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Home My WebLink About178-15 RESOLUTIONt 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 178-15 File Number: 2015-0447 HI -LITE AIRFIELD SERVICES, LLC CHANGE ORDER NO. 1: A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH HI -LITE AIRFIELD SERVICES, LLC IN THE AMOUNT OF $8,895.00 TO INCREASE THE QUANTITIES OF AIRFIELD PAVEMENT MARKINGS TO BE REHABILITATED BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 1 to the contract with Hi -Lite Airfield Services, LLC in the amount of $8,895.00 to increase the quantities of airfield pavement markings to be rehabilitated. PASSED and APPROVED on 10/6/2015 �� • '��';: FAYETI EVILLE; Attest: •� DyL�[lil� ,.rt �J mc. Sondra E. Smith, City Clerk Treasurer Page 1 Printed on 90/7/95 City of Fayetteville, Arkansas 113 West Mountain Street _ Fayetteville, AR 72701 r (478) 575-8$23 Text File File Number: 2015-0447 Agenda Date: 10/6/2016 Version. 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 9 HI -LITE AIRFIELD SERVICES, LLC CHANGE ORDER NO. 1: A RESOLUTION TO APPROVE CHANGE ORDER NO. I TO THE CONTRACT WITH HI -LITE AIRFIELD SERVICES, LLC IN THE AMOUNT OF $8,895.00 TO INCREASE THE QUANTITIES OF AIRFIELD PAVEMENT MARKINGS TO BE REHABILITATED BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 1 to the contract with Hi -Lite Airfield Services, LLC in the amount of $8,895.00 to increase the quantities of airfield pavement markings to be rehabilitated. City ofFayetteviiie, Arkansas . Page T Printed on 1017/2015 City of Fayetteville Staff Review Form 2415-0447 Legistar File ID 10/6/2015 City Council Meeting Date -Agenda Item Only N/A for Non -Agenda Item John J. Roscoe 9/18/2015 Aviation / Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of a Resolution to: 1) Authorize Change Order No 1 to the constructrion Contract with Hi -Lite Airfield Services, LLC, in the amount of $8895.80, for additional quantities not included in the original bid for the painting portion of the Airfield Pavement Marking Rehabilitation project. Budget Impact: 5550.3960.5804.00 D810 Aviation Account Number Fund 150301 Airport Pavement Painting & Signs Project Number Project Title Budgeted Item? Yes Current Budget $ 199,867.00 Funds Obligated $ 115,917.50 Current Balance $ 83,949.50 Does item have a cost? Yes Item Cost $ 8,895.80 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget I $ 75,,053_70 Previous Ordinance or Resolution 4 142-15 V20140710 Original Contract Number: Approval Date: Ph� Comments: CITY OF a T �� V ARKANSAS MEETING OF OCTOBER 6, 2015 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Staff/Contract Review Committee Terry Gulley, Transportation Director FROM: John J. Roscoe, Airport Director DATE: 9/18/15 CITY COUNCIL AGENDA MEMO) SUBJECT: Change Order No 1 w/Hi-Lite Airfield Services Legistar Item # 2016-0447 RECOMMENDATION:-....._�n�._�w�.......��..._�........._.�..�,. �.._��.��,».m..._w_..m.-.,........�„_..-.....,.......��,�..,-.�.. Staff recommends approval of a Resolution to: Authorize Change Order No 1 to the construction Contract with Hi -Lite Airfield Services, LLC, in the amount of $8895.80, for additional quantities not included in the original bid for the painting portion of the Airfield Pavement Marking Rehabilitation project. BACKGROUND: Resolution 123-15, 7/21115, authorized Task Order No. 3 for Airport consulting engineers, Garver, to provide Design, Bidding and Construction Oversight of the Airfield Pavement Marking Rehabilitation project and to accept a 90110 grant from the Arkansas Department of Aeronautics. Resolution 142-15, 8118115, accepted bid #15-45 and authorized a Contract with Hi -Lite Airfield Services, LLC for painting airfield markings. DISCUSSION: Change Order No. 1 increases quantities of airfield pavement marking that were originally omitted from the bid documents in order to maximize the awarded grant funds. Since bids were lower than expected, the additions can be included with an increase to the project budget. The project is funded with a 90/10 grant from the Arkansas Department of Aeronautics. Thus, 90% of this increase will be funded with outside source funding. BUDGETISTAFF IMPACT: 10 % of this Change Order expense will be expended from the Airport Fund; $885.58. Attachments: SRF, SRM, Change Order No. 1 Res 123-15 & 142-15 Mailing Address: 113 w, Mountain Street www.fayettevilie-argov Fayetteville, AR 72701 33t9P dcymit+d rrydWq.Nt 7!.003 T1647. T.at96 elIC4791r27.8101 mrxGmtaULSJlcam CITY OF 'eevi11e ARKANSAS Construction Contract Change Order Project: Changa Order No. I FYV Airfield Pavement Marking Rohabiltal'ron Date Prepared: September 15,2015 Dreko Frcrtd - Fayellceile, AR Garver Job No. 1504.1212 City of Fayellenilte Bid No. 1545 Prepared by; Ben Perea, Garver Contractor: City of Fayetteville Hi.Life Airfield Services, LLC 525 West MoenLain Sk. 18249 Ili-Lite Once Faye!leviIFe, AR 72741 nOarna Center, NY 13606 Description of Worts InStuded in centrnat Rehabilitationof existing airfield pavement marking, Chpngos and Reasons Oretorod (List Individual Changes as; A, B, C, 0, dte.) A. Adjustment in as -bid quantities to include the airfield pavemeal making quantities originally omitted from the bid decumenfs in order to mavimfze awarded grant lends. Altactmenta: Revised construction dr0wi00s Bid Bid - Urit Original Contract Revised Revised Original Revised Contract Bore Item of Contract Unit Estimate Unit Estimated Eslimated Cho es No. Descri lion Measure Onnanlijy Pricn Ouantit Pdoe Cost Cost A. S3.620'51a Runway and Taxiway Paiming (Rallectivel SF 101.000 $0.55 105.006 50,55 555.550,04 556.303.30 A. SS.620.5.lb Runway and Taxiway Painting(NoroReffectke) SF 2.650 50.45 6,300 30.40 $1,592,50 52,836,00 A SS.620-5.2 Pavement Marking Removal SF 5.000 $2.00 3,250 $2.00 52.000:00 06,500.00 50.04 00.00 $0.00 $0.00 $0.00 50.00 50.00 50.00 _ Summation of Cost $56,742,50 567,638,30 Not Cost for tltts Change Order $6,695:80 Esttmatod Project Cost 'rims Change Estimated Project Cost Original Contract Start Dale Original Contract Time (calendar days) To be determined 10 Original Contract Amount 568,,492.60 Thin Change Order $8,695.80 ldditiOtnai Calendar Days granted by this Change Order 0 New ContraCtAmoulf $97,388.30 New Contract Time (calendar days) 10 Suspended Time - New Canal clan Completion Date Tobedetermined THIS AGREEMENT IS SUBJECT TO ALL ORIGINAL CONTRACT PROVISIONS AND PREVIOUS CHANGE ORDERS ISSUED FOR REASONS INDICATED ABOVE j,j j r Deeally Signed f Engineer: Garvery 2015,00.10 10:5004.0500• PmiCct Manager 9117115 Engineer's S nature Title OSLO ACCEPTED BY Hi -Lice Airfield Services, LLC CONTRACTOR ...� r^� � ' �"'"`-"' Chiet Operations Officer 9117115 51 atu Title Oslo. APPROVED BY OWNER^ {�,\4 1 Lj ie' owner natese Yy----1� V RESOLUTION NO 123-15 A RESOLUTION TO APPROVE TASK ORDER NO. 3 WITH GARVER, LLC IN THE AMOUNT OF $23,500.00 FOR DESIGN, BIDDING AND CONSTRUCTION OVERSIGHT SERVICES FOR THE AIRPORT AIRFIELD MARKING REHABILITATION PROJECT, TO ACCEPT A 90/10 GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS IN THE AMOUNT OF $179,880.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 3 with Garver, LLC in the amount of $23,500.00 for design, bidding and construction oversight services for the Airport Airfield Marking Rehabilitation Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby accepts a 90110 grant from the Arkansas Department of Aeronautics in the amount of $179,880.00. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED this 21St day of July, 2015. ATTEST: By:��d2- SONDRA E. SMITH, City Clerk Treasurer RESOLUTION NO. 14245 A RESOLUTION TO AWARD BID NO. 15-45 AND AUTHORIZE A CONTRACT WITH HI-LITE AIRFIELD SERVICES, LLC IN THE AMOUNT OF $88,492.50 FOR THE PANTING PORTION OF THE AIRFIELD PAVEMENT MARKING REHABILITATION PROJECT, AND TO APPROVE A PROJECT CONTINGENCY 1N THE AMOUNT OF $4,425.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 15- 45 and authorizes a contract with Hi-Lite Airfield Services, LLC in the amount of $88,492.50 for the painting portion of the Airfield Pavement Marking Rehabilitation Project, and further approves a project contingency in the amount of $4,425.00. PASSED and APPROVED this 18th day of August, 2015. APPROVED ATTEST: By: By: ti i t r�i►►�E L ONE,.D3ORDAN, Mayor SONDRA E. SMITH, City reast .1y• �.�5Nby�'. s� r W : 3�11A3 u3�t�3 . r��7 . a'� `ra •` R� ,`''� �eiliifil�►ti ��,,`