted in Milestones 2015 (See Attachment C pg- 1) $1600.00 NWA Newspaper advertising as listed in Milesbnes 2015 (See Attachment C pg. 2) $1610.36 Submitted by Rural Mp ur*n Producers Exctonge Approved by. Date: 12WJ2015 Date: 8/09 update 6110, 9114 JOURNAL ENTRIES Date 01/01/2016 Journal Entry Number Prepared by: \�u Kristin Cavette Account Name Due from General Fund Account Number Sub Fund Dept Dept Base Detail 2230 0400 1010 Amount DEBIT CREDIT 3,110.36 Sub Project Proj Transfer Due to/from Advance Loan Payable 2230 1403 00 3,110.36 Advance to other funds 1010 0403 00 3,110.36 Due to Special St. Grants 1010 1400 2230 3,110.36 Reimbursable grant - USDA Farmers' Market Promotion Program Advance from General Fund Request #1 i nc VA&L, a co o >c �. _SLR �i°� � �+ ►'cU'�% � � l �'Yl b Entered: Accounting Supervisor Journal Entry Check Request Remit to Date: 01/01/16 Address Code Vendor Number 20648 Payable to: Special Grants ,ty For: Clear Due To USDA Farmers' Market Grant Payable From: Fund Name General Fund rh--i — fn11-- Manual Check ❑ Mail Yes ❑ No ❑X Return Check to: front desk to receipt in Send Copy to: Separate Check Code Bank Number 012 Amount of Check $3,110.36 Account Name Amount Account Number Fund Dept__ Sub Dept Base Detail Pro'ect Sub Pro ect Due to Special Grants $3,110.36 1010 1400 2230 TOTAL $3,110.36 n Accounting Use - Receipting Prepared by: Kristin CavetteG/L Accounting Number Approved by: 2230 0400 1010 Entered: Key Code Approval: ❑ Does Not Meet Purchasing Policy ❑ Contract Payment ❑ Other Approved: CITY OF M. SUBRECIPIENT GRANT REIMBURSEMENT FORM — (Attachment D) Date of Reimbursement Request: 12/22/2015 Organization: Rural Mountain Producers Exchange (Fayetteville Farmers' Market) Project Name: Farmers' Market Promotions, Special Events, and Capacity Building Expands Regional Customer Base Project Coordinator(Title: Leann Halsey/ Business Coordinator Purchase Order Number: FMPP #001 $ 58, 856 Subrecipient Grant Amount (Total Award $ 3110.36 Amount of Current Request $ 3110.36 Amount Requested to Date $ 55,745.64 Grant Balance (Total Award minus Amount of Current Request and Amount Requested to Date) Description of ltem(s) for which reimbursement is being requested: (Please include all invoices and/or other supporting documentation when submitting your request) KNWA TV Commercials as listed in Milestones 2015 (See Attachment C pg. 1) $1500.00 NWA Newspaper advertising as listed in Milestones 2015 (See Attachment C pg. 2) $ 1610.36 /6 Submitted by- / t Rural Mpun$in Producers Exchange Approved by: Peter Ni6ron�@R*, City of Fayetteville Date: 12/22/2015 Date: 8/09 update 6/10, 9114 USDA Farmers' Market Promotion Program (FMPP) Scope of Work — Attachment C List and describe Anticipated Resources Milestones Who will do the each planned activity date of required to assessing work (include (scope of work) completion: complete each progress and collaborative including how it relates to the project activity: success of each arrangements or objectives: activity: subcontractors)? Objective 1:: Increase local consumption of regionally produced agricultural products through expanded advertising and special events for the purpose of recruiting new cnctomem tn mnrlcpt Television Commercials (14 months) Special Events: Salsa Festival (Salsa Competition of area chefs, salsa tasting and judging with local nonprofit Feed Fayetteville, Pepper jam contest of FFM producers, Tomato Canning workshop with - extension services, Salsa Making workshop local nonprofit Apple Seeds) September - October 2015 April — October 2016 April — August 2017 July 2016 & July 2017 Contract with local TV Station, Coordinate marketing consultant Saatchi & Saatchi X for creative Food Truck Rental, 1 part-time Assistant Event Coordinator, 2 part-time staff for event, Mariacbi Band, Posters and Flyers, Newspaper & Radio Ads, Market Produce for tastings, Table and Chair rentals Milestone 1 Produce TV Commercial spot to run September - October 2015, & April — July 2016 Milestone 2: Produce TV Spot to run August — October 2016 & April - August 2017 Milestone 1: Reserve space at Town Center Plaza for tasting and workshops Milestone 2: Coordinate participants to include restaurant competitors, producer participants, and local nonprofits Apple Seeds and Feed Fayetteville, Washington County Extension Services, and judges from the community. Milestone 3: design and distribute promotional FFM Business Coordinator, local television station KNWA, KHOG, and marketing consultant group Saatchi & Saatchi X FFM Business Coordinator, FFM Vendor Coordinator, Washington County Extension Services, Apple Seeds (nonprofit), Feed Fayetteville (nonprofit), part- time Assistant Event Coordinator, two part time event workers, KUAF Radio (ad representative), NWA Media (newspaper representative) Page 1 of 3 materials (banners, flyers, and posters) Milestone 4: Schedule ads Radio and Newspaper and reserve spot for Banner with City Milestone 5: Rent table and chairs Milestone 6: Hire a part-time assistant event coordinator, and two event part- time personnel Milestone 7: Send out press releases to all media for additional exposure of the event Milestone 8: create judging forms and voter slips Milestone 9: aggregate produce for restaurants Milestone 10: Set Lip event National Farmers August 2015, Newspaper and Milestone 1: FFM Business Market Week August 2016 Radio Contract Coordinator, FFM Promotion & August Advertising, advertisements Assistant Event (Know Your Farmer, 2017 Food Truck NWA Coordinator & FFM Know Your Food) Rental Newspaper and Vendor Coordinator, KUAF Radio to KUAF Radio, NWA promote special Media (newspaper event Know ads) Your Farmer Know Your Food with producer giveaways Milestone 2: Create and order flyers (Vista Page 2 of 3 4 1 BILLING DATE NORTHWEST ARKANSAS NEWSPAPERS PO BOX 1607 08/31/15 FAYETTEVILLE, AR 72702 9 (479) 442-1700 c/oFAYETTEVILLE FARMERS MARKET O �y c/o ACCTS PAYABLE PO BOX 3076 FAYETTEVILLE AR 72702 1"1 10 DATE is DESCRIPTION CLASS/ TYPE 107/31/15 BALANCE FORWARD 08/18/15 Payment on Account ADVERTISING INVOICE I STATEMENT DUE TE 3 INVOICENUMBER PAGE 09/15/15 284908 1 ADVERTISER IXLIENT NAME 6RLEDACCOUNTNUMBEfi 8 ADV. ICUENTNUMBER 1183011 BILLING PERIOD 08/01/15 08/31/15 ADVERTISING DEPARTMENT RETAIL DISPLAY 16 17 BILLED 18 19 �SIONS TIMES U/MUMTS RATE AMOUNT -- - 1,134.74 1,134.74CR PUBLICATION: NORTHWEST ARK DEMOCRAT GAZETTE 08/02/15 WEEK OF NATIONAL FAR CNTY 2x5.00 1 10.00 3 color nw arkansas 1 ' 1596 Non Profit 1 08/03/15 WEEK OF NATIONAL FAR CNTY 2x5.00 1 10.00 3 color nw arkansas 1 33 1/3 repeat disc I 15% Non Profit 1 08/05/15 WEER OF NATIONAL FAR CNTY 2x5.00 1 10.00 3 color nw arkansas 1 501 discount 1 15o Non Profit 1 08/07/15 WEEK OF NATIONAL FAR CNTY 2x5.00 1 10.00 3 color nw arkansas 1 50o discount 1 15% Non Profit 1 08/08/15 PEACHES N/C 2x5.00 1 10.00 Publication Totals: $475.62 in 17.00 -15.00 in 14.00 0.00 -15.00 in 14.00 0.00 -15.00 in 17.00 0.00 -15.00 in THANKS FOR ADVERTISING IN T1B NW ARKANSAS NEWSPAPERS LLC ACCESS YOUR ELECTRONIC TEARSHEETS AT:nwamedia.com/tearsh AGING 170.00 30.00 25.50CR 140.00 30.00 39.63CR 21.00CR 140.00 30.00 59.50CR 21.00CR 170.00 30.00 72.25CR 25.50CR 0.00 CURRENT JULY JUNE MAY OVER 3 MONTHS 475.62 0.00 0.00 0.00 0.00 475.62 t_-.-- -- -- ----- - P.O. BOX 1607 27 BILLED ACCOUNT NAME BUSINESS OFFICE - RETAIL DISPLAY FAYETTEVILLE FARMERS MARKET FAYETTEVILLE, AR 72702 0 26 BELLED ACCOUNT No. 4 BILLING DATE 3 1 INVOICE N0. 25 TOTAL AMOUNT DUE 1183011 08/31/15 284908 475.62 O 01183011 00284908 0000047562 TO INSURE PROPER CREDIT, PLEASE DETACH AND RETURN THIS PORTION WITH YOUR PAYMENT. IN ACCORDANCE WITH FEDERAL RESERVE GUIDELINES, CHECKS YOU SEND US FOR PAYMENT MAY BE PROCESSED ELECTRONICALLY. THIS MEANS CHECKS CLEAR FASTER AND BANK STATEMENTS ARE VALID PROOF OF PAYMENT. r 81 NORTHWEST ARKANSAS NEWSPAPERS 4 BILLItdG DATE PO BOX IG07 07/31/15 FAYETTEVILLE, AR 72702 9 (479) 442-1700 FAYETTEVILLE FARMERS MARKET c/o ACCTS PAYABLE PO BOX 3076 FAYETTEVILLE AR 72702 � O L7 M ADVERTISING y ----.. INVOICE./ STATEMENT �! DUE DATE 3 INVOICENUMSER PAGE )8/15/15 j 283707 1 ADVERTISER-/ CLIENT' NAME BILLED ACCOUNT NUUSER ADV. I CLIENT NUMBER 1183011 BILLING PERIOD 07/01/15 07/31/15 ADVERTISING DEPARTME RETAIL DISPLAY 10 DATE Ta 14 DESCRIPTION _PE CLASS/ 16 151DIMENSIONS TIMES 17 BILLED U/M 18 RATE UNITS 19 AMOUNT 06/30/15 BALANCE FORWARD 0.00 PUBLICATION: NORTHWEST ARK DEMOCRAT GAZETTE 07/26/15 nwa now fay farmers rop 1X5.00 1 5.00 in 329.00 No Charge Color 1 0.00 07/20/15 salsa fest CNTY 2x5.00 1 10.00 in 14.000 140.00 15% Non Profit 1 -15.00% 21.00CR _ 07/21/15 salsa fest CNTY 2x5.00 1 10.00 in 14.000 140.00 33 1/3 repeat disc 1 0.009C 39.63CR 15% Non Profit 1 -15.00% 21.00CR 07/22/15 salsa fest CNTY 2x5.00 1 10.00 in 14.000 140.00 50% discount 1 0.00% 59.50CR 15% Non Profit 1 -15.0035 21.00CR 07/24/15 salsa fest CNTY 2x5.00 1 10.00 in 17.000 170.00 50% discount 1 0.00% 72.25CR 15% Non Profit 1 -15.00% 25.50CR 07/26/15 WEEK BEFORE NATIONAL CNTY 2x5.00 1 10.00 in 17.000 170.00 3 color nw arkansas 1 30.00 15% Non Profit 1 -15.00% 25.50CR 07/27/15 WEEK BEFORE NATIONAL CNTY 2x5.00 1 10.00 in 14.000 140.00 3 color nw arkansas 1 30.00 33 1/3 repeat disc 1 0.00% 39.63CR 15% Non Profit 1 -15.00% 21.00CR 07/29/15 WEEK BEFORE NATIONAL CNTY 2x5.00 1` 10.00 in 14.000 140.00 r 11 yJ" 24 AGING 25 ------------------- - - CONTINUED ON NEXT 27 BILLED ACCOUNT NAME - 26 131LEI) ACCOUNT NO. 4 BILUNG DATE 1 3 1 INVOICE NO.f 25 1 TOTAL AMOUNT DUE TO INSURE PROPER CREDIT, PLEASE DETACH AND RETURN THIS PORTION WITH YOUR PAYMENT. IN ACCORDANCE WITH FEDERAL RESERVE GUIDELINES, CHECKS YOU SEND US FOR PAYMENT MAY BE PROCESSED ELECTRONICALLY. THIS MEANS CHECKS CLEAR FASTER AND BANK STATEMENTS ARE VALID PROOF OF PAYMENT. . IADVERTISING INVOICE / STATEMENT m NORTHWEST ARKANSAS NEWSPAPERS PO BOX 1607 FAYETTEVILLE, AR 72702 (479) 442-1700 FAYETTEVILLE FARMERS MARKET c/o ACCTS PAYABLE PO BOX 3076 FAYETTEVILLE AR 72702 4 BILUNG DATE 6 1 DUE DATE $ 1 INVOICE NUMBER PAGE 07/31/15 08/15/15 283707 2 1 91 ADVERTISER/CLIENT NAME I BUlED ACCOUNT NUMER B 1 ADV. I CLIENT NUMBER 1183011 BILLING PERIOD 07/01/15 07/31/15 ADVERTISING DEPARTMENT RETAIL DISPLAY ID DATE: �a DESCRIPTION 14 CLASS/ TYPE 15 DIMENSIONS 16 TIMES S7 UNITS ONITS U/M 18 RATE 19 AMOUNT 3 color nw arkansas 1 30.00 5026 discount 1 0.001-. 59.50CR 15% Non Profit I -15.005& 21.00CR 07/31/15 WEEK BEFORE NATIONAL CNTY 2x5.00 1 10.00 in 17.000 170.00 3 color nw arkansas 1 30.00 50% discount 1 0.0016 72.25CR 15% Non Profit 1 -15.00% 25.50CR 07/30/15 THURSDAY KNOW YOUR F N/C 2x5.00 1 10.00 in 0.00 No Charge Color 1 0.00 Publication Totals: $1,134.74 THANKS FOR ADVERTISING IN THE NW ARKANSAS NEWSPAPERS LLC. ACCESS YOUR ELECTRONIC TEARSHEETS AT:nwamedia.com/tearsheet 24 AGING 25 CURRENT JUNE MAY APRIL OVER 3 MONTHS f' 1,134.74 0.00 0.00 0.00 0.00 1,134.74 ---------------------------------------------------------- 28 P.O. BOX 1607 27 FULLED ACCOUNT NAME .` BUSINESS OFFICE - RETAIL DISPLAY FAYETTEVILLE FARMERS MARKET FAYETTEVILLE, AR 72702 26 BILLED ACCOUNT NO. 14 113ILLING DATE $ 1 INVOICE NO. 251 TOTAL AMOUNT DUE 1183011 07/31/15 283707 1,134.74 0 01183011 00283707 0000113474 TO INSURE PROPER CREDIT, PLEASE DETACH AND RETURN THIS PORI-ION WITH YOUR PAYMENT. IN ACCORDANCE WITH FEDERAL RESERVE GUIDELINES, CHECKS YOU SEND US FOR PAYMENT MAY BE PROCESSED ELECTRONICALLY. THIS MEANS CHECKS CLEAR FASTER AND BANK STATEMENTS ARE VALID PROOF OF PAYMENT. y xrrwA Ravemser 1401 W Capitol Ave, Ste 104 Agency Little Rod(, AR 72201 Buyer ph: (501) 340-4444 Salesperson k� fx: (501) 376-1852 �6 Product Brand Fayetteville Farmers Market A(:ct Types PO Box 3076 EsUNeadtine Demo Fayetteville, AR 72702 i Revision i Comments AdM Fayetteville Farmers Market (11822) Direct Account (1) Jones, Austin (2575) ph: (479) 571-5100 Food - Produce (MI) FFM Fall 2015 (450942) LocaUSpotNew %^0PY 0 OFFICIAL BILLING INVOICE invoice 2290552 Inv Date 9130/2015 Terms Net 30 Contract 1160782 Bill Type Calendar Period 9/1/2015 - 913012015 CO-OP/Order Type NolNormai Package Gen. Date 10/1/2015 2:04:26PM Line Type SdWUled Schedule Days to Run Air Time Length Copy/iscl Amount Remarks 1.0 SPOT 6:00:00AM-KNWA r. oagru-r,Tlrt 09(01/15 6:44AM (Tu) :151:15 2014 Female VO 1.0 SPOT 6:0090N1-KNWA oay,T.-t,rn-t 09/0111S 6.9b1M (Tu) :1WAS 2014 Male VO 1.0 SPOT 6:00:OOAM-KNWA nay,Tu-I,Ta-t 09103/15 6:58AM (Th) :15/:15 2014 Female VO =«***<* 1.0 SPOT 6-00:OOAM'-KNWA Wy,Tu-t,Tn-t 09/03/15 7, MAM (rh) .15/:15 2014 Male VO *«*s*** 1.0 SPOT 6:00:OOAM-KNWA 0ayru-t,r6-1 09/08J15 6:25AM (Tu) :15/: 55 2014 Female YO ****«** 1.0 SPOT 6:0O:OOAM-KNWA oay,Tu-4To-i OW08/15 6.28AM (ru) - :i5/:SS ---- 2(119 Male VO =s*s**s 1.0 SPOT 6:00:00AM-KNWA 6. riay,Tu ijh-i 09Jt0/15 6:SEAM ON :15/-IS -^�---- 2014 remale VO ******* 1.0 SPOT 6:00:00AM-KNWA 6;y,iu-4nrt 09/I0/15 7:fI0AM (Th} :15/:15 ---- 2014 Male VO ******* 1.0 SPOT 6:0O:0OAM-KNWA 6, Wy,Tu-i,Tlrt 09/15/15 6:09AM (Tu) :15/:1S 2014 female VO-- 1,0 SPOT 6:0O:OOAM4(NWA 6 000u-1,n.t 09/15/15 611AM (Tu) :15/:15 2014 Male VO-- LO SPOT S:OO:QOAM-KNWA ay,Tu-I,7n-r 69/17/15 S:27At4 (Th) :15J:15 i 2014 Female VO ******* 1.0 SPOT 6:00:OOAM-KNWA t7ay,7o-i,-fh-1 9/17/15 6:29AM CTh) :LS/:15 ---� 2014 Male VO 1.0 SPOT 6:00:00AM-KNWA oay,Tu-t,Tn-t 09/22J15 6:21At4 (Tu) :IS/:IS 2019 Female VO <****** 1.0 SPOT 6:00:00AM4(NWA & oay ru-i,Ta-1 09/22/15 6:23AM (Tu) :15/:15 2014 Male VO ***+««* 2.0 SPOT 6:90:00AM-KNWA oay rua,in-1 09/01/15 6:15AM (ru) - 00:15 p0: L5 _ _ DO: '---'------- 2014 Male VO 20 SPOT 6:00:OOAtd-i(lr'tYA - uay.io-i,'m-t i- 1/IS fi:41AM (Th) - - 2019 Male VO ----- ******* --- 2.0 SPOT 6:OD:OOAM-KNWA 09M15 6:46AM (Tu) - 2014 Female VO _ +*«**** ..--- 20 SPOT 6:00:00AM-KNWA uuy,Tn-t,TA-I 09/10/15 6.OW4 (Th) 00:15 2014 Mate YO ***+»*< - 2.0 SPOT 6:00:00AM-K1A1A Oay,7u•I,7A-t -- 09/15/1$ 6:40AM (Tu) 00:15 2014 Male VO ******* -- 2.0 SPOT 6:00:00AM-KNWA oay,Tu-I,Tk-I 09/17/15 6:59AM (Th) 00:15 2014 Male VO <«*«*s* 2.0 SPOT 6:00:00AM-KNWA oay,Tw1,Th-1 OW22/15 6:51AM (Tu) 00:15 2014 Female VO *«**«** 3.0 SPOT 6:00:00AM-K9WA 6 oay,Th-1 69/03/15 6:24AM (Th) 00-15 00:35 - -_--_ 2014 Female VO 2014 Female VO ******* 3.0 SPOT 6:00:00AM-KNWA nay,Th-1 09/10115 6:90AM (Th) 3.0 SPOT 6:00:00AM-KMWA 6 oay,Tlr1 09/17/15 6:10AM (Th) 00:15 2014 Female VO s**<*** 4.0 SPOT 5:00:00PM-12.00: Pet Week (2),MgT,4We Th,R 09J09/L5 6:471`14(Fr) :15/:15 2014 Female VO «*-- 4.0 SPOT 5:00:00PM-12:00: Per week(21Mo,T%ift « 09/o4JL5 6:48PM (6) :15/:15 2014 Male VO •***r** 4.0 SPOT 5:00:001`11-12:000 Per week (Z),Mo,TwWejt Fr .. 09/08/15 6.46PM (Tu) : fS/•15 2014 Female VO 4.0 SPOT 5:00:001`14-I2:00:0 Per week(2),Mo,TwWe,7kft 09/08/15 6:47PM (Tu) 151:15 2014 Male VO ****sys 4.0 SPOT S:00:06PM-12:00:00 Per weok(2)^1u,Wet714Fr 09/101510.24PM (We) :15/:15 2019 Female VO ««r«*«a 4.0 SPOT S:DO.00PM-12:00. itr; (2A66q.nwe,Twrr 09/16/1510:27PM (We) :15/:LS :15J:15 :15/-15 2014 Male VO 2014 Female VO 2014 Male VO *s=*s=x **««*«* 4.0 SPOT 5:00AOPM-12:00:0( Per we ()()),KQTt6We.Th,R 2),Mo, ift ei T4WSThFr 0-W17/15 8:46PM (Th) 1.0 SPOT S:00:00PM-12:00:0 09/17/1 58:47PM (rh) 4.0 SPOT 5:00:00PM-12:00: Per week (2),Mo,Tµwe�Tkft -- 69 IAS 10:28PM (Mo) :17:15 2014 Female VO ****<+ 4.0 SPOT SPOT S:OO:OOPM-12:00: Pet week (2),Mo,Twwe,Ttr,Fr 09/21/1.5 10:31PM (Mo) 51. 15 2014 Mate VO *+**«*s 4.0 SPOT 5:00:0OPM-12:00. 1rrweelr(2)MorwwaTh,rr 09/22JI56:55PM(Tti) :I5/:15 2014FemaleVO *«*«**« 1 i - _' KNWA Advertiser Fayetteville Farmers Market (11822) Invoice 2290552 1401 W Capitol Ave, Ste 104 Agency Direct Account (1) Inv Date Little Rock, AR 72201 Net 32015 Terms Net30 501 340-4444 ( ) ph: Sales Salesperson Jones, Austin (2575) ix: (501) 376-1852 Contract 1160782 ph: (479) 571-5100 Bill Type Calendar Product Food - Produce (1051) Period 91112015 - 913MOl5 Brand FFM Fall 2015 (45D942) COOP/Order Type No/Normal --IAcct Types LocallSpot New Package Fayetteville Farmers Market l Esfhteadline / Gen. Date. 10l112015 2:04:26PM PO Box 3076 E Demo Fayetteville, AR 72702 Revision Comments AdM Fayetteville (KNWA) OFFICIAL BILLING INVOICE Line Type Scheduled Schedule Days to Run Air Tune Length CopyfLSCt Amount Remarks 4.0 SPOT 5:00:00PM-12:00:0 Per week (21,W Tu,We,Th,Fr W22/15 6:57PM (Tu) :15/:15 2014 Male VO +++**s* 4.0 SPOT DWOI115 1 preempt *s*ssss 20.00 4.0 SPOT 09/09/15 I preempt x*sssss 1 20.00 7.0 SPOT 6:00:00AM-11:00. DwJu-1 D9101/15 9:27AM (Tu) :151:15 2D14 female VO **+*+** M1G F. 4.o1 7.0 SPOT 6:00:00AM-11:00: Day,Twl 09/01/15 9:30AM (Tu) :15/:15 21314 Male VO s*+*+s+ MIG F. 4.0.1 8.0 SPOT 5:30:OOAM-1 1:01WE eel week (1).P1o,Tu,W,^R 0910BILS 5:54AM (Tu) :15/:15 2014 Female VO PVG Far 4.02 80 SPOT 5:30:OOAM-11:00: Per week(1),Mo,Tu,WGTh.Fr D9/OSJ1S 5:56AM(Tu) :15�1: is 20E4 Mate VO ++ssssx For 4A2 X jGrMTC4al I Spots 40 We warrant that the actual broadcast information shown on this invoice was taken from the official program log. T F$1,180GO ,)ffcully printedon 10102/1S :;0: i6 mA. Page 2 RNWA Advertiser Fayetteville Farmers Market (11822) Invoice 2290553 1401 W Capitol Ave, Ste 104 Agency Direct Account (1) Inv Date 9130/2015 Little Rock, AR 72201 Buyer 340-4444 Terms Net 30 M ph: (501) Salesperson Jones, Austin (2575) homepage z C0M fx: (501) 376-1852 Contract 1160785 - ph: (479) 6715100 Bill TYPe Calendar Product Food - Produce (1051) Penod 9/1/2015 - 9/30/2015 Brand FFM Fall 2015 (450942) CO-OPIOrder Type No/Normal Acct Types EocallNew Media New Package Fayetteville Farmers Market Est/Headline / PO Box 3076 I Gen. Date 10/112015 2:04:27PM f Demo Fayetteville, AR 72702 I Revision Comments MOBILE APP AdM j Fayetteville (RNWA) OFFICIAL BILLING INVOICE Line Type Scheduled a Schedule Days W Run Air Time Length COPY050 Amount Remarks 2.0 Banner 4:30:OOAM-Web Sit Apr—ek(1),Mo,Tu,We,Tiyrr,sa,su 09104/154:30AM(R) bo:O1 ....... 2.0 Banner 4:30:OOAM-Web Sit P r week MlmoLMu,Tuwe,MHrr ,Su 09/09/15 430AM (We) 00'01 --....... — '" To Banner 4:30:OOAM-Web SME PG wva(h),Mo,Tu,we,Tn,Fe sa,su 09115/154:30AM(ru) 00:01 ...... 2.0 Banner 4:30:OOAM-Web SitE Po 7c (1),Mo,Tu,We,Th,h,53'Su 09/21/15 4:30AM(14o) 00:01 ....,Ax oss Total $0.00 Total Spots 4 Ne warrant that the actual broadcast information shown on this invoice was taken from the official grogram log. etTota1 $0.00 OffnaOy rxinted a, i0i 2p5 08:36 AA7 .. Page: 1 RNWA 1401 W Capitol Ave, Ste 104 Little Rock, AR 72201 j ph: (501) 340-4444 ;amepe fx: (501) 376-1852 �. Fayetteville Farmers Market (Direct) r PO Box 3076 Fayetteville, AR 72702 Billing Statement of Account Printed: Wed, October 14, 2015 7:4420AM Report Data ihru: 10/14/2015 Page: i Note: This statement is a summary of your account Offidal invoices will be mailed separately. If an offidal invoice was not received, please contact your Sales Rep. Thank you for your cooperation. Invoice Transaction Type Date Check # Debits Credits invoice Balance Station/Market Fayetteville Farmers Market [11822) 2252226 -- .. - Invoice Charges ....- — ...... - - -... — - - - ... 8131/15 -- ....... --.......................- $ 500.00 $ 500.00 Fayetteville (RNWA} -- - - -................ Applied Pre -Payment - -•--_------------- 9/10/15 6000114 _..- - .........-........... . - ..... _..._.. $(500.00) .... -• . --..._._.__.._........--------------------------.--------------- Fayetteville (RNWA) AccountTransfer 9/10/15 $ 500.00 Fayetteville (RNWA) 2290552 - - --- ....... Invoice Charges _...-_...---------- ...._.......... ..... -................ 9/30/15 . ........ ... -- ....... ----------- ----- $ 1,180.00 $ 680.00 Fayetteville (KNWA) Applled Pre -Payment 10/13/15 6000126 ...----------•-----...__...........-------- $(500.00) .- •--------------------- ----- -----•---- - --- ---------- ........... Fayetteville (KNWA) i-vtals for, yetfevil/e Farmers Market (1, Current 31 - 60 Days 61 - 90Oays 91 - 110 Over 120 nays adv Amount Due 68u.00 $ 500.00 $ 0.00 $ 0.00 1,180.00 :actions Jt'p.ay rosting date, and Invoices display invoice date : xs KNWA Advertiser Fayetteville Farmers Market (11822) Invoice 2252225 1401 W Capitol Ave, Ste 104 Agency Direct Account (1) Inv Date 01/2015 w tittle Rod(, AR 72201 Buyer Terms Net 30 (501) 3404444 ph: Salesperson Jones, Austin (2575) contract 1160782 fx-- (501) 376-1852 ph: (479) 571-5100 Bill Type Calendar Product Food - Produce (1051) Period 811I2015 8/31/2015 Brand FFM Fall 2015 (450942) CO-ORK)rder Type NolNormal Fayetteville Farmers Market —' Acct Types LocalfSpot New Package y Esthleadiine , Date 91112015 1:36:12PM C O PO Box 3076 Demo PY Fayetteville, AR 72702 i Revision Comments Aid I Fayetteville (KNWA) — OFFICIAL BILLING INVOICE Line Type Sdteduled Shcedule Days to Run Air Time Length COPY/1SQ Amount Remarks 1.0 SPOT 6:00:OOAM-KNWA Wy,Tm1,TA-1 08/25/15 6:Z4AM (Tu) :I5(:15 2014 Ferrer e VO fixx.*xr 1.0 SPOT 6:00:OOAM-KNWA Q 11Dy,Tn-i,Tk-t 08/25/15 6:27AM (Tu) :151:25 2014 Male VO u*+exx 1.0 SPOT 6:00:OOAM-KNWA & Day,Toa,Tk-1 08MI15 6:Z2AM (Th) :15/:15 2014 Fwk* VO ***x*sx 1.0 SPOT 6:00:OOAM-KNWA & WTw1,Th-1 08/27/15 6:24AM (Th) .lW:15 2014 Male VO Z.0 SPOT 6:00:00AMd(NWA 6 DayjT ljh-I 08,T25/15 6:06AM (Tu) 00:15 2014 Female VO 2.0 SPOT 6:00:OOAM4MA my,To-1,Th-1 08P7/15 6:37AM (Th) 00:15 2014 Ferrele VO *****xx 4.0 SPOT S:00:00PM-12;00:0 Per Week(2),Mo,TµW%Tb Fr 08/24/15 6:19PM (Mo) :15/:15 2014 Femate VO 4.0 SPOT 5:00:00PM-12:00: Per rrex(2),M0,T%WµTn,Fr-------WR4/15 6:22PM(Mo) 19:15 2014 Male VO ••x**x+ 4.0 SPOT 5:00:00PM-I2:D0: Pa Vwk(2LMCjL%WejhTr 08/7511510:17PM(Tu) :15/:iS 2014 Female VO xax**x+ 4.0 SPOT 5:00:00P1-12:00:0 PCWeek(2),Mcj%We,Th,n 08/25/1510:20PM (Tu) :15/:15 ��^ 2014 Male VO =*sxx*x 5.0 SPOT OS/27/15—.W.._.._ _..____..�,_.-_ I Wew>pt: .00 6.0 SPOT 6:00:00AM-10:00: PV eek(1),Mo,Te,We,TT,R 00/27/155:59AM (fh) 00:15 2014 Male VO +**esxx KC For 5.0.1 G—Total §320.00 Total Spots 11 We warrant that the actual broadcast information C_ $oAO shown on this invoice was taken from the official program log. NtTotal g3zo.00 officially printed on 09/0415 09:39 AM Page. 1 RNWA Advertiser Fayetteville Farmers Market (11822) Invoice 2252226 1401 W Capitol Ave, Ste 104 Agency Direct Account (1) Inv Date 8131015 little Rock, AR 72201 Buyer Terms Net 30 NA Ph: (501) 340 4444 Salesperson Jones, Austin (2575) Contract 1160785 (50i} 376 1852 ph: (479) 571-5100 Bill Type Calendar Product Food - Produce (1051) Period 8/112015 - 8131/2015 Brand FFM Fall 2015 (450942) CO.OP/Order Type No/Normal Fayetteville Farmers Market ; Apt Types LocallNew Media New Package j Est/Headline 1 PO Box 3075 Gen. Date 91112015 1:36:12PM i Demo Fayetteville, AR 72702 Revision C CommentsMOBILEAPP �PY AUM j Fayetteville (RNWA) OFFICIAL BILLING INVOICE Line Type Sdheduled Schedule Days to Run Air Time Length Copy/ISCI Amount Remarks 1.0 Banner 4:30:OOAM-Web Sti Day,M-1 08/24/15 4:30AM (Mo) 00:01 zxxxxxx LO Banner 4:30:00AM-Web Sitc Mr weelc(1),No,Tuwe,Th,rr,Sa,Su 08/30115 4:30AM(Su) 00:01 zxzxxxz Gross Total $500.00 Total Spots 2 We warrant that the actual broadcast information$8.00 shown on this invoice was taken from the official program log. Net Total $s00.00 officially printed on 09/02/15 09:39 AM Page: 1 CITY of FAYETTEVILLE, ARKANSAS DUPLICATE CHECK NO. 1013 DATE INVOICE NO. DESCRIPTION AMOUNT 12/30/2015 0000086974 USDA Farmers, Market Promotions Grant 3,110.36 CHECKAMOUNT $3,110.36 II 11111111111111III II IIIIIIIIIIIIIIIIIIIIIII flllil DETACH HERE FOR YOUR RECORDS CHECK NO. 1 013 1 aye CITY of FAYETTEVILLE eyl le FAYETTEVILLE, ARKANSAS SPECIAL GRANTS DATE 12/30/2015 VOID IF NOT 80DAYS IN 81-87/829 THREE THOUSAND, ONE HUNDRED TEN DOLLARS AND THIRTY SIX CENTS AMOUNT PAY TO THE ORDER OF F Rural Mountain Producers Exchange 101 W Mountain St Fayetteville AR 72701 . // g $3,110.36 tow-MW IABLE =NfG 1 BLE G E NON-NEGOTIABLE 0LOL311' 1:082900872►: 483798871r Fa*y*e- e e PURCHASE W101EN ARKANSAS VENDOR NO. 25147 Rural Mountain Producers Exchange 101 W Mountain St Fayetteville AR 72701 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas Iml14 12/04/15 FOB Fyv PURCHASE ORDER # 15-0000518-001 TERMS NET 30 DAY tz3Q Unit Oty. Description and Unit Price TOTALS oty, of Received Account Number Issue Per Res #189-15 THIS IS A GRANT 1.00 LOT a) USDA Farmers' Market Promotions Grant - Personnel 2230.8003.5315.00 315041501 1.00 LOT —1- b) USDA Farmers' Market Promotions Grant - Contractual 2230.8003.5315.00 315041502 1.00 LOT c) USDA Farmers' Market Promotions Grant - Supplies 2230.8003.5315.00 315041503 1.00 LOT d) USDA Farmers' Market Promotions Grant - Other 2230.8003.5315.00 315041504 SHIP TO: CYrY OF FAYETI'EVIIJ E Sustainability & Resilience 125 W Mountain St Fayetteville AR 72701 Nii DEPARTMENTVERIFICATlON BY DATE RECEIVED —TN y / t 0° DEPT HEAD APPROVAL AMOUNT TO PAY $_ 2, t I 0. 5 6 f y S A/P VERIFICATION PURCHASING VERIFICATION PRICE CHANGE VERIFICATION RETURN CHECK TO SEND COPYTO_ 01 7 7082. :.i 9E��9 41 n n11n 5 Sales Tax Total: Purchase Order Total: ADDITIONAL APPROVAL CHECK # DOES NOT MEET PURCHASING POLICY CONTRACT PAYMENT APPROVED BY OTI-1 1230- I S PROJECT # THIS PAYMENT$ PREVIOUS PAYMENT(S) $ TOTAL PYMT(S) $ BALANCE $ DEPT. WHEN COMPLETE DELVER TO ACCTS. PAYABLE OMB APPROVAL NO. PAGE OF 0348-0004 PAGES REQUEST FOR ADVANCE a 'one or both boxes 2 BASIS OF REQUEST OR REIMBURSEMENT El ADVANCE ® REIMBURSE - TYPE OF MENT ® CASH PAYMENT b. x" the applicable box (See instructions on back) REQUESTED ❑ FINAL PARTIAL ❑ ACCRUAL 3. FEDERAL SPONSORING AGENCY AND ORGANIZATIONAL ELEMENT TO 4. FEDERAL GRANT OR OTHER 5. PARTIAL PAYMENT REQUEST WHICH THIS REPORT IS SUBMITTED IDENTIFYING NUMBER ASSIGNED NUMBER FOR THIS REQUEST BY FEDERAL AGENCY Agricultural Marketing Service 15FMPPAR0095 FMPP #001-12-2015 6. EMPLOYER IDENTIFICATION 7. RECIPIENTS ACCOUNT NUMBER 8. PERIOD COVERED BY THIS REQUEST NUMBER OR IDENTIFYING NUMBER FROM (month, day, year) TO (month, day, year) 716018462 8-1-2015 10-14-2015 9. RECIPIENT ORGANIZATION 10. PAYEE (Where check is to be sent if ditrerent than item 9) Name: City of Fayetteville Name: Number Number and Street: 113 W. Mountain St. and Street. City, State Fayetteville, AR 72701 City, State and ZIP Code: and ZIP Code: 11. COMPUTATION OF AMOUNT OF REIMBURSEMENTSIADVANCES REQUESTED (a) (b) (c) PROGRAMS/FUNCTIONS/ACTIVITIES ► Television Commerci Newspaper Advertisr TOTAL 13 a. Total program (As ofdate) $ 1500.00 $ 1610.36 $ $ 3,110.36 outlays to date 12-2z-2o,s b. Less: Cumulative program income 0.00 c. Net program outlays (Line a minus 1,500.00 1,610.36 0.00 3,110.36 line b) d. Estimated net cash outlays for advance 0.00 period e. Total (Sum of lines c & d) 1,500.00 1,610.36 0.00 3,110.36 f. Non -Federal share of amount on line e 0.00 g. Federal share of amount on line e 0.00 h. Federal payments previously requested 0.00 I. Federal share now requested (Line g 0.00 0.00 0.00 0.00 minus line h) J. Advances required by 0.00 month, when requested 1st month by Federal grantor 2nd month 0.00 agency for use in making 3rd month F 0.00 prescheduled advances 12. ALTERNATE COMPUTATION FOR ADVANCES ONLY a. Estimated Federal cash outlays that will be made during period covered by the advance $ b. Less: Estimated balance of Federal cash on hand as of beginning of advance period c. Amount requested (Line a minus line b) I $ 0.00 AUTHORIZED FOR LOCAL REPRODUCTION (Continued on Reverse) STANDARD FORM 270 (Rev. 7-97) Prescribed by OMB Circulars A-102 and A-110 CERTIFICATION SIGNATURE OR AUTHORIZED CERTIFYING OFFICIAL I certify that to the best of my knowledge and belief the data on the reverse are correct and that all outlays were made in accordance with the grant conditions or other agreement and that payment is due and has not been previously requested. This space for agency use OR PRINTED NAME AND TITLE DATE REQUEST SUBMITTED December 30, 2015 TELEPHONE (AREA CODE, NUMBER, EXTENSION) Public reporting burden for this collection of information is estimated to average 60 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0004), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. INSTRUCTIONS Please type or print legibly. Items 1, 3, 5, 9, 10, 1le, 11f, 11g, 1li, 12 and 13 are self-explanatory; specific instructions for other items are as follows: Item Entry Item Entry 2 Indicate whether request is prepared on cash or accrued expenditure basis. All requests for advances shall be prepared on a cash basis. Enter the Federal grant number, or other identifying number assigned by the Federal sponsoring agency. If the advance or reimbursement is for more than one grant or other agreement, insert N/A; then, show the aggregate amounts. On a separate sheet, list each grant or agreement number and the Federal share of outlays made against the grant or agreement. 6 Enter the employer identification number assigned by the U.S. Internal Revenue Service, or the FICE (institution) code if requested by the Federal agency. 7 This space is reserved for an account number or other identifying number that may be assigned by the recipient. 11a Enter the month, day, and year for the beginning and ending of the period covered in this request. If the request is for an advance or for both an advance and reimbursement, show the period that the advance will cover. If the request is for reimbursement, show the 11 b period for which the reimbursement is requested. Note: The Federal sponsoring agencies have the option of requiring recipients to complete items 11 or 12, but not both. Item 12 should be used when only a minimum amount of information is needed to make an advance and outlay information contained in item 11 can be obtained in a timely manner from other reports. 11 The purpose of the vertical columns (a), (b), and (c) is to provide space for separate cost breakdowns when a project has been planned and budgeted by program, function, or activity. If additional columns are needed, use as many additional forms as needed and indicate page number in space provided in upper right; however, the summary totals of all programs, functions, or activities should be shown in the "total' column on the first page. Enter in "as of date," the month, day, and year of the ending of the accounting period to which this amount applies. Enter program outlays to date (net of refunds, rebates, and discounts), in the appropriate columns. For requests prepared on a cash basis, outlays are the sum of actual cash disbursements for goods and services, the amount of indirect expenses charged, the value of in - kind contributions applied, and the amount of cash advances and payments made to subcontractors and subrecipients. For requests prepared on an accrued expenditure basis, outlays are the sum of the actual cash disbursements, the amount of indirect expenses incurred, and the net increase (or decrease) in the amounts owed by the recipient for goods and other property received and for services performed by employees, contracts, subgrantees and other payees. Enter the cumulative cash income received to date, if requests are prepared on a cash basis. For requests prepared on an accrued expenditure basis, enter the cumulative income earned to date. Under either basis, enter only the amount applicable to program income that was required to be used for the project or program by the terms of the grant or other agreement. 11d Only when making requests for advance payments, enter the total estimated amount of cash outlays that will be made during the period covered by the advance. 13 Complete the certification before submitting this request. STANDARD FORM 270 (Rev. 7-97) Back AMS Grant Programs Worksheet to Accompa,nY.the SF-270 Request for Advance/Reimbursement Grant Agreement Number: Recipient Organization: Recipient Contact: Time Period of Request: OR #15-LFPPX- OR #15-LFPPX- City of Fayetteville 08/01/2015- 10/31/2015 . ,.. Receipt Amount Budget/Section Notes .:.., ,Available? N =� ,• � � .. Date of Expense Payee ,. No. Insert date of expense MM/DD/YYYY List name of payee Amount of Expense Select budget categoryfrom drop down menu Add any notes to explain expenses as appropriate Select Yes or No 1 8/31/2015 KNWA $320.00 Contractual TV Commercials - Mailestone 1 Yes 9/30/2015 KNWA $1,180.00 Contractual TV Commercials - Mailestone 1 Yes 2 8/15/2015 NWA Newspapers $ 1,134.74 Contractual Print media for special events Salsa Fest and National Farmers Market Week Yes 3 9/15/2015 NWA Newspapers $ 475.62 Contractual Print media for special event National Farmers Market Week Yes 4 Contractual 5 Travel 6 Equipment 71 Supplies 8 Indirect Costs 9 Misc or Other 10 Misc or Other 11 Misc or Other 12 13 14 15 Totals Budget Category Total M Personnel $ � Contractual $ 3,110.36 Fringe $ _ Travel $ _ Equipment $ _ Supplies $ _ Misc $ _ Indirect Costs $ _ ALL EXPENSES $ 3,110.36 Agricultural Marketing Service Grant Program Accounting System & Financial Capability Questionnaire Recipients of Federal funds must maintain adequate accounting systems that meet the criteria outlined in 2 CFR §200's Standards for Financial and Program Management. The responses to this questionnaire are used to assist in the Agricultural Marketing Service's (AMS) evaluation of your accounting system to ensure the adequate, appropriate, and transparent use of Federal funds. Failure to comply with the criteria outlined in the regulations above may preclude your organization from receiving an award. This form applies to AMS' competitive grant programs. Organization Name: Employer Identification Number: Authorized Organization Representative (AOR): Reference: City of Fayetteville, Arkansas 71-6018462 Marsha Hertweck, Accounting Director Does your accounting system identify, in its accounts, all Federal awards received and expended and the Federal programs under which they were received? Federal program and Federal award identification must include, us applicable, the CFDA title and ® ❑ number, Federal award identification number and year, name of the Federal agency, and name of the pass -through entity, if any. Does your accounting system provide accurate, current, and complete disclosure of the financial results of each Federal award or program in accordance with the reporting ® ❑ requirements set forth in 2 CFR §§200.327 Financial reporting and 200.328 Monitoring and reporting program performance? Does your accounting system adequately identify the source and application of funds for federally -funded activities? These records must contain information pertaining to Federal awards, authorizations, obligations, ❑ unobligated balances, assets, expenditures, income and interest and be supported by source documentation. Does your accounting system have effective control over, and accountability for, all funds, property, and other assets? ❑ You must be able to adequately safeguard all assets and assure that they are used solely for authorized purposes: •Does your accounting system provide a comparison of expenditures with budget amounts for ❑ each Federal award? Do you have written procedures to implement the requirements of 2 CFR 4200.305 Payment? Do you have written procedures for determining the allowability of costs in accordance with Subpart E---Cost Principles of 2 CFR §200? Reference: 2 CFR 4200,303 Do you have established and effective internal controls over Federal awards that provide reasonable assurance that you are complying with Federal statutes, regulations, and the terms and conditions of the Federal award? These internal controls should be in compliance with guidance in "Standardsfor Internal Control in the I� Federal Government" issued by the Comptroller General of the United ,States. Do your internal controls comply with Federal statutes, regulations, and the terms and conditions of the Federal awards? Lim Do your internal controls require that you evaluate and monitor your compliance with statutes, ❑ regulations and the terms and conditions of Federal awards? Do you have written procedures to take prompt action when instances of noncompliance are ' identified including noncompliance identified in audit findings? 2 ❑ Do you have reasonable measures in place to safeguard protected personally identifiable information and other information that AMS designates as sensitive or your organization ❑ considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding EM privacy and obligations of confidentiality? ADDITIONAL !' 1 AOR Signature and Date Phone: (y[ 7) C�����