HomeMy WebLinkAbout183-15 RESOLUTIONOF FAY.ETT�,
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 183-15
File Number: 2015-0428
BID NO. LSC -2015 BENCHMARK CONSTRUCTION:
A RESOLUTION TO AWARD BID NO. LSC -2015 AND AUTHORIZE A CONTRACT WITH
BENCHMARK CONSTRUCTION IN THE AMOUNT OF $37,000.00 FOR A KITCHEN
REHABILITATION PROJECT AT LIFESOURCE INTERNATIONAL USING COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. LSC -2015 and
authorize a contract with Benchmark Construction in the amount of $37,000.00 for kitchen rehabilitation
project at Lifesource International using Community Development Block Grant funds. ```��►tl�rirtri/i
PASSED and APPROVED on 10/6/2015
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Attest: :��y yR NSP;
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Sondra E. Smith, City Clerk Treasurer
Page 1 Printed on 10/7/15
City of Fayetteville � F Arkansas 1West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2015-0428
Agenda Date: 10/6/2015 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: C. 3
BID NO. LSC -2015 BENCHMARK CONSTRUCTION:
A RESOLUTION TO AWARD BID NO. LSC -2015 AND AUTHORIZE A CONTRACT WITH
BENCHMARK CONSTRUCTION IN THE AMOUNT OF $37,000.00 FOR A KITCHEN
REHABILITATION PROJECT AT LIFESOURCE INTERNATIONAL USING COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. LSC -2015
and authorize a contract with Benchmark Construction in the amount of $37,000.00 for kitchen
rehabilitation project at Lifesource International using Community Development Block Grant funds.
City of Fayetteville, Arkansas Page 1 Printed on 101712015
Yolanda Fields
Submitted By
City of Fayetteville Staff Review Form
2015-0428
Legistar File ID
10/6/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/18/2015 Community Resources /
Development Services Department
Submitted Date Division / Department
Action Recommendation:
Approval to award Bid# LSC -2015 to Benchmark Construction of NWA for a Community Development Block Grant
(CDBG) Rehabilitation at 602 S. School Ave. and to approve a purchase order in the amount of $37,000.
2180.4940.5315.00
Account Number
N/A
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Budget Impact:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
2180-CDBG
Fund
N/A
Project Title
$ 840, 741.00
$ 155,087.92
r.$`:.. 685;653,.08
lu
$ 37,000.00
VZU14U/T u
Approval Date: O
wau, U_ 1,,�
CITY OF
•..
Tay4 e eIVIe
ARKANSAS
MEETING OF OCTOBER 6, 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Jeremy Pate, Development Services Director
FROM: Yolanda Fields, Community Resources Director
DATE: September 18, 2015
SUBJECT: Approval of Purchase Order for CDBG Rehab Project
RECOMMENDATION:
Staff recommends the approval of the contract with Benchmark Construction and the purchase
order for 602 S. School
BACKGROUND:
LifeSource International (602 S. School) has been a long-time recipient of CDBG funds due to
their continued efforts to serve the city's low and moderate income (LMI) residents. '
DISCUSSION:
Kitchen improvements were needed in order to continue effectively serving Fayetteville's LMI
population. The improvements being made are listed below:
• Remove old kitchen cabinets
• Install new stainless steel cabinets
• Install stainless steel pot rack
• Touchup painting and cleanup
BUDGET/STAFF IMPACT:
Project cost is $37,000
Attachments:
Purchase Order
Bid Packet
Bid Deadline Extension Email
Receipt of Bids
Received Bid
Mailing Address: '
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
9/14/2015
Vendor .: 58230
Vendor
Name: Benchmark Construction of NWA
Address: 333 W. Poplar St. Ste A
FO13 Point:
Ci ty: Fayetteville
State: AR
Zip Code:
Ship₹o'code:
72703
Requester Cherreti Lee
Requester's`.Employee #:
3..
3 86
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Number
1
ktation at
Moderatehool
602 $ Sce.
AVAvRol
1
37,00000
$37t0000
2180.49405315.00
2
$0.00
3
$0.00
4
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
ShippinglHandling
Lot
$0.00
Financial Officer:
Manager:
Department Director.
Budget Director:
Utilities Manager:_
DES [},f0
t:egistar#:
201-028
able
Els [1
Expected Delivery Date:
ASAP
rtes Attached
EYES lJ o
;nsion:..
$260
Project.Sub#
Inventory #
Fixed Asset #
Subtotal: $37,000.00
Tax:
Total: $37,000.00
Purchasing Manager:
IT Director:
Other:
CITY OF
e
ARKANSAS
CITY OF FAYETTEVILLE
113 W. Mountain St.
Fayetteville, AR 72701
INVITATION TO BID
Bid# LSC-2015
Community Resources Division
(479) 575-8240
BID#: LSC-2015
DATE ISSUED: 08-16-2015
DATE & TIME OF OPENING: Monday, August 31, 2015 4:00pm
CONTACT: Kyle Belt —(479) 575-8240
Mailing Address: COMMUNITY RESOURCES
113 W. Mountain Street wrww fayettcville-ar.gov
Fayetteville; AR 72707
CITY OF
1ttevll1e
ARKANSAS
INVITATION TO BID
DATE ISSUED:
RECEIPT OF BIDS:
August 16, 2015
Monday, 4:00 pin, August 31, 2015
Community Resources Division
125 West Mountain Street
Fayetteville, AR 72701
COMMUNITY RESOURCES ADMINISTRATOR:
Kyle Belt
Community Resources Administrator
113 West Mountain Street
Fayetteville, Arkansas 72701
Phone (479) 575-8240
BRIEF SCOPE OF PROJECT: In kitchen, take out old and install new stainless steel cabinets
with drawers and stainless shelving. Install a pot rack. Touch up paint.
PROJECT NUMBER: LSC-2015
PROJECT LOCATION: 602 S. School Ave., Fayetteville,AR 72701
CITY OF FAYETTEVILLE: The City of Fayetteville encourages participation of small,
minority and women owned business enterprises in the procurements of goods, services, and
construction, either as a general contractor or subcontractor. The City is an affirmative action /
equal opportunity employer. Section 55.55 prohibits discrimination against qualified individuals
because of their handicapped status.
GENERAL: A copy of the Specifications is available at the Community Resources Division's
office.
*** Attention! New Requirements! ******
• New permitting requirements, please see attached
• Any bid of $20,000 or over must be accompanied by a certified check or bid bond in
an amount not less than five percent (5%) of the amount bid.
• A one hundred percent (100%) performance and payment bond is required with a
contract awarded amount of over $20,000 and filed with the Washington County
Circuit Clerk.
• A State of Arkansas Commercial Contractor's License is required for ALL bids.
Mailing Address: COMMUNITY RESOURCES
11.3 W. Mountain Street www.fayetteviIIe-ar.gov
Fayetteville, AR 72701.
CITY OF
ille
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SPECIAL TERMS AND CONDITIONS
I. All bids shall be submitted in a sealed envelope and must be submitted on forms provided by
the city. No employees of the Community Resources Division are allowed to fill out bid
sheets for Contractors.
2. The company or contractor name and project # shall be stated on the face of the sealed bid
envelope.
3. Bidders shall include all applicable local, state, and federal sales tax in the bid. The
responsibility of payment shall remain with the successful bidder.
4. Prices shall include all labor, materials, profit, insurance, etc., to cover the furnishing of the
items of the bid.
5. Bids received after the date and time set for receiving bids will not be considered.
6. The City of Fayetteville reserves the right to accept or reject any and all bids, waive
formalities in the bidding and make a bid award deemed to be in the best interest of the City
of Fayetteville. The City of Fayetteville shall be able to purchase more or less than the
quantity indicated subject to availability of funds.
7. The bid price shall remain good and firm for a period of thirty (30) calendar days from bid
opening date; however, the prices may remain firm for a longer period of time if mutually
agreeable between bidder and the City of Fayetteville.
8. All products delivered shall comply with applicable standards of quality.
9. Any exceptions to the requirements of the City of Fayetteville must be noted on the Bid Form
or on an attached form.
10. In the event of two or more identical low bids, the contract may be awarded arbitrarily or for
any reason to any such bidders, at the discretion of the City of Fayetteville.
11. The Contractor is to supply the City with evidence of the following:
1) Current and valid Certificate of Liability Insurance that includes coverage for
a) Workman's Compensation and Employer Liability in accordance with the laws of
the State of Arkansas, b) Commercial General Liability that covers public liability
and property damage and c) Automobile Liability, if applicable. All premiums and
113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445
Form CR 117
Ci•1'Y OF
'ttvi1Ie
WCDTiGL
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
costs shall be paid by the Contractor. In no way will the Owner be responsible in
case of accident.
2) Current and valid license from the State of Arkansas Contractors Licensing Board.
12. Specifications furnished with this invitation are intended to establish a desired quality or
performance level, or other minimum dimensions and capacities, which will provide the best
product at the lowest possible price. Other than designated brands and/or models approved
as equal to designated products shall receive equal consideration.
13. The City reserves the right to request any additional information it deems necessary from any
or all bidders after the submission deadline.
14. Quality, time and probability of performance may be factors in making an award.
15. Any ambiguity in any bid as a result of omission, error, lack of clarity or non-compliance by
the bidder with specifications, instructions, and all conditions of bidding shall be construed in
the light most favorable to the City of Fayetteville.
16. Bidders must provide the City with their bids signed by an employee having legal authority
to submit bids on behalf of the bidder.
17. The request for bid is not to be construed as an offer, a contract, or a commitment of any
kind; nor does it commit the city to pay for any costs incurred by bidder in preparation of bid.
18. Bids must be hand delivered or received by mail in the Community Resources Office, 125
West Mountain St. Fayetteville, AR 72701, on or before the time of closing listed on the Bid
Form. Under no circumstances will faxed bids be allowed.
19. The successful bidder will be required to provide a certificate of insurance to the Community
Resources Division within ten (10) days of notice of bid award.
20. In the event a contract is entered into pursuant to the "Invitation to Bid", the bidder shall not
discriminate against any qualified employee or qualified applicant for employment because
of race, sex, color, creed, national origin, or ancestry. The bidder must include in any and all
subcontracts a provision similar to the above.
21. The contractor must be prepared to commence work on start date per Notice to Proceed
issued by the City Community Resources Division, and must complete the work within
Thirty (30) calendar days.
22. A Maximum of three payments may be made on each Housing Rehabilitation Project. Upon
satisfactory completion of 40% of the work and submission of proper documentation, 30% of
113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 I PHONE 479.575.82.60 I FAX 479.444.3445
Form CR 117
CITY OF
ttVille
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
the contract amount may be released to the contractor with 10% being held as retainer. Upon
satisfactory completion of 70% of the work and submission of proper documentation, 60% of
the contract amount may be released to the contractor with 10% being held as retainer. Final
payment shall be made after satisfactory completion and acceptance of the project. Retainers
shall be released with the final payment.
23. A certificate of final inspection by the City of Fayetteville's Building Safety Division must
be performed before the release of the final check.
24. Contractor must be able to meet Davis -Bacon Act requirements as applicable to project(s).
113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 I PHONE 479.575.8260 1 FAX 479.444.3445
Form CR 117
CITY OF
vgym. .
� .
e
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Commercial Permit Application
and Plan Review Requirements
The following shall be the submittal requirements:
CDBG
• Completion of the Master Permit application and review before any work starts.
• "CDBG" will be entered in the Description of Work field.
• Specification sheets will be submitted with the application.
• CDBG fee waiver sheet for the application process. (Provided by CDBG Staff)
• A site plan of the property drawn to scale will be submitted according to permitting
procedures.
• A floor plan drawn to scale will be submitted indicating where changes to the
structure are to occur. This can be done in two parts as before and after with 81/Z x
11 plans.
• The Master permit must be issued before any other permit may be applied for.
113W MOUNTAIN ST I FAYETTEVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445
Highland Home Builder, Inc.
Bruce Kerr 479-903-0966
Community Resources Spec writer
Bruce t?ke� r cr)netzero.co�tz
Community Resources Division
CDBG Public Facilities Rehabilitations
Scope of Project: In kitchen take out old and Install new stainless steel cabinets with drawers
and stainless shelving. Install a pot rack. Touchup paint.
Owner's Name: City of Fayetteville Phone: 479-521-4000
Project Location: Life Source, 602 S School Ave, Fayetteville, AR
Project #LSC-2015
CR Administrator: Kyle Belt Phone: 479-575-8240 Fax: 479-444-3445
Contractors Description of Work:
Minimum requirements for bidder: Proof of current Arkansas Residential Contractor's license (or
Commercial Contractor's license if required by law) which is provided by the State of Arkansas
Contractors Licensing Board, Certificate of Liability Insurance, and a statement of Completion of
EPA/HUD Approved Lead Safety Training if applicable.
GENERAL:
The contractor will be responsible for all aspects of the construction, installation, repairs, and
cleanup as stated in the Scope of Work and Specifics at the project location stated above.
Each bidder will be responsible for a complete inspection of the property at the project location
before submitting bid. All the distances, measurements, procedures, and listed materials should
be verified before submitting your bid to complete the work. The requirements listed here, in the
description of work, are general requirements and it will be the responsibility of the winning
bidder to assure the City of Fayetteville that the finished project is in compliance with all
applicable codes and standards and achieves the goal of raising the efficiency of the building.
The contractor's duties and responsibilities include, but are not limited to, the following:
1) Purchasing of all materials.
2) Supervision of all employees and subcontractors.
3) Coordination with the City of Fayetteville Community Resources Administrator, the City of
Fayetteville I .Code Compliance Office and owners.
4) Project design.
5) Clean up and restoration of all lawns, planters, walking and driving surfaces to their original
condition.
6) Keep job site safe for others and practice safe working practices as required.
SPECIFICS:
A: DEMO OF CABINETS
A— I Remove cabinet left of ice machine.
A - 2 Remove cabinet right of Vulcan oven.
A — 3 Remove cabinet base that is at the pass thru window while trying to keep the wall under the
window and keeping the bi-fold doors to function when new cabinet is installed.
B: INSTALL STAINLESS ITEMS
B - I Install at left of ice machine a stainless steel enclosed base cabinet with drawers that is
approximately 66 inches wide with a stainless steel countertop. Install three stainless steel
wall mounted shelves to the concrete block above the base unit. Base cabinet does not
have to fasten to the wall and it would be preferable to have one smaller drawer at the top
with two larger ones below it. The drawers should be strong, sturdy drawers. The
number of drawers across should match or be comparable to the cabinets that are being
replaced.
B - 2 Install to right of Vulcan oven a stainless steel enclosed base cabinet with drawers that is
approximately 48 inches wide with a stainless steel countertop. Install three stainless steel
wall mounted shelves to the concrete block above the base unit. Base cabinet does not
have to fasten to the wall and it would be preferable to have one smaller drawer at the top
with two larger ones below it. The drawers should be strong, sturdy drawers. The
number of drawers across should match or be comparable to the cabinets that are being
replaced.
B - 3 In the pass thru opening install a stainless steel enclosed base cabinet with drawers that is
approximately nine feet wide with a stainless steel countertop. It would be preferable to
have one smaller drawer at the top with two larger ones below it. The drawers should be
strong, sturdy drawers. The cabinet counter top will need to be installed in such a way that
the bi-fold doors will still function as they do now to close off the kitchen from the dining
area. The number of drawers across should match or be comparable to the cabinets that are
being replaced.
B — 4 Install an approximately 7 foot wide stainless steel pot rack to be hung from chains below
the lights over the existing stainless steel island. Ensure the chains are attached to the
ceiling in a way that it will be sturdy to hold many pans.
C: TOUCHUPS AND MISC
C — I Paint any areas around all the new cabinets to provide a finished look. Match the paint to
the existing walls.
C — 2 If the wall under the hi -fold doors had to be taken out when the cabinet was removed then
provide a new barrier to close off this area to enclose and cover the back of the cabinet.
This can be made out of several types of materials but it should serve the purpose of sealing
the kitchen from the dining room with no sharp edges or unfinished materials.
D: CLEANUP
D - I All new, used, and excess construction materials that relate to the job or a change order(s)
belongs to the contractor and can be removed from the property by the contractor as needed
during the project and shall be removed at completion.
D -2 All trash shall be hauled off by contractor and preferably recycled if possible.
D - 3 All affected areas shall be left broom clean.
D - 4 If lead paint is present, cleanup will be compliant with EPA/HUD Approved Lead Safety
standards.
E: OTHER
E - I All work or materials which are not directly noted in the Scope of Work and Specifies, but
are necessary for the proper carrying out of the obvious intentions thereof, are to be
understood as implied work and will be provided for by the contractor as if specifically
described or drawn.
E - 2 All work shall be performed in a workmanlike manner according to common construction
practices, according to the specifications set forth in the Community Resources Program's
General Specification Manual, and with adherence to city, state, and national codes.
E - 3 Any damage to the dwelling or property caused by the contractor, his/her worker(s) or
delivery person, and/or their vehicles during the project shall be repaired to like new
conditions.
E - 4 Where applicable, all electrical work shall be performed by a Arkansas State licensed
electrical contractor with adherence to the current National Electrical Code.
CITY OF
1evi1e
ARKANSAS
STANDARD BID PROPOSAL FORM
PROJECT NUMBER: LSC-2015 DATE ISSUED: 08-16-201.5
DATE AND TIME OF OPENING: Monday, 4:00 pm, August 31, 2015
OWNER'S NAME: City of Fayetteville
PROJECT ADDRESS: 602 S. School Ave., Fayetteville, AR 72701
ATTENTION
The City has the right to select which of the items listed below will be completed based on
the amount of funds available.
*]n blanks below please quote price for each item and the total for project at the bottom.
A) Demo of Cabinets:
B) Install Stainless Items:
C) Touchups and Misc:
D) Cleanup:
E) Other:
Mailing Address: COMMUNITY RESOURCES
113 W. Mountain Street www.fayettevilie-ar.gov
Fayetfeville, AR 72701
MY TOTAL BID PRICE FOR THIS PROJECT IS $
Upon signing this Bid, the bidder certifies that they have viewed the property, read and agree to
the requirements set forth in this bid proposal, including specifications, terms and standard
conditions, and pertinent information regarding the articles being bid on, and agree to furnish
these articles at the prices stated.
Complete Business Address:
Name of Firm: Phone
Commercial Contractor's License number
Street address or P.O. Box
City / State/ Zip Code
Printed Name:
Signature: Title:
Belt, Kyle
From: Belt, Kyle
Sent: Monday, August 31, 2015 2:22 PM
To: Kyle Belt (kbelt@fayetteville-ar.gov)
Cc: Roberts, Adam; Lee, Cherrell
Subject: New CDBG Public Facilities Project - LSC-2015 - Addendum - Bid Deadline Extended!
Hi All,
Here's a new CDBG Public Facilities Project that we've put out to bid but are extending the deadline. The new bid
deadline for bids to be received is next Wednesday, September 9th at 4:00PM. All specifications and requirements are
the same. Please pay attention to all of the specs, special terms and conditions, permitting requirements, and bidding
requirements. Please give me a call at the number below if you have any questions.
Thanks,
Kyle Richard Belt
Community Resources Administrator
Community Resources Division
City of Fayetteville, Arkansas
Phone: (479)-575-8240
TDD: (Telecommunications Device for the Deaf) (479) 521-1316
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CITY OF
eviii
ARKANSAS
www.fayetteville-ar_gov
c,'n
CITY OF
'tteville
ARKANSAS
RECEIPT OF BIDS
OWNER(S): City of Fayetteville
ADDRESS: 602 S. School Ave. PROJECT No: LSC-2015
PROJECT TITLE: Moderate Rehabilitation of a Commercial Structure
BID CLOSING DAY/DATE/TIME: Angus t --3-i; 20 5; d6 - Beet- (A, 2is1S , t
CONTRACTOR: ('onc1-c�c \:()n BID AMOUNT: ' 3"1 �UOO
CONTRACTOR: BID AMOUNT:
CONTRACTOR: BID AMOUNT:
CONTRACTOR: BID AMOUNT:
CONTRACTOR: BID AMOUNT:
Certified by: .,."/�, ... Date:
Date: ...
�.
Witness: /____•'. .
_ � ... _ ,,: ,.,
Mailing Address: COMMUNITY RESOURCES
1.1.3 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
vi1e
ARKANSAS
STANDARD BID PROPOSAL FORM
PROJECT NUMBER: LSC-2015 DATE ISSUED: 08-16-2015
DATE AND TIME OF OPENING: Monday, 4:00 pm, August 31, 2015
OWNER'S NAME: City of Fayetteville
PROJECT ADDRESS: 602 S. School Ave., Fayetteville, AR 72701
ATTENTION
The City has the right to select which of the items listed below will be completed based on
the amount of funds available.
*In blanks below please quote price for each item and the total for project at the bottom.
A) Demo of Cabinets:
B) Install Stainless Items:
C) Touchups and Misc:
D) Cleanup:
E) Other:
F•v1,fsliff€ e€i€i{€ >«: COMMUNITY RESOURCES
I:l Vv' tvlC fi1;.am skfe€rz Sd4 W Ly itevUIe
MY TOTAL BID PRICE FOR THIS PROJECT IS $
Upon signing this Bid, the bidder certifies that they have viewed t property, read and agree to
p g g
the requirements set forth in this bid proposal, including specifications, terms and standard
conditions, and pertinent information regarding the articles being bid on, and agree to furnish
these articles at the prices stated.
Complete Business Address: S' y C {/ i tr' SX Su -`1 /, r <</A% 7 2703
Name a Firm k C), sTru e7—, q00A, i e Phone #.(C/79)25"1 ' I. / (G►
Commercial Contractor's License number O0 ` ? C"yt241 Il
Street address or P.O. Box YI,? t P o +^ iu l`e Ii, by . l'≥, /1 ?7c?
City! State/ Zip Code ": (lt,l•�s a r 7i d 7
Printed Name: Jph e d J
Signature: Title: C EO